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Executive/Senior Executive, Executive Assistant

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Executive/Senior Executive, Executive Assistant

Join to apply for the Executive/Senior Executive, Executive Assistant role at IMDA

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We are seeking a highly organized and proactive Executive Assistant to support the Cluster Directors/Directors (CD/Dir) in the Sectoral Transformation Group (STG). The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities across different groups in a fast-paced, technology-driven environment.
Job Responsibilities:
Administrative Support:

• Manage the calendars of the Directors from the Digital Transformation Cluster and SME Go Digital teams.
• Support in administrative work such as submission of claims, schedule meetings, coordinate travel arrangements, and support officers in handling divisional-wide budgetary matters like procurement.
• Organize and maintain confidential files, records, and documentation and assist in asset management of Cluster/Division.
• Maintaining and organizing digital and physical files for easy access and retrieval.
• Support the team in tracking programme activities, budgets and outcomes.
  

• Plan and coordinate, organise logistics for internal and external meetings, workshops, conferences, industry events and meetings.
• Prepare materials and manage event follow-up communications.
• Liaising with enterprises and partners in engagements such as sending invitations, monitoring RSVP, marketing initiatives/events and answering basic queries.
  

• Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
• Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
  

• Assist in basic research work to support the divisions’ work, circulating information to staff for information Able to cover other Executive Assistants across the rest of STG when necessary
• Assist in any ad-hoc duties that may be assigned from time to time, including other group-wide or IMDA-wide initiatives.
  

• Related working experience with at least 4 years in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good inter-personal skills. Good oral and written communication skills.
• Strong sense of teamwork and willingness to learn new things
• Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Government Administration

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Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world's leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family

To learn more about the NUS Business School, please visit

We are seeking a meticulous, service-oriented, and forward-thinking individual to join the MSc Programmes Office as an Executive/Senior Executive (Programme Management / Digital Initiatives). The primary focus of this role is to provide end-to-end support in academic programme administration for the MSc in Smart Industries and Digital Transformation (MINT) and MSc in Supply Chain Management (SCM) programmes and Graduate Certificates, while also assisting in team-level process improvement through digital tools and data-driven insights.

Programme Administration & Stakeholder Engagement

• Provide overall end-to-end support in the overall programme management for NUS Business School-related aspects of the MSc in Smart Industries and Digital Transformation (MINT) and MSc in Supply Chain Management degree programmes.
• Liaise with faculty members, MSc Programme Managers and external partners, and foster good rapport where possible, to ensure smooth operations across academic and administrative processes.
• Maintain good rapport with key stakeholders (i.e. NUS Business School's Department of Analytics and Operations, NUS College of Design and Engineering's Department of Industrial Systems Engineering & Management and NUS School of Continuing and Lifelong Education).
• Coordinate class timetable scheduling, course registration, marks processing, faculty communications and data preparation for student feedback.
• Coordinate with the NUS School of Continuing and Lifelong Education (SCALE) on matters relating to processing of online applications and SSG-funding claims.
• Coordinate with the NUS Business Analytics Centre to support classroom booking and circulation of marks to the Board of Examiners for the MSc in Business Analytics (MSBA) programme.
• Handle Graduate Certificate applicants' queries and feedback with professionalism and empathy.

Operation Efficiency & Data Management

• Support the programme management team in streamlining manual processes and enhancing operational efficiency through digital tools (e.g., SharePoint, Excel automation, dashboards).
• Manage and generate reporting dashboards, maintain accurate data records and perform regular data cleaning, tracking and reporting.
• Assist in identifying, piloting, and implementing digital tools that enhance workflow and user experience.
• Proactively suggest enhancements based on emerging best practices in technology and education operations.

Other responsibilities:

• Covering buddy for other partner programmes, including MSc in Venture Creation, MSc in Environmental Management, MSc in Digital Financial Technology and the Graduate Certificates programmes run by the MSc Programmes Office.
• Support MSc Programmes Office's events such as orientations and graduation activities.
• Support in new initiatives when required (e.g. participating in Innovation Taskforce)
• Other duties assigned by the Head of MSc Programmes Office, Head of Programme Management and Team Lead of the MSc Partner Programmes Team.

