3,656 Administrative Professionals jobs in Singapore

• Assist with daily office administrative tasks
• Organize documents, perform data entry and filing duties
• Handle correspondence, emails
• Support other clerical and administrative duties as assigned.
• Able to work independently
• Minimum GCE 'O' Level
• Computer literate, especially in MS Office
• No experience required, training provided
• Full Time, Contract or Part-time available

Jobscope

Admin Duties broadly, would include, although not be limited to the following:

Billing (Invoicing / Statement of Accounts / Delivery Order)

Accounts assistance (AP / AR)

Customer service (Emails / Phone calls)

Create job orders for technicians

Filing Maintenance

Data Entry Duties

Office supplies maintenance

Any other related duties

Requirements

Pleasant demeanour

Meticulous

Experience in accounting software (Autocount, Million, UBS, Xero etc) a plus

Minimum Nitec

Fresh graduates welcome

Work Hours & Location

Mon - Fri: 8.30am - 6pm

Location: Penjuru Place (West side - Near Pandan Reservoir)

Company

Ursidae Management Pte Ltd

Designation

Administrative Assistant

Date Listed

21 Jul 2025

Job Type

Entry Level / Junior Executive

Full/PermIntern/TS

Job Period

From Sep Flexible End

Profession

Admin / Secretarial

Industry

Consultancy

Location Name

Cecil Street, The Octagon, Singapore

Address

105 Cecil St, #18-20 The Octagon, Singapore

Map

Allowance / Remuneration

$ monthly

Company Profile

We believe in work life balance and are one of the first companies in Singapore to adopt a 4-day work week.

At URSIDAE, we are more than just a corporate service provider. Our dedicated team brings together unique skill sets and extensive operational knowledge to deliver tailored services that meet business needs.

From our Corporate Secretarial services, or Virtual Office Address, to Business Consultancy, Finance, Human Resource and IT services, URSIDAE covers a wide range of business corporate services, suitable for all forms of business.

Founded in Singapore, URSIDAE has expanded its reach across several countries, establishing a robust network of qualified professionals.

We take pride in being a one-stop solution for businesses seeking expert guidance and operational excellence.

Job Description

Assist in operational day-to-day administrative functions such as data entry, mail handling, arranging meetings, scanning and/or filing.

This position is already closed and no longer available.  You may like to view the other latest internships here.

Responsibilities

• Onboard new customers and vendors, providing seamless support from onboarding through post-sale.
• Handle enquiries in a clear and professional manner.
• Manage day-to-day operations administration and coordination work.
• Business related master data collection and updates.
• Assist in the establishment and documentation of SOP throughout the business flow.
• Housekeeping of files and folders.
• Any other ad hoc duties as required by the reporting officer.

Requirement:

• ITE/Diploma in Logistics, Maritime Studies, Supply Chain Management, or related field.
• Candidates with experience in sales, operations, or customer service, particularly in logistics or freight forwarding, are preferred. Fresh graduates who are eager to learn are welcome to apply.
• Strong communication and interpersonal skills to handle customer and vendor inquiries professionally.
• Ability to manage daily operations, administrative tasks, and business coordination efficiently.
• Detail-oriented with the capability to collect, update, and maintain business-related master data.
• Organizational skills to support the establishment and documentation of SOPs.
• Capable of working both independently and collaboratively in a fast-paced environment.
• Strong problem-solving abilities and a structured approach to task management.
• Proficient in Microsoft Office.
• Adaptability to handle ad-hoc duties as assigned by the reporting officer.

Job Description & Requirements

Roles & Responsibilities

Job Description

• Assists management in office administration and administrative duties for construction .
• Assist in preparation of payroll and salary allocation reports.
• Manage and prepare correspondences, quotations, billings and all reports.
• Ensure proper documentation and control of Letter of Employment and other relevant documentation.
• Manage drivers' database and maintain record of drivers' attendance/ movement chart.
• Responsible for timely & accurate data entry and inputs.
• Ensure smooth and efficient circulation of documents within departments.
• Other ad hoc job assigned by superiors

Requirements

• Candidate must possess at least a Diploma / Degree in Business Studies/Administration/Management.
• At least 1 year's relevant working experience
• Required skill(s): MS Office, MS Word, Power Point

• To assist the sales team with administrative task and support.

• To manage sales tracking and reporting tools and follow-up activities.

• Coordinating with logistics/delivery schedule for timely order fulfillment.

• Handling incoming and outgoing communications, including phone calls, emails, and mail.

• Manage filing systems, both physical and digital. Ensure proper documentation and record-keeping compliance.

• Minimum Higher Nitec, 'N or O' Level.

• Proficiency in Microsoft Office is necessary.

• Independent & customer service-oriented

• Working 5 days' week.

• Must be able to read and communicate both in English and Mandarin.

Aministrative assistant to support insurance team.

Proficient in Microsoft Office (Word/Excel/Outlook)

Perform data entry and documentation.

Prepare insurance applications,quotations and policy documents.

Good written and communication skill.

Training will be provided.

Prior experience in insurance is an advantage.

1. Candidate must have minimum 5 years of experience

2. Candidate must responsible for coordination, administrative work and support daily office operations

3. Candidate must have good time management skills, be able to multi-task, and have a strong attention to detail

4. Candidate must know Microsoft Office Suite programs and computer skills

5. 6 days work a week

Key Responsibilities

• Communication: Answering phones, handling emails and correspondence, and acting as a point of contact for clients and colleagues.
• Scheduling & Coordination: Managing calendars, scheduling meetings, coordinating travel, and assisting with event planning.
• Document Management: Creating, editing, and formatting documents, reports, and presentations, and maintaining organized electronic and physical filing systems.
• Office Management: Ordering and maintaining office supplies, managing inventory, and ensuring the smooth day-to-day operation of the office.
• Data & Record Keeping: Performing data entry and analysis, and maintaining databases and important records.
• Administrative Support: Assisting management and other staff with a variety of administrative tasks and supporting colleagues with coordination.

Essential Skills

• Organizational Skills: The ability to manage multiple tasks, prioritize effectively, and maintain organized records.
• Communication Skills: Excellent written and verbal communication for professional interactions with internal and external stakeholders.
• Technical Proficiency: Strong skills in Microsoft Office suite (Word, Excel, PowerPoint) and general office equipment.
• Time Management: The ability to manage workload and meet deadlines efficiently.
• Problem-Solving: Resourcefulness in addressing issues and finding practical solutions.
• Adaptability: The flexibility to handle a diverse range of tasks and adapt to changing needs.
• Attention to Detail: A meticulous approach to tasks to ensure accuracy and quality.

Job Type: Full-time

Pay: From $1,600.00 per month

Work Location: In person