67 Managing Correspondence jobs in Singapore

Basic Salary: Up to $2,300

Working hours: 9am to 6pm (5.5 day work week - Eligible for OT pay)

Location: JTC Food Hub @ Senoko

Benefits: AWS & Variable Bonus

Scope:

• Provide administrative support to relevant departments
• Manage and oversee claim requests and tabluate production staff hours/ salary for OT calculation
• Ensure office is well stocked with necessary supplies

Requirements

• Meticulous with good attention to detail
• Proficient in Microsoft apps
• 1 year of Administrative experience (fresh graduates welcome)
• N/ O’levels min

Feel free to reach us with a copy of your CV and we will be happy to reach you for an exploratory call

Pte Ltd (21C0501)

Sankari Mogan (R24120729)

Job Description

• Assure fulfillment of GTP administrative requirements such as reports, supports and answering and attending requests from Enterprise Singapore and related organizations.
• Assure on time KYC registrations from ECPTA commercial, financial and administrative counterparts. Assure all documentation, due diligence and supports required for a complete registration and meeting all requirements. Provide all evidence and supports required by compliance controls and audit requirements.
• Support back-office operations such as payment processes, administrative procurement processes and payroll processes assuring proper segregation of duties in these key activities. Provide all evidence and supports required by compliance controls and audit requirements.
• Participate in administrative and Backoffice projects, activities and initiatives requited by the ECPTA Office.

Job Requirements

Education

• Degree or equivalent in Business, Economics, Finance or related discipline

Professional Experience

• Minimum 3 years of relevant administrative (procurement, payments, payroll processes) experience, preferably in the Oil & Gas industry

Skills & Competencies

• Minimum 3 years of relevant administrative (procurement, payments, payroll processes) experience, preferably in the Oil & Gas industry
• Strong organizational skills, including multitasking and time-management. Strong innovative and problem solver, eager to work in a fast paced, changing environment and enjoying daily challenges.
• Effective team player with excellent oral and written communication skills and strong stakeholder management skills
• Proficient in MS Excel and MS PowerPoint
• Highly motivated and organized individual who exhibits strong integrity, work ethics and ability to perform under pressure
• Knowledge in Spanish language is desired.
• Experience with audits and compliance processes will be a plus

Job Overview:

We are seeking a detail-oriented and reliable Administrative Support Executive on a 6-month contract to assist our client servicing and operations teams with routine administrative and data-related tasks. This role is key to ensuring accurate document management, timely data input, and smooth operational support for investment-related activities. Candidates who demonstrate strong performance and a good fit with the team may be considered for a conversion to a permanent role .

Key Responsibilities:

Document Management

• Download, organize, rename, and file investment-related documents from multiple fund manager and custodian portals (e.g. capital call notices, distribution notices, monthly and quarterly reports)
• Maintain proper naming conventions and filing structure in shared folders or document management systems
• Archive and retrieve documents as requested by the client or operations teams

Data Entry and Maintenance

• Enter transaction, valuation, and reference data into portfolio management or accounting systems
• Perform periodic data quality checks and updates

Client & Investment Administration

• Maintain and update client static data and KYC documentation
• Assist in preparing and reviewing client documentation
• Monitor and manage shared mailboxes for incoming investment notices or custodian correspondence
• Perform routine checks for document completeness and system updates

Requirements:

• Prior experience in administrative, investment operations, or financial services support roles is a plus
• Proficient in Microsoft Office (especially Excel, Word, and Outlook)
• Strong attention to detail and data accuracy
• Excellent organization and time management skills
• Able to work independently with minimal supervision
• Discreet and professional when handling confidential information
• Comfortable navigating online portals and multiple systems

Contract Details:

• 6-month contract , with the potential for conversion to a permanent role based on performance and business needs
• Ideal for candidates seeking exposure to private wealth and investment operations within a multi-family office environment

