1,713 Office Admin jobs in Singapore

Key Responsibilities

• Preparation of presentation to senior management
• Provide administrative support, including calendar management, expenses and travel for Organization
• Partner with teams to coordinate activities and projects
• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
• Coordinate registrations for conferences, symposia and local / international congresses
• Set up meetings – liaise with attendees (in-house or externally) and arrange needed resources (e.g., teleconference, projection, meals)
• Maintain enterprise information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.
• Participate in team meetings to support coordination and delegation of tasks and projects
• Collect, record, monitor, verify, and consolidate relatively complex data and information from multiple sources, and often with short lead time
• Manage general inquiries and route questions to appropriate resources
• Perform other duties as assigned

Preferred Qualifications

• Ability to maintain a high level of integrity and discretion in handling confidential information
• Strong attention to detail and organized with a systematic approach
• Resilience under pressure
• Ability to prioritize information and meetings on behalf of team members / senior leadership
• Proven administration experience within a fast-paced international organization
• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)
• Willingness to help and learn with a team player mentality
• Ability to work in a field of uncertainty and ambiguity

Interested candidates may send resumes to or apply through the application system. Regret to inform that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd
• RCB No E

EA License No. 01C4394
• EA Registration No. R Tay Khai Ven)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at  I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

Overview

We are a newly incorporated company seeking a proactive and versatile individual to support the day-to-day operations of the office while providing executive assistance to senior management. This dual role requires excellent organisational skills, attention to detail, and the ability to manage multiple responsibilities in a dynamic start-up environment.

Key Responsibilities

(1) Office Management

• Set up and maintain office systems, including filing, supplies, and equipment.
• Manage vendor relationships and office procurement.
• Oversee basic HR administration such as leave tracking, staff onboarding, and maintaining personnel records.
• Ensure smooth running of the office environment and provide general administrative support

(2) Personal Assistant Duties

• Provide direct support to the Managing Director/CEO/Founder, including calendar management, scheduling meetings, and travel arrangements.
• Handle correspondence, prepare reports, and draft documents as required.
• Assist with confidential matters and ensure strict discretion is maintained.
• Coordinate meetings, prepare agendas, and take minutes.

Requirements

• Diploma or equivalent qualification, with prior experience in office administration or executive support preferred.
• Strong organisational and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and general IT tools.
• Excellent communication skills, both written and verbal.
• Ability to work independently in a fast-paced environment and take initiative.

What We Offer

• Opportunity to be part of a new and growing company.
• Exposure to both operational and executive-level responsibilities.
• A supportive environment where your contributions have direct impact.

Reporting to : Managing Director / CEO / Founder

Company Description

Kinexcs is an AI-driven digital health platform and wearables company with a mission to enable and empower people for mobility and a better quality of life. It is focused on reducing the burden of musculoskeletal conditions, which affects about 25% of the world's population. KIMIA Recover, a continuous monitoring device for the knee joint, has obtained CE marking and HSA approval and booked revenues from large implant companies and hospitals. It has recently won the Innomatch grant by the Temasek Foundation (one of the 6 among 256 companies across 32 countries), and is currently deployed in some of the largest public hospitals in Singapore. KIMIA Recover is a comprehensive recovery management solution that provides a reduction in the number of hospital visits and complications. The product was also the National Winner and International Top 20 of the prestigious James Dyson Award 2020 and has gained traction with major public hospitals and orthopedic clinics. Their digital therapy platform comprising of KIMIA Assess and KIMIA Move products, uses artificial intelligence technology for digital MSK assessment and therapy. This platform is capable of providing pre-consultation assessments and real-time exercise guidance and feedback to musculoskeletal patients and is being adopted by some of the largest private healthcare providers in the region, along with large corporate players.

Position Overview:

We are seeking a highly organized and proactive Office Admin to manage day-to-day office operations and support both the leadership team and staff. This role is crucial in ensuring smooth administrative processes and supporting the dynamic growth of a healthcare technology startup.

Responsibilities:

• Manage day-to-day office administration including correspondence, filing, procurement, and vendor coordination.
• Support leadership and employees with scheduling, meetings, and travel arrangements.
• Handle office and facility needs, ensuring a professional and efficient work environment.
• Assist in HR-related administrative functions such as onboarding, maintaining employee records, and coordinating training.
• Manage inventory of office supplies and liaise with vendors to ensure timely replenishment.
• Provide basic finance support including invoice processing, expense claims tracking, and coordination with the finance team.
• Coordinate internal and external events, meetings, and company activities.
• Draft and prepare reports, presentations, and correspondence as required.
• Serve as the first point of contact for general inquiries, ensuring communication is handled professionally.

