1,495 Senior Administrative Roles jobs in Singapore

• Assist in drafting reports, presentations and papers for the board.
• Schedule and organise meetings, providing secretarial support.
• Manage volunteer database.
• Organise and maintain files and databases in a confidential manner.
• Prepare and mail outgoing correspondence.
• Manage communication including emails and phone calls.
• Organise and administrate events and programmes.

• Diploma from a recognised polytechnic.
• Meticulous and organised.
• Good interpersonal and communication skills.
• Able to work independently but also a team player working towards shared goals.
• Willing to put in extra time to work with volunteers on some evenings and Saturdays.
• Have an excellent command of English, both written and spoken.
• Have good knowledge of computer software such as Word, Excel and Powerpoint.

• a recent photograph,
  
• reasons for leaving past & present employment,
  
• all last drawn salaries,
  
• expected salary, and
  
• date of availability.
  

Has to perform business office functions including resident admissions, billing and payments, Medisave claiming. Also has to perform general office administration duties and support Manager and Executives in their duties.

• Manage daily administrative functions of Nursing Home (NH) / Senior Care Centre (SCC)
• Submit Medisave claims for eligible DRC clients
• Perform collection of payments e.g. deposits and invoice payments and generation of receipts
• Follow up on overdue payments
• MOH subvention claiming, subsidy and assistance scheme claiming
• Ensure Data entry for billing and payments are done accurately
• Perform Data entry for refunds and any billing adjustments
• Generation and mailing of invoices in a timely manner
• Attend to queries from family members
• Monitor ordering office supplies
• Recording of meals order for clients and conveying orders to the kitchen
• Transport arrangement for clients and porter service requests from wards and SCC.
• Perform any other duties as may be assigned by HOD from time to time

Requirements

• Minimum GCE 'O' Level
• Strong proficient in Microsoft Word, Excel, Power Point and Outlook. Able to adapt and use different software applications
• Good Interpersonal, communication and organizational skills
• Good oral and written English

The incumbent will report to the Chief Financial Officer (Asia Pacific, China and India) based in the Regional Head Office at Singapore. This role shall provide full secretarial and business support in a precise, timely, and efficient manner to the CFO based in Singapore. Considerable discretion, judgment, tact, and diplomacy are required as confidential information and matters are prevalent within the scope of this role.

• Manage the agenda and required meeting materials for business leader’s calendar and schedule accurately and timely whilst adhering strict confidentiality on all matters
• Schedule and set up various global and regional meetings for CFO and Senior Executives, e.g. the board of directors/committee members, facilitation duties including logistical arrangements where necessary
• Collaborate with CFO’s team/stakeholders at local/regional levels, on operational business matters & tasks and maintain timely and accurate communication of information
• Engage professionally with staff at all levels, update the team on important tasks and project assignments’ deadlines and as well as external parties where necessary
• Support the CFO with status updates of current cross-functional tasks and projects, collaborate with the teams to ensure procedures and timelines are met when required
• Responsible for travel and logistics arrangements, including training workshops/seminars and coordination on ad hoc duties e.g. team building activities/town halls
• Provide support in consolidation/preparation of business reports, presentation materials and data collation across the region
• Management of documents including specific filings and archival tasks
• Collaborate with respective PICs on necessary preparations that include but are not limited to logistics (accommodation, VISA application, refreshments etc.) on VIP/Senior Leaders’ business meetings and visits
• Any specific responsibility/task assigned by CFO

• Diploma/Degree of any discipline from a recognized institution
• 6 - 8 years’ experience in a similar capacity, preferably with relevant experience in a fast-paced business environment.
• Proficient in administering secretariat support for senior business leaders, with a meticulous and business-savvy mindset. Prior experience with C-Suite Executives will be advantageous
• Possess a high level of professional discretion and prioritization skills in the review of business documents before distribution.
• Strong engagement and service-oriented aptitude with ability to collaborate with team members on business activities set-up
• Ability to manage multiple priorities and tasks effectively, while ensuring alignment with deadlines and overall objectives
• Demonstrates a proactive approach to scheduling, anticipates potential roadblocks, and adjusts plans accordingly to stay on track and meet commitments.
• Flexible, resilient with excellent communication and relationship management skills
• Fluency in English and other language skills is an advantage
• Proficiency in Microsoft Office

The ideal candidate would likely showcase :

• Demonstrated ability to collaborate with different teams across countries/regions
• Excellent problem-solving, coordination and planning skills
• Accountability, integrity, meticulous and collaborative
• Strong interpersonal and communication skills

Direct message the job poster from Starr Insurance

Starr Insurance Companies is a leading insurance and investment organization, providing commercial property and casualty insurance, including travel and accident coverage, to almost every imaginable business and industry in virtually every part of the world.