Basic Salary : Up to $2,800
Working Hours : 9am to 6pm (5.5 day work week - Eligible for OT pay)
Location : Senoko
Benefits : AWS & Variable Bonus

Scope of Work:

• Provide administrative support to relevant departments
• Handle work pass applications, renewals, and cancellations
• Manage and oversee claim requests; coordinate and assist with staff claims submissions, ensuring timely processing and proper documentation
• Tabulate production staff hours and salary for OT calculation
• Maintain and update employee records, personal files, and HR databases
• Assist in the recruitment process: job postings, interview scheduling, and candidate coordination
• Manage employee leave records, medical claims, and other expense reimbursements
• Ensure the office is well-stocked with necessary supplies

Requirements:

• Meticulous with good attention to detail
• Proficient in Microsoft Office applications
• At least 1 year of administrative experience
• Minimum N/ O-Level qualification

Interested applicants, please APPLY HERE or WhatsApp your resume to Sankari @ 8893 2125.

Pte Ltd (21C0501)
Sankari Mogan (R24120729)

About the Role:
As the Admin Executive at Cintra Consultancy, you’ll be the backbone of our day-to-day operations, ensuring our creative team runs smoothly behind the scenes. From handling vendor coordination and internal processes to supporting our team with logistics, your work will help free up brain space so we can stay focused on delivering scroll-stopping content.

• Maintain a well-organised, stocked, and functioning workspace for the team
• Handle office-related purchases, pantry inventory, and equipment servicing
• Coordinate courier arrangements, print jobs, and logistics for shoots or events

• Keep internal documents, invoices, and contracts well-filed and updated
• Prepare simple documents, reports, or templates for internal use
• Ensure timely submission and processing of claims, payments, and reimbursements

• Maintain an updated list of vendors, freelancers, and partner contacts
• Assist with outreach, quotation sourcing, and vendor communications
• Track project deliverables from freelancers and ensure timely invoicing/payment

• Assist with onboarding new hires – workspace setup, welcome kits, and access setup
• Maintain leave records and team directories
• Help plan and execute small-scale team activities or celebrations

• Provide logistical support for shoot days – transport, catering, petty cash, etc.
• Ensure smooth scheduling of meeting rooms, equipment use, and internal calendars
• Take notes during internal check-ins or ops meetings when required

• Support the CEO / COO and team leads on special projects or admin tasks
• Assist with basic research, data collection, or travel arrangements if needed
• Jump in to support wherever extra hands are needed – we’re a nimble team!

Responsibilities:

• Prepare new hire onboarding – SG namecards digital creation, staff season parking, office seating arrangement,update staff telephone listing.
• Staff welfare and CS Service Recovery management – baby gifts, wellness basket, wreath, pantrysupplies and corporate perks, and bookings.
• Be a representative for the office to attend relevant corporate meetings and discussions, eg, Fire Drill,and Safety.
• Maintain good filing systems (physical and digital) and ensure proper document retention, protection,and disposal.
• Vendor management for office cleanliness and equipment management, including office facilities formaintenance and repairs.
• Organize and manage the booking of meeting rooms.
• Manage and facilitate tea lady and office cleaners, cover and support reception and dispatch dutiesduring tea lady’s absence.
• Handle general procurement for the office – manage end-to-end requirements, includingapproval, paperwork, payment, and invoicing.
• Inventory management of office stationery and office consumables.
• Support and work on Office admin expense budgets.
• Other administrative duties as assigned by the Manager.

Requirements:

• GCE “O” level & above.
• Minimum 3 years of Office Administration experience.
• Meticulous, organized, with the ability to multi-task and take initiative in a fast-paced environment.
• Observant, a good team player, independent, and self-motivated.

