What Jobs are available for Administrative in Singapore?

• To attend to queries and feedback via emails, calls and LTA feedback channels from internal and external stakeholders, including the general public.
• To liaise with relevant internal and external stakeholders on workflows and processes improvement.
• To handle day-to-day operational matters, e.g. processing claims, updating of system data and etc.
• To maintain and update documents, process manuals, reports and records.
• To assist in testing of the LTA Acquirer system.
• Taking on ad-hoc projects and other duties as and when assigned.

Requirements:

Class 3 Driving License

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

DESIGNATION : Administrative Assistant

RESPONSIBILITIES

Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to support the efficient operation of our office and project teams.

Key Responsibilities

• Provide comprehensive administrative support to ensure smooth day-to-day office operations.
• Assist the project team with various administrative tasks, including processing requests by coordinating with internal and external stakeholders.
• Perform accurate data entry of daily job sheets for the project team.
• Maintain and update paperwork, ensuring proper organization of documents in both electronic and hard copy filing systems.
• Support the preparation and compilation of project-related documents.
• Carry out additional duties as assigned by immediate supervisors or the Head of Department (HOD).

QUALIFICATIONS

• No prior experience required - entry-level candidates are welcome to apply
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with attention to detail.
• Ability to multitask and work effectively in a team.
• Positive attitude and willingness to learn.

OTHER INFORMATION

Other Information

• Work Schedule: 5-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore North Singapore)

Employee Benefits:

• Transportation:
• • Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• • 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• • Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• • Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

ENGIE Services Singaporeis a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialized rail engineering works, sustainable solutions and FM Consultancy services.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customizable to best suit your unique needs.

Responsibilities

• Prepare and manage activity reports for internal and client use.
• Submit daily staff attendance reports to clients, including updates on leave and absenteeism.
• Maintain and regularly update a comprehensive database of employees' CVs, certifications, and vaccination records.
• Monitor and ensure timely renewal of staff passes; send reminders for training sessions.
• Liaise closely with client administrative teams to fulfill documentation and reporting requirements.
• Conduct first-level familiarization for new hires.
• Manage leave applications and overtime submissions accurately and promptly.
• Raise purchase requisitions and track their approval and delivery status.
• Provide general administrative support to the department, including filing, scheduling, and correspondence.
• Assist with any other ad hoc duties as assigned by the Manager.

Requirements:

• Minimum Diploma in Business Administration or a related field.
• At least 2–3 years of relevant administrative experience, preferably in a fast-paced or client-facing environment.
• Strong organizational and time management skills with the ability to multitask effectively.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Excellent communication and interpersonal skills.
• Self-motivated, able to work independently with minimal supervision.
• Demonstrates a strong safety mindset and adheres to Workplace Safety and Health (WSH) standard

• Communication & Correspondence: Answering phones, responding to emails, and managing incoming and outgoing mail and faxes.
• Scheduling & Calendars: Scheduling appointments, arranging staff meetings, and coordinating calendars for individuals and departments.
• Document Management: Typing, preparing, editing, and filing documents, reports, memos, and letters.
• Office Organization: Maintaining physical and digital filing systems, managing databases, and ensuring office supplies are stocked.
• Basic Bookkeeping & Expense Tracking:Performing basic bookkeeping duties, processing expense reports, and assisting with budget management.

Join our growing team at CreateMake

We are a growing interior design studio dedicated to creating thoughtful, functional, and beautifully crafted spaces. From concept design to project completion, our team takes pride in blending creativity with precision. As our portfolio expands, we are looking for a highly organized and proactive Administrative Assistant to support our daily operations and ensure smooth coordination across projects.

Key Responsibilities:

· Provide day-to-day administrative support to the design and project management team.

· Manage correspondence (emails, phone calls, scheduling appointments, meeting arrangements).

· Maintain project documentation, contracts, and client records.

· Assist with preparation of invoices, quotations, and progressive payment tracking.

· Coordinate with suppliers, contractors, and clients on documentation and scheduling.

· Monitor inventory of office and studio supplies, and handle procurement needs.

· Support HR-related tasks (staff onboarding, leave tracking, payroll coordination).

· Contribute to overall workflow improvement and ensure deadlines are met.

Requirements:

· Diploma or equivalent in Business Administration, Office Management, or related field.

· At least 2 years' experience in administrative or operations support (experience in design, architecture, or construction industry is a plus).

· Strong organizational and time-management skills with attention to detail.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

· Experience with accounting/invoicing software (e.g., Xero, QuickBooks) is advantageous.

· Excellent written and verbal communication skills.

· A proactive, resourceful, and adaptable team player with a positive attitude.

What We Offer:

· Opportunity to work closely with a passionate and creative team.

· Exposure to a wide range of design and renovation projects.

· Professional growth and career development in a dynamic studio environment.

· A collaborative and supportive work culture.

How to Apply?

If you are detail-oriented, motivated, and excited to contribute to the growth of a design studio, we'd love to hear from you.

