1,034 Office Admin jobs in Singapore

• Manage day-to-day office administration including correspondence, filing, procurement, and vendor coordination.
• Support leadership and employees with scheduling, meetings, and travel arrangements.
• Handle office and facility needs, ensuring a professional and efficient work environment.
• Assist in HR-related administrative functions such as onboarding, maintaining employee records, and coordinating training.
• Manage inventory of office supplies and liaise with vendors to ensure timely replenishment.
• Provide basic finance support including invoice processing, expense claims tracking, and coordination with the finance team.
• Coordinate internal and external events, meetings, and company activities.
• Draft and prepare reports, presentations, and correspondence as required.
• Serve as the first point of contact for general inquiries, ensuring communication is handled professionally.

• Diploma or degree in Business Administration, Office Management, or related fields.
• Minimum 1-3 years of office administration experience (startup/healthcare/tech environment is a plus).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills (written and verbal).
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Strong attention to detail and a proactive attitude.
• Team player with the ability to work independently.

• Opportunity to support a dynamic and growing team.
• Competitive salary and benefits package.
• Opportunity to work in a collaborative and growth-oriented environment.
• Career development and training opportunities.
• Positive and inclusive workplace culture

Company Description

Kinexcs is an AI-driven digital health platform and wearables company with a mission to enable and empower people for mobility and a better quality of life. It is focused on reducing the burden of musculoskeletal conditions, which affects about 25% of the world's population. KIMIA Recover, a continuous monitoring device for the knee joint, has obtained CE marking and HSA approval and booked revenues from large implant companies and hospitals. It has recently won the Innomatch grant by the Temasek Foundation (one of the 6 among 256 companies across 32 countries), and is currently deployed in some of the largest public hospitals in Singapore. KIMIA Recover is a comprehensive recovery management solution that provides a reduction in the number of hospital visits and complications. The product was also the National Winner and International Top 20 of the prestigious James Dyson Award 2020 and has gained traction with major public hospitals and orthopedic clinics. Their digital therapy platform comprising of KIMIA Assess and KIMIA Move products, uses artificial intelligence technology for digital MSK assessment and therapy. This platform is capable of providing pre-consultation assessments and real-time exercise guidance and feedback to musculoskeletal patients and is being adopted by some of the largest private healthcare providers in the region, along with large corporate players.

Position Overview:

We are seeking a highly organized and proactive Office Admin to manage day-to-day office operations and support both the leadership team and staff. This role is crucial in ensuring smooth administrative processes and supporting the dynamic growth of a healthcare technology startup.

Responsibilities:

• Manage day-to-day office administration including correspondence, filing, procurement, and vendor coordination.
• Support leadership and employees with scheduling, meetings, and travel arrangements.
• Handle office and facility needs, ensuring a professional and efficient work environment.
• Assist in HR-related administrative functions such as onboarding, maintaining employee records, and coordinating training.
• Manage inventory of office supplies and liaise with vendors to ensure timely replenishment.
• Provide basic finance support including invoice processing, expense claims tracking, and coordination with the finance team.
• Coordinate internal and external events, meetings, and company activities.
• Draft and prepare reports, presentations, and correspondence as required.
• Serve as the first point of contact for general inquiries, ensuring communication is handled professionally.

Qualifications:

• Diploma or degree in Business Administration, Office Management, or related fields.
• Minimum 1–3 years of office administration experience (startup/healthcare/tech environment is a plus).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills (written and verbal).
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Strong attention to detail and a proactive attitude.
• Team player with the ability to work independently.

Benefits:

• Opportunity to support a dynamic and growing team.
• Competitive salary and benefits package.
• Opportunity to work in a collaborative and growth-oriented environment.
• Career development and training opportunities.
• Positive and inclusive workplace culture

If you are a self-motivated individual with a passion for office administration, we encourage you to apply. Join our team and contribute to the success of our organization by fostering a positive work environment and efficient operations.

Responsibilities:

• Assist in material sourcing and compilation of quotations from various vendors and subcontractors
• Assist in the creation of Bill of Quantity (BQ)
• Assist to schedule and assign workers to job sites.
• Keep track cost management vs budgeted costing
• In-charge of generation of material purchase requisition and follow up on delivery
• Liaise with project engineers and vendors for material delivery.
• Liaise with clients, supplier, subcontractor and relevant parties
• Submission of project progress claims and follow through on invoices
• Manage, keep record and update all submission document and liaise with internally Project Engineer (external Document Controller) as per site & safety requirement
• Assist project engineer / manager to consolidating Operation and Maintenance Manual.
• Attend project meetings and create minutes of meeting.
• Prepare sales quotation to client
• Manage and coordinate the project administrative work support to team

Requirements

• At least Nitec/Higher Nitec/Diploma in related field
• Prefer 2 years relevant working experience
• Candidates with administrative experience
• Competent in Microsoft Office
• Responsible, pro-active, teamwork, responsive

Attractive Remuneration and Employee Benefits

• On-The-Job Training Support
• Performance Bonus
• Rewards and Recognition
• Medical & Dental Benefits
• Birthday Leave

Job Description & Requirements

· Handle daily Phone Calls and Incoming/outgoing emails/messages.

· Perform data entry and general administrative matters

· Assist the Manager in managing some of the human resource functions and preparation of monthly/fortnightly worker payroll

· Renew and book for worker courses, renewal of passport

· Issue Purchase orders, check stocks, Check Delivery orders. Monitor and purchase HQ office supplies & Stationery.

· Assist in other accounting records and documentation

· Any other ad-hoc duties assigned.

Job Requirements:

· Candidate must possess at least 'N', 'O' level, ITE or equivalent qualification

· Positive attitude, team player, committed, meticulous, and responsible.

