2,049 Senior Administrative Roles jobs in Singapore

National Environment Agency

Fixed Terms

Closing in 3 day(s)

What the role is

We are looking for a service-oriented individual to join the Operations & Facilities Management Department which oversees the operation and maintenance of Government cemeteries, crematoria and columbaria. You will be stationed at either Mandai Crematorium & Columbarium or Choa Chu Kang Cemetery Complex and will play a key role in providing after-death care service.

What you will be working on

Your job responsibilities include:

• Attend to customers on applications for services provided at the Mandai Crematorium & Columbarium or Choa Chu Kang Cemetery
• Attend to public enquiries/requests made via telephone or email or in person
• Review and process applications submitted by the applicant
• Perform daily revenue collection checks and compile revenue reports
• Perform administrative duties e.g., data entry, filing and sorting of documents
• Carry out data analysis of cases received and processed when necessary
• Perform other duties assigned by supervisor

What we are looking for

Job Requirements:

• Experience in Frontline E-services preferred
• Prior working experience in customer service would be an advantage
• Good Knowledge of Microsoft Office Applications
• Willing to work in after-death care service environment
• Mature, independent, responsible and resourceful
• Tactful, approachable and patient
• Meticulous and ability to multi-task
• Ability to interact and foster teamwork
• Communicate in a friendly manner and enjoy working with others
• Good organisational and administrative skills
• Willing to take initiatives
• Willing to work on weekends and public holidays

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

About National Environment Agency

The National Environment Agency (NEA) is the leading public organisation responsible for ensuring a clean and sustainable environment for Singapore. Its key roles are to improve and sustain a clean environment, promote sustainability and resource efficiency, maintain high public health standards, provide timely and reliable meteorological information, and encourage a vibrant hawker culture. NEA works closely with its partners and the community to develop and spearhead environmental and public health initiatives and programmes. It is committed to motivating every individual to care for the environment as a way of life, in order to build a liveable and sustainable Singapore for present and future generations.
For more information, visit

About your application process

This job is closing in 3 day(s).

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within National Environment Agency or the wider Public Service.

Join our Risk Management Group and play a key role in supporting senior leaders as well as their respective teams.

This is an 8-month maternity cover role.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

You will be supporting senior leaders and team members with complex diary management, expense and invoice processing, travel and event coordination, and administrative support. In addition, you will regularly interact with other assistants to coordinate conference calls with international offices in different time zones.

• Proven track record in providing executive assistant support within the professional services industry (finance, consulting or legal)
• Ability to adopt a proactive approach while maintaining a high level of discretion, confidentiality and professionalism
• Strong organisational, planning and multi-tasking skills and the ability to effectively manage conflicting priorities with exceptional attention to detail
• Excellent verbal and written skills in English
• Strong interpersonal skills and the ability to seamlessly interact with the global executive assistants’ team, stakeholders and senior executives within a fast-paced environment.

Our Risk Management Group works as an independent, and centralised function, responsible for independent and objective review and challenge, oversight, monitoring and reporting in relation to Macquarie’s material risks. We are a global team that aims to manage the risks of today and anticipate the risks of tomorrow. Our divisions include compliance, credit, financial crime risk, internal audit, market risk, operational risk, aggregate risk and prudential, and central.

We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior executives. This role requires strong attention to detail, excellent communication skills, and the ability to handle confidential information with discretion.

Location: Singapore
Employment Type: Full-time
Level: Mid-Level

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior executives. This role requires strong attention to detail, excellent communication skills, and the ability to handle confidential information with discretion.

• Provide administrative and executive support to senior management, including calendar management and meeting coordination
• Prepare correspondence, reports, and presentations for internal and external stakeholders
• Manage travel arrangements, expense reports, and logistics for executives
• Coordinate cross-departmental communications and follow up on key action items
• Support the organization of internal events, meetings, and leadership activities
• Maintain confidentiality and handle sensitive information with professionalism
• Assist in project coordination and other ad-hoc administrative duties as required

• Diploma or Bachelor’s degree in Business Administration, Communications, or related field
• 3–6 years of experience supporting senior executives in a fast-paced environment
• Excellent organizational and multitasking abilities with strong attention to detail
• Proficiency in Microsoft Office Suite and/or Google Workspace
• Strong written and verbal communication skills
• Ability to work independently and handle multiple priorities
• Must have the legal right to work in Singapore

• Competitive salary and benefits package
• Collaborative and supportive work environment
• Opportunities for professional development and career advancement
• Exposure to senior leadership and strategic decision-making processes

Location: Mapletree Business City @ Pasir Panjang

Availability: Full-time

SuperX AI is the leading infrastructure solutions provider for the hyperscale DC building the next generation of AI factories. We are a full stack provider supporting DC buildout to AI server, electric system including HVDC (High-Voltage Direct Current), liquid cooling systems, and the provisioning and building the AI Cloud for our customers.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support for our directors. This role requires strong administrative, coordination, and communication skills, with the ability to manage multiple priorities in a fast-paced environment.

• Manage the Director’s calendar, schedules, and travel arrangements.
• Organize and prepare for meetings, including agendas, minutes, presentations, and follow-up actions.
• Handle confidential communications, documents, and reports with discretion.
• Draft and review business correspondence, reports, and presentations.
• Coordinate across departments to ensure effective communication and workflow.
• Track and follow up on projects, deliverables, and deadlines to ensure timely completion.
• Act as the primary liaison between the Director, internal teams, and external stakeholders.
• Assist with budget tracking and manage expense claims process.
• Conduct research and data collection to support executive decisions and reports.
• Assist in planning and executing corporate events, business trips, and external engagements.
• Liaise with corporate secretarial service provider and legal advisors on compliance and governance matters.
• Ensure statutory filings, corporate records, and compliance with ACRA and regulatory requirements.
• Provide general administrative support and perform ad hoc assignments as required.

• Diploma or Bachelor’s degree, preferably in Business Administration or related field.
• Excellent organizational and time management skills with strong attention to details.
• Excellent report writing and documentation skills.
• Strong business acumen with the proven ability to work independently and handle sensitive information with confidentiality.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Prior experience in corporate secretarial or board secretary duties will be an advantage.
• Prior experience in the technology or sales industry is an advantage.

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Technology, Information and Internet

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Job Responsibilities

You will have to perform business office functions including resident admissions, billing and payments, and Medisave claiming. You have to perform general office administration duties and support Manager and Executive in their duties.

• Manage daily administrative functions of Nursing Home (NH) / Senior Care Centre (SCC).
• Submit Medisave claims for eligible DRC clients
• Perform collection of payments e.g. deposits and invoice payments and generation of receipts
• Follow up on overdue payments
• MOH subvention claiming, subsidy and assistance scheme claiming
• Ensure Data entry for billing and payments are done accurately
• Verify invoices for goods and services in a timely manner
• Perform Data entry for refunds and any billing adjustments
• Generation and mailing of invoices in a timely manner
• Attend to queries from family members
• Monitor ordering office supplies
• Recording of meals order for clients and conveying orders to the kitchen
• Transport arrangement for clients and porter service requests from wards and SCC
• Cover duties of other Admin Assistant when he/she is on leave
• Perform any other duties as may be assigned by HOD from time to time

• At least GCE O Levels
• Preferably 3-5 years of relevant working experience
• Strong proficient in Microsoft Word, Excel, Power Point and Outlook. Able to adapt and use different software applications
• Good Interpersonal, communication and organizational skills

• Mid-Senior level

• Full-time

• Administrative

• Hospitals and Health Care

Singapore, Singapore

Overview

Direct message the job poster from FlocCare

FlocCare is a gen AI-powered tool designed to help healthcare providers generate informative content at scale. This tool allows healthcare organizations and professionals to hyper-personalize their content to educate, engage, and scale across borders. FlocCare aims to deliver precise and impactful content to support healthcare communication and expansion efforts.

This is a full-time on-site role for an Executive Assistant in Singapore. The Executive Assistant will be responsible for providing administrative support to executive team members, handling expense reports, managing communications, and performing executive support tasks. Daily responsibilities will include organizing schedules, coordinating meetings, and ensuring smooth operations for the executive team.

• Executive Administrative Assistance and Administrative Assistance skills
• Experience with Governance Reports and Executive Support
• Excellent organizational and multitasking abilities
• Ability to work independently and efficiently
• Previous experience in a healthcare environment is a plus
• Bachelor's degree in Business Administration, Management, or related field

• Entry level

• Full-time

• Administrative
• Industries: Technology, Information and Internet

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Job Reference #
BR

Job Type
Full Time

Are you a highly organized multitasker with a passion for ensuring smooth day-to-day operations?

We’re looking for an Executive/Team Assistant who thrives in a fast-paced environment and can seamlessly manage a variety of responsibilities. In this role, you will:

• manage calendars and schedule conference calls, track team vacations, and coordinate meetings
• plan and execute staff events that foster engagement and collaboration
• organize travel arrangements, including bookings, itineraries, and visa processing
• support office operations such as ordering supplies, handling mail, and setting up conferences
• prepare presentation decks, reports, and meeting materials
• assist with financial processes including invoice management, expense tracking, and headcount reporting

Your team
You’ll be working in our Global Wealth Management business division in Singapore, supporting Chief of Staff, SEA, Japan, India and Australia as well as the Head of Process Quality Specialist and Client Development Team.

Your expertise

• demonstrated success in administrative roles within fast-paced, large-scale organizations
• skilled in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel
• exceptionally detail-oriented, well-organized, and adept at managing multiple tasks simultaneously
• strong written and verbal communication abilities
• confident and comfortable engaging with colleagues across all levels of the organization
• adaptable and consistently proactive with a positive, can-do mindset

About Us
UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

We have a presence in all major financial centers in more than 50 countries.

How We Hire
We may request you to complete one or more assessments during the application process. Learn more

Join us
At UBS, we know that it’s our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Your Career Comeback
We are open to applications from career returners. Find out more about our program on ubs.com/careercomeback.

• Not Applicable

• Full-time

• General Business, Management, and Strategy/Planning
• Industries: Banking, Financial Services, and Investment Banking

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Get notified about new Executive Assistant jobs in Singapore, Singapore .

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Our client, a prestigious family office, is seeking a highly capable Executive Assistant to provide dedicated support to the Principal. This is a high-impact position requiring exceptional discretion, organizational excellence, and the ability to thrive in a fast-paced, international environment.

• Provide comprehensive EA support, including complex calendar, international travel, and expense management.
• Act as gatekeeper and trusted liaison with senior stakeholders across Asia, the U.S., and beyond.
• Coordinate and prepare high-level meetings, including briefing packs, agendas, and follow-ups.
• Draft, review, and manage sensitive communications, presentations, and confidential documentation.
• Anticipate requirements and ensure the seamless running of the Principal’s day-to-day operations.
• Support occasional business and personal matters with the highest degree of professionalism.
• Travel may be required to Hong Kong, the U.S., and other global locations.

• 5–10 years’ experience as an EA supporting C-suite or senior principals, ideally within family offices, investment firms, or multinational corporations.
• Bachelor’s degree preferred, though equivalent professional experience will be considered.
• Strong interpersonal and communication skills with proven ability to manage competing priorities.
• Professional fluency in Mandarin (written and spoken) to liaise with regional stakeholders and manage documentation.
• Demonstrated ability to operate independently, exercise sound judgment, and maintain strict confidentiality.
• Comfortable navigating a global, high-performance, and highly discreet environment.

To apply, please send your CV to Eugenia at , quoting the job title.

Only shortlisted candidates will be contacted.

EA License No.: 24S2395

Registration No.: R

• Associate

• Full-time

• Administrative, Human Resources, and Customer Service

• Banking and Financial Services

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Direct message the job poster from We. Communications

A role directly supporting the Managing Director while overseeing high-impact initiatives across the organization. This position serves as the MD's support and ensures the execution of key priorities.

• Executive Support
• Serve as the MD's strategic partner and advisor
• Manage the MD's complex calendar, communications, and priorities
• Prepare briefing materials for executive meetings and presentations
• Act as a gatekeeper, prioritizing issues requiring the MD's attention
• Draft high-level communications key pointers, meeting recaps and follow up on task
• Synthesize information and provide recommendations to the MD
• Handle administrative tasks for the MD including receipts, expense claims, and reimbursements
• Projects & Initiatives
• Collaborating on cross-functional strategic projects with various departments initiated by the MD
• Monitor progress of strategic initiatives and provide regular updates
• Facilitate communication between departments on major projects
• Identify potential roadblocks and develop solutions proactively
• Analyze data and present insights to inform executive decision-making
• Office & Operations Oversight
• Provide strategic direction for office operations and facilities
• Review and approve office management policies and procedures
• Oversee the Admin & Operations Executive's work and priorities
• Serve as escalation point for significant operational challenges
• Connect operational needs with strategic business objectives

• 5+ years of experience in executive support, business operations, or project management
• Exceptional strategic thinking and problem-solving abilities
• Outstanding written and verbal communication skills
• Strong organizational capabilities and attention to detail
• Experience managing complex projects across multiple stakeholders
• Bachelor's degree required; advanced degree preferred
• Discretion with confidential information and executive matters

We. provides equal employment opportunity and does not discriminate against an employee or applicant because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity, marital status, or other legally protected class status.

We. values a diverse and inclusive workforce and is committed to creating a workplace where everyone thrives. We promote an atmosphere in which diversity of people and ideas are welcomed and valued. Diversity includes differences in race, religion, gender, age, lifestyle, ethnic background and sexual orientation as well as differences in experiences and ideas

Applicants are encouraged to submit their applications without their self-portrait, information on age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity, marital status, or other legally protected class status.

We’re removing boilerplate and focusing on the role and requirements described above.