1,270 Office Admin jobs in Singapore

Job Responsibilities:

• Handling incoming and outgoing mails/parcels and run company errands when required

• Maintain cleanliness of the office and replenish of office supplies/refreshment

• Assist to manage office facilities and assets

• In charge of general enquiries from emails and call

• Prepare and liaise any necessary for new incoming staff for orientation, PC access etc

• Data entry and document sorting (e.g. staff claims, petty cash).

• Assist with billing and expenses data-entry

• Assist with company event and functions

• Assist in other ad-hoc duties as assigned by the immediate manager

Job Requirements:

• Minimum 'O' Level / Nitec/Diploma in relevant discipline

• Working knowledge of MS Word and Excel

• Able to work with computer efficiently

• Fresh graduate are welcome to apply

• Ability to communicate effectively

• Able to multi-task, proactive and takes ownership to complete assigned tasks

• Preferred candidate who can start work immediate or short notice period.

We are seeking a detail-oriented and proactive Office Administrator to support our Singapore operations. This role is ideal for someone who enjoys keeping things running smoothly: from managing office logistics to coordinating with suppliers, team members, and external partners.

You'll work closely with our management, logistics, and operations teams to ensure day-to-day activities flow efficiently.

• Office & Administrative Support: Oversee daily office operations, document filing, correspondence, courier handling, and general administrative tasks.
• Procurement: Manage purchasing and inventory for warehouse and office supplies, coordinate with suppliers and logistics partners, and ensure smooth upkeep of storage areas, equipment, and facility needs.
• Scheduling & Coordination: Manage meetings, travel arrangements, and basic HR support such as onboarding logistics.
• Sourcing for Materials: Identify and evaluate new suppliers for packaging, materials or operational needs to ensure cost efficiency and quality standards.
• Recordkeeping: Assist with invoice processing, expense claims, and maintaining company documentation and permits.
• Operations Support: Help with submissions to regulatory bodies (e.g., SFA, corporate filings) and internal workflow tracking.

• Experience: At least 1–3 years of office administration experience, preferably in a startup environment.
• Strong organization and multitasking skills; able to work independently.
• Proficient in Microsoft Office and Google Workspace.
• Good written and spoken English; Mandarin is an advantage.
• Reliable, adaptable, and proactive in a fast-paced environment.

• A dynamic and collaborative work environment with opportunities for professional growth.
• Exposure to impactful projects within the food supply industry.

Farmio is a technology-driven service company dedicated to revolutionizing the food supply industry across Asia. We empower food business suppliers and retailers with the tools and automation technology needed for digital transformation. With a presence in Singapore and Hong Kong, we are at the forefront of integrating technology into the food supply chain.

Job Scope:

Sales

• Handle walk-in customer, phone and email enquiries

• Process customer order

• Sourcing

Admin

• Invoice Preparation

• Invoice Reconcillation

• Following up on payment

• Data Entry

• Stocktaking

Job Scope:

Sales

Handle walk-in customer, phone and email enquiries

Proceed customer order

Purchasing

Sourcing, ask for quote, negotiate pricing, issue Po to suppliers

Inventory

Monitor incoming shipment & update to system

Update stock movement on stock card & system & monitor stock level

主要工作内容:

• 订购材料,更新库存进出货及监督库存情况

• 接听电话,回复邮件处理顾客订单

• 处理上门顾客订单

Requirements:

Able to work in a fast paced environment

Able to work independently or with minimal supervision

Willing to learn as training provided

• Working hours: Mon- Fri , Sat: Alternate Sat upon confirmation)

Job Description:

• Provide comprehensive administrative support to the management team.
• Handle various administrative tasks such as filing, document management, data entry, and general office duties

• Oversee day-to-day office operations.

• Support the team with any other ad-hoc administrative responsibilities as required

Job Requirement:

• Candidates without experience and entry-level candidates are encouraged to apply.

• Minimum Diploma or O Level.

• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)

• Able to communicate in Mandarin (spoken) to liaise
• Working Hours: Monday - Friday, 8.30am-6.00pm
• Able to start work immediately

Benefits:

• AWS
• Housing Allowance
• Medical Insurance
• Overtime Pay

• Handle general administrative tasks including phone calls, email management, and office supply upkeep.
• Oversee day-to-day office operations, ensuring a safe, clean, and efficient workspace.
• Liaise with vendors and service providers for office-related services and maintenance.
• Monitor inventory levels and coordinate timely ordering of supplies.
• Track and manage office-related expenses and assist with budget reporting.
• Support the planning and coordination of company events and meetings.
• Perform other ad-hoc administrative duties as assigned.

• Fresh graduates and entry-level candidates are encouraged to apply.
• Previous experience as an Office Administrator or in a similar role is an advantage.
• Strong team player with good communication and interpersonal skills.
• Proficient in basic MS Office applications (Word, Excel).
• Detail-oriented with strong organizational and problem-solving abilities.
• Able to communicate in Mandarin (spoken and written) to liaise with Mandarin-speaking clients or vendors.