Cornelius Vander Starr established his first insurance company in Shanghai, China in 1919. Today, we are one of the world’s fastest growing insurance organizations, capable of writing in 128 countries on 6 continents.

GENERAL SUMMARY

This position will be based in Singapore and will provide support general administrative support to the CEO and COO including (but not limited to) management and coordination of daily itinerary, business trips, internal/external events.

DUTIES AND RESPONSIBILITIES

• Inbox Management: Filter and sort all emails into prearranged categories to benefit executive’s workflow. Pick up all scheduling messages and flag any important communications that come through.
• Calendar Management: Scheduling meetings, managing appointments, and coordinating travel arrangements. Anticipating conflicts and rescheduling as needed.
• Travel Arrangements: Schedule and book all travel within travel protocols; including airfare, hotels, car transport, train travel etc.
• Expense Management: Complete all expense reports for the executive through our expense platform following all company protocols.
• Meeting/Event Coordination: Planning and coordinating meetings and events for internal and external participants.
• Administrative Tasks: Handling email, phone calls, and other forms of communication. Handling various administrative tasks such as filing, photocopying, and managing supplies.
• Special Projects: Assisting with special projects and ad-hoc tasks as needed.

QUALIFICATIONS

Job Specifications:

• 10 years’ experience in Administrative or Executive Assistant roles; preferably in Financial Services industry
• Ability to maintain the confidentiality of sensitive information is imperative
• Strong organizational skills and can prioritize tasks and manage time effectively
• Excellent communication skills both written and verbal
• Ability to communicate effectively with various stakeholders
• Technology savvy and proficient in Microsoft Office Suite in order to support the executive’s calendar

Education:

• University degree or equivalent qualification

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Insurance

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The Executive Assistant to C-Suite & HR (EA-C/HR) provides administrative support primarily to four individuals in the AEM Group’s Corporate office in Singapore. The Group CEO straddles his time between the US (normally based in Southern California). The EA-C/HR also provides administrative support to the Group CFO, Group COO as well as the VP for Corporate Development /Chief of Staff to CEO. Collectively the “C/HR executives”

The role of the EA-C/HR sits within the HR & Group Administration Department.

The role of an Executive Assistant to the C/HR executive extends beyond traditional administrative support. It involves acting as a strategic partner who facilitates the C/HR executives’ ability to focus on high-level Group strategy, planning, execution and decision-making. The tasks can be categorized as follows:

• Manage complex calendars, scheduling meetings, and coordinating/making travel arrangements with attention to detail and efficiency.
• Prepare and edit correspondence, reports, presentations, and documents with accuracy and professionalism.
• Arrange and organize customer appointments, facilitate and support the organization of events with the Marketing team for the C/HR executives.
• Prepare, facilitate/enable the preparation of expense claims, tracking of travel reporting (where required) and other administrative tasks (including executive office admin and maintenance) as assigned from time to time.
• Handling confidential information with utmost discretion and integrity.

• In collaboration of cross-functional teams, assist in the preparation/collation of business reports, by gathering and organizing relevant data.
• Assist in tracking project deadlines, deliverables, and follow-ups to ensure timely completion.
• Coordinate with cross-functional teams and external stakeholders for documentation and compliance purposes.

• Act as a point of contact between the C/HR executives and internal/external stakeholders, including board members, clients, and vendors.
• Facilitate effective communication channels to ensure information flow aligns with organizational priorities.

• As required, participate in strategic meetings, taking minutes, and following up on action items.
• Other tasks & projects as assigned

• Mature, proactive, detail-oriented, and capable of supporting C-Suite executives
• Problem solving & working with discretion, adaptable
• Ability to work independently and excellent communicator

• Diploma or Bachelor’s degree.
• Minimum 4–6 years experience in Corporate administration / Executive Assistant support
• Strong interpersonal, communication, and problem-solving skills.
• Ability to build relationships and influence stakeholders across levels.
• Positive, can-do attitude
• Proficiency in Microsoft Office Suite and HRIS platforms (e.g., Workday, SAP, etc.).

Only candidates selected for an interview will be contacted.

Responsibilities:

• Coordinate and manage appointments, deadlines, travel arrangements, and follow-ups across various business functions.
• Provide comprehensive day-to-day administrative and personal support to ensure smooth office operations.
• Assist the Director in managing daily operations of the Singapore office.
• Communicate and liaise effectively with Chinese-speaking partners and stakeholders.
• Attend both local and overseas meetings; responsible for accurate and timely minute-taking.
• Perform other ad hoc duties as assigned by the Director.