Job Types: Full-time, Permanent

Pay: $2, $3,000.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Professional development

Work Location: In person

OB DESCRIPTION

• Handle data entry and update records accurately
• Assist in preparing documents, reports, and filing
• Manage phone calls, emails, and basic customer enquiries
• Schedule appointments and coordinate internal meetings
• Organise and maintain both digital and physical files
• Support general office duties and admin-related tasks
• Liaise with vendors and help monitor office and operation supplies
• Assist different operation teams as needed on ad-hoc tasks

Job Description

• Download, format, and reupload digital learning materials to a new platform
• Ensure content integrity and proper formatting during the migration process
• Collaborate effectively with various stakeholders across the organisation
• Support training programmes and related administrative tasks as required

Requirements

• Comfortable working with digital platforms and adaptable to new online tools
• Excellent self-management skills with ability to work independently
• Proven ability to manage timelines and prioritise tasks effectively
• Strong communication skills for liaising with different teams and stakeholders
• Attention to detail and commitment to quality assurance

This is a 6-months Contract position under People Advantage(Certis Group). We appreciate your application and regret only shortlisted candidates will be notified.

By submitting your resume, you consent to the handling of your personal data in accordance with Certis Group Privacy Policy ).

EA Personnel Name: Siti Khatijah

EA Personnel No: R

EA License No: 11C3955

About Us:

City Ballet Academy is a renowned private enrichment dance school offering top-tier dance education to students of all ages. With a strong emphasis on nurturing talent and fostering a love for dance, our academy is dedicated to providing an inspiring and professional learning environment. We are currently seeking an organised and dynamic Administrative Manager to join our team.

Job Description:

The Administrative Assistant & Receptionist will play a key role in the smooth operation of the academy, supporting daily administrative tasks, supporting students, parents, and faculty, and ensuring a positive experience for all stakeholders. The ideal candidate will be a detail-oriented and proactive individual with excellent organisational and communication skills.

Key Responsibilities:

• Support day-to-day administrative functions, including student registration, scheduling, and record-keeping.
• Serve as the primary point of contact for student and parent inquiries.
• Coordinate with instructors to manage class schedules, student progress reports, and other essential communications.
• Support billing, invoicing, and payment tracking, ensuring timely and accurate processing.
• Support events such as performances, examinations, competitions, and special programs, working closely with the academy's Directors, faculty and staff.
• Ensure that the studio facilities are well-maintained and that supplies are stocked and available.
• Assist in marketing and promotion efforts, including managing social media accounts and updating the academy website.
  Collaborate with Directors on strategic initiatives for the growth and success of the academy.

Requirements:

• Proven experience in an administrative and receptionist role.
• Excellent interpersonal and communication skills, with the ability to work effectively with students, parents, and staff.
• Strong organisational skills and attention to detail.
• Ability to multitask and manage multiple priorities in a fast-paced environment.
• Familiarity with office management software (e.g., Microsoft Office, Google Workspace) and online registration systems.
• A passion for the arts, dance, or education is a plus.
• 40 hours (5 days) work week.
• Working hours: Tuesday - Thursday 12.30pm - 9.30pm, Saturday and Sunday 9am - 5.30pm (Monday and Friday off).
• Weekend allowance entitlement.

Salary & benefits:

• SGD 3,300 (before weekend allowance)
• Weekend allowance of $50 per day
• Medical benefits
  CPF

Why Join Us?

• Be part of a vibrant and creative community.
• Opportunity to grow within a dynamic organisation.
  Competitive salary and benefits.

How to Apply:

Interested candidates are invited to send their resume and a cover letter outlining their qualifications and interest in the position.

Position Overview: We are seeking a detail-oriented and proactive Administrative Assistant to support our daily operations. The ideal candidate will play a key role in ensuring efficient office workflow, handling administrative duties, supporting internal reporting, and assisting with vehicle allocation and invoicing processes.

Key Responsibilities:

• Manage front-desk operations, including answering calls and greeting visitors.
• Perform accurate data entry and maintain company records and databases.
• Generate sales invoices and credit notes using the accounting system.
• Handle sensitive and confidential information in a professional manner.
• Assist in planning and coordinating company events, meetings, and conferences.
• Manage incoming and outgoing mail and deliveries.
• Handle vehicle allocation tasks and related administrative duties.
• Assist Head of Aftersales with generating reports and maintaining relevant data.
• Maintain accountability for invoices and ensure timely processing.
• Provide general support to managers and team members as needed.
• Perform any other ad-hoc duties as assigned.

What Makes You the Perfect Fit:

• Prior experience as an administrative assistant or in a related role preferred.
• Proficiency in Microsoft Office Suite.
• Entry-level candidates are welcome to apply.
• Attention to detail and ability to handle confidential information.
• Strong interpersonal skills and ability to work collaboratively.
• Only Singapore Citizens and Permanent Residents (SPR) will be considered.

Working Hours: Monday to Friday 10am-6pm

Working Location: 1 Jalan Lam Huat (Kranji)