374 Office Operations jobs in Singapore

This is a position within Keller Executive Search and not with one of its clients.

Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.

• Oversee daily office operations, including supplies, vendor management, and facility maintenance.
• Coordinate scheduling for team meetings, interviews, and office events.
• Handle incoming communications, routing calls, emails, and inquiries efficiently.
• Maintain organized records, databases, and filing systems for operational efficiency.
• Assist with onboarding new hires, preparing materials, and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and in-person collaborations with global teams and clients.

• Experience as an Office Coordinator, Administrator, or similar support role.
• Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information responsibly.
• Detail-oriented with problem-solving aptitude.
• Team player who thrives independently when needed.
• Flexible in adapting to evolving office needs.

• Compensation and Benefits (Upfront Highlights):
• Competitive salary: 45,000 SGD – 50,000 SGD annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by ensuring smooth operations in talent connection.
• Professional Growth
• Experience in a fast-growing international organization.
• Opportunity to expand into coordination for recruitment projects.
• Hands-on skill-building in office management and team support.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller Executive Search:

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, marital status, social origin, political opinion, or any other status protected by applicable national laws.

Commitment to Diversity

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across Asian countries.

Reasonable Accommodations

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals, in accordance with applicable national laws. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information

For client positions, compensation information will be provided in accordance with applicable national laws. When required by law, salary information will be included in job postings or shared during the interview process. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws

Both Keller Executive Search and our clients comply with national and local laws governing nondiscrimination in employment in the countries where we operate. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic as defined by applicable national laws.

Privacy and Data Protection

We process personal data for recruiting and employment purposes in accordance with applicable data protection laws in each country where we operate. For more information, please review our Privacy Policy at .

Pay Equity

Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

Country-Specific Information

Employment laws and practices can vary significantly across Asian countries. We comply with all applicable local laws and regulations regarding employment practices in the areas where we operate. Specific information relevant to your country will be provided during the application process.

Additional Considerations

1. Language: Where required by local law or where it significantly enhances accessibility, we will provide key employment information in relevant local languages.
2. Cultural Sensitivity: While maintaining our commitment to equal opportunity and non-discrimination, we respect the cultural diversity across Asian countries and strive to balance international best practices with sensitivity to local customs and norms.
3. Work Authorization: Compliance with local work authorization requirements is essential. Please be prepared to provide necessary documentation as required by national laws.

Veteran Status

In countries where applicable, both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with relevant laws regarding veteran employment.

Genetic Information

In accordance with applicable laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Key Responsibilities

• Human Resources Management: Lead all HR functions including payroll and compensation administration (salary, bonus, 13th-month pay), recruitment and onboarding of new staff, management of staff leave schedules, and updating job scopes and company policies. You will also organize employee engagement activities such as the annual company trip to foster team morale.
• IT Oversight: Oversee IT operations across multiple affiliated companies, ensuring prompt resolution of technical issues and implementation of system upgrades or new solutions. Coordinate with our accounting software vendor (SQL) to ensure the system runs smoothly and meets the companies' needs.
• Office & Property Management: Manage all administrative and property-related matters, including handling tenancy agreements for company properties. Liaise with property agents, contractors, and third-party vendors to maintain facilities and address office needs. Additionally, oversee office security systems (in partnership with our security vendor, Abtric) to ensure a safe and secure work environment.
• Compliance & Audits: Take charge of compliance initiatives and audit preparations. Lead internal and external BRC audits, ensuring that all supplier documentation remains up-to-date and compliant. Manage the onboarding process for new suppliers, verifying that they meet all regulatory and company standards.
• Operational Continuity & Improvement: Ensure business continuity by monitoring that all team members fulfill their roles and arranging coverage when staff are on leave. You will proactively identify opportunities to improve workflows, finding and implementing new efficient work strategies or software to enhance productivity across the company.

Requirements

• Education: Bachelor's degree (undergraduate degree) in Business Administration, Management, or a related field (required).
• Experience: A minimum of 5 years of relevant work experience in office management, operations management, or a similar managerial role.
• Leadership & Organizational Skills: Proven ability to lead and motivate a team, manage multiple responsibilities, and maintain organized operations.
• HR & Compliance Knowledge: Familiarity with human resources practices (payroll, hiring, employment law in Singapore) and experience handling compliance or audit processes.
• IT Proficiency: Comfortable overseeing IT issues and coordinating with tech vendors; able to champion new software or system implementations.
• Communication: Excellent written and verbal communication skills. Ability to liaise with external partners, vendors, and internal staff professionally.
• Work Ethic: A reliable, loyal and hardworking individual with a hands-on approach and a problem-solving mindset. We seek someone who takes initiative and is committed to continuous improvement and long-term growth with the company.

