1,596 Senior Administrative Roles jobs in Singapore

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to senior management. This role requires strong multitasking abilities, discretion and excellent communication skills. You will play a key role in ensuring smooth day-to-day operations, managing schedules, coordinating meetings, and supporting leadership with both administrative and strategic tasks.

Executive Support

• Manage calendars, appointments and meeting schedules for senior executives.

• Handle confidential correspondence and documents with discretion.

• Record and track payment requests, reimbursements and vendor invoices.

• Maintain administrative records, filing systems, and office documentation.

• Coordinate with vendors, suppliers, and external service providers.

• Manage office supplies and ensure the smooth running of daily operations.

Human Resources

• Assist in the recruitment process, including job postings, CV screening, and interview coordination.

• Support employee onboarding and exit processes, including contracts and documentation.

• Maintain HR records, staff files, and ensure compliance with policies.

• Assist with payroll data preparation and leave/attendance monitoring.

• Help monitor staff conduct and workplace discipline.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant or in a similar administrative role.
• Strong command of written and spoken English, with the ability to draft independent correspondence.
• Highly organized, detail-oriented, and able to manage multiple priorities under pressure.
• Excellent interpersonal and communication skills, with a professional and discreet demeanor.
  Experience in handling confidential information and sensitive tasks with integrity.

Application Method

Interested applicants are invited to apply by completing the form at the following link and uploading their CV:

To apply, please complete the form here:

Only shortlisted candidates will be notified.

Job Description for Executive Assistant

Company : Allinton Engineering & Trading Pte Ltd

Location : Singapore

Employment Type    : Full-Time

About Us

Allinton Engineering & Trading Pte Ltd is a trusted distributor of industrial and engineering products, serving the marine, oil & gas, construction, and manufacturing industries. With a strong reputation built over decades, we are dedicated to delivering quality solutions, excellent customer service, and long-term partnerships.

Position Overview

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and supporting the Group Managing Director and CEO. Given the dynamic nature of the executive landscape, we rely on the executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Key Responsibilities

· Manage professional and personal scheduling for the Group Managing Director and CEO, including agendas, mail, email, phone calls, client management, and other company logistics

· Coordinate complex scheduling and calendar management, as well as content and flow of information.

· Manage travel logistics and activities, including accommodations, transportation, and meals

· Provide administrative and office support, minutes of meeting, follow up

· Support company activities and recreation & welfare.

· Run personal errands

· Maintain professionalism and strict confidentiality with all materials

· Organize team communications and plan events, both internal and off-site

· Any other duties related to an Executive Assistant role

Requirements

· Diploma in Business Management, Studies or equivalent

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Nursing or caretaking experience (optional)

What We Offer

· Competitive salary with performance incentives.

· Stable career with opportunities for learning and growth.

· Supportive and collaborative work environment.

· Exposure to a broad range of industries and customers.

How to Apply

Interested candidates are invited to submit their CV with details of their experience, current & expected salary and earliest availability.

Company Overview:

Volt Auto is Singapore's exclusive authorised dealer for the latest Electric Vehicles, providing distribution, retail, and after-sales services, and committed to delivering exceptional vehicles and service as a trusted name in the industry.

Position Overview:

Reporting to the Head of Human Resource & Administration, the Executive Assistant (EA) will provide high-level administrative support, ensuring the efficient operation of the executive's office. The role involves managing schedules, coordinating meetings and events, handling correspondence, and performing a range of executive tasks to support the Head of HR & Admin in achieving organizational goals.

Responsibilities:

1. Calendar Management:

2. Coordinate and manage calendar, including scheduling meetings, appointments, and travel.

3. Prioritize and organize daily activities, ensuring efficient use of time.

4. Communication:

5. Act as the primary point of contact between the Head of HR & Admin and internal/external stakeholders.

6. Handle and screen phone calls, emails, and correspondence, ensuring prompt and appropriate responses.

7. Meeting Coordination:

8. Arrange and prepare materials for meetings, including agendas, presentations, and reports.

9. Take minutes during meetings and follow up on action items as required.

10. Travel Arrangements:

11. Organize complex travel itineraries, including flights, accommodation, and transportation.

12. Ensure all travel-related documentation and arrangements are completed efficiently.

13. Administrative Support:

14. Prepare and proofread documents, reports, and presentations.

15. Manage and maintain filing systems, both electronic and paper-based.

16. Confidentiality:

17. Handle sensitive information with discretion and confidentiality.

18. Ensure that all data and records are managed in compliance with company policies.
19. Any ad-hoc duties as assigned.

Requirements:

• Education: Minimum Diploma or Bachelor's degree or equivalent experience.
• Experience: Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives.