· Computer literate, proficient in Microsoft Excel

Role:

This is a full-time, onsite,Office Admin Role in MOE Secondary School. If you are selected,

You will work closely with Admin Manager (AM) and School Leaders (SLs) in an MOE Secondary School (nearest MRT- Bukit Panjang(DTL) & Choa Chu Kang ) in the day-to-day activities.

Company provides endless opportunities for career progression and better work - life balance.

Responsibilities:

1. General Duties

● Support day-to-day administrative operations of the school general office such as handling incoming / outgoing mails, calls, faxing, receipt of goods, etc.

● Perform routine clerical and logistical tasks to assist school administrative staff and teaching staff.

2. Document Handling

● Collect, distribute, and dispatch mail, circulars, letters, and documents within the school.

● Assist with filing, photocopying, scanning, and printing tasks as required.

3. Logistical Support

● Deliver teaching materials, forms, or items to staff rooms, classrooms, or other departments.

● Assist in preparing rooms or venues for meetings, training, events, or school activities.

4. Office Maintenance & Upkeep

● Maintain cleanliness and tidiness of the general office and common areas.

● Ensure that shared facilities (e.g. meeting rooms, reception area) are orderly and ready for use.

5. Errands and Supplies

● Assist in receiving and unpacking deliveries or stock items.

6. Visitor and Student Support

● Assist in guiding students, visitors and contractors around the school premises.

7. Ad-Hoc Duties

● Perform any other related tasks as assigned by the Admin Manager and School Leaders.

Job Requirements:

● At least GCE 'O' level

● At least 2 years experience in a school environment.

● Good Communication Skill.

● Proficient with IT Skills (example, Microsoft Words)

**We regret to inform that only shortlisted candidates will be notified. Thank you for applying.

Summary:

Contract Period: From 1 Jan 2026 to 31 Dec 2026

Working Hours:

● Mondays to Thursdays: 6:45 am to 3.45pm, inclusive of 1/2hr lunch break

● Fridays: 6:45 am to 3.15pm, inclusive of 1/2hr lunch break

● Service not required on Saturdays, Sundays and gazetted public holidays.

Location : Bukit Panjang(DTL) & Choa Chu Kang

Project Administration & Governance

• Provide day-to-day administrative support to program directors, project managers and team leads.
• Maintain project documentation
• Ensure compliance with project governance standards, policies, and documentation requirements

• Manage day-to-day office administration including correspondence, filing, procurement, and vendor coordination.
• Support leadership and employees with scheduling, meetings, and travel arrangements.
• Handle office and facility needs, ensuring a professional and efficient work environment.
• Assist in HR-related administrative functions such as onboarding, maintaining employee records, and coordinating training.
• Manage inventory of office supplies and liaise with vendors to ensure timely replenishment.
• Provide basic finance support including invoice processing, expense claims tracking, and coordination with the finance team.
• Coordinate internal and external events, meetings, and company activities.
• Draft and prepare reports, presentations, and correspondence as required.
• Serve as the first point of contact for general inquiries, ensuring communication is handled professionally.

• Diploma or degree in Business Administration, Office Management, or related fields.
• Minimum 1-3 years of office administration experience (startup/healthcare/tech environment is a plus).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills (written and verbal).
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Strong attention to detail and a proactive attitude.
• Team player with the ability to work independently.

• Opportunity to support a dynamic and growing team.
• Competitive salary and benefits package.
• Opportunity to work in a collaborative and growth-oriented environment.
• Career development and training opportunities.
• Positive and inclusive workplace culture

Role:
This is a full-time, onsite,Office Admin Role in MOE Secondary School. If you are selected,
You will work closely with Admin Manager (AM) and School Leaders (SLs) in an MOE Secondary School (nearest MRT- Bukit Panjang(DTL) & Choa Chu Kang ) in the day-to-day activities.
Company provides endless opportunities for career progression and better work - life balance.
Responsibilities:
1. General Duties
• Support day-to-day administrative operations of the school general office such as handling incoming / outgoing mails, calls, faxing, receipt of goods, etc.
• Perform routine clerical and logistical tasks to assist school administrative staff and teaching staff.
2. Document Handling
• Collect, distribute, and dispatch mail, circulars, letters, and documents within the school.
• Assist with filing, photocopying, scanning, and printing tasks as required.
3. Logistical Support
• Deliver teaching materials, forms, or items to staff rooms, classrooms, or other departments.
• Assist in preparing rooms or venues for meetings, training, events, or school activities.
4. Office Maintenance & Upkeep
• Maintain cleanliness and tidiness of the general office and common areas.
• Ensure that shared facilities (e.g. meeting rooms, reception area) are orderly and ready for use.
5. Errands and Supplies
• Assist in receiving and unpacking deliveries or stock items.
6. Visitor and Student Support
• Assist in guiding students, visitors and contractors around the school premises.
7. Ad-Hoc Duties
• Perform any other related tasks as assigned by the Admin Manager and School Leaders.
Job Requirements:
• At least GCE 'O' level
• At least 2 years experience in a school environment.
• Good Communication Skill.
• Proficient with IT Skills (example, Microsoft Words)
**We regret to inform that only shortlisted candidates will be notified. Thank you for applying.
Summary:
Contract Period: From 1 Jan 2026 to 31 Dec 2026
Working Hours:
• Mondays to Thursdays: 6:45 am to 3.45pm, inclusive of 1/2hr lunch break
• Fridays: 6:45 am to 3.15pm, inclusive of 1/2hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays.
Location : Bukit Panjang(DTL) & Choa Chu Kang