988 Office Admin jobs in Singapore

Admin

1. To perform general admin duties (handle telephone call, incoming and outgoing mails, arrange dispatch, receiving guest, order stationeries, pantry items, uniforms, safety items, housekeeping, office equipment, etc)

2. Office housekeeping – ensure office is clean

3. Office equipments – photocopier, telephone system, office broadband, computers, etc.

4. to arrange travel and make hotel booking

5. to arrange IT support upon end user request

6. Candidate is required to provide admin support to other sites

Purchasing

1. to verify quotation submitted and endorse in the system

2. to issue PO and sent to vendor

3. to check for invoice to ensure is in order and perform acceptance for payment

4. to prepare sub-contract

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to ref59(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Jun Ping (Jeff)

EA Personnel Reg No: R25128522

• Supervising the day-to-day operations of the shop(s) you are assigned to.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Front desk duties, including scheduling appointments.
• Assisting with maintaining the general cleaniness of the shop, including the front desk area and toilets.

Requirements:

• Must be willing to work long hours, 6 days a week and on public holidays.
• Bachelor's degree in business administration, management, or a related field.
• Strong time, task, and resource management skills.
• Strong problem solving, critical thinking, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.

Job Summary:

The Office Admin plays a crucial role in supporting the human resources, sales, office operations, logistics, and other departments in our Singapore office. The role manages administrative tasks related to employee recruitment, onboarding, benefits administration, office hygiene, security and compliance, sales support, and other tasks as per business requirements. The role supports HR, Sales & logistics management on various office projects as needed.

Duties & Responsibilities:

• Provide HR assistance with the following recruitment and onboarding activities:

i. Arranging and coordinating candidates' interviews for open positions in Singapore and other regions as required.

ii. Onboarding of new employees; preparing all necessary security access for new employees, including business cards and other new hire checklist items.

iii. Maintaining employee records for insurance, printing, and preparing business cards

• Manage attendance and leave system for the Singapore team.
• Coordinate with the Country Manager and other regional managers for their travel/issues or if any sales items are needed.
• Assists with travels, visas for Singapore employees and other national passport holders, coordinates with the local travel agent and international offices (if needed) in a timely fashion
• Point of contact for receiving office mail, office maintenance, administration, Security systems, Answer Online, Housekeeping vendor, from local customers, distributors, DIS and Export team, Credit Collection Team, HR Team
• Liaise with various Government Institutions either via email/phone calls or online portal via Singpass - ICA, MTI, NEA, CPF, IRAS, GPCL, NS.
• Primary point of contact for submitting VISA applications for EPass / Spass holding employees into SG with ICA, directly liaise with MOM for projects /applications / reports
• Submission on MSF using Singpass - Government Paid Child Card Leave & Government Paid Extended Child Care Leave (yearly), Maternity Leave, and Paternity Leave. Submission of NS recall make-up pay claim on MINDEF using Singpass- NS portal, renewal for workmen's compensation, insurance for S-Pass holder, and related tasks as and when needed.
• Work closely with the Finance (AP in India) to process the expenses from office vendors on Coupa
• Liaise with the Finance team (OUS-MasterVendorRequest Team) on vendor creation.
• Liaise with AR (team in Switzerland) on the submission of invoices for hospitals /clinics/customers to ensure seamless business proceedings
• Provide marketing support to sales and/or operations as per business need. Assists with the preparation of company meetings & events. Bookings of transport pick-ups for SG and round-trip to JB during events.
• Backup for the customer support/logistics team, dealing with logistics providers (such as local transporters, courier agents) directly. Training will be provided.
• Manage contracts and renewals with various office vendors, including office leases.
• Maintain office first aid and housekeeping items. Managing the purchase/requisition of all Office supplies such as pantry items, stationery, and maintaining stock.
• Prepare regular reports for senior management on employee-related administrative tasks and office operations.
• Other ad hoc tasks/projects as and when needed, as per business requirements, which may require collaboration with international teams within Masimo
• Safe-keeping of hardcopy Concur receipts submitted by various employees.

Minimum Qualifications:

• Three to five years of prior experience as an Office administrator/Receptionist.
• Attention to detail is a must-have for this role
• Computer proficiency with Microsoft Office suite (Outlook, Word, Excel, and PowerPoint);
• Experience in calendar management across time zones.
• Managed employee data, travel bookings, and documentation.
• Coordinate and lead office events and employee relations activities.
• Must have excellent communication skills.
• Must be a Team player with the ability to work in a complex organization.
• Must be able to work in a high-paced environment, with frequent interruptions, tight deadlines, and multiple projects at the same time
• Shifting project priorities and having the ability to multitask.
• Must have a Positive attitude and sense of prioritizing work as per deadlines
• Must be a self-starter and be able to work independently.

Preferred Qualifications:

• Experience with the Coupa/Invoice Processing system
• Experience in dealing and liaising with MOM on work passes

Education:

Any degree/diploma from a recognized university is required.