• Skills:

• Exceptional organizational and time-management abilities.

• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to handle multiple tasks and prioritize effectively.
• High level of professionalism and discretion.
• Possess a valid class 3/3A driving license.

• Attributes:

• Proactive and self-motivated with a problem-solving mindset.

• Ability to work under pressure and meet tight deadlines.
• Strong attention to detail and accuracy.

We are seeking a highly motivated, proactive, and exceptionally organised Executive Assistant to provide seamless support to a dynamic senior executive holding dual leadership roles: VP of Operations' at a leading Real Estate Media Tech company and Founder of a growing Business Coaching practice.

This is not a traditional administrative role. You will be the strategic right-hand, a trusted partner, and the organizational backbone, enabling the executive to operate at maximum efficiency and impact across two distinct and fast-paced environments. The ideal candidate is a master of context-switching, a proactive problem-solver, and someone who thrives on bringing order to complexity. You will be a true gatekeeper and gateway, ensuring the executive's time is leveraged for the highest-value activities.

Role & Mission:

To serve as the primary operational and strategic partner to VP of Operations, providing executive support across all business ventures, including KW Singapore, PLB, MasteryCollective and other current and future enterprises.

The Executive Manager is a proactive, resourceful, and highly organised professional who drives key initiatives, manages executive functions, and ensures seamless coordination across all business units.

Key Responsibilities (All Business Ventures):

1. ⁠Executive Management & Coordination

• Act as the Executive Manager for VP of Operations across all business interests, not limited to KW Singapore, PLB, MasteryCollective, and other future ventures.
• ⁠anage and take full ownership of VP of Operations' professional calendar, including appointment scheduling and strategic time management.
• rve as the central point of contact for VP of Operations' associates, employees, clients, vendors, and partners to coordinate appointments and ensure efficient communication flow.
• ordinate marketing efforts, social media accounts, business development opportunities, and appointment setting across the various businesses, including managing and replying to direct messages (DMs) and inquiries.

2. rategic Meeting & Project Support

• Shadow and provide support in high-level business meetings, pitches, and strategic sessions.
• sponsible for minute-taking, utilising AI tools, Google Meet/Zoom recordings, and manual note-taking to ensure accurate records of key decisions and action items.
• sist in the creation and preparation of high-impact pitch decks, presentation slides, and strategic reports for internal and external meetings.

3. Onboarding & Growth Support

• Assist in the client management & onboarding process, preparing welcome materials and coordinating initial coaching sessions to ensure a smooth and professional transition for new clients.
• t as a key point of contact for prospective clients, handling enquiries and building rapport on behalf of the leadership team.

4. Marketing & Event Management

• Manage and post content across Marc's and other related social media platforms
• Respond to new enquiries and leads via DM/Messaging channels of social platforms
• Provide end-to-end administrative and logistical support for all company events, including major consumer conventions and training sessions.
• sist in promoting events through social media and email campaigns to maximize attendance.

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• A proactive, "run and gun" mentality with a strong sense of ownership and commitment.
• Exceptional organizational skills with the ability to manage multiple projects across different businesses.
• oficient use of communication tools like SLACK, WhatsApp, etc.
• ch-savvy with proficiency in presentation software (Keynote, Google Slides, Canva) and a willingness to master internal systems & tools.
• oficient in the independent use of AI tools like ChatGPT and Gemini Pro to formulate SOPs, meeting notes, and dashboards for the management team.
• ople's skills during networking events, pitches and business meetings.

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• 5-Day, 35-Hour Work Week
• Year Loyalty Bonus
• Monthly Wellness Allowance
• p To 30 Days Of Paid Leave
• nnual Complimentary Health Check-Up
• taff Welfare Programs
• areer Progression Opportunities
• epartmental Bonding Activities
• egular Huddles
• ownHall Meetings
• amily Day Events
• orkout Nights
• ets Day
• oard Games Night
• rategy Retreats
• ckathons

Headquartered in Singapore, Caldecott Music Group is a global music industry investor, innovator, and operator spanning multiple sectors, including digital (BandLab Technologies), media (NME Networks), and manufacturing and retail (Vista Musical Instruments). By integrating the physical, digital, and social supply chain around music, CMG brings together brands and people who are passionate about music, allowing them to deliver authentic content, products, and experiences for all music lovers.