Job Title: Legal Secretary / Administrative Support

Company: Lions Chambers LLC
Location: Jalan Besar
Employment Type: Full-time

Key Responsibilities:

• Professionally handle phone calls, emails, and client inquiries
• Schedule and organize meetings, court dates, and appointments
• Maintain and organize legal documents and case files
• Generate invoices and track payments using Xero software
• Assist in implementing improved administrative systems
• Liaise with Mandarin-speaking clients and vendors when needed

Requirements:

• Fluent in English (written and spoken)
• Business proficiency in Mandarin (required for mandarin-speaking client liaison)
• Proficient in Microsoft Office (word, excel) and Google Sheets
• Comfortable using Apple products (iMac, iPad, iPhone)
• Strong organizational skills and attention to detail
• Ability to work both independently and in a team
• Experience with Xero accounting software is advantageous

Working Conditions:

• Working Hours: Monday to Friday, 9:30 AM – 6:30 PM
• Break Time: 1-hour lunch break (12:00 PM – 1:00 PM)
• Probation Period: 3 months (if applicable)

Lions Chambers LLC is an equal opportunity employer. We evaluate candidates based on merit and business needs, without regard to age, race, gender, religion, marital status, family responsibilities, disability, or any other protected characteristic under Singapore law.

Data Protection Notice:

By submitting your application, you consent to the collection, use, and disclosure of your personal data for recruitment purposes in accordance with Singapore's Personal Data Protection Act (PDPA).

Only shortlisted candidates will be notified.

Join to apply for the Director, Project Management Office role at MUFG

Join to apply for the Director, Project Management Office role at MUFG

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Purpose of role:

Responsible for overseeing, providing guidance, and support for the roll-out of key projects within APAC Transaction Banking division. This will be done both through managing projects directly and supporting others to manage projects by implementing templates / tools / techniques, in line with Project Management industry best practice. The role is expected to work on a wide range of projects that may be assigned, in line with the objectives of the department.

Job Responsibilities:

Strategic

• Define the strategic objectives of the PMO and implement various programs to meet the objectives.
• Develop, own and ensure compliance with project management standards that are mutually aligned with MUFG and industry best practices.
• Provide project management tools and templates for use across the team / organization.
• Support the management of the APAC Transaction Banking project portfolio to ensure effective prioritization and resource allocation.
• Monitor project progress, budgets, risks / issues, and overall project health of assigned projects.
• Provide reporting / regular updates to leadership on project statuses and outcomes.
• Support wider team with their adherence to the project lifecycle management process.
• Continuously assess and improve the project governance model.
• Aligning with HO's project life cycle guidelines, explore any room to further improve existing APAC governance scheme
  
  

• Ensure project delivery is achieved against defined timelines and budgets secured.
• Support raising of budget through internal budget process for projects as required
  
  

• Foster a culture of accountability, collaboration and continuous improvement.
• Provide training and development opportunities for staff for Project Management related topics.
• Build and maintain strong relationships with internal and external stakeholders.
• Engage with senior stakeholders to understand priorities and communicate project status and outcomes.
  
  

• Oversee resource planning and allocation across assigned projects to mitigate risks and optimize efficiency.
  
  

• Degree holder
• Minimum 12 years’ experience in Project Management or Programme Management within Banking & Financial Services.
• Experience in overseeing a wide variety of projects
• Strategic mind set, experience in interacting with multiple stakeholders (Development Leads, Project Managers, senior stakeholders, business users, etc.).
• Proven track record with hands-on experience to deliver positive outcomes in ambiguous environments
• Experience in the establishment of frameworks, processes, procedures for large organizations
• Collaborative with a growth mindset
• Analytical, critical thinking skills
• Open-minded and innovative in exploring new and alternative solutions to optimize process, arriving at sound decisions and solutions.
• A strong leader who can communicate his/her ideas and views persuasively and sustain positive relationships with team members and other stakeholders.
• Finance background / qualification as well as any Project Management qualifications are preferable. (Agile / PRINCE2 / PMP)
• Experience in working in the multinational environment to understand the diversity and cultural differences
• Excellent presentation skills to deliver messages to the audience both technical domain people and non-technical people.
  
