695 Office Operations jobs in Singapore

The role of an Administrative Coordinator entails providing general administrative support to the office.

• Develop and implement an efficient documentation and filing system
• Handle basic invoicing for financial matters
• Regularly update databases
• Answer phone calls and direct them accordingly
• Maintain office operations including ordering stationery and supplies
• Perform other ad-hoc administration duties as assigned

Key skills required for this role include strong interpersonal skills, proficiency in Microsoft Word and Excel, and ability to work efficiently with minimal supervision.

As a key member of our support team, you will play a pivotal role in ensuring the smooth operation of our office. Your primary responsibility will be to provide administrative support to the team, handling tasks such as data entry, filing, and document preparation with precision and efficiency.

The ideal candidate for this position will possess strong organizational skills, attention to detail, and excellent communication skills (written and verbal). You will be responsible for scheduling meetings, preparing reports, coordinating internal communications, and providing general support across departments.

We offer a clear path to career growth, whether it's into HR, operations, executive support, or specialized roles. Our team culture values initiative and collaboration, making us an attractive choice for professionals eager to learn and grow.

Responsibilities:

• Handle day-to-day administrative tasks with accuracy and efficiency.
• Assist in scheduling meetings, preparing reports, and coordinating internal communications.
• Support the team with purchasing, logistics, and supplier coordination when needed.
• Maintain and organize office supplies, records, and systems.
• Provide general support across departments, ensuring smooth workflows.

Requirements:

• No prior experience required - fresh graduates and first-job seekers are welcome.
• Strong attention to detail and organizational skills.
• Eager to learn, adaptable, and proactive in helping the team.
• Good communication skills (written and verbal).
• Comfortable with basic MS Office / Google Workspace tools.

Benefits:

• Learn the fundamentals of administration in a supportive environment.
• Gain exposure to different aspects of business operations.
• Clear path to career growth - into HR, operations, executive support, or specialized roles.
• Friendly team culture that values initiative and collaboration.

This role is ideal for those seeking a supportive position where they can leverage their organizational skills to contribute to effective office operations.

• Provide efficient secretarial and administrative support to ensure seamless office functioning.
• Coordinate the preparation and dispatch of authorization letters from relevant government authorities, follow up with clients for signatures, and complete necessary details.
• Maintain accurate project status updates and report on progress.
• Purchase plans from government authorities and arrange timely submissions.
• Procure certified true copies of approved plans and send approvals to clients promptly.
• Monitor approval status with relevant authorities.
• Respond to incoming calls, guiding or directing inquiries to relevant personnel.
• Daily update the project team on download approvals.
• Prepare submission documents, such as submission forms, and submit applications via designated platforms.

• Ite Certification
• Training provided

We are seeking a skilled professional to perform general administrative tasks and support office operations. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to multitask effectively.

• Main Responsibilities:
• Perform various administrative duties, including filing, data entry, emails, and phone calls.
• Assist with staff onboarding and offboarding processes, ensuring a seamless transition for new hires and departing employees.
• Support invoicing and billing duties, maintaining accurate records and ensuring timely payments.
• Carry out ad-hoc tasks assigned by the team or management, demonstrating flexibility and adaptability in a fast-paced environment.

Key Skills:

• Administrative Work: Proficiency in performing general administrative tasks, including data entry, email management, and phone call handling.
• Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and clients.
• Inventory Management: Knowledge of inventory management principles and practices, with the ability to maintain accurate records and ensure efficient ordering processes.
• Invoicing and Data Entry: Proficiency in invoicing and data entry software, with the ability to accurately process transactions and maintain up-to-date records.
• Office Administration: Strong understanding of office administration principles and practices, with the ability to maintain a well-organized and efficient workspace.
• Accounting: Basic knowledge of accounting principles and practices, with the ability to assist with financial tasks and record-keeping.
• Team Player: Ability to work effectively as part of a team, collaborating with colleagues to achieve shared goals and objectives.

Benefits:

• Competitive Salary: A competitive salary that reflects your skills and experience.
• Ongoing Training and Development: Opportunities for ongoing training and development, helping you to grow and succeed in your role.
• Collaborative Work Environment: A collaborative and supportive work environment, where you can build strong relationships with colleagues and contribute to a positive and productive team culture.

How to Apply:

Please submit your resume and a brief cover letter outlining your skills and experience. We look forward to hearing from you!

Key Responsibilities

• Human Resources Management: Lead all HR functions including payroll and compensation administration (salary, bonus, 13th-month pay), recruitment and onboarding of new staff, management of staff leave schedules, and updating job scopes and company policies. You will also organize employee engagement activities such as the annual company trip to foster team morale.
• IT Oversight: Oversee IT operations across multiple affiliated companies, ensuring prompt resolution of technical issues and implementation of system upgrades or new solutions. Coordinate with our accounting software vendor (SQL) to ensure the system runs smoothly and meets the companies' needs.
• Office & Property Management: Manage all administrative and property-related matters, including handling tenancy agreements for company properties. Liaise with property agents, contractors, and third-party vendors to maintain facilities and address office needs. Additionally, oversee office security systems (in partnership with our security vendor, Abtric) to ensure a safe and secure work environment.
• Compliance & Audits: Take charge of compliance initiatives and audit preparations. Lead internal and external BRC audits, ensuring that all supplier documentation remains up-to-date and compliant. Manage the onboarding process for new suppliers, verifying that they meet all regulatory and company standards.
• Operational Continuity & Improvement: Ensure business continuity by monitoring that all team members fulfill their roles and arranging coverage when staff are on leave. You will proactively identify opportunities to improve workflows, finding and implementing new efficient work strategies or software to enhance productivity across the company.

Requirements

• Education: Bachelor's degree (undergraduate degree) in Business Administration, Management, or a related field (required).
• Experience: A minimum of 5 years of relevant work experience in office management, operations management, or a similar managerial role.
• Leadership & Organizational Skills: Proven ability to lead and motivate a team, manage multiple responsibilities, and maintain organized operations.
• HR & Compliance Knowledge: Familiarity with human resources practices (payroll, hiring, employment law in Singapore) and experience handling compliance or audit processes.
• IT Proficiency: Comfortable overseeing IT issues and coordinating with tech vendors; able to champion new software or system implementations.
• Communication: Excellent written and verbal communication skills. Ability to liaise with external partners, vendors, and internal staff professionally.
• Work Ethic: A reliable, loyal and hardworking individual with a hands-on approach and a problem-solving mindset. We seek someone who takes initiative and is committed to continuous improvement and long-term growth with the company.

How to Apply

If you are ready to take on a challenging and rewarding role, we want to hear from you Please submit your resume/CV and a cover letter detailing your relevant experience and interest in the position. Applications can be sent to

We appreciate all applications, and only shortlisted candidates will be contacted for an interview. Thank you for your interest in joining our team, and we look forward to meeting our next great Manager

Job Summary:

• Basic Salary: $2700 - $3000
• Location: Clementi
• Working hours: Monday - Friday (9am - 6pm)
• Variable bonus

Job Responsibilities:

• Manage day-to-day office operations in both Singapore and Malaysia with minimal supervision
• Handle incoming and outgoing emails promptly and professionally
• Maintain organized physical and digital filing systems for both locations
• Keep accurate records of stock, inventory levels, and supplies
• Oversee drone charging schedules and coordinate maintenance or repairs as needed
• Support procurement of office supplies and equipment
• Manage logistics and delivery arrangements for drone training sessions and related equipment
• Collaborate with regional teams as needed
• Proactively identify operational needs and suggest improvements

Requirements:

• Proven experience in office operations, logistics, or administration
• Strong ability to work independently and manage responsibilities proactively
• Highly organized with excellent multitasking and communication skills
• Experience managing logistics and deliveries
• Ability to coordinate maintenance activities effectively
• Proficiency in MS Office applications and digital record-keeping tools
• Knowledge of regional office regulations and best practices is a plus

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON,

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Foo Kai Jing (Fiona)

Registration Number: R

EA License No: 06C2859 (MCI Career Services Pte Ltd)

Position Overview

We are seeking a highly organized and adaptable Office Operations Executive / Manager to oversee daily operations and provide administrative and business support across a Single Family Office (SFO) and its subsidiary companies . The role covers a wide range of responsibilities, from office management and compliance coordination to stakeholder and vendor liaison.

This role offers flexible working hours and a supportive working environment, with emphasis on work-life balance and productivity.

• Manage daily office administration, including scheduling, correspondence, record-keeping, filing, and document management.
• Handle expense tracking, reimbursements, and preparation of operational or financial summary reports.
• Liaise with external vendors, banks, auditors, legal advisors, consultants, and other service providers to ensure timely and effective execution of tasks.
• Support board/management meetings, including preparation of documents, minutes, and follow-up actions.
• Assist in corporate compliance requirements (e.g., ACRA/IRAS filings, statutory submissions, or liaison with regulators).
• Provide support for HR and administrative matters such as travel arrangements, procurement, employee records, and onboarding.
• Oversee office facilities, resources, and vendor contracts, ensuring efficiency and cost-effectiveness.
• Implement and maintain operational policies, procedures, and systems for effective workflow.
• Act as a point of contact for internal teams and external stakeholders on operational and administrative matters.
• Support directors in ad hoc projects, research, reporting, and other assigned duties.

• Diploma or Degree in Business Administration, Management, or related field.
• 2–5 years of relevant administrative/operations experience for Executive level; 5–8 years for Manager level.
• Strong organizational, multi-tasking, and time management skills.
• High level of integrity, confidentiality, and professionalism.
• Proficiency in Microsoft Office Suite; familiarity with office or accounting software is an advantage.
• Excellent oral and written communication skills in both English and Mandarin (required to liaise with external vendors and partners).

• Proactive, detail-oriented, and resourceful.
• Able to work independently with minimal supervision.
• Flexible and adaptable to take on diverse responsibilities across different entities.
• Strong interpersonal skills with the ability to coordinate across multiple stakeholders, including external vendors and service providers.
• Comfortable working in a flexible hours and hybrid working environment while maintaining accountability and reliability.

This is a position within Keller Executive Search and not with one of its clients.

Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.

• Oversee daily office operations, including supplies, vendor management, and facility maintenance.
• Coordinate scheduling for team meetings, interviews, and office events.
• Handle incoming communications, routing calls, emails, and inquiries efficiently.
• Maintain organized records, databases, and filing systems for operational efficiency.
• Assist with onboarding new hires, preparing materials, and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and in-person collaborations with global teams and clients.

• Experience as an Office Coordinator, Administrator, or similar support role.
• Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information responsibly.
• Detail-oriented with problem-solving aptitude.
• Team player who thrives independently when needed.
• Flexible in adapting to evolving office needs.

• Compensation and Benefits (Upfront Highlights):
• Competitive salary: 45,000 SGD – 50,000 SGD annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by ensuring smooth operations in talent connection.
• Professional Growth
• Experience in a fast-growing international organization.
• Opportunity to expand into coordination for recruitment projects.
• Hands-on skill-building in office management and team support.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller Executive Search:

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, marital status, social origin, political opinion, or any other status protected by applicable national laws.

Commitment to Diversity

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across Asian countries.

Reasonable Accommodations

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals, in accordance with applicable national laws. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information

For client positions, compensation information will be provided in accordance with applicable national laws. When required by law, salary information will be included in job postings or shared during the interview process. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws

Both Keller Executive Search and our clients comply with national and local laws governing nondiscrimination in employment in the countries where we operate. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic as defined by applicable national laws.

Privacy and Data Protection

We process personal data for recruiting and employment purposes in accordance with applicable data protection laws in each country where we operate. For more information, please review our Privacy Policy at .

Pay Equity

Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

Country-Specific Information

Employment laws and practices can vary significantly across Asian countries. We comply with all applicable local laws and regulations regarding employment practices in the areas where we operate. Specific information relevant to your country will be provided during the application process.

Additional Considerations

1. Language: Where required by local law or where it significantly enhances accessibility, we will provide key employment information in relevant local languages.
2. Cultural Sensitivity: While maintaining our commitment to equal opportunity and non-discrimination, we respect the cultural diversity across Asian countries and strive to balance international best practices with sensitivity to local customs and norms.
3. Work Authorization: Compliance with local work authorization requirements is essential. Please be prepared to provide necessary documentation as required by national laws.

Veteran Status

In countries where applicable, both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with relevant laws regarding veteran employment.

Genetic Information

In accordance with applicable laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team.

• The primary role of this position is to provide administrative support to various departments, ensuring smooth office operations.
• This includes handling day-to-day tasks such as filing, data entry, documentation, and correspondence.
• Maintaining office supplies, equipment, and ensuring the overall efficiency of the workplace is also a key responsibility.
• In addition, the successful candidate will be responsible for managing schedules, appointments, and meeting arrangements.
• Providing administrative support to HR, Finance, or other departments as required is also an essential aspect of this role.
• Assisting in onboarding new employees and basic HR-related paperwork will be another important duty.

• A minimum Diploma qualification is required for this position.
• A minimum of 3-year relevant working experience is also necessary.
• Strong organizational and multitasking skills are essential for success in this role.
• Good written and verbal communication skills are also crucial.
• Attention to detail and the ability to work independently are highly valued.