8,175 Administrative jobs in Singapore

Mandai Wildlife Group is the steward of Mandai Wildlife Reserve, a unique wildlife and nature destination in Singapore that is home to world-renowned wildlife parks, connecting visitors to the fascinating world of wildlife. The Group is driving an exciting rejuvenation plan at Mandai Wildlife Reserve, adjacent to Singapore’s Central Catchment Nature Reserve, which will integrate five wildlife parks with distinctive nature-based experiences, green public spaces, and an eco-friendly resort.

1. Handle programme and visit bookings and enquiries, including accepting bookings, payment processing, and ticketing matters.
2. Handle administrative duties involving data processing and organisation, data harvesting, and payment processing.
3. Assist in other customer service-related matters.
4. Perform other relevant duties as assigned.

1. Meticulous and resourceful.
2. Strong team player, possess initiative, independent, systematic, and has a sense of urgency.
3. Positive attitude with the ability to multitask and collaborate effectively.
4. Proficient with Microsoft Office applications.
5. Familiarity with SAP system will be an advantage.

Entry level

Full-time

Business Development and Sales

Travel Arrangements

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Direct message the job poster from Nicoll Curtin

Operations Support Analyst – e-HR (Authorizations & Workflow)

We are seeking an Operations Support Analyst to provide expertise in authorization, access controls, and workflow management for the e-HR system. This role involves supporting operations, troubleshooting issues, and ensuring compliance with security and audit requirements.

Key Responsibilities

• Provide consultancy to users on authorization, workflow, and access control changes.
• Coordinate with stakeholders and vendors to troubleshoot and resolve authorization/workflow issues.
• Manage requirements gathering, solution evaluation, documentation (e.g., Authorization Matrices, Technical Designs), and conduct UAT.
• Update structural authorization profiles to reflect organizational changes.
• Perform day-to-day operational support, ticket resolution, and escalation for SAP, Windows, WebLogic, and Database access rights.
• Monitor and maintain authorization processes, including batch jobs for automated provisioning and deprovisioning.
• Support audits, perform risk assessments, and ensure compliance with SOD and least-privilege principles.

Qualifications & Skills

• 2 years of experience in an IT operations/support role.
• Diploma/Degree in Computer Science, Information Systems, Engineering, or equivalent.
• Proficiency in SQL and Microsoft Office tools is a must.
• Knowledge of SAP HCM , user provisioning, indirect role assignment, and security audit logs will be a big plus.
• Strong problem-solving, communication, and coordination skills.

Due to onboarding timelines, this role is only open to Singaporeans.

This is also a 1-year initial contract role (renewable) with permanent visibility.

• Seniority level Associate

• Employment type Contract

• Job function Information Technology
• Industries Staffing and Recruiting

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As personal assistant, you will manage schedules, coordinate meetings, and handle correspondence.

• Provide full administrative support to the Director, including calendar management, meeting coordination, travel arrangements, personal administrative matters and follow-ups.
• Assist in managing internal and external communications on behalf of the Director.
• Prepare reports, presentation slides, and documentation for meetings and reviews.
• Maintain and organize company files, records, and confidential documents.
• Handle administrative support for the wider company including office supplies, event coordination, and scheduling.
• Liaise with clients, vendors, and internal departments as needed.

• Minimum Diploma in Business Administration or equivalent.
• Highly organized, discreet, and professional.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

What the role is:

Executive (Exams and Course Admin)

What you will be working on:

• Manage the planning and scheduling tasks related to examination timetable and invigilation for full-time courses
• Process students appeal on examination absence, subject grade reviews and reinstatement from removal
• Administer examination access arrangements for students with Special Educational Needs
• Manage the setup and recovery of examination venues
• Plan and coordinate briefing sessions for new invigilators
• Update and manage the publication of all exam-related announcements
• Coordinate the distribution of examination stationeries to various examination stations
• Provide administrative support for course structure and examination-related systems
• Support the organisation of Graduation Ceremony, including printing various graduate certificates, allocation of graduand seating, managing the Diploma Counter and Prize Table activities during the event
• Support examination-related projects and initiatives, involving in User Acceptance Testing and data migration verification of the division’s modules in projects
• Provide general administrative support and ensure proper documentation and records for the division
• Support ad-hoc projects and assignments, where appropriate

What we are looking for:

• Candidates with at least 5 years of relevant work experience would be preferred
• Meticulous, collaborative attitude and a good team player
• Good communication (written and spoken), interpersonal, coordination and administrative skills
• Able to multi-task and manage projects within deadlines
• IT savvy and proficient in Microsoft Office applications such as Excel, Word and PowerPoint

About Temasek Polytechnic

Established in 1990, Temasek Polytechnic (TP) is a leading institution of high learning nestled by the idyllic shores of Bedok Reservoir in Tampines. TP takes pride in equipping our students with lifelong skills and digital knowledge for a future of dynamic change.TP’s caring and vibrant culture is firmly rooted in our core values which drive a spirit of innovation, with a focus on industry, globalization and sustainability. “TP Cares” is our clarion call to ensure that our diverse community of learners has the opportunity to achieve their personal best, so that they can contribute meaningfully to the global community.Learner. Creator. LeaderWe envision the TP graduate as a values-led leader with vision, character and heart, excelling in the academic domain and beyond, and rising to the challenge of creating tomorrow.