Job Overview:

We are seeking a dedicated and detail-oriented Executive Assistant to support the Office of the CEO. Reporting to the Chief of Staff, this role involves a variety of administrative and project management tasks, including managing daily calendars, organizing documents, assisting with external relations coordination, and contributing to special projects as needed. If you enjoy working behind the scenes to ensure smooth operations, are highly organized, and thrive in an extremely fast-paced environment, this could be the perfect position for a go-getter like you.

Responsibilities:

• Maintain and manage daily calendars for the Office of the CEO including scheduling meetings, calls, and events.
• Organize, collect, record-keep and oversee knowledge management systems for the Office of the CEO.
• Help coordinate relationship-building activities and assist in enhancing touchpoints with partners, community, artists, government, investors, and other audiences and stakeholders through communications, CRM management, digital strategies and external relations.
• Support the Chief of Staff with special projects, including general administrative tasks for industry and artist relations initiatives, strategic projects and more.
• Execute tactically on strategies for communications and engagement with business contacts and artists within the Caldecott Music Group portfolio.
• Maintain a very high level of discretion and confidentiality at all times.

Requirements:

• At least 2 years of experience in an assistant or admin role, ideally in entertainment or a related industry.
• Exceptional organizational skills with a strong attention to detail.
• Comfortable working with business software (Microsoft Office, Adobe) and
  
  cloud-based platforms (G-Suite, Dropbox, Zoom).
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple tasks with tight deadlines.
• Professional and calm demeanor paired with extreme resourcefulness.
• Hybrid role based in Singapore.
• Passionate about being an assistant and having a career in administration.

About the role

As an Executive Assistant / Personal Assistant at Mas Investments Pte Ltd, you will play a crucial role in supporting the company's leadership team and ensuring the smooth running of the business. This is a full-time position based in the Orchard Central Region.

What you'll be doing

1. Providing C-suite support
2. Managing calendars, scheduling meetings, and coordinating travel arrangements
3. Handling confidential and sensitive information with the utmost discretion
4. Assisting with project management tasks and special initiatives as needed
5. Serving as a point of contact for internal and external stakeholders
6. Organising and maintaining office operations and procedures
7. Performing other administrative duties as required

What we're looking for

1. Minimum 5 years of experience in a similar executive assistant or personal assistant role
2. Excellent organisational and time management skills with the ability to prioritise and multitask
3. Strong written and verbal communication skills, with a professional and diplomatic demeanor
4. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
5. Ability to work independently and take initiative, while also being a team player
6. Discretion and confidentiality when handling sensitive information
7. Knowledge of office management and administrative best practices
8. Ability to converse in Bahasa Indonesia and Chinese will be added point to aliase with our

About us

Mas Investments Pte Ltd is a family-run management firm specializing in property development across Indonesia. With a longstanding presence in the industry, our business is built on strong family values, integrity, and a commitment to quality.

If you are excited about the prospect of joining our dynamic team, we encourage you to apply now.

Career in the Hospital

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH

The National University Hospital (NUH) is Singapore's leading university hospital, with a proud heritage dating back to 1905 with the establishment of what's now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

To perform administrative work in general laboratory thereby assisting in the provision of a quality, cost effective laboratory service to the hospital and external clients.

(Duties and responsibilities cover IT administrative (including patients billing), procurement and other general tasks. Staff may cover one or more of the items.)

Key Responsibilities

Responsibilities and Duties

• Filing of documents and reports.

• Prepare IT-related reports of the following:

• Print, check, verify and post charges as required.

• Recover billing charges, convey to patients via telephone due to additional/late billing.
• Assist to raise Electronic Billing Amendment Form (eBARF).
• Prepare statistics and reports for supervisors.
• Prepare laboratory related reports and work-charts as well as management reports.

• Maintain master and accession logs.

• Assist in the procurement and admin related tasks:

• Assist to request for quotation from vendors.