  

• Seniority level Director

• Employment type Full-time

• Job function Project Management and Information Technology
• Industries Financial Services and Banking

Referrals increase your chances of interviewing at MUFG by 2x

Get notified about new Director Project Management Office jobs in Marina South, Central Singapore Community Development Council, Singapore .

Johor Baharu, Johore, Malaysia 18 hours ago

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Join to apply for the Director, Project Management Office role at MUFG

Join to apply for the Director, Project Management Office role at MUFG

Get AI-powered advice on this job and more exclusive features.

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Job Responsibilities

• Define the strategic objectives of the PMO and implement various programs to meet the objectives.
• Develop, own and ensure compliance with project management standards that are mutually aligned with MUFG and industry best practices.
• Provide project management tools and templates for use across the organization.
• Oversee the organization’s project portfolio to ensure effective prioritization and resource allocation.
• Monitor project progress, budgets, risks and portfolio health.
• Provide regular updates to leadership on project status and outcomes.
• Build and maintain strong relationships with internal and stakeholders.
• Engage with senior stakeholders to understand priorities and communicate project status and outcomes.
• Lead, mentor and develop the PMO team and project managers.
• Foster a culture of accountability, collaboration and continuous improvement.
• Ensure adequate training and development opportunities for project management staff.
• Oversee resource planning and allocation across projects to mitigate risks and optimize efficiency.
• Lead the ASO PMO function overseeing a wide variety of projects (over 300 projects totaling over SGD 60 million)
• Lead the transformation of PMO to cover project portfolio status reporting, project lifecycle governance, project plan review, project deliverable review and phase exit reviews.
• Oversee Project Managers’ adherence to the project lifecycle management process
• Collaborate with the IT Finance team to manage project costs as a portfolio manager, also taking into consideration the investment budget of ASO.
• For larger scale, higher criticality projects, PMO is expected to exercise close monitoring of status, to ensure that project risks and issues are adequately addressed in a timely manner by the project team.
• Continuously assess and improve the project governance model.
• Aligning with HO’s project life cycle guidelines, explore any room to further improve existing APAC governance scheme.
• Uplift the Project Management capability in ASO, e.g., identifying knowledge gaps, socializing lessons learnt, curating PM training courses and certifications, etc.
• Re-engineer and/or streamline existing processes to make them fit-for-purpose.
• Leverage experience and knowledge as the ASO portfolio manager to support ASO strategic decision-making at the organization level.
• Facilitate the successful delivery of projects in the ASO portfolio but building strong relationships with internal and external stakeholders, project management teams, technical delivery teams, etc.
  
  

• Min. 15 years of IT experience, with experience in portfolio management.
• Experience in overseeing a wide variety of projects (over 300 projects totaling over SGD 60 million)
• PMP certified
• Strategical mind set, experience in interacting with multiple stakeholders (Development Leads, Project Managers, senior stakeholders, business users, etc.)
• Proven track record with hands-on experience to deliver positive outcomes in ambiguous environments
• Experience in the establishment of frameworks, processes, procedures for large organizations
• Collaborative with a growth mindset
• Analytical, critical thinking skills
• Open-minded and innovative in exploring new and alternative solutions to optimize process, arriving at sound decisions and solutions.
• A strong leader who can communicate his/her ideas and views persuasively and sustain positive relationships with team members and other stakeholders.
• Finance qualification as well as PMP qualification are preferable.
• Experience in working in the multinational environment to understand the diversity and cultural differences
• Excellent presentation skills to deliver messages to the audience both technical domain people and non-technical people.
• Comfortable operating in ambiguous environments
  
  

• Seniority level Director

• Employment type Full-time

• Job function Project Management and Information Technology
• Industries Financial Services and Banking

Referrals increase your chances of interviewing at MUFG by 2x

Get notified about new Director Project Management Office jobs in Singapore, Singapore .

South East Community Development Council, Singapore 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.