1,951 Office Manager Positions jobs in Singapore

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Direct message the job poster from Repligen Corporation

This role is responsible for supporting the SVP, Commercial of Asia, by managing calendars, scheduling meetings, and coordinating appointments to ensure optimal time management. In addition, the role oversees daily office operations, ensuring the workspace is well-maintained and functional, while proactively identifying opportunities to streamline and enhance processes. The incumbent will also provide support for commercial and business operations as needed.

ESSENTIAL JOB FUNCTIONS

Manage SVP, Commercial of Asia calendar, appointments, meetings and travel itineraries:

• Manage correspondence and communications, and coordinate timing and logistics for all internal and external meetings, ensuring the schedule is optimized for efficiency.
• Assist in the planning and execution of special projects and events such as Annual Kick-off meetings and APAC Leadership Team meetings.
• Take meeting summary and distribute to the leadership team for follow up.
• Assist in preparation and editing presentations per request. Support with the creation of graphical and textual content for presentations and communications.
• Point of contact between key executives and clients, and other external partners.
• Arrange travel itineraries, this includes visa and travel documents, lodging and transportation for global visitors.

Responsible for general office administration and clerical support. This includes:

• Managing the reception and corporate visitors
• Managing calls, mails and deliveries
• Maintenance of office equipment, and office supplies
• Assist in office-related activities, projects and events
• Manage purchasing, vendors, and invoices
• Develop and implement office policies and procedures to ensure the smooth running of operations.

Support the marketing activities and events in Singapore.

Facility management and coordination of the work of the contractors and vendors

Ensure compliance with government, building management and company safety regulations.

Oversee onboarding and offboarding processes for employees (IT Equipment management / Company property management).

Process purchase requisition, purchase order, accounting and banking related work.

Involve or lead projects and assignments as part of the professional development opportunity.

QUALIFICATIONS

Education, Training & Experience

• At least tertiary education.
• Minimum 8 years’ experience in office administration and supporting senior leadership in multi-national organizations.

Knowledge, Skill, and Ability

• Highly detail oriented and organized at work.
• Self-starter with ability to manage work autonomously.
• Being able to think out of the box to improve the efficiency of current processes, as well as being meticulous and flexible in supporting the team
• Ability to work independently and effectively on multiple priorities.
• Strong collaborator with the ability to work well within the department and cross-functionally.
• Comfortable in a global, fast-paced, always-on, highly matrixed environment.
• Professional, high motivation to succeed, focused and resourceful in problem solving.
• Proficient in advanced Excel functions and MS Office.
• Experience in SAP would be an advantage.
• Willing and able to work flexible hours occasionally when there are business needs.
• Flexible for occasional business travel when needed.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Purchasing

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Senior Executive/Assistant Manager (Events Management)

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Administrative Management

• Oversee all office operations, ensuring efficiency and compliance with company policies.

• Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).

• Maintain office supplies inventory and place orders for stationery and other essentials.

• Book flights, hotel accommodations, and other travel arrangements for staff.

• Coordinate with vendors, service providers, and building management.

Financial & Operational Support

• Process invoice payments and ensure timely settlement of intercompany payments.

• Record payments and receipts accurately in coordination with the finance team.

• Assist with month-end closing processes, ensuring accurate reporting.

• Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

People & Culture Support

• Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.

• Support internal communications and staff engagement initiatives.

• Organize company events, meetings, and team-building activities.

Facilities & Equipment Management

• Ensure the office environment is clean, safe, and well-maintained.

• Manage maintenance schedules for office equipment and IT assets.

• Coordinate workspace allocation and office layout changes.

Other Duties

• Undertake other small tasks and ad-hoc projects to support management as needed.

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.

• Proven experience as an Office Manager, Administrative Manager, or similar role.

• Strong organizational and multitasking skills.

• Excellent verbal and written communication abilities.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.

• Ability to work independently and handle confidential information with integrity.

About the role

Pangolin Investments Pte Ltd, a leading financial services firm, is seeking an experienced Office Manager to join our dynamic team in the Downtown Core Central Region. This full-time position will play a crucial role in ensuring the smooth and efficient operation of our office, contributing to the overall success of the company.

