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Join to apply for the Executive Assistant role at IMDA

Join to apply for the Executive Assistant role at IMDA

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We are seeking a highly organized and proactive Executive Assistant to support the Cluster Director/Director (CD/Dir) in the cluster of Telecom, Networks, and Resource. The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities in a fast-paced, technology-driven environment.

Job Responsibilities:

Administrative Support

• Manage the CD/Dir’s calendar, schedule meetings, and coordinate travel arrangements.
• Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
• Organize and maintain confidential files, records, and documentation.
  
  
  

• Plan and coordinate internal and external meetings, workshops, and conferences.
• Support the NTR staff in tracking programme activities and outcomes.
• Organize logistics for industry events, standards meetings, and telecom-related engagements.
  
  
  

• Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
• Maintaining and organizing digital and physical files for easy access and retrieval.
• Prepare materials and manage event follow-up communications.
  
  
  

• Assist in asset management of Cluster/Division.
• Assist in any ad-hoc duties that may be assigned from time to time.
  
  
  

• Related working experience with at least 4 years in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good inter-personal skills.
• Good oral and written communication skills.
• Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Government Administration

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Overview

Informa Festivals marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology and business festivals together. We’re combining prestigious brands like Cannes Lions, Black Hat, Money20/20 and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights. Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa's international reach, we're shaping the next generation of business festivals.

This role is based in our Bugis Junction Towers office. We’re looking for an Executive Assistant to join our team in Singapore as part of our Operations function.

You’ll be the right hand, the gatekeeper, and the ultimate organiser for two key roles in the region: The SVP for Lions Division APAC and the SVP for Money2020 Asia.

• Problem-Solver Extraordinaire: Anticipate and address issues before they become roadblocks.
• Liaison Leader: Communicate with customers, suppliers, senior management, and employees with an approachable and can-do attitude, always coming from a professional and empathetic approach.
• Showtime Extraordinaire: On-site maestro during go-time. Manage schedules, emotions, and timings of our executive team as they power through long days, media interviews, customer interactions, and more.
• Calendar Mastery: Full calendar management with heavy scheduling of meetings and calls across multiple calendars and time zones.
• Keeper of Secrets: Handle confidential information with utmost discretion and integrity.
• Inbox Magician: Manage executive inboxes and emails with precision, ensuring leadership focuses on the most important messages.
• Communication Dynamo: Be the voice and ears of your executives, handling correspondence with air and professionalism.
• Presentation Pro: Assist in preparation of presentations, sheets, and documents for large group meetings.
• Minutes Maven: Take minutes and actions in meetings, provide agendas in advance, follow up on outstanding actions, and offer support where needed.
• Event Organiser: Coordinate company events in partnership with the operations team, including strategy days and social events.
• Travel Guru: Arrange complex worldwide travel via our booking agency.
• Admin Ace: Handle weekly admin tasks, such as booking desks and meeting rooms for onsite teams and other tasks as they arise.
• Expense Champion: Manage and complete expense claims promptly.

• Experience directly supporting executive-level leaders with executive-level expectations. Proven track record as an Executive Assistant or in an operations-related role.
• Strong organizational mastery, stellar communication, and proficiency in office systems (Google, MS Office, ERP).
• Professionalism, self-motivation, and the ability to juggle multiple tasks without breaking a sweat.

We believe great things happen when people connect face-to-face. We work in-person with each other, or with customers and partners, three days a week or more. When you’re not in the office or at an Informa event, you have the flexibility to work from home or remotely. We strive to make Life at Informa rewarding, supportive and enjoyable for everyone.

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, Walk the World charity day, and diversity and inclusion networks
• Broader impact: volunteer up to four days per year with charity match funding
• Career opportunity: bespoke training and learning, mentoring, and access to thousands of courses on LinkedIn Learning; internal job moves encouraged
• Time out: annual leave plus a birthday leave day and the chance to work from almost anywhere for up to four weeks a year
• Personal benefits to choose from, plus company-funded private medical cover
• ShareMatch: become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP, mental health resources, and more
• Recognition programmes and global awards
• Opportunity to collaborate with international teams

We’re looking for energetic, ambitious colleagues who will roll up their sleeves, join in and help make things happen. If you have most – but not all – of the skills and experience listed, we welcome your application.