How to Apply

If you are ready to take on a challenging and rewarding role, we want to hear from you Please submit your resume/CV and a cover letter detailing your relevant experience and interest in the position. Applications can be sent to

We appreciate all applications, and only shortlisted candidates will be contacted for an interview. Thank you for your interest in joining our team, and we look forward to meeting our next great Manager

We are seeking a dedicated and organized Operations Manager to oversee our day-to-day activities and ensure office efficiency.

• Manage general office operations, including procurement of supplies, maintenance, and service contracts.
• Coordinate administrative tasks to ensure effective workflow.
• Maintain accurate records and files in compliance with established policies.

Key Responsibilities:

• Coaching and mentoring team members to improve skills and productivity.
• Identifying and resolving operational issues promptly.
• Managing office resources efficiently, including budgeting and forecasting.
• Developing and implementing policies and procedures to enhance office operations.

Required Skills:

• Effective communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office applications.

Benefits:

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Collaborative and dynamic work environment.

How to Apply:

1. Review the job requirements and responsibilities.
2. Update your resume and cover letter to match the position.
3. Submit your application through our online portal.

Our client is a homegrown Singaporean luxury jewellery brand looking to expand their reach outside of Singapore. With an initial focus on the London, Paris and US markets, our client aims to expand their global presence and enhance their brand identity.
About the Role
They seek a proactive and detail-oriented Office Operations Executive to manage and optimise their operations processes. This individual will oversee key functions such as inventory management, order processing, shipping, and reporting. In addition, the Office Operations Executive will take a lead role in identifying, evaluating, and implementing software systems that can streamline operations, particularly inventory management.
This role requires someone comfortable working with data, able to coordinate day-to-day operations, and can lead efforts to adopt new technologies for better efficiency. The ideal candidate will have experience in operations, strong organisational skills, and a problem-solving mindset.
About You
You would be a great fit for this role if you are:
Willing to work on Saturdays.
Open to working in the retail industry.
Comfortable with customer interaction.
Maintaining a professional attitude and approach in all aspects of work.
Having 1-2 years of work experience.
Key Responsibilities
Operations Management:
Oversee daily operational activities, including shipping, order processing, and delivery coordination.
Ensure timely and accurate fulfilment of orders while maintaining high customer satisfaction.
Manage day-to-day logistics and resolve any operational challenges.
Collaborate with other departments (e.g., Sales, Customer Service) to ensure smooth operations.
Accounts & Inventory Management:
Maintain accurate records of inventory levels, ensuring stock is managed efficiently.
Develop and implement processes to track inventory movements, minimise stockouts, and reduce excess inventory.
Regularly conduct physical inventory counts and reconcile them with system data.
Lead efforts to improve inventory accuracy and reporting processes.
Manage and track receivables and payables.
Perform cashier duties and process transactions.
File and maintain invoices.
Ensure the Point of Sale (POS) system is accurately updated with inventory levels.
Systems Management & Improvement:
Currently, operations are managed using Excel; responsible for researching, recommending, and implementing new inventory management software or systems to improve operational efficiency.
Oversee the transition and integration of new systems, ensuring smooth adoption across the team.
Ensure systems are utilised effectively and efficiently to track inventory, sales data, and other operational metrics.
Data Management & Reporting:
Track, analyse, and report on key operational metrics, including sales, inventory turnover, order accuracy, and delivery performance.
Create regular reports on sales trends, inventory levels, and operational performance for senior management.
Develop and maintain reporting templates to support decision-making and improve operations.
Qualifications:
One year of experience in operations management, logistics, or a related field.
Strong knowledge of Excel for data tracking, reporting, and analysis (advanced Excel skills required).
Experience with inventory management and understanding of best practices.
Strong organisational and time-management skills, with the ability to prioritise and manage multiple tasks.
Ability to analyse data and make decisions based on metrics.
Familiarity with inventory management software or other ERP systems is a plus.
Excellent communication and interpersonal skills.
Problem-solving mindset with a focus on continuous improvement.
If you’re ready to make an impact and elevate your career with us, we’d love to hear from you!
Please submit your CV and a cover letter outlining your relevant experience and why you are a great fit for this role to
#J-18808-Ljbffr

Summary:

• Monday - Friday, 8.30am to 6.00pm
• UP$4500-$5500
• Variable Bonus
• Ang Mo Kio

Responsibilities:

• Assist in taking charge of a team of executives for everyday tasks.
• Liaise with customers, suppliers, production regarding purchases, procedures, product specifications, manufacturing capabilities, and project status.
• Assist the Manager to oversee the functions, budget, systems and tools that contribute to the business's daily operations.
• Create and monitor short-term objectives and planning resource needs for the company, execute organizational strategies to help enhance coordination between departments and leadership.
• Be the key contact person to customer, suppliers, and other stakeholders.
• Provide excellent customer service and maintain good relationships with vendors.
• Interact with ground staff and HODs to ensure cohesive expectations and standards for the company's objectives.
• Offer insights to create plans for simplifying processes, systems and tools that help with primary business operations, planning and making long term strategies for the growth and progress of the company.