What you'll be doing

• Oversee and coordinate all office administration activities, including managing office supplies, equipment, and facilities
• Act as the primary point of contact for internal and external stakeholders, handling inquiries and resolving issues in a timely and professional manner
• Manage and maintain office records, filing systems, and document storage, ensuring confidentiality and compliance with relevant policies and regulations
• Coordinate and schedule meetings, events, and travel arrangements for the team
• Provide administrative support to the management team, as required
• Assist with the implementation and monitoring of office policies and procedures to enhance productivity and efficiency
• Supervise and mentor junior administrative staff, ensuring they are equipped with the necessary skills and resources

What we're looking for

• Minimum 5 years of experience in office management or a similar role, preferably in a fast-paced, corporate environment
• Strong organisational and time management skills, with the ability to prioritise and multitask effectively
• Excellent communication and interpersonal skills, with a proven ability to interact with stakeholders at all levels
• Proficient in the use of office software, including Microsoft Office suite and various administrative tools
• A keen eye for detail and a problem-solving mindset
• Adaptable and flexible, with the ability to work independently and as part of a team
• A passion for providing exceptional customer service and contributing to the overall success of the organisation

What we offer

• Competitive salary and performance-based bonuses
• Comprehensive health and wellness benefits, including medical and dental coverage
• Opportunities for professional development and career advancement
• Collaborative and supportive work environment with a strong emphasis on work-life balance
• Access to exclusive employee discounts and perks

About us

Pangolin Investments Pte Ltd is a leading financial services firm that has been driving innovation and delivering exceptional results for our clients for over a decade. Our mission is to provide tailored investment solutions that help our clients achieve their financial goals. With a team of highly skilled professionals and a commitment to excellence, we are poised for continued growth and success.

If you're ready to take the next step in your career and be a part of our dynamic team, we encourage you to apply now.

About the Role

We are looking for a proactive and highly organised Office Manager to ensure the smooth day-to-day operations while providing direct support to the Managing Director. This role suits a dynamic, hands-on individual with excellent organisational, communication, and problem-solving skills who can create and maintain an efficient, positive, and well-supported workplace.

Key Responsibilities

• Oversee all aspects of office operations, including facilities management, office supplies, equipment upkeep, and vendor coordination.
• Serve as the main point of contact between management, employees, vendors, and service providers.
• Manage bank payment approvals and liaise with finance for timely reporting.
• Plan and coordinate company events such as outings, management retreats, and annual dinners.
• Ensure workplace health & safety compliance and maintain updated policies and procedures.
• Act as a Personal Assistant to the Managing Director, managing schedules, coordinating travel arrangements, handling correspondence, and carrying out any other ad hoc duties as required, and demonstrating strong negotiation skills when dealing with vendors and stakeholders.
• Provide general administrative support to management as required.

Requirements

• Proven experience as an Office Manager, Personal Assistant, Administrative Manager, or similar role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organisational and time-management abilities with a keen eye for detail.
• Excellent verbal and written communication skills.
• Diploma or Degree in Business Administration, Human Resource Management, or related field preferred.

What We Offer

• Competitive salary and benefits package.
• A collaborative and supportive team environment.
• Opportunities for professional development and growth.
• Staff Purchase Discount & Store voucher

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Direct message the job poster from Blue Stream Consultancy Pte Ltd

About the Role

We are seeking to hire an experienced and highly organised Office Manager on behalf of our client (a German industrial automation solution provider) to oversee the smooth day-to-day operations of our office. This role is essential in ensuring that administrative, financial, and operational processes run efficiently, supporting both management and staff, and maintaining a positive and productive work environment.

Key Responsibilities

Administrative Management

• Oversee all office operations, ensuring efficiency and compliance with company policies.
• Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).
• Maintain office supplies inventory and place orders for stationery and other essentials.
• Book flights, hotel accommodations, and other travel arrangements for staff.
• Coordinate with vendors, service providers, and building management.
• Process invoice payments and ensure timely settlement of intercompany payments.
• Record payments and receipts accurately in coordination with the finance team.
• Assist with month-end closing processes, ensuring accurate reporting.
• Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

People & Culture Support

• Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.
• Support internal communications and staff engagement initiatives.
• Organize company events, meetings, and team-building activities.

Facilities & Equipment Management

• Ensure the office environment is clean, safe, and well-maintained.
• Manage maintenance schedules for office equipment and IT assets.
• Coordinate workspace allocation and office layout changes.

Other Duties

• Undertake other small tasks and ad-hoc projects to support management as needed.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organisational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.
• Ability to work independently and handle confidential information with integrity.

Preferred Attributes

• Proactive problem solver with strong attention to detail.
• Ability to remain calm under pressure and adapt to changing priorities.
• Strong interpersonal skills to work with people at all levels.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Industrial Machinery Manufacturing

Referrals increase your chances of interviewing at Blue Stream Consultancy Pte Ltd by 2x

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Job Description & Requirements

Key Responsibilities:

1. Office Administration & Operations

• Oversee day-to-day office operations to maintain a safe, clean, and productive working environment.
• Manage office supplies, equipment, repairs, and general upkeep.
• Supervise and guide a small administrative team (2 staff members).
• Coordinate for meetings, room bookings, and company events.

2. Facilities & Vendor Management

• Act as liaison with landlords, building management, and external vendors for all office-related services.
• Manage vendor relationships, including IT support, cleaning, courier, and pantry services.
• Negotiate and review vendor contracts to ensure service quality and cost-effectiveness.