• A good Bachelor's Degree with at least 2-3 years of relevant experience in programme administration or academic support.
• Strong organisational and coordination skills with attention to detail, accuracy and follow-through.
• Strong stakeholder management and interpersonal skills; with the ability to communicate effectively (both written and spoken) with diverse stakeholders
• Ability to handle multiple tasks and timelines in a dynamic work environment
• Comfortable using digital platforms such as Microsoft Excel (including formulas and macros), SharePoints, Teams and data dashboard.
• A proactive mindset in identifying areas for workflow optimisation and supporting digital initiatives within the team.
• Experience or interest in basic automation, digitalisation or data reporting (e.g. using tools like Power Automate, Power BI etc) is desirable.
• Track record in digital transformation or workflow automation projects is a plus.
• Familiarity with survey tools, data visualisation, and basic scripting and automation tools is a plus

(Appointment job grade will commensurate with the selected candidate's experience)

Job Responsibilities

• Responsible in daily disbursement / account creation on HP Products.
• Ensure timely disbursement and fast turnaround time to achieve customer satisfaction.
• Assist and ensure the HP Agreements and other related documents are typed and mailed out to Hirers within the stipulated time set by the HP Act.
• Ensure accuracy and timely updates on customer's particulars.
• Ensure all payment received are duly and correctly credited into the Hire Purchase account on the day of receipt.
• Timely computation and reply to Hirers on settlement inquiries.
• Ensure timely lodgment of Form B upon settlement of accounts.
• Assist and ensure closure of all settled accounts.
• Provide guidance and training to new and junior staff
• To carry out any other duties as directed by the Company Management.

Job Requirements

• Minimum Diploma holder
• Prior experience on documentation and disbursement teams for loans.
• Contract 3 months

Employer: Grace Orchard School

Job Description

The job holder ensures the smooth day-to-day operations of the school functions in areas of student and staff services, stakeholder management and general administration, in accordance with the school policies and procedures.

Responsibilities

• Administer Special Education (SPED) school Financial Assistance Scheme (FAS), Enabling Transport Subsidy (ETS) applications in accordance with the established eligibility criteria, including weekly updates to school management in case management meetings. Working in collaboration with Social Work Team Lead to make recommendations and maintain up-to-date tracking records of ongoing applications and appeals for effective follow up and monitoring.
• Work with the School Management in maintaining positive relationships with the schools' stakeholders, such as students, parents, teachers, vendors, the broader community and external agencies in alignment to school values.
• Manage the access, filing and archival of school documents in compliance with PDPA.
• Responsible for procurement matters and processes as well as the management of school contracts, as applicable.
• Perform general clerical duties and other duties, as required
• Assist the Manager in the review and streamlining of processes for efficient and effective running of the General Office functions.
• Oversee the access and utilization of admin resources for school use e.g., printing and stationery.
• Oversee the coordination and administration of student and personnel matters.
• Support the implementation of security and safety procedures and measures in the school as part of the school admin team.

Requirement

• Diploma in any discipline or equivalent
• Good office administrative knowledge
• Proficient in MS Office
• Pleasant personality, customer-oriented and resourceful
• Meticulous with details and good communication skills
• Positive attitude and ability to work effectively both independently and as part of a team

COMPANY DESCRIPTION

Established since 1981, Care Corner Singapore has been a steadfast pillar of support for those in need and the less privileged within our community. Our journey spans over decades, dedicated to making a meaningful difference in the lives of others. At the heart of what we do is our core values of integrity, Compassion, Authenticity, Respect and Excellence as we continuously strive to develop new innovative programmes to support the needs of our community.

At Care Corner, we offer a positive and collaborative work environment that promotes staff wellbeing and believes in the development and growth of our people. We recognize that our employees are our greatest asset.

Join our team and be part of an innovative organisation where every role contributes to making a meaningful difference in the lives of individuals and families. Whether you are an experienced professional or just starting your career, if you are seeking a rewarding opportunity to be part of something bigger than yourself, we invite you to apply today.

Visit us at to learn more about our organisation and available opportunities.

