1,225 Office Supplies jobs in Singapore

Job Title:
Associate – Office Management / Administration

Why Join Us?

We are looking for a proactive and detail-oriented Office Management Associate to support the smooth operations of our growing businesses in real estate, hospitality, and healthcare . This is an excellent opportunity for fresh graduates to gain hands-on experience in office administration, documentation, and basic finance operations, while building a solid foundation in business support functions.

• Oversee day-to-day office administration, including managing office supplies, maintaining filing systems, and supporting scheduling needs
• Perform accurate data entry and assist with updating financial and operational records
• Organise and maintain both physical and digital documentation, such as contracts, invoices, and reports
• Support the preparation of basic reports for internal management reviews
• Coordinate office activities, assist in internal meetings, and facilitate internal communications
• Liaise with vendors and assist in procurement processes, administrative follow-ups, and payment tracking

• Diploma or Degree in Business Administration, Management, or a related field
• Fresh graduates are welcome; candidates with 0–2 years of relevant experience will have an advantage
• Detail-oriented, organised, and dependable with strong time management skills
• Strong written and verbal communication skills
• Comfortable with Microsoft Office and/or Google Workspace tools
• Positive, team-oriented attitude and willingness to learn
• Fresh graduates are welcome to apply

Interested candidates may wish to email your resume in a detailed Word format to : Recruitment Agency Private Ltd

EA License: 22C1187

We are seeking a highly skilled Front Office Management Professional to join our team. The ideal candidate will be responsible for maintaining the efficient running of the Front Office, upholding brand standards, and ensuring a flawless guest experience.

• Responsibilities:

1. Maintain effective working relationships with the Operations Managers to ensure seamless operation of the Front Office.
2. Manage day-to-day front desk operations, guaranteeing exceptional guest service delivery.
3. Cultivate a high-performance team by coaching and guiding team members to achieve optimal results.
4. Collaborate closely with other business units to meet and exceed guest expectations.
5. Play a key role in emergency response procedures, prioritizing guest and colleague safety and well-being.

• Education: Minimum Diploma or Degree in Hospitality or Tourism Management.
• Experience: A minimum of 5 years' experience as a team leader in Front Office / Guest Relations within a hotel environment, preferably in a 5-star hotel setting.
• Key Skills:
• Excellent communication, leadership, and interpersonal skills.
• Ability to work independently and as part of a cohesive team.
• Proficiency in basic Microsoft Office applications - Word, Excel, PowerPoint.
• Capacity to perform shift work, including weekends and public holidays.

Job Title:
Associate – Office Management / Administration

Why Join Us?

We are looking for a proactive and detail-oriented Office Management Associate to support the smooth operations of our growing businesses in real estate, hospitality, and healthcare . This is an excellent opportunity for fresh graduates to gain hands-on experience in office administration, documentation, and basic finance operations, while building a solid foundation in business support functions.

Key Responsibilities

• Oversee day-to-day office administration, including managing office supplies, maintaining filing systems, and supporting scheduling needs
• Perform accurate data entry and assist with updating financial and operational records
• Organise and maintain both physical and digital documentation, such as contracts, invoices, and reports
• Support the preparation of basic reports for internal management reviews
• Coordinate office activities, assist in internal meetings, and facilitate internal communications
• Liaise with vendors and assist in procurement processes, administrative follow-ups, and payment tracking

Who We’re Looking For

• Diploma or Degree in Business Administration, Management, or a related field
• Fresh graduates are welcome; candidates with 0–2 years of relevant experience will have an advantage
• Detail-oriented, organised, and dependable with strong time management skills
• Strong written and verbal communication skills
• Comfortable with Microsoft Office and/or Google Workspace tools
• Positive, team-oriented attitude and willingness to learn
• Fresh graduates are welcome to apply

Interested candidates may wish to email your resume in a detailed Word format to : Recruitment Agency Private Ltd

EA License: 22C1187

Overview:

We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

• Coordinate staff onboarding and offboarding processes, including systems access and logistics.
• Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
• Assist in preparing reports, maintaining internal records, and executing administrative processes.

• Oversee daily mail distribution, courier scheduling, and related communication.
• Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).

• Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
• Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.

• Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
• Provide hands-on logistical assistance before, during, and after events.

• Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
• Experienced with office administrative processes and procurement coordination.
• Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
• A strong communicator who works well with various stakeholders and teams.
• Self-motivated, dependable, and able to thrive in a dynamic work environment.

At the core of our culture are our AEIOU values:

Adventure, Excellence, Integrity, Ownership, and Unity.

We are committed to delivering impact through:

• Valuing our clients
• Growing our people
• Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.