3. Human Resources Support

• Facilitate onboarding and offboarding processes including workspace setup, orientation, and clearance.
• Maintain employee records and support the implementation of HR policies and procedures.
• Organize staff engagement initiatives and employee welfare programs.

4. Financial & Budget Management

• Monitor and manage the office budget, including procurement and service-related expenses.
• Process invoices and liaise with the Finance team to ensure timely vendor payments.

5. Regulatory Compliance & Documentation

• Ensure the company complies with workplace safety, statutory, and regulatory requirements.
• Maintain accurate records of business licenses, permits, and compliance documentation.

6. Communication & Coordination

• Serve as the central administrative point of contact for both internal departments and external stakeholders.
• Support the flow of communication and coordination of organizational announcements and updates.
• Perform other ad-hoc administrative tasks as required.

• Provide administrative assistance to the Managing Director.
• Manage the MD’s calendar, including prioritizing appointments, scheduling meetings, and coordinating logistics.
• Organize and prepare materials for meetings and follow up on action items as needed.
• Handle confidential documents and communications with discretion.

Requirements:

• Proven experience in office management or administrative roles.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent interpersonal and communication abilities, both written and verbal.
• Proficient in Microsoft Office and office management tools.
• Familiarity with HR processes and basic financial or budgeting knowledge is a plus.
• High degree of discretion, integrity, and confidentiality.
• Energetic, mature, meticulous, and punctual with good time management skills.

• Oversee daily office operations, including cleanliness, supplies, and workspace organization.
• Manage admin tasks like document filing, meeting scheduling, travel arrangements, and email handling.
• Coordinate onboarding/offboarding logistics (e.g. equipment, asset tracking) and vendor relationships.
• Support internal events and activities such as team bonding, company events, and ad hoc admin needs.

• Diploma or above in Business, Admin, or related field, with at least 1 year of admin experience (startup experience a plus).
• Skilled in Microsoft Office (Excel, Word, PowerPoint) and general office software tools.
• Strong communication and coordination skills to handle internal and external stakeholders.
• Proficiency in Mandarin to effectively communicate with Chinese-speaking clients and counterparts.

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

EA Licence No: 20S0118

Registration No: R21100205

Key Responsibilities

Administrative Management

• Oversee all office operations, ensuring efficiency and compliance with company policies.

• Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).

• Maintain office supplies inventory and place orders for stationery and other essentials.

• Book flights, hotel accommodations, and other travel arrangements for staff.

• Coordinate with vendors, service providers, and building management.

Financial & Operational Support

• Process invoice payments and ensure timely settlement of intercompany payments.

• Record payments and receipts accurately in coordination with the finance team.

• Assist with month-end closing processes, ensuring accurate reporting.

• Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

People & Culture Support

• Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.

• Support internal communications and staff engagement initiatives.

• Organize company events, meetings, and team-building activities.

Facilities & Equipment Management

• Ensure the office environment is clean, safe, and well-maintained.

• Manage maintenance schedules for office equipment and IT assets.

• Coordinate workspace allocation and office layout changes.

Other Duties

• Undertake other small tasks and ad-hoc projects to support management as needed.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.

• Proven experience as an Office Manager, Administrative Manager, or similar role.

• Strong organizational and multitasking skills.

• Excellent verbal and written communication abilities.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.

• Ability to work independently and handle confidential information with integrity.

About the Role

We are looking for a proactive and highly organised Office Manager to ensure the smooth day-to-day operations while providing direct support to the Managing Director. This role suits a dynamic, hands-on individual with excellent organisational, communication, and problem-solving skills who can create and maintain an efficient, positive, and well-supported workplace.

Key Responsibilities

• Oversee all aspects of office operations, including facilities management, office supplies, equipment upkeep, and vendor coordination.
• Serve as the main point of contact between management, employees, vendors, and service providers.
• Manage bank payment approvals and liaise with finance for timely reporting.
• Plan and coordinate company events such as outings, management retreats, and annual dinners.
• Ensure workplace health & safety compliance and maintain updated policies and procedures.
• Act as a Personal Assistant to the Managing Director, managing schedules, coordinating travel arrangements, handling correspondence, and carrying out any other ad hoc duties as required, and demonstrating strong negotiation skills when dealing with vendors and stakeholders.
• Provide general administrative support to management as required.

Requirements

• Proven experience as an Office Manager, Personal Assistant, Administrative Manager, or similar role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organisational and time-management abilities with a keen eye for detail.
• Excellent verbal and written communication skills.
• Diploma or Degree in Business Administration, Human Resource Management, or related field preferred.

What We Offer

• Competitive salary and benefits package.
• A collaborative and supportive team environment.
• Opportunities for professional development and growth.
• Staff Purchase Discount & Store voucher