RESPONSIBILITIES

Executive/Sr Executive (Youth Volunteer Development)

Job Purpose: The person will be part of the Youth Volunteer Development team under Care Corner's Volunteer and Community Engagement. The team will lead and support our work in youth volunteer management, their development and managing community projects in Singapore

Roles & Responsibilities:

Youth Volunteer Management and Development

• Work with team lead and the team to manage and develop youth volunteers in Singapore, using our Volunteer Management Framework;
• Resource, Recruit, Retain, Review and sustain a growing community of regular and ad-hoc youth volunteers;
• Assist with the onboarding, training and supervision of youth volunteers;
• Design and develop training curriculum and modules for Volunteer Management staff and youth volunteers related to volunteer development and management;
• Conduct training and workshops for Volunteer Management staff and youth volunteer;
• Create, update, evaluate and maintain our learning modules on the Learning Management System
  • Train and develop current and potential youth volunteer leaders and build a vibrant community of youth volunteers and a sustainable pool of youth volunteer leaders, using our Volunteer Leadership Framework;
• Be the liaison person between the youth volunteers, youth volunteer groups and our service points or town partners;
• Ensure data integrity and use the Volunteer and Partner Relationship Management System to provide regular and timely reports to management and funders.

Community Engagement

• Work closely with representatives from Youth Corps Singapore in pushing out Youth Volunteer development initiatives and community projects;
• Meet and engage with Institutes of Higher Learning and community partners in Singapore to grow our network of community partners;
• Maintain and keep track of our community assets map;
• Facilitate and broker partnerships among community partners to meet the needs of the community;

General

• Ability to function as an effective individual contributor and team player
• Strong stakeholders' management and people skills
• Be an effective conduit of information between all relevant working parties
• Independent, pro-active as a team player, able to work in a fast-paced environment

Requirement:

• Minimum qualification is a Diploma holder
• 1-3 years of experience in learning and development, training and facilitation.
• Should have experience in managing volunteers or have experience in personal capacity as a volunteer for charities or non-profit organisations.
• Strong stakeholders management experience
• Good communicator for learning and development training facilitation
• Able to produce good presentation decks
• Able to manage spreadsheets
• Able to use Microsoft Office suite

Should have a Degree in any discipline with appx 2 years of experiemce in L&D, training facilitation or Volunteer Management experience preferbly in Social Service or Non-profit organization.

Open to consider Diploma holders for the role.

Thank you for your application. We regret to inform that only shortlisted candidates will be notified.

Responsibilities

• Plan, coordinate, and oversee the preventive maintenance of electrical systems, equipment, and machinery to ensure operational efficiency and minimize downtime.
• Supervise and manage a team of technicians, ensuring the timely, safe, and effective execution of daily, periodic, and shutdown maintenance activities.
• Lead troubleshooting efforts and respond promptly to equipment breakdowns, conducting in-depth technical investigations and analyses to identify root causes, preparing detailed reports, and recommending corrective measures to improve reliability.
• Develop, review, and refine maintenance procedures and methodologies, continuously enhancing maintenance practices to increase equipment reliability and longevity.
• Ensure accurate documentation, including maintenance procedures, technical reports, inventory management, and records related to ongoing and completed projects.
• Provide technical expertise to optimize operational processes, leveraging continuous improvement principles to increase equipment uptime and asset utilization.
• Coordinate and manage the installation, testing, and commissioning of electrical systems, ensuring adherence to project timelines, quality standards, and safety protocols.
• Manage relationships with external contractors and vendors, ensuring compliance with safety standards and contract terms.
• Manage key maintenance metrics while overseeing budget control, downtime, personnel management and spare parts.
• Support special projects and ad-hoc assignments.

Requirements

• Diploma in Electrical & Electronic Engineering (DEEE) or equivalent.
• Minimum 2 years of experience in electrical engineering, preferably within the facilities management or building services.
• Strong knowledge of electrical systems, troubleshooting, and preventive maintenance
• Experience managing maintenance teams and coordinating with external contractors
• Familiarity with safety standards, regulations, and compliance
• Strong problem-solving skills and ability to manage multiple projects

Salary and benefits are commensurable with educational qualifications and working experience of the candidate. Benefits include annual leave, medical and flexi-benefits, etc.

Interested individuals may apply by sending their curriculum vitae to

For more info, please refer to our website:

(Please note that only shortlisted candidates will be notified.)