Qualifications:

• Diploma or degree in Business Administration, Office Management, or related fields.
• Minimum 1–3 years of office administration experience (startup/healthcare/tech environment is a plus).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills (written and verbal).
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Strong attention to detail and a proactive attitude.
• Team player with the ability to work independently.

Benefits:

• Opportunity to support a dynamic and growing team.
• Competitive salary and benefits package.
• Opportunity to work in a collaborative and growth-oriented environment.
• Career development and training opportunities.
• Positive and inclusive workplace culture

If you are a self-motivated individual with a passion for office administration, we encourage you to apply. Join our team and contribute to the success of our organization by fostering a positive work environment and efficient operations.

• Handle general administrative tasks including phone calls, email management, and office supply upkeep.
• Oversee day-to-day office operations, ensuring a safe, clean, and efficient workspace.
• Liaise with vendors and service providers for office-related services and maintenance.
• Monitor inventory levels and coordinate timely ordering of supplies.
• Track and manage office-related expenses and assist with budget reporting.
• Support the planning and coordination of company events and meetings.
• Perform other ad-hoc administrative duties as assigned.

• Fresh graduates and entry-level candidates are encouraged to apply.
• Previous experience as an Office Administrator or in a similar role is an advantage.
• Strong team player with good communication and interpersonal skills.
• Proficient in basic MS Office applications (Word, Excel).
• Detail-oriented with strong organizational and problem-solving abilities.
• Able to communicate in Mandarin (spoken and written) to liaise with Mandarin-speaking clients or vendors.

Roles & Responsibilities

· Handle daily Phone Calls and Incoming/outgoing emails/messages.

· Perform data entry and general administrative matters

· Assist the Manager in managing some of the human resource functions and preparation of monthly/fortnightly worker payroll

· Renew and book for worker courses, renewal of passport

· Issue Purchase orders, check stocks, Check Delivery orders. Monitor and purchase HQ office supplies & Stationery.

· Assist in other accounting records and documentation

· Any other ad-hoc duties assigned.

Job Requirements:

· Candidate must possess at least 'N', 'O' level, ITE or equivalent qualification

· Positive attitude, team player, committed, meticulous, and responsible.

· Computer literate, proficient in Microsoft Excel

Key Responsibilities

Front Desk Management: Serve as the first point of contact for all incoming calls and walk-in guests.

Communications & Logistics: Manage all incoming and outgoing mail/courier.

Office Supply Management: Managing, procuring and maintaining the inventory of all office supplies.

Financial & Billing Support: Processing invoices, receipts, payments and simple bookkeeping. Entering cost data from expenditures into our in-house administration system for cost capturing for billing.

Administrative Support: Support for various office functions, such as assisting with document scanning, shredding, and binding of reports. Managing office equipment and other ad-hoc tasks required to ensure the office is running efficiently

Required Skills

• Experience with Microsoft Word, Excel and Outlook
• Ability to speak both English & Mandarin will be preferred to liaise with Mandarin-speaking clients and vendors
• Initiative and curiosity to learn new things

No experience required, on-the-job training will be provided.

Job Types: Full-time, Permanent

Pay: $2, $2,800.00 per month

Work Location: In person

Job Description:

• Provide comprehensive administrative support to the management team.
• Handle various administrative tasks such as filing, document management, data entry, and general office duties

• Oversee day-to-day office operations.

• Support the team with any other ad-hoc administrative responsibilities as required

Job Requirement:

• Candidates without experience and entry-level candidates are encouraged to apply.

• Minimum Diploma or O Level.

• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)

• Able to communicate in Mandarin (spoken) to liaise
• Working Hours: Monday - Friday, 8.30am-6.00pm
• Able to start work immediately

Benefits:

• AWS
• Housing Allowance
• Medical Insurance
• Overtime Pay

1. Compilie Quotation from site Drawing

2. Ordering and keying of Stocks

3. Training will be provided

4 5 Days week. Mon to Thursday : 8am to 6pm

Friday : 8am to 5pm

Job Types: Full-time, Permanent

Pay: $1, $2,000.00 per month

Work Location: In person

Project Administration & Governance

• Provide day-to-day administrative support to program directors, project managers and team leads.
• Maintain project documentation
• Ensure compliance with project governance standards, policies, and documentation requirements