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Job ID: 8768

Job Function: Administration

Institution: National University Hospital

Job Purpose:

The PMO Executive will provide comprehensive administrative, operational, and coordination support to the hospital’s redevelopment team. This role ensures smooth day-to-day operations of the Project Management Office, supports procurement and HR processes specific to redevelopment, manages documentation and reporting, and facilitates effective communication across stakeholders including internal teams, external consultants, and government authorities.

Primary Job Responsibilities:

• Coordinate calendars, appointments, and logistics for redevelopment-related engagements, including Hospital Planning Committee (HPC), Hospital Planning Technical Committee (HPTC), Steering Committees, Planning Workgroups, and external stakeholders.
• Organise and support departmental events, workshops, and meetings.
• Manage procurement processes for redevelopment-related activities (e.g., meetings, events, small-value purchases), ensuring compliance with institutional policies.
• Maintain and update templates, policies, and reference materials used by the redevelopment team. Oversee version control and ensure consistency across key departmental submissions (e.g., strategic reports, policy documents).
• Act as the Redevelopment Data Protection Officer (DPO) representative, ensuring adherence to PDPA and institutional data governance policies.
• Support the preparation of regular redevelopment reports, including NUHS Group Workplan updates, progress dashboards, and milestone summaries.
• Serve as a central point of contact for internal and external communications related to the redevelopment programme. Manage departmental intranet page and lead the preparation of departmental/institutional communications, including newsletters, announcements, and project updates.
• Serve as Workspace-in-Charge for designated redevelopment offices.
• Facilitate onboarding and offboarding processes for staff and partners involved in the redevelopment project, including access card issuance (e.g., office access), workstation assignment, and system access provisioning.

Secondary Job Responsibilities:

• Ad-hoc projects as assigned by Director, Development Office.

Job Requirements:

• Diploma or Degree in Business Administration, Project Management, or a related discipline.
• Minimum 3 years’ experience in administrative or project coordination roles; prior exposure to healthcare redevelopment or infrastructure projects is advantageous.
• Proficiency in Microsoft Office Suite and document management platforms (e.g., SharePoint, OneDrive).
• Strong organisational, communication, and stakeholder engagement skills.
• Ability to manage competing priorities in a dynamic, fast-paced environment.
• Detail-orientedwith strong record-keeping discipline.
• Proactivein anticipating needs and resolving issues.
• Collaborativeand able to work effectively with multidisciplinary teams.

Join to apply for the (Senior) Assistant Manager, Development Office role at National University Hospital .

Job Purpose: The PMO Executive will provide comprehensive administrative, operational, and coordination support to the hospital’s redevelopment team. This role ensures smooth day-to-day operations of the Project Management Office, supports procurement and HR processes specific to redevelopment, manages documentation and reporting, and facilitates effective communication across stakeholders including internal teams, external consultants, and government authorities.

Primary Job Responsibilities:

• Coordinate calendars, appointments, and logistics for redevelopment-related engagements, including Hospital Planning Committee (HPC), Hospital Planning Technical Committee (HPTC), Steering Committees, Planning Workgroups, and external stakeholders.
• Organise and support departmental events, workshops, and meetings.
• Manage procurement processes for redevelopment-related activities (e.g., meetings, events, small-value purchases), ensuring compliance with institutional policies.
• Maintain and update templates, policies, and reference materials used by the redevelopment team. Oversee version control and ensure consistency across key departmental submissions (e.g., strategic reports, policy documents).
• Act as the Redevelopment Data Protection Officer (DPO) representative, ensuring adherence to PDPA and institutional data governance policies.
• Support the preparation of regular redevelopment reports, including NUHS Group Workplan updates, progress dashboards, and milestone summaries.
• Serve as a central point of contact for internal and external communications related to the redevelopment programme. Manage departmental intranet page and lead the preparation of departmental/institutional communications, including newsletters, announcements, and project updates.
• Serve as Workspace-in-Charge for designated redevelopment offices.
• Facilitate onboarding and offboarding processes for staff and partners involved in the redevelopment project, including access card issuance (e.g., office access), workstation assignment, and system access provisioning.

Secondary Job Responsibilities:

• Ad-hoc projects as assigned by the Director, Development Office.

Job Requirements:

• Diploma or Degree in Business Administration, Project Management, or a related discipline.
• Minimum 3 years’ experience in administrative or project coordination roles; prior exposure to healthcare redevelopment or infrastructure projects is advantageous.
• Proficiency in Microsoft Office Suite and document management platforms (e.g., SharePoint, OneDrive).
• Strong organisational, communication, and stakeholder engagement skills.
• Ability to manage competing priorities in a dynamic, fast-paced environment.
• Detail-oriented with strong record-keeping discipline.
• Proactive in anticipating needs and resolving issues.
• Collaborative and able to work effectively with multidisciplinary teams.