• Assist in market research and identify opportunities to enhance customer engagement and experience.
• Plan and execute mall-wide promotions, campaigns, and events to boost traffic and tenant sales.
• Source and liaise with licensees for atrium, roadshow, and advertising space bookings to drive A&P revenue.
• Develop and implement annual marketing calendars and manage related budgets.
• Manage digital marketing, content creation, and social media engagement across platforms.
• Maintain close relationships with tenants, encouraging participation in marketing activities.
• Coordinate with internal teams, sponsors, agencies, and vendors to ensure smooth execution of campaigns and events.
• Monitor and report on the effectiveness of marketing initiatives with recommendations for improvement.
• Ensure timely publicity of store listings, promotions, and events via website, mall directories, and social media.
• Support administrative processes including procurement, vendor sourcing, and financial tracking.
• Assist with design work for posters, decals, signages, and displays as needed.
• Perform ad hoc tasks as assigned by the supervisor or department head.

• Degree in Marketing / Mass Communications or relevant discipline
• Prior experience in retail mall marketing, events management, digital marketing and Social Media marketing will be an advantage
• Proficiency in Design software (eg. Adobe Photoshop, Illustrator, Canva, etc)
• Good knowledge in digital marketing, including social media platforms management, paid media buy and analytics

Job Description Summary

Coordinate admin tasks, manage documents and payments, support tender activities, oversee procurement portals, maintain licenses, prepare reports, and handle customer engagement platforms.

Job Title

Administrative Executive

Job Description Summary

Coordinate admin tasks, manage documents and payments, support tender activities, oversee procurement portals, maintain licenses, prepare reports, and handle customer engagement platforms.

Job Description

About the Role:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling, etc.
• Efficient document management such as printing and filing of the documents
• Process payments to suppliers and handle suppliers’ inquiries for any payment related matters
• Assist the Bid Managers in pre-tender close and post-tender activities
• Management of all procurement portals including identifying opportunities, corrigendum, tender clarifications, etc.
• Manage SharePoint
• Manage all company licenses for renewal
• Prepare monthly reports on bids activities
• Be parts of the pre-tender activities such as meeting prospects and new customers, attend tender briefing, etc
• Manage Engage, customer engagement platform
• Perform any related duties as required and directed
  
  

• Computer literacy and proficient in Microsoft Office
• At least 3 years of working experience in office management
• Meticulous and attention to details
• Responsible, proactive, show initiative to learn and adapt to changes
• Team player with good communication skills
• Ability to multitask and prioritize daily workload
• Good verbal and written communications skills
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Business Development and Sales

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Johor Baharu, Johore, Malaysia MYR4,000.00-MYR6,000.00 6 days ago

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We are the World's Port of Call. Our winning formula is our People.

In our continuing journey to build great teams, we are looking for passionate individuals driven by a strong sense of purpose. It is only with the determination and commitment of our People that we can serve our customers, lead our industry and contribute to our nation to create new possibilities.

Working Alongside, we can deliver extraordinary results together! Join #TeamPSA today!

Operations Executive / Assistant Manager (Port Ecosystem Services, BPO)

Apply now Job no: 493670
Work type: Permanent
Categories: Operations

Responsibilities:

Support and execute key operational activities related to inbound and outbound logistics, ensuring service excellence, cost efficiency, and continuous improvement. Work and collaborate closely with both internal and external stakeholders. Working alongside with on site LSP team coordination the interplant movements where needed.

Manage end to end processes related to the inbound flow of goods, including:

• Shipment coordination
  • Coordinate with suppliers, freight forwarders, and carriers to ensure timely pickups and deliveries
  • Work with external warehouse and LSP team to ensure timely clearance of goods upon arrival into Singapore.
    
    
• Booking Management
  • Arrange transportation bookings based on shipping schedules and incoterms
    
    
• Document Management
  • Verify and process inbound shipping documents (BL, packing lists, commercial invoices)
    
    
• Tracking and Visibility
  • Monitor shipment status and provide proactive updates on delays and disruptions
    
    
• Goods Receipt (GR) Coordination
  • Support GR issuance and follow up with warehouse teams for timely receipt confirmation
    
    
• Address delays, discrepancies and non conformances with suppliers or carries.
  
  
• COO / FTA
  • Support the end to end verification of COO and assess FTA eligibility by
    -Reviewing COO documentation for completeness, accuracy, and alignment with shipment details
    -Validating product eligibility under applicable FTAs based on tariff codes and rules of origin.
    -Performing RVC (Regional Value Content) calculations using standard cost data and methods as per FTA requirements
    -Verifying supplier declarations and origin support documents to substantiate origin claims
    -Support audit readiness by maintaining documentation and verification records in line with customs and FTA audit requirements.
    
    
• Collaborate and work with both internal and external stakeholders to drive:
  • Order Fulfillment coordination and ensure that scheduled deliveries are executed promptly according to customer or SHPP requirements.
    