Key Responsibilities

Front Desk Management: Serve as the first point of contact for all incoming calls and walk-in guests.

Communications & Logistics: Manage all incoming and outgoing mail/courier.

Office Supply Management: Managing, procuring and maintaining the inventory of all office supplies.

Financial & Billing Support: Processing invoices, receipts, payments and simple bookkeeping. Entering cost data from expenditures into our in-house administration system for cost capturing for billing.

Administrative Support: Support for various office functions, such as assisting with document scanning, shredding, and binding of reports. Managing office equipment and other ad-hoc tasks required to ensure the office is running efficiently

Required Skills

• Experience with Microsoft Word, Excel and Outlook
• Ability to speak both English & Mandarin will be preferred to liaise with Mandarin-speaking clients and vendors
• Initiative and curiosity to learn new things

No experience required, on-the-job training will be provided.

Job Types: Full-time, Permanent

Pay: $2, $2,800.00 per month

Work Location: In person

Overview

We are a newly incorporated company seeking a proactive and versatile individual to support the day-to-day operations of the office while providing executive assistance to senior management. This dual role requires excellent organisational skills, attention to detail, and the ability to manage multiple responsibilities in a dynamic start-up environment.

Key Responsibilities

(1) Office Management

• Set up and maintain office systems, including filing, supplies, and equipment.
• Manage vendor relationships and office procurement.
• Oversee basic HR administration such as leave tracking, staff onboarding, and maintaining personnel records.
• Ensure smooth running of the office environment and provide general administrative support

(2) Personal Assistant Duties

• Provide direct support to the Managing Director/CEO/Founder, including calendar management, scheduling meetings, and travel arrangements.
• Handle correspondence, prepare reports, and draft documents as required.
• Assist with confidential matters and ensure strict discretion is maintained.
• Coordinate meetings, prepare agendas, and take minutes.

Requirements

• Diploma or equivalent qualification, with prior experience in office administration or executive support preferred.
• Strong organisational and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and general IT tools.
• Excellent communication skills, both written and verbal.
• Ability to work independently in a fast-paced environment and take initiative.

What We Offer

• Opportunity to be part of a new and growing company.
• Exposure to both operational and executive-level responsibilities.
• A supportive environment where your contributions have direct impact.

Reporting to : Managing Director / CEO / Founder

Company Description

Kinexcs is an AI-driven digital health platform and wearables company with a mission to enable and empower people for mobility and a better quality of life. It is focused on reducing the burden of musculoskeletal conditions, which affects about 25% of the world's population. KIMIA Recover, a continuous monitoring device for the knee joint, has obtained CE marking and HSA approval and booked revenues from large implant companies and hospitals. It has recently won the Innomatch grant by the Temasek Foundation (one of the 6 among 256 companies across 32 countries), and is currently deployed in some of the largest public hospitals in Singapore. KIMIA Recover is a comprehensive recovery management solution that provides a reduction in the number of hospital visits and complications. The product was also the National Winner and International Top 20 of the prestigious James Dyson Award 2020 and has gained traction with major public hospitals and orthopedic clinics. Their digital therapy platform comprising of KIMIA Assess and KIMIA Move products, uses artificial intelligence technology for digital MSK assessment and therapy. This platform is capable of providing pre-consultation assessments and real-time exercise guidance and feedback to musculoskeletal patients and is being adopted by some of the largest private healthcare providers in the region, along with large corporate players.

Position Overview:

We are seeking a highly organized and proactive Office Admin to manage day-to-day office operations and support both the leadership team and staff. This role is crucial in ensuring smooth administrative processes and supporting the dynamic growth of a healthcare technology startup.

Responsibilities:

• Manage day-to-day office administration including correspondence, filing, procurement, and vendor coordination.
• Support leadership and employees with scheduling, meetings, and travel arrangements.
• Handle office and facility needs, ensuring a professional and efficient work environment.
• Assist in HR-related administrative functions such as onboarding, maintaining employee records, and coordinating training.
• Manage inventory of office supplies and liaise with vendors to ensure timely replenishment.
• Provide basic finance support including invoice processing, expense claims tracking, and coordination with the finance team.
• Coordinate internal and external events, meetings, and company activities.
• Draft and prepare reports, presentations, and correspondence as required.
• Serve as the first point of contact for general inquiries, ensuring communication is handled professionally.

Qualifications:

• Diploma or degree in Business Administration, Office Management, or related fields.
• Minimum 1–3 years of office administration experience (startup/healthcare/tech environment is a plus).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills (written and verbal).
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Strong attention to detail and a proactive attitude.
• Team player with the ability to work independently.

Benefits:

• Opportunity to support a dynamic and growing team.
• Competitive salary and benefits package.
• Opportunity to work in a collaborative and growth-oriented environment.
• Career development and training opportunities.
• Positive and inclusive workplace culture

If you are a self-motivated individual with a passion for office administration, we encourage you to apply. Join our team and contribute to the success of our organization by fostering a positive work environment and efficient operations.