2,185 Administrative Professionals jobs in Singapore

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• complete course mathematics.

Job Responsibilities:

• Manage the reception counter, receive visitors, incoming phone calls, screen and redirect calls to the relevant personnel.
• Manage the meeting rooms enquiries / bookings.
• Processing of Admin purchase requisition, issuance of Purchase Order and ensure payment to vendors in a timely manner.
• Assist in the preparation courier documents, handling and dealing with local and overseas courier services
• Liaising with office related purchases vendors.
• Maintains office general items inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Responsible for employee name cards and company materials printing requisitions.
• Distribution and maintain the inventory of employee' pass holders and lanyards.
• Sort and manage incoming and outgoing mails and courier deliveries to ensure timely correspondence.
• Coordinates company car parking matters.
• Maintain filing systems, both physical and digital.
• Track and manage data, records and reports.
• Ad-hoc tasks as assigned by Manager.

Requirements:

• A Diploma, Higher Nitec or Nitec qualification in a relevant field of study.
• Proficient in using Microsoft Office Suite (e.g., Word, Excel, Outlook) and internet applications.
• Candidate with customer service or hospitality experience are welcome to apply.
• Willingness to perform reception duties
• Excellent verbal and written communication skills in English and Chinese to liaise with HQ in Canada and Taiwan.
• Professional, friendly, and approachable personality.

This role will be located in
Singapore
,
working on-site
at our office located at
Expo (DT35/CG1)
fully sheltered from the MRT.

Job Description

5.5 days work.

Answering phone calls.

Issue delivery order and e-invoices to customers

Attend to administrative matters- eg. arrange customers job for delivery ,reply email

Proficient in MYOB

Maintain account receivable

• Prepare and issue invoices to customers.

• Record and update Accounts Receivable (AR) transactions

• Assist with AR aging reports and month-end closing activities

• Maintain proper filing of invoices, delivery orders, and related documents.

Perform ad-hoc tasks as required.

To Apply

Email your resume to

Only shortlisted candidates will be contacted.

Important Notes:

1. Prior work experience in Singapore is an advantage.

2. Selected candidate must work and reside in Singapore.

Job Summary:

We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. The ideal candidate will assist with scheduling, inventory management, and document handling to ensure smooth production processes.

Key Responsibilities:

• Assist in coordinating and scheduling production activities.
• Maintain and update production records, reports, and documents.
• Monitor inventory levels and coordinate with the procurement team to ensure materials are available.
• Support the production team with administrative tasks such as data entry, filing, and report generation.
• Communicate with other departments to ensure timely and efficient production.
• Help resolve any production-related issues by providing administrative support.
• Track and report production progress and performance metrics.

Qualifications:

• High school diploma or equivalent; additional administrative or production-related certification is a plus.
• Proven experience in an administrative or production support role.
• Strong organizational and time management skills.
• Proficiency in MS Office (Excel, Word, etc.).
• Excellent communication skills, both written and verbal.
• Ability to work well in a team environment and under pressure.

About the Role

We are looking for a motivated and responsible Administrative Assistant to join our team. You will support daily operations, help coordinate jobs, and ensure smooth communication between the office, field staff, and clients. This role is suitable for someone who is organised, eager to learn, and looking to grow in an operations environment.

Responsibilities

• Maintain and update service records and company systems
• Track job progress and ensure timely completion of tasks
• Prepare service reports, quotations, and basic documentation
• Schedule and coordinate service jobs with field staff
• Communicate with clients, suppliers, and team members to resolve operational matters
• Handle customer enquiries and provide follow-up support
• Strong interest in customer service and relationship-building
• Provide general administrative support to the operations team
• Perform ad-hoc duties as assigned

Requirements

• Minimum GCE 'N' Level or equivalent qualification
• Some admin or operations experience preferred (training will be provided)
• Proficient in Microsoft Office (Word, Excel)
• Good communication and organisational skills
• Able to multi-task in a fast-paced environment
• Positive attitude, responsible, and a team player

Responsibilities:

Asst the operation dept in all aspects eg obtaining and typing of

Completion and submission of invoices and delivery orders.

Assist in hadling other general administrative matters.

Perform any oter duties assigned by operations manager.

Provide back-up assistant in handling incoming calls, recording ad of messages

When necessary

Requirements:

Diploma holder, preferably with 1 years working experience

Good working knowledge of Microsoft office application

Ability to multi-task and work under pressure

Organized conscientious willing to learn new skills

Possess good communication and interpersonal skills

A team player with excellent attitude towards customer service.

To type invoices , filing and admin works

Job Types: Full-time, Permanent

Pay: $1, $3,451.35 per month

Work Location: In person

Duties and Responsibilities

• Manage and coordinate the project administrative work - Purchase Order, Monthly Tax Invoices and sub-contractors payment certifications.
• Manage and update all submission documents and liaise with subcontractors and suppliers.
• Preparing and submitting monthly project progress claims and follow through on invoices.
• Monitor, record, and submission of monthly accident statistics form.
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors.
• Support, communicate, and coordinate with external and internal departments.
• Assist in other ad-hoc duties when required.

Requirements

• Min GCE 'N' level or any other recognized qualification of the same equivalent.
• Prior exposure in construction industry is preferred.
• Ability to work independently and target oriented in a stressful environment and able to contribute as part of a team.
• Good interpersonal skills and able to interact effectively with all levels, internally and externally, in a professional and responsive manner.
• IT savvy & well-versed in Microsoft Word & Excel.
• Organized, detail-oriented, multitask, priorities and meet the deadlines as needed.

About the role

We are seeking for a tech-savvy, detail-oriented Administrative Assistant to support our fast-paced IT team. This role is for someone open to learning new IT skills and knowledge. You will play a key role in keeping daily operations smooth.

Responsibilities:

• Provide general support to ensure day-to-day operations run smoothly
• Handle internal and external communications for enquiries and service request
• Prepare and format technical documents and reports
• Perform data management and documentation duties
• Source, monitor and manage service vendors and quotations
• Support IT team to monitor tickets and system abnormalities
• Resolve basic issues according to SOPs
• Track all incidents to closure
• Ad-hoc duties and projects

Requirements:

• Candidates must possess at least a diploma
• IT background will be an added advantage
• Excellent verbal and written communication skills
• Willingness and capacity to learn new skills and technology
• Fresh graduates are welcomed to apply

Job Type: Full-time

Pay: Up to $3,200.00 per month

Benefits:

• Professional development

Work Location: In person