    
• Carrier booking and confirmation
  • Attend to escalations where necessary and work with nominated carriers or forwarders to ensure urgent requirements are follow through.
  • Work with a team of LSP BPO to support urgent requests where needed.
    
    
• Preparation of LOI to carriers where necessary
  
  
• Performance monitoring
  • Track carrier KPI, on time delivery and escalation exceptions where needed
  • EDI performance Tracking and issue resolution
    
    
• Reporting & Governance
  • Daily / Weekly Operational updates
  • Monthly reports and KPI reviews
  • Support any report monitoring where needed
    -Collaborate with on site warehouse team and internal stakeholders where needed to coordinate and support reporting where needed
    -Generate historic data when needed.
    -Drive continuous improvement – identify inefficiencies, recommend process improvements, and support automation initiatives that drive productivity and service quality.
    
    
• Verification of invoices, tracking mechanism and processing
• Support Accruals reporting and analysis
• Work with internal stakeholders to ensure timely submission

Requirements:

• Degree in any discipline
• Proactive and able to work independently in a fast-paced environment
• Proficient in advanced MS Excel knowledge
• Good in writing, meticulous and able to work independently
• Good critical thinking & analytical skills
• Good communication & interpersonal skills to manage internal & external stakeholders

Only Shortlisted Candidates will be notified

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Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust : We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale : With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

Purpose of the role

The Office Administrator is responsible for the day-to-day running of the office, provision of support to the client servicing departments and handling of some client work.

Responsibilities

Managing the day-to-day administrative function, including:

• Manage the general office administrative function including but not limited to storage (on-site and off-site), postage, courier, stationery and consumable orderings
• Handle the reporting and reimbursement of all office expenses
• Control master of company templates including letterhead and business cards
• Answer company phone calls
• Perform outdoor duties if required
• Any other ad-hoc duties as assigned
  
  
  

• Manage incoming mails for clients
• Maintain schedules for local delivery and visits to various government departments
• Keep track of all client disbursements
• Scan and save client documents
  
  
  

• Support the process of work visa application
• Handle administrative tasks related to payroll and MPF for client entities
• Handle paperwork related to various government departments and banks
  
  
  

• Excellent time management skills, ability to multi-task, prioritize work, self-motivated, able to work under minimum supervision and work independently
• 2 years' experience in office administration
• Strong computer skills in MS Excel, Word and PowerPoint
• Strong interpersonal skills able to communicate with colleagues across all levels
• Attention to detail, problem solving skills, and process-driven
• Excellent written and verbal communication skills in English
• Team oriented person able to manage client relationships and independently carry out work
• Able to multi-task, be self-motivated, pro-active and responsive
  
  
  

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
  
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative

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At Anglian we’re a leading home improvement company committed to providing high-quality products and exceptional service. Our success is built on innovation, dedication, and a customer-first approach. Join us to make a real impact in an exciting and fast-paced industry.

The Role

We are currently seeking an Office Administrator to join our thriving, friendly team based in Basingstoke. You will be at the heart of our operations, ensuring seamless coordination and outstanding customer service.

We're looking for a detail-oriented and customer-focused individual to support our team in ensuring the smooth running of our local depot. From coordinating installation teams to resolving operational issues, you will play a vital role in maintaining our high standards, and ensuring each customer has a positive experience.

Key Responsibilities

• You will be the main contact point for our customers, delivering exceptional customer service by promptly assisting with any queries or concerns.
• Coordinate installation teams, trades, and customers to ensure smooth project execution.
• Monitor and track appointment schedules and installation plans to ensure deadlines are met.
• Maintain accurate records project details related to installations.
• Resolve operational issues efficiently to minimise disruptions.
• Process purchase orders and reconcile invoices.

What We’re Looking For

• Excellent communication and interpersonal skills.
• Strong organisational abilities with a keen attention to detail.
• Ability to manage multiple tasks and prioritise effectively.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Familiarity with customer relationship management (CRM) software is advantageous.

Why Join Us?

• Competitive salary
• Pension – with the option to potentially save on tax and National Insurance with our salary sacrifice scheme.
• 31 days holiday, increasing with service, plus an additional paid day for your birthday!
• Paid time off annually to volunteer
• Comprehensive health & well-being benefits including, heavily discounted gym memberships, employee assistance programme and free access to mental health first aiders
• Heavily discounted employee purchase scheme on all products
• Group Perks and freebies on days out, cinema, theatre, eating in and out, mobiles phones, food shopping and most major high street retailers
• Opportunity to work with a forward-thinking and supportive team.
• Career development and continuous learning opportunities.
• Salary Sacrifice benefits – enjoy benefits such as pension, cycle to work and our additional annual leave purchase scheme whilst potentially reducing your tax and National Insurance contributions!

Take the next step in your career by applying today!

Our Company is committed to monitoring & aligning its Policies with up-to-date Government guidance on reducing the spread of respiratory infections in the workplace. Through the Companyâ€s value of â€Succeed Together†are committed to Equality, Diversity and Inclusion. We recruit the †st person for the job†gardless of any protected characteristics as defined by the Equality Act 2010 creating an inclusive working environment and culture for our employees.