Requirements:

• Minimum diploma qualification.
• Excellent verbal and written communication skills.
• Proactive, independent, and capable of working with minimal supervision.
• Strong organizational skills and attention to detail.
• Able to thrive in a fast-paced environment and maintain composure under pressure.
• Candidates with personal assistant (PA) and/or leadership experience will have an advantage.
• Candidates familiar with or from the publishing industry will have an advantage.
• Minimum of 5 years of working experience.

Key Responsibilities

• Manage the Directors' calendar, schedules, and travel arrangements.
• Organize and prepare for meetings, including agendas, minutes, presentations, and follow-up actions.
• Handle confidential communications, documents, and reports with discretion.
• Draft and review business correspondence, reports, and presentations.
• Coordinate across departments to ensure effective communication and workflow.
• Track and follow up on projects, deliverables, and deadlines to ensure timely completion.
• Act as the primary liaison between the Directors, internal teams, and external stakeholders.
• Assist with budget tracking and manage expense claims process.
• Conduct research and data collection to support executive decisions and reports.
• Assist in planning and executing corporate events, business trips, and external engagements.
• Provide general administrative support and perform ad hoc assignments as required.

Requirements

• Diploma or Bachelor’s degree, preferably in Business Administration or related field.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Proficient in both written and spoken English and Mandarin to communicate with Chinese-speaking stakeholders.
• Excellent organizational and time management skills with strong attention to detail.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) .
• Ability to work independently and handle sensitive information with confidentiality.
• Prior experience in the technology or sales industry is an advantage.
  

About the role

We are seeking a highly organised and skilled Executive Assistant to join our team at Advisors Alliance Group, AIA FA'. This full-time position is based in Raffles Place, Central Region and will provide critical administrative and organisational support to our team.

What you'll be doing

Appointment Preparation & Scheduling:

• Managing the Associate Director’s calendar, scheduling appointments, and deconflicting schedules as needed.
• Preparing policy summaries and proposals for client meetings.
• Organizing all necessary materials for appointments, ensuring efficiency and professionalism.

Team Management & Coordination:

• Coordinating team-related activities, including tracking attendance and collecting payments.
• Scheduling and managing training and coaching sessions for team members.
• Supporting team logistics and ensuring smooth operations.

Event Planning & Execution:

• Organizing and managing events, including planning, logistics, and execution.
• Coordinating with vendors and ensuring events run smoothly.

Presentation & Documentation Preparation:

• Preparing high-quality slides and materials for client appointments, training, and sharing sessions.
• Proofreading and formatting reports, presentations, and correspondence.

Stakeholder & Project Management:

• Acting as a key point of contact for internal and external stakeholders.
• Handling confidential and sensitive information with discretion.
• Assisting with special projects and ad hoc administrative tasks as required.

What we're looking for

• Preferably 3-5 years' experience as an Executive Assistant, ideally in a professional services or financial services environment. No experience is welcomed as well.
• Exceptional organisational and time management skills, with the ability to prioritise and multi-task effectively
• Strong written and verbal communication skills, with a keen eye for detail
• Proficient in using Microsoft Office suite, including advanced Excel and PowerPoint skills
• Highly discreet and trustworthy, with the ability to handle confidential information with utmost care
• A proactive and adaptable approach, with a passion for providing exceptional administrative support

What we offer

• Competitive salary and bonuses
• Generous annual leave entitlement
• Opportunities for professional development and career advancement
• Collaborative and supportive work environment

About us

Advisors Alliance Group, AIA FA' is a leading financial advisory firm committed to helping individuals and businesses achieve their financial goals. With a strong focus on delivering exceptional client service, we pride ourselves on our expert team of financial professionals and our innovative approach to wealth management.

If you're eager to join a dynamic and forward-thinking organisation, we'd love to hear from you. Apply now to become our next Executive Assistant!

Digipixel Pte Ltd is an award-winning digital agency in Singapore, specialising in web solutions, branding, and digital consultancy. As a Cyber Trust Tier 2 certified agency and an IMDA pre-approved vendor , we work with SMEs and enterprises to deliver creative, secure, and scalable digital platforms.

Key Responsibilities

• Act as the right-hand to the Founder: coordinating meetings, follow-ups, and stakeholder communication
• Draft and manage client-facing documentation including proposals, quotations, and invoices
• Screen and respond to sales, vendor, and partner enquiries
• Assist with HR admin, hiring schedules, and onboarding workflows
• Oversee calendar, appointments, and scheduling priorities
• Manage internal to-dos across teams and project timelines
  
  

• Previous EA or senior admin experience preferred
• Able to anticipate needs, act independently, and maintain confidentiality
• Skilled in tools like Google Calendar, ClickUp, and invoicing software
• Excellent in multitasking, discretion, and stakeholder coordination

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries IT Services and IT Consulting

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