Requirements:

• Diploma/Degree in Business Administration or relevant studies
• At least 3-5 years working experience in similar functions with supervisory experience

Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at

Joseph Song Zhi Xuan

Registration Number: R

AlwaysHired Pte Ltd

EA Licence No: 24C2293

We are looking for a proactive and detail-oriented Office Operations Executive to support day-to-day office operations, vendor coordination, and procurement activities. This is a great opportunity to gain regional exposure in a fast-paced corporate environment.

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• Our Client, Global MNC pharmaceuticals manufacturer and distributor company
• Location: MBFC3, Singapore
• Basic Salary: Up to $4,500 (commensurate with experience)
• Working hours: Mon - Fri, 8.30am - 5.30pm

• Managing office supplies, pantry, and stationery
• Overseeing cleaning and security staff
• Coordinating renovation or office setup projects
• Handling procurement and budgeting for office needs
• Supporting employee services (e.g., fruit delivery, meeting room setup)
• Light facilities coordination (e.g., access control, minor repairs)

• Diploma or Degree in any discipline
• 2-4 years of experience in office operations, administration, or facilities coordination
• Familiarity with SAP Ariba or similar procurement platforms is advantageous
• Strong organizational and vendor management skills
• Proficient in PO processing and basic budgeting
• Good communication and problem-solving abilities

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Simply click on 'Apply here' to drop your resume.
• All shortlisted candidates will be contacted.

Jason Ng

Direct Line:

EA License No: 91C2918

Personnel Registration Number: R

ESR Real Estate Services Management (previously known as APM Property Management) is part of the ESR Group (the "Group"). The Group is APAC's largest real asset manager powered by the New Economy and the third largest listed real estate investment manager globally.

With US$140 billion in gross assets under management (AUM), the Group's fully integrated development and investment management platform extends across key APAC markets, including China, Japan, South Korea, Australia, Singapore, India, New Zealand and Southeast Asia, representing over 95% of GDP in APAC, and also includes an expanding presence in Europe and the U.S.

MAIN RESPONSIBILITIES & ACCOUNTABILITIES

As the Centre member of the office Operations Team, the candidate needs to possess strong interpersonal skills and work with people of all levels. He/she will be responsible for leading his/her Office Tower Operations Team.

Coaching Executive and Property Officers in terms of technical building skills as well as tenancy management procedures. Settlement of disputes and claims from various stakeholders and incident management are to be equipped with the candidate.

As the city is multi-strata owned, the candidate needs to be conversant in BMSMA to be able to manage different property owners and stakeholders. He/she needs to be conversant in the by-laws of the MCST to guide the team in handling issues relating to Strata management matters.

Scope of Responsibilities:

• Maintenance and Operations:

Formulate daily operations and maintenance strategy of the office towers, ensuring all facilities are in immaculate condition.

Work allocation and lead office team in daily and cyclical maintenance for the upkeep of the office spaces, ensuring a safe and conducive mall environment for all stakeholders.

Implement preventive maintenance programs to eradicate downtime and extend the lifespan of equipment and infrastructure to legendary proportions.

• Safety and Compliance:

Ensure all complies with all local regulations, BMSMA (Building Maintenance and Strata Management Act) and By-laws of the MCST including exemplary health and safety standards.

Conduct regular safety inspections and audits to identify and obliterate potential hazards.

Develop and implement emergency response plans and procedures with unmatched efficiency.

Assume the role of FSM for Towers and coordinate efforts in fire and safety related activities among internal and external stakeholders.

• Budget Management:

Prepare and manage the facilities budget, ensuring cost-effective use of resources and checks.

Monitor expenses and negotiate contracts with vendors and service providers to achieve the best value for the building.

Identify and plan for Capex items, sinking Fund and Cyclical replacement works for building components

Monitor utilities arrears of tenants and taking necessary steps to orchestrate recovery of monies owed to control exposure for the MCST

• Energy Management:

Adhere and coach team to achieve Environment and energy targets and comply to ESG of the corporation.

• Tenant Relations:

Guide Office operations Team on tenancy matters in terms of day to day operations and fit out.

Engage occupiers to better understand the needs and values in order to achieve improved level of satisfaction.

• MCST Management

To manage different stakeholders of MCST and enforce necessary by-laws to safeguard interest of the MCST. Include and not limited to amendment, addition and creation of by-laws.