• Mid-Senior level

• Full-time

• Administrative

• Hospitals and Health Care

Join to apply for the (Senior) Assistant Manager, Development Office role at National University Hospital .

Job Purpose: The PMO Executive will provide comprehensive administrative, operational, and coordination support to the hospital’s redevelopment team. This role ensures smooth day-to-day operations of the Project Management Office, supports procurement and HR processes specific to redevelopment, manages documentation and reporting, and facilitates effective communication across stakeholders including internal teams, external consultants, and government authorities.

Primary Job Responsibilities:

• Coordinate calendars, appointments, and logistics for redevelopment-related engagements, including Hospital Planning Committee (HPC), Hospital Planning Technical Committee (HPTC), Steering Committees, Planning Workgroups, and external stakeholders.
• Organise and support departmental events, workshops, and meetings.
• Manage procurement processes for redevelopment-related activities (e.g., meetings, events, small-value purchases), ensuring compliance with institutional policies.
• Maintain and update templates, policies, and reference materials used by the redevelopment team. Oversee version control and ensure consistency across key departmental submissions (e.g., strategic reports, policy documents).
• Act as the Redevelopment Data Protection Officer (DPO) representative, ensuring adherence to PDPA and institutional data governance policies.
• Support the preparation of regular redevelopment reports, including NUHS Group Workplan updates, progress dashboards, and milestone summaries.
• Serve as a central point of contact for internal and external communications related to the redevelopment programme. Manage departmental intranet page and lead the preparation of departmental/institutional communications, including newsletters, announcements, and project updates.
• Serve as Workspace-in-Charge for designated redevelopment offices.
• Facilitate onboarding and offboarding processes for staff and partners involved in the redevelopment project, including access card issuance (e.g., office access), workstation assignment, and system access provisioning.

Secondary Job Responsibilities:

• Ad-hoc projects as assigned by the Director, Development Office.

Job Requirements:

• Diploma or Degree in Business Administration, Project Management, or a related discipline.
• Minimum 3 years’ experience in administrative or project coordination roles; prior exposure to healthcare redevelopment or infrastructure projects is advantageous.
• Proficiency in Microsoft Office Suite and document management platforms (e.g., SharePoint, OneDrive).
• Strong organisational, communication, and stakeholder engagement skills.
• Ability to manage competing priorities in a dynamic, fast-paced environment.
• Detail-oriented with strong record-keeping discipline.
• Proactive in anticipating needs and resolving issues.
• Collaborative and able to work effectively with multidisciplinary teams.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Hospitals and Health Care

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Select how often (in days) to receive an alert: Create Alert

Job ID: 8768

Job Function: Administration

Institution: National University Hospital

Job Purpose:

The PMO Executive will provide comprehensive administrative, operational, and coordination support to the hospital’s redevelopment team. This role ensures smooth day-to-day operations of the Project Management Office, supports procurement and HR processes specific to redevelopment, manages documentation and reporting, and facilitates effective communication across stakeholders including internal teams, external consultants, and government authorities.

Primary Job Responsibilities:

• Coordinate calendars, appointments, and logistics for redevelopment-related engagements, including Hospital Planning Committee (HPC), Hospital Planning Technical Committee (HPTC), Steering Committees, Planning Workgroups, and external stakeholders.
• Organise and support departmental events, workshops, and meetings.
• Manage procurement processes for redevelopment-related activities (e.g., meetings, events, small-value purchases), ensuring compliance with institutional policies.
• Maintain and update templates, policies, and reference materials used by the redevelopment team. Oversee version control and ensure consistency across key departmental submissions (e.g., strategic reports, policy documents).
• Act as the Redevelopment Data Protection Officer (DPO) representative, ensuring adherence to PDPA and institutional data governance policies.
• Support the preparation of regular redevelopment reports, including NUHS Group Workplan updates, progress dashboards, and milestone summaries.
• Serve as a central point of contact for internal and external communications related to the redevelopment programme. Manage departmental intranet page and lead the preparation of departmental/institutional communications, including newsletters, announcements, and project updates.
• Serve as Workspace-in-Charge for designated redevelopment offices.
• Facilitate onboarding and offboarding processes for staff and partners involved in the redevelopment project, including access card issuance (e.g., office access), workstation assignment, and system access provisioning.

Secondary Job Responsibilities:

• Ad-hoc projects as assigned by Director, Development Office.