If you require reasonable adjustments or accommodations during the hiring process or in the role, please inform the Talent Acquisition Partner. We are an Equal Opportunities Employer and base decisions on qualifications and merit without discrimination.

See full information on how Informa handles your personal data when you apply for a job.

• Associate

• Full-time

• Administrative
• Industries: Events Services

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Summary

• Provide a full spectrum of secretarial and administrative support to the Chief Executive Officer

What you'll do

The holder of the position is mainly responsible for the following areas in coordination with his / her superior:

• Provide full spectrum of secretarial and administrative support to the Chief Executive Officer by managing on up-to-date schedules of appointments, business functions and travel arrangement

• Coordinate logistics needs for business meetings or conferences and prepare meeting agenda, minutes or related materials

• Handle internal and external business correspondences independently

• Handle confidential information and maintain proper filing system

• Manage to support other ad-hoc projects and duties

What you'll need

• Degree holder with minimum 5 years of relevant secretarial experience

• Good command of spoken and written English. Knowledge of German language is a plus for incumbent to effectively collaborate with Germany Headquarter counterparts and will need to understand and translate German language documents and communications.

• Experience in buying office / trading / manufacturing industry is a plus

• Excellent computer literacy and Microsoft Office skills

• Detail-oriented, fast learner, well organised with strong sense of responsibility

• Flexible, able to work independently under pressure and with ability to multi-task and prioritize

• With high level of personal integrity and good communication skills

What you'll receive

We are dedicated to fostering a family-friendly culture and work environment. We are an equal opportunities employer and welcome applications from all candidates with the required skills and experience. We enable fair pay within the company by creating non-discriminatory salary systems. Working at Lidl & Kaufland Asia is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. We are accredited as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP).

Market Leading Remuneration Package:

Completion Bonus

Life Insurance

Medical Insurance

Supportive Environment:

Out of Office leave for important appointments

In-house training courses

Training sponsorship scheme

Work-life Balance:

5-day week

Competitive Annual Leave

Charity, Community and Sporting Events

If you are not invited for an interview within 4 weeks, we regret that your application was not suited to this vacancy.

For more company information, please feel free to visit:

Personal data collected will be used for recruitment related purposes only and will be destroyed after 12 months

• Manage and coordinate market expansion projects. 管理和协调市场拓展项目。
• Assist the CEO in matters related to U.S. operations. 协助CEO处理美国业务事宜。
• Responsible for overseeing the CEO's daily schedule and meeting arrangements, drafting a variety of documents including correspondence, speeches, and reports as required. 负责CEO的日常行程及会议安排，起草交办的信函、演讲稿、报告等各类文件。
• Capable of driving, responsible for business reception and accompanying business visits, fully cooperating with the CEO in all authorized business activities. 会开车，负责商务接待、商务拜访随行，在授权范围内全面配合CEO的各项商务活动；

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
• Prepare and organize documents, presentations, and reports for meetings and presentations.
• Maintain and manage filing systems, ensuring confidentiality and easy retrieval of information.
• Handle communication and correspondence with internal teams, clients, and stakeholders on behalf of executives.
• Assist in special projects and initiatives as directed by executives.
• Coordinate logistics for meetings, events, and conferences, both on-site and off-site.
• Manage expense reports, budgets, and financial documentation as required.
• Demonstrate exceptional organizational skills while managing multiple priorities and deadlines.
• Foster a positive working environment and build strong relationships with team members and stakeholders.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience as an executive assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools.
• Excellent verbal and written communication skills in English and Chinese, including Mandarin.
• Strong interpersonal skills with the ability to interact effectively with various levels of management and external stakeholders.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to handle high-pressure situations and prioritize tasks effectively.
• Detail-oriented, proactive, and able to work independently with minimal supervision.
• Strong problem-solving skills and adaptability to changing environments.
• Demonstrated ability to work collaboratively in a team-oriented environment.