Responsibilities:

• Involve in daily submission and/or trade execution activities including data entry, settlement, liaison with external parties and internal parties, resolve discrepancy issues
• Prepare and send confirmations for trade executions to clients and internal reporting
• Monitor and manage settlement status
• Monthly reconciliation process
• Provide administrative and general customer service support

Requirements:

• GCE "O" Level Certificate and above
• No experience required. On the job training is provided.
• Team player with good communication, interpersonal and organizational skills
• Meticulous, possess initiative and strong problem solving skills
• Excellent multi-tasking, planning capabilities with strong communication and negotiation skills
• Proficient in Microsoft Office applications, especially Microsoft Excel
• Salary will commensurate with qualification and experience

Position Overview
We are looking for an experienced and highly organized Office Administrator to manage and support the daily administrative, HR, and operational functions of our Singapore office. The ideal candidate should be familiar with Singapore’s regulatory requirements, employee work pass applications, and office management processes, ensuring smooth operations and compliance.

Key Responsibilities

Employee Support & HR Administration

• Manage all MOM-related matters, including application, renewal, and cancellation of Employment Pass (EP), S Pass, Work Permits, and Dependant Passes.
• Use CorpPass for government submissions (MOM, IRAS, ACRA, etc.) and ensure timely compliance.
• Support employee onboarding/offboarding processes (e.g., preparation of contracts, collection of documents, orientation, exit clearance).
• Maintain HR records, leave tracking, and employee databases in compliance with PDPA regulations.
• Administer employee insurance policies, including enrollments, renewals, and claims support.

Office & Facilities Management

• Oversee office lease agreements, renewals, and liaise with landlords on tenancy matters.
• Manage office upkeep, repairs, maintenance contracts, and ensure a safe and conducive work environment.
• Plan and coordinate office relocation, renovations, and facilities setup when required.
• Procure and manage office supplies, assets, and vendor relationships.

Events, Travel & Logistics

• Plan and organize company events, staff welfare activities, and team-building sessions.
• Manage travel arrangements, including flight bookings, visas, accommodations, and itineraries for employees and visitors.
• Support scheduling of internal/external meetings, conferences, and corporate functions.

Finance & Administrative Support

• Process staff claims, reimbursement submissions, and approvals via internal systems.
• Handle vendor invoicing, office procurement budgets, and petty cash when required.
• Coordinate with Finance/Accounts team for timely payments and compliance with Singapore tax/IRAS guidelines.

General Administration & Compliance

• Manage office correspondence, document filing, and communication channels.
• Liaise with corporate secretarial company to support entity registration, corporate filings, and other statutory requirements.
• Ensure company practices comply with local Singapore regulations (MOM, IRAS, ACRA).
• Maintain confidentiality and proper handling of employee and corporate information.
• Provide ad-hoc administrative and operational support to senior management.

Requirements

• Diploma/Degree in Business Administration, Human Resources, or related discipline.
• Minimum 3–5 years of relevant administrative/HR experience in Singapore.
• Strong knowledge of MOM processes, work pass applications, and Singapore employment regulations.
• Hands-on experience with CorpPass, IRAS filings, and ACRA corporate matters.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (Lark, Slack, MS Teams).
• Excellent organizational and multitasking skills with strong attention to detail.
• Good interpersonal and communication skills to work effectively across teams.
• Ability to work independently, exercise discretion, and handle confidential matters.

Job Description

1. Managing Communication : Acting as the point of contact between executives, employees, clients, and other external partners. This includes answering phone calls, responding to emails, and handling correspondence.

2. Handling Office Supplies and Equipment : Ordering office supplies, maintaining inventory levels, and ensuring that equipment like computers and printers are in good working condition.

3. Administrative Support : Providing administrative support to various departments or individuals within the organization. This may include in asssisting sales department.

4. Data Management : Organizing and maintaining paper and electronic files, managing databases, and ensuring that information is accurate and up to date. Retriv document, process invoice, scan documents, send out document to customer

5. Financial Administration : Assisting with basic bookkeeping tasks such as processing invoices, and maintaining records.

6. Facilities Management : Overseeing the maintenance of office facilities and equipment, ensuring a safe and efficient working environment.

7. Handling Confidential Information : Maintaining confidentiality of sensitive information and ensuring compliance with data protection regulations.

8. Customer Service : Providing support to clients or customers who visit or call the office.

Requirements

1. Adaptability and Flexibility : Being able to handle multiple tasks and adapt to changing priorities in a fast-paced environment.

2. Technology Proficiency : Being proficient in using office software such as word processing, spreadsheets, and presentation software. Familiarity with office equipment and ability to troubleshoot basic technical issues.

3. Time Management : Able to prioritizing tasks and managing deadlines effectively.

4. Details-oriented : Detail-oriented when handling documents.

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

Without prior experience.

Flexible hours or office hours.

good experience for learning.

High JOB PROGRESSION IS AVAILABLE!

Talented individuals WANTED!

INTERESTED CANDIDATES CAN EMAIL THEIR INTEREST TO :

Responsibilities

• Act as the first point of contact for general enquiries and daily office operations.
• Perform procurement data entry in SAP, ensuring records are accurate and updated.
• Manage logistics and coordination for company car rentals.
• Liaise with vendors on procurement, office maintenance, and other essential matters.
• Assist in planning and coordinating internal events.
• Handle ad-hoc tasks with flexibility and a proactive mindset.
• Provide first-level IT support to employees, troubleshooting hardware, software, and connectivity issues.
• Maintain accurate tracking of IT assets such as laptops and mobile devices.

Requirements

• Minimum Diploma in any discipline.

Interested applicants, kindly furnish us with your detailed resume in MS Words format or PDF and click "Apply Now" button

*We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities. *

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JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Hoh Mei Ling

EA Personnel Reg No: R21103150