Job Requirements:

• Diploma or Degree in Business Administration, Project Management, or a related discipline.
• Minimum 3 years’ experience in administrative or project coordination roles; prior exposure to healthcare redevelopment or infrastructure projects is advantageous.
• Proficiency in Microsoft Office Suite and document management platforms (e.g., SharePoint, OneDrive).
• Strong organisational, communication, and stakeholder engagement skills.
• Ability to manage competing priorities in a dynamic, fast-paced environment.
• Detail-orientedwith strong record-keeping discipline.
• Proactivein anticipating needs and resolving issues.
• Collaborativeand able to work effectively with multidisciplinary teams.

Job Purpose

• Project Overview: The Chorus project is a strategic initiative for Ocean Network Express, a leading global container shipping carrier. This multi-year program involves the complex transition of our core monolithic system into a modern microservices architecture.
• Position Summary: The PMO assistant manager plays a pivotal role in enabling the successful execution of the Chorus project. This individual will support the PMO in fostering an agile culture, ensuring strategic alignment, facilitating cross-team collaboration, and providing critical insights into program health. They will act as a key enabler for our diverse agile teams, helping them to deliver high-quality software and achieve business objectives within a large-scale, distributed environment.

Primary Job Description (Describe the major duties of this position)

• Key Responsibilities:
  a) Program Coordination & Facilitation:
  - Assist in the coordination of large-scale agile events, such as service design workshop, product design workshop, quarterly planning meetings, cross-team synchronization meetings, and stakeholder reviews.
  - Facilitate communication and collaboration between agile teams, business stakeholders, and leadership across different geographical locations (Korea, Singapore, Vietnam).
  - Help manage and track cross-team dependencies and impediments, escalating issues as necessary to ensure timely resolution.
  b) Agile Gvernance & Process Support:
  - Support the establishment and ongoing refinement of agile processes, standards, and best practices across the Chorus program.
  - Assist in defining and tracking key performance indicators (KPIs) and metrics for program health, progress, and value delivery.
  - Contribute to the development and maintenance of program-level dashboards and reports, providing transparency to all stakeholders.
  - Help ensure adherence to agreed-upon agile frameworks (e.g., SAFe, LeSS, or a customized enterprise agile approach) and internal governance policies.
  c) Tooling & Data Management:
  - Support the administration and optimal utilization of agile project management tools (e.g., Jira, Azure DevOps) to ensure consistent data quality and reporting capabilities.
  - Extract, analyze, and present data related to team performance, feature progress, and program velocity.
  d) Risk & Issue Management:
  - Assist in identifying, tracking, and monitoring program-level risks and issues, collaborating with teams to define mitigation strategies.
  e) Knowledge Management & Continuous Improvement:
  - Help organize and disseminate best practices, lessons learned, and relevant documentation across the program.
  - Support the facilitation of Communities of Practice (CoPs) for various agile roles to foster knowledge sharing and continuous improvement.
  f) Stakeholder Communication:
  - Prepare and refine communication materials for various audiences, including executive summaries, program updates, and team-level communications.
  g) Financial Oversight:
  Budget Tracking & Forecasting: tracking overall program spending, forecasting future resource needs, and ensuring alignment with the allocated budget.

Position Qualifications and Experiences

Qualifications:

• Bachelor’s degree in Computer Science, Information Technology, Business Administration, or a related field.
• 10+ years of experience in project coordination, project management, or a PMO role within a software development environment.
• Experience in transformation project from enterprise level monolithic software to Micro Service Architecture using DDD (Domain Driven Design) in shipping and logistics industry
• Experience in transformation from enterprise level waterfall project into large scale Agile project in shipping and logistics industry
• Experience in transformation from on-premise enterprise infrastructure into cloud environment including DR (Disaster Recovery) system implementation
• Demonstrated understanding and practical experience with agile methodologies is essential. Experience with scaled agile frameworks (SAFe, LeSS) is a significant plus.
• Familiarity with software development lifecycle (SDLC) concepts, especially in a large-scale enterprise context.
• Strong analytical skills with the ability to collect, analyze, and present data effectively.
• Proficiency in agile project management tools (e.g., Jira, Confluence, DevOps, Rally) is highly desired.
• Excellent communication, interpersonal, and facilitation skills, with the ability to work effectively with diverse teams across different cultures and time zones.
• Proactive, organized, and detail-oriented with a strong sense of ownership.
• Ability to adapt to a fast-paced, complex, and evolving environment.
• Fluency in English (written and spoken) is required. (Given the international nature of the project).
• Experience in the shipping or logistics industry.
• Understanding of microservices architecture concepts.
• Preferred certificates: GCP Associate Cloud Engineer GCP