• Assist to prepare purchase requisitions for supplies.
• Raise ePay, eSundry billing and ePR for procurement.
• Receive goods purchased into departmental stores following checks on quality, expiry date and details on delivery note.
• Identify and rectify delivery and invoice discrepancies.
• Assist to maintain an efficient store system such that inventory items can readily be retrieved by users.

• Notification for infectious diseases and others

• Comply with good laboratory practice as set out by the Laboratory Accreditation Programme of the College of American Pathologists and Singapore regulatory agencies such as the Medical Audit & Accreditations.

• Comply with DLM Workplace Etiquette in line with NUHS Core Values.

Secondary Duties and Responsibilities (20%)

• Provide IT and administrative assistance:

• Provide coverage for other administrative staff.

• Provide list of operators' ID to supervisors.
• Provide Laboratory Medicine Publications list to manager yearly.
• Update Department e- Service Guide.
• Update Doctors' listing in HCLL and LIS application.

• Any other duties as required by Supervisor or Manager.

• Provide material management assistance:

• Assist to conduct annual stock take with auditors.

• Liaise with vendors concerning repair services, maintain file of service contracts and document all chargeable repairs.
• Any other duties as required by Manager or Senior Assistant Director.

Key Requirements

• Diploma from a recognised institution
• Service oriented and customer focused
• Good communication & interpersonal skill
• Basic computer skills
• Appreciate and show interest in laboratory work environment
• Possess good initiative and attitude with the ability to work independently and as a team
• Understands and meet NUHS CORE values

Closing & Applications

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.

Key Responsibilities:

• Prepare high-quality presentations, meeting agendas, and internal communications.
• Handle sensitive documents and communications with discretion and confidentiality.
• Facilitate communication with headquarters on corporate governance and compliance issues.
• Preparation of regular and ad-hoc reports for management reporting.
• Organise and co-ordinate with internal stakeholders for meetings and reports, including those at the Group level.
• Coordinate board and shareholder meetings, including drafting of board resolutions, meeting minutes, and collation of board materials.
• Maintain accurate statutory records in compliance with Singapore's ACRA requirements and equivalent entities in other jurisdictions.
• Liaise with external corporate secretarial service providers in Singapore and across Southeast Asia, and headquarters in Hong Kong.
• Support the implementation and monitoring of internal compliance policies.
• Assist in maintaining regulatory filings, business licenses, and registrations across multiple Southeast Asian countries.
• Coordinate compliance training and internal audits as required.
• Monitor regional regulatory developments and assist legal counsel in assessing potential business impact.

Requirements:

• Bachelor's degree in Business, Law, or a related discipline.
• Candidates without above qualifications but with demonstrated experience in executive support, corporate secretarial, or compliance roles are strongly encouraged to apply.
• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a tech or MNC environment.
• Prior experience in corporate secretarial work or compliance is required;knowledge of Singapore Companies Act is a strong plus.
• Familiarity with regulatory environments in countries such as Indonesia, Malaysia, Thailand, and the Philippines is advantageous.
• Strong organisational and time-management skills with the ability to prioritise across competing deadlines.
• Excellent written and verbal communication skills in English and Chinese (Mandarin) for reporting purposes; proficiency in other Southeast Asia languages a plus.
• High level of professionalism and discretion in handling confidential information.

Requirements

Filing of documents and reports.

Prepare IT-related reports of the following:

• Print, check, verify and post charges as required.

• Recover billing charges, convey to patients via telephone due to additional/late billing.

• Assist to raise Electronic Billing Amendment Form (eBARF).

• Prepare statistics and reports for supervisors.

• Prepare laboratory related reports and work-charts as well as management reports.

• Maintain master and accession logs.

Assist in the procurement and admin related tasks:

• Assist to request for quotation from vendors.

• Assist to prepare purchase requisitions for supplies.

• Raise ePay, eSundry billing and ePR for procurement.

• Receive goods purchased into departmental stores following checks on quality, expiry date and details on delivery note.

• Identify and rectify delivery and invoice discrepancies.

• Assist to maintain an efficient store system such that inventory items can readily be retrieved by users.

• Notification for infectious diseases and other

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd   |   EA Licence: 11C3793 |   EA Personnel: Lionel Liew   |   Registration No: R

This is in partnership with the Employment and Employability Institute Pte Ltd ("e2i").

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Technologies (S) Pte Ltd's PDPA and e2i's PDPA .