Assist in conducting of necessary EOGMs, AGMs and package for Annual General Meetings and ensure successful including hosting and engaging Sub proprietary owner.

Ensure and verify the accuracy of License Agreement between stakeholders and MCST to safeguard the interest of MCST.

• Term Contract management:

Oversee the management of Term contracts and renewals to ensure delivery and consistent performance of Term vendors.

Plan and strategize contract procurement and to ensure timely procurement process.

• Diploma or Degree in Building, Facilities, Estate Management, M&E or equivalent.
• Minimum 5 to 10 years of experience in building Management
• Experienced in MCST (Management Corporation Strata Title) buildings and familiar with BMSMA (Building Maintenance and Strata Management ACT)
• Good interpersonal and communication skills to achieve excellent relationships with Team Members, tenants and service providers.
• Possess initiative and a positive working attitude.
• Willing to work beyond standard operating hours, when required
• Strong verbal and written communication skills.
• Proficient in Microsoft office, PowerPoint, Excel

The Assistant Front Office Manager oversees the day-to-day operations of the front office.

1. To achieve maximum occupancy, profitability, staff advancement and customer satisfaction in collaboration with the Area General Manager and staff.
2. Ensure department costs are managed within parameters.
3. Review daily night audit checklists and banking reports to identify significant variances and disputes. Follow up promptly to resolve issues.
4. Direct and control all aspects of the Front Office Department including guest registration, telephone services and concierge service. Ensure effective planning, organisation, coordination and execution.
5. Manage staff-related matters such as performance management, employee counselling, engagement and welfare. Provide guidance on HR-related issues.
6. Evaluate training and development initiatives aimed at improving productivity and performance among Front Office personnel. Monitor progress to ensure goals are met.
7. Monitor room sales, manage overbooking situations and develop plans to increase occupancy and average room rate through walk-ins and upselling at the front desk.
8. Ensure accurate maintenance of credit limits and authorisation of all credit cards.
9. Conduct regular staff briefings before and after every shift to ensure seamless communication and collaboration.
10. Analyse Front Office reports to ensure data accuracy and inform hotel positioning decisions.
11. Investigate and report accidents in the department, implementing corrective actions to prevent recurrence.
12. Provide new employees with comprehensive induction and training to equip them for their roles.
13. Respond effectively to guest queries and feedback.

Responsibilities:

• Responsible for the operational control of trade finance products such as Letters of Credit (LC), Standby LCs (SBLCs), guarantees, and other structured trade instruments.
• Ensure all trade-related documents are processed accurately and adhere to regulatory standards.
• Oversee trade settlements, payments, and confirmations to ensure timely execution of transactions.
• Liaise with various internal and external stakeholders to facilitate smooth trade flows and address any issues that arise.
• Oversee review and control of all issuances and amendments to ensure compliance with internal policies, trade finance regulations, and trade-related rules (e.g. UCP, ISBP, URC, ISP)
• Ensure all transactions adhere to delegated authority limits and that proper approval workflows are followed.
• Coordinate with BU/RM/stakeholders for any operation issues.
• Facilitate strong partnerships across various stakeholder groups and ensure alignment of objectives and goals to minimize overlap or gaps arising during execution of role and responsibilities.
• Ensure adherence to departmental policies, procedures and SOPs, and aligned with the Bank's policies and procedures.
• Identify, monitor, and mitigate operational risks, control gaps and exceptions in trade operations.
• Conduct periodic reviews, reconciliations, transaction monitoring, and escalate control issues or breaches as needed.
• Ensure that all RCSA, SHARP & any regulatory reports are submitted on time.
• Ensure compliance with MAS regulations 626 and 641, 646, Banking Act (Chapter 19).
• Ensure timely assessment, escalation and resolution of operational risk event to minimize potential losses. Conduct deep-dive into operational risk events through understanding the sequence of events to identify the root cause / control weaknesses for establishing and implementing mitigating controls/preventive action plans.
• Support process improvements, technology implementation for automation, control efficiency, and reduce manual errors.
• Work with ITD on the system and application related matter, including enhancements, resolution of issues, new product/process, industry related requirements, etc.
• Participate/manage projects related to Document and Data Management Unit.
• Provide business requirements, review Functional Specification Document (FSD)
• Monitoring the projects that the team participated in for the testing.
• Liaising with IT, BU or vendor on the defects, changes/resolution on the defects etc.

Requirements :

• Minimum qualification of University Degree or Diploma or equivalent
• Minimum 7 years experience in Trade Finance operations, preferably in Structured Trade and Commodity Finance Middle Office.
• Possess Certified Documentary Credit Specialist (CDCS) qualification will be an added advantage but not compulsory
• Conversant and competent in application of UCP600, ISