1,455 Office Manager Positions jobs in Singapore

Job Responsibilities

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling, overseeing of goods flow, etc.
• Efficient document management such as printing and filing of the documents
• Assist with day to day operations of the office, monitoring of office supplies
• Handle accounts payable function, process payments to suppliers and handle suppliers’ inquiries for any payment related matters
• Assist the Manager/Director in working out the quantities for variations and progress claims.
• Coordinating with site personnel for updates regarding the work in progress and updating the client
• Responsible for scheduling internal/external engagements, arranging virtual meetings/conference calls, and managing calendars.
• Make travel arrangements, including itinerary/logistics preparation for overseas trips and completing post-trip claims.
• Coordinate and manage external vendors, support logistics preparation and assist in the execution of team’s engagement events/initiatives.
• Run personal errands and assist on personal projects for the managers/directors.
• Answer telephone calls and take down messages carefully when the needs arise.
• Meet and greet clients and visitors cheerfully.
• Other administrative duties as assigned by the supervisor.

Job Requirements

• At least 5 years of corporate secretarial experience, preferably as an Administrative to a senior executive.
• Possess experience in managing international travel arrangements.
• Good ability to take reasonable and accurate notes for meetings.
• Proficient with MS office to assist in presentations and reports.
• Meticulous. Able to interpret complex situations/document, follow through and attention to detail.
• Ability to multitask effectively and prioritize daily workload.
• Excellent Discretion and confidentiality.
• Experience in supporting the execution of multi-faceted and complex projects, preferably in events management is a plus.

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Direct message the job poster from Blue Stream Consultancy Pte Ltd

About the Role

We are seeking to hire an experienced and highly organised Office Manager on behalf of our client (a German industrial automation solution provider) to oversee the smooth day-to-day operations of our office. This role is essential in ensuring that administrative, financial, and operational processes run efficiently, supporting both management and staff, and maintaining a positive and productive work environment.

Key Responsibilities

Administrative Management

• Oversee all office operations, ensuring efficiency and compliance with company policies.
• Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).
• Maintain office supplies inventory and place orders for stationery and other essentials.
• Book flights, hotel accommodations, and other travel arrangements for staff.
• Coordinate with vendors, service providers, and building management.
• Process invoice payments and ensure timely settlement of intercompany payments.
• Record payments and receipts accurately in coordination with the finance team.
• Assist with month-end closing processes, ensuring accurate reporting.
• Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

People & Culture Support

• Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.
• Support internal communications and staff engagement initiatives.
• Organize company events, meetings, and team-building activities.

Facilities & Equipment Management

• Ensure the office environment is clean, safe, and well-maintained.
• Manage maintenance schedules for office equipment and IT assets.
• Coordinate workspace allocation and office layout changes.

Other Duties

• Undertake other small tasks and ad-hoc projects to support management as needed.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organisational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.
• Ability to work independently and handle confidential information with integrity.

Preferred Attributes

• Proactive problem solver with strong attention to detail.
• Ability to remain calm under pressure and adapt to changing priorities.
• Strong interpersonal skills to work with people at all levels.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Industrial Machinery Manufacturing

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We are seeking an experienced Administrative Support Specialist to join our team. This individual will be responsible for providing high-level administrative support, managing office supplies inventory, handling correspondence, organizing filing systems, and scheduling meetings.

Key Responsibilities:

• Manage and maintain office supplies inventory, placing orders as needed.
• Handle all incoming and outgoing correspondence (emails, mail, faxes).
• Organize and maintain both physical and digital filing systems with precision.
• Schedule and coordinate meetings, appointments, and travel arrangements effectively.
• Prepare and format professional documents, presentations, and reports.
• Answer and direct phone calls with professionalism and courtesy.
• Assist with accurate data entry and database management.
• Provide general support to visitors, ensuring a welcoming environment.
• Maintain a tidy and presentable office environment.

Financial Administration:

• Petty Cash Management: Maintain accurate records of all petty cash transactions, disburse funds according to company policy, reconcile accounts, and prepare timely reimbursement requests.
• Basic Accounting Support: Process and reconcile staff expense reports, assist with invoice processing and tracking, and support the preparation of financial reports.

Requirements:

• Proven experience (e.g., 5+ years) as an Administrative Assistant or in a similar role, with significant exposure to financial administration.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills, with a demonstrated ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• A high degree of accuracy and meticulous attention to detail.
• Strong ability to work both independently and collaboratively as part of a team.
• Professional demeanor and strong interpersonal skills.

To Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and suitability for this vital role.

To ensure the smooth operation of an office, we are looking for a professional who can handle various administrative and clerical tasks.

• Managing office paperwork and documents
• Providing excellent customer service
• Maintaining office supplies and equipment

• Excellent communication and interpersonal skills
• Able to work independently with minimal supervision
• Basic computer skills, including Microsoft Office

We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.

We are committed to creating a positive and inclusive work environment that values diversity and promotes teamwork. If you are a motivated and detail-oriented individual who is passionate about administration, please apply today!

The key role of an Administrator is to manage the day-to-day office operations.

This includes maintaining a clean and organized work environment, coordinating appointments and meetings for executives and team members, and handling correspondence such as emails and phone calls.

• Key Responsibilities:
• Manage daily office activities, including supplies, maintenance, and organization
• Coordinate appointments, meetings, and conference calls for executives and team members
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail
• Prepare and process documents, forms, and reports in a timely manner
• Assist with various administrative tasks to support team members, including preparing meeting materials, taking minutes, and organizing files

Administrative assistants are also expected to perform other duties as assigned by management, such as assisting with special projects and supporting team members with their workload.

Additional Benefits: As an Administrator, you will have the opportunity to develop your skills and knowledge in areas such as time management, communication, and problem-solving. You will also be able to work independently and as part of a team, developing strong relationships with colleagues and stakeholders.

Job Title: Office Manager

Location: Singapore (Hybrid)

Overview: We are seeking a highly organised and proactive Office Manager (Admin/Operations/PA) professional to support our leadership team and ensure smooth business operations. This role is central to our success, combining administrative excellence, financial management, operations oversight, and HR coordination. The ideal candidate will be professional, detail-oriented, and thrive in a fast-paced environment, with the ability to manage stakeholders in Singapore.

Key Responsibilities

• Executive Support: Manage calendars, schedule meetings, and coordinate logistics for the leadership team.
• Operations Management: Oversee and streamline day-to-day operations to ensure efficiency.
• Finance Administration: Handle invoices, payments, and expense management with accuracy and timeliness.
• HR Support: Assist with onboarding, employee documentation, and HR-related coordination.
• Communication & Coordination: Serve as a key contact point for internal and external stakeholders, ensuring professional and clear communication.
• Market Focus: Support operations and administration in Singapore market, with strong understanding of local business practices.

Key Skills & Attributes

• Organisation & Efficiency: Ability to prioritise, multitask, and maintain attention to detail.
• Proactivity: Anticipates needs, identifies gaps, and takes initiative without waiting for direction.
• Finance & Admin Competence: Skilled in managing invoices, payments, and operational workflows.
• Communication: Excellent written and verbal communication skills; polished and professional.
• Integrity & Work Ethic: High standards of professionalism, confidentiality, and reliability.
• Regional Knowledge: Familiarity with Singapore business/operational practices.

Requirements

• Proven experience in an administrative, operations, or PA role (preferably supporting senior leadership).
• Strong organisational and time management skills.
• Hands-on experience with finance/admin processes (invoicing, payments, expense tracking).
• HR administration experience is a plus.
• Proficiency with productivity tools (Google Workspace/MS Office, scheduling tools, etc.).

UEN: G

EA Licence: 23S2061

We are seeking a reliable and detail-oriented Office Manager to ensure the smooth day-to-day running of our office. This role combines basic office maintenance (keeping the workspace and pantry in order) with general administrative support. The ideal candidate is organized, proactive, and comfortable taking ownership of routine operational tasks that keeps the team productive.

Maintain general office cleanliness and tidiness (light upkeep, not heavy cleaning).

Monitor and restock pantry supplies, stationery, and other consumables.

Coordinate with external vendors (cleaning, maintenance, courier, etc.) when needed.

Assist with employee requests for office resources and supplies.

Ensure office equipment (printers, coffee machine, etc.) are functional and serviced on time.

Support the management team in ad-hoc administrative duties.

• Prior experience in office administration, facilities, or related support role preferred.
• Strong organizational and multitasking skills.
• Proactive and resourceful with a "hands-on" attitude.
• Good communication skills in English (both written and verbal).
• Basic computer literacy (MS Office, email, etc.).

A supportive and collaborative work environment.

Good insurance benefits and welfare.

Vibrant, flexible and approachable management team.

We are partnering with a listed international shipping company looking to hire an experienced Office Manager for its Singapore office.

Job Description:

• Meeting Coordination
  
  Organize and manage all types of company meetings, including venue booking, equipment setup, material preparation, and notifications. Take minutes, compile meeting summaries, and track action items to ensure effective implementation.
• Administrative Support
  
  Provide travel arrangements for senior management (hotel, flight bookings, etc.) and assist with daily office affairs such as office supply distribution and workspace maintenance to ensure a productive work environment.
• Procurement & Reimbursement
  
  Handle small-scale procurement of office and event supplies, ensuring cost-effectiveness and quality. Manage reimbursement processes, including document verification and timely submission.
• HR Support
  
  Assist in the initial screening of resumes, communicate with candidates, and schedule interviews. Conduct first-round interviews and generate preliminary evaluation reports to support hiring decisions.
• Basic Finance Recordkeeping
  
  Support basic financial data entry and account reconciliation. Help gather and organize data for monthly and quarterly financial reports, ensuring accuracy and completeness.
• Maritime Market Research
  
  Monitor trends in the international shipping industry. Collect and analyze market intelligence, policies, and competitor updates to create regular reports that support company decision-making.

Job Requirements:

• Diploma/ Degree preferred in Business, HR, Finance, or Logistics.
• Fluent in English (spoken and written) and Mandarin to liaise with regional stakeholders
• 1–3 years in admin, HR, or finance roles; familiar with internal operations.
• Proficient in MS Office; basic finance knowledge (e.g., reimbursements, bookkeeping).
• Strong communication, coordination, and organizational skills