• Basic Salary + AWS + VB
• Location: Alp Avenue
• Multinational Organization

Job Requirements:

• Support regional operations for client in Electronics & Electrical industry
• Point of contact for client's Regional Operation team based in Singapore
• Co-ordinate with Internal country account management teams in South Asia & Oceania, East Asia and Japan on day-to-day regional operations matters and service performances
• Daily & monthly reporting on visibility + Performance KPI reports. Need to support on weekends during last week of the month for month end visibility + revenue maximization for client
• Build good relationships and foster strong rapport with client & Internal stakeholders
• Claims administrative role in coordinating & handling both internal + external claims related to client
• Assist department in generating reports, claims, insurance, etc. to meet business requirements of client
• Support regional opportunities to expand business share of client

Requirements:

• Possess minimum diploma in Logistics/ Supply Chain or equivalent discipline with at least 3 years related working experience
• Experience in Warehousing & Distribution (Forwarding / Contract / Logistics) background will be an added advantage)

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Job Summary

The Executive/Senior Executive (Youth Development) is responsible for overseeing the full spectrum of the volunteer management process, including recruitment, training, deployment, and engagement of youth volunteers. This includes end-to-end programme curation, coordination, implementation, and review to support youth development, nurture leadership competencies and align volunteers with suitable community initiatives. The role requires maintaining programme effectiveness aligned with organisational outcomes, reporting standards, budget discipline, and progress documentation. The incumbent also strengthens partnerships with community and organisational stakeholders to foster meaningful youth engagement and drive positive social impact.

Roles and Responsibilities

1. Curate, coordinate, implement, and review Youth Development (YD) programmes and volunteering initiatives in collaboration with strategic partners, ensuring alignment with youth development/learning outcomes.
2. Recruit, onboard, deploy, and manage youth volunteers effectively across various programmes, ensuring proper placement based on interests and strengths.
3. Plan and conduct training sessions and workshops to equip youth volunteers with essential knowledge, skills, and values for effective community service and leadership.
4. Monitor and support the progress and development of youth volunteers, providing guidance and opportunities for personal and leadership growth.
5. Maintain programme budgets and Standard Operating Procedures (SOPs) to achieve operational efficiency, ensure compliance and align with approved financial allocations.
6. Maintain accurate volunteer records, update databases, and generate timely reports to track programme outcomes and volunteer contributions.
7. Establish and maintain collaborative relationships with social service agencies, corporate partners, and community stakeholders to support programme outreach and youth engagement efforts.
8. Design and implement initiatives/events to engage, appreciate, and retain volunteers, including recognition events and feedback mechanisms.
9. Undertake any other responsibilities and assignments as delegated by the reporting officer or Executive Director to support departmental and organisational objectives.

Job Requirements

Bachelor's degree or diploma, preferably in Social Work, Sociology, Psychology, Community Development or related fields with work experience in the community or social service sector.

Knowledge

• Familiar with volunteer management and youth engagement practices
• Understanding of programme and project planning in the community or social service sector
• Proficient in Microsoft Office; comfortable using virtual engagement tools such as Zoom, Google Meet; basic Canva knowledge is a plus

Skills

• Project and time management
• Written and verbal communication
• Presentation and facilitation
• Problem-solving and decision-making
• Interpersonal skills; able to work collaboratively with youths, team members, and partners

Attributes

• Proactive, self-motivated, and independent
• Passionate about youth development and community service
• Responsible and professional, aligned with the organisation's I-DARE values
• Adaptable and open to learning and feedback

Working Conditions

• Regular working hours: 9am – 6pm
• Work environment includes air-conditioned office and outdoor venues (e.g. schools, community sites). Physically active, required to travel between programme locations
• Expected to work on Saturdays and weekday nights due to the programme nature and students' availabilities

Responsibilities

1. Assist in grants administration:

• Evaluate, process, and consolidate grant claims requests
• Monitor grant-related claims (ie. expenses, budgets, equipment, etc.)
• Propose and execute budget variations
• Preparation of grants reports and claims submission to funding agencies

2. Assist with finance work on all grants accounting related matters

3. Liaise with funding agencies, auditors and researchers

4. Provide timely reports/updates to TLL's Management &/or HODs

5. Any other ad-hoc duties as assigned

Requirements

• Recognized Diploma/Degree or equivalent, preferably from a science or accountancy related discipline
• Fresh graduates with positive working attitude will also be considered
• Proficient with Microsoft Office and Microsoft Excel. Prior experience in formulating spreadsheets will be highly advantageous
• Ability to plan and prioritise while carrying out the task in a meticulous and organised manner.
• Able to work in a team and confident to work independently too

Salary and benefits are commensurable to educational qualifications and working experience of the candidates. Benefits include annual leave, medical and flexi-benefits, etc.

Interested individuals may apply by sending their curriculum vitae to

For more info, please refer to our website:

(Please note that only shortlisted candidates will be notified.)