Join to apply for the Executive Assistant role at McKinsey & Company

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Who You'll Work With

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Your Impact

You will be part of our Global Administration team. This team is passionate about delivering exceptional administrative, organizational, and logistical support. They enable our colleagues and our firm to operate efficiently and fulfill its purpose to help create positive, enduring change in the world.

You’ll build meaningful, collaborative relationships with your teammates and the colleagues who depend on your administrative support.

Whether it’s managing a full calendar, scheduling meetings across various time zones, or arranging and coordinating complex travel logistics, you’ll apply your multitasking, organizational, and decision-making skills to fulfill critical administrative and logistical requests.

Candidates from various backgrounds are successful in this role. We are interested in your potential, attention to detail, and ability to problem solve in a collaborative and inclusive team environment. Because we offer extensive training, this is an excellent opportunity for candidates looking to start their careers, change industries or career paths, or for those currently in assistant roles who want to further grow and develop.

Based in our office in Singapore, you will work with consultants, function leaders, peer assistants, and other colleagues across the globe on tasks with international reach. You will support managers and partners who are based in other offices than yours and collaborate with your team of assistants in Singapore.

See a day in the life of our executive assistants.

Your Qualifications and Skills

• Ability to communicate effectively—both verbally and in writing—in English (advanced level)
• Strong email and calendaring skills
• Solid knowledge of Windows and Microsoft Office applications; Outlook proficiency preferred
• Excellent administrative, organizational, and problem-solving skills
• Ability to work effectively in a fast-paced, deadline-driven environment (including prioritization skills, flexibility toward change, sense of urgency, and dealing with ambiguity)
• Strong attention to detail, can-do attitude, and ownership mindset
• Outstanding customer orientation and ability to professionally handle confidential and/or sensitive information
• Eagerness to learn, collaborate, and share knowledge and experiences across regions and teams
• Ability to establish and strengthen relationships with colleagues, clients, and external vendors across the globe

• Associate

• Full-time

• Administrative, Customer Service, and Management

• Business Consulting and Services

This job is active and not expired. Referrals increase your chances of interviewing at McKinsey & Company by 2x. Get notified about new Executive Assistant jobs in Singapore, Singapore .

· Managing the diary, business schedules & calendar, including arranging meeting, conference calls & booking appointments

· Scheduling & Coordinating meetings both internally & externally including logistics, hotel requirements, preparation of meeting material etc

· Arranging and coordinating conference calls

. Research of profiles using Google, Linkedin etc.

· Travel: Organising domestic and International travel arrangements including booking flights and accommodation as well as preparing agenda’s if necessary.

· Arranging for Visa for the Senior Team

· Preparation of overseas travel itineraries – flights, hotel, transfers, visas

· Process expense claims

· Handling confidential documents

· Handling internal and external queries and coordinating responses/information from across the team

· Maintain a database of all contacts and cards

· Creating & maintaining filing system for personal & confidential files of the CEO

· Receiving visitors, arranging conference calls, and scheduling meetings

· Assisting Clients with hotel and car booking as needed

- IT Savvy

Join our Risk Management Group and play a key role in supporting senior leaders as well as their respective teams.

This is an 8-month maternity cover role.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

You will be supporting senior leaders and team members with complex diary management, expense and invoice processing, travel and event coordination, and administrative support. In addition, you will regularly interact with other assistants to coordinate conference calls with international offices in different time zones.

• Proven track record in providing executive assistant support within the professional services industry (finance, consulting or legal)
• Ability to adopt a proactive approach while maintaining a high level of discretion, confidentiality and professionalism
• Strong organisational, planning and multi-tasking skills and the ability to effectively manage conflicting priorities with exceptional attention to detail
• Excellent verbal and written skills in English
• Strong interpersonal skills and the ability to seamlessly interact with the global executive assistants’ team, stakeholders and senior executives within a fast-paced environment.

Our Risk Management Group works as an independent, and centralised function, responsible for independent and objective review and challenge, oversight, monitoring and reporting in relation to Macquarie’s material risks. We are a global team that aims to manage the risks of today and anticipate the risks of tomorrow. Our divisions include compliance, credit, financial crime risk, internal audit, market risk, operational risk, aggregate risk and prudential, and central.

We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.

Overview

Informa Festivals marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology and business festivals together. We’re combining prestigious brands like Cannes Lions, Black Hat, Money20/20 and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights. Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa's international reach, we're shaping the next generation of business festivals.

Job Description

This role is based in our Bugis Junction Towers office.

We're looking for an Executive Assistant to join our team in Singapore as part of our Operations function.

• Problem-Solver Extraordinaire: Anticipate and address issues before they become roadblocks.
• Liaison Leader: Communicate with customers, suppliers, senior management, and employees with an approachable and can-do attitude, always coming from a professional and empathetic approach.
• Showtime Extraordinaire: On-site maestro during go-time. Manage schedules, emotions, and timings of our executive team as they power through long days, media interviews, customer interactions, and more.
• Calendar Mastery: Full calendar management with heavy scheduling of meetings and calls across multiple calendars and time zones.
• Keeper of Secrets: Handle confidential information with the utmost discretion and integrity.
• Inbox Magician: Manage executive inboxes and emails with precision, ensuring leadership focuses on the most important messages.
• Communication Dynamo: Be the voice and ears of your executives, handling correspondence professionally.
• Presentation Pro: Assist in preparation of presentations, sheets, and documents for large group meetings.
• Minutes Maven: Take minutes and action items in meetings when required, provide agendas in advance, follow up on outstanding actions, and offer support as needed.
• Event Organiser: Coordinate with the operations team on company events, including strategy days and social events.
• Travel Guru: Arrange complex worldwide travel using our booking agency.
• Admin Ace: Handle weekly admin tasks such as booking desks and meeting rooms for teams onsite and other arising tasks.
• Expense Champion: Manage and complete expense claims promptly.

• Experience working directly for and with executive-level leaders, meeting executive-level expectations; proven track record as an Executive Assistant or in an operations-focused mid-level role.
• Organisational mastery, stellar communication, and proficiency in office systems (Google, MS Office, ERP systems).
• Professionalism, self-motivation, and ability to juggle multiple tasks without issue.

We believe that great things happen when people connect face-to-face. We work in-person with each other, or with customers and partners, three days a week or more. When not in one of our offices or at an Informa event, you have flexibility and support to work from home or remotely.

We work hard to make Life at Informa rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. See what our colleagues have to say at LifeAt.Informa.com.

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, our Walk the World charity day, and diversity/inclusion networks.
• Broader impact: take up to four days per year to volunteer, with charity match funding available.
• Career opportunity: develop your career with bespoke training, mentoring platforms, and on-demand access to thousands of courses on LinkedIn Learning. We encourage internal job moves when ready for the next step.
• Time out: annual leave plus a birthday leave day and the chance to work from almost anywhere for up to four weeks a year.
• A flexible range of personal benefits to choose from, plus company-funded private medical cover.
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares.
• Strong wellbeing support through EAP, mental health first aiders, health apps, and more.
• Recognition for great work through global awards and kudos programs.
• As an international company, the chance to collaborate with teams around the world.

We’re not solely focused on a checklist of skills. We welcome applications from candidates who have most – but not all – of the listed skills. If you need reasonable adjustments or accommodations to participate in the hiring process or in the role, please inform the Talent Acquisition Partner. We are an Equal Opportunities Employer and do not discriminate based on protected characteristics. See our website for full information.

See how Informa handles your personal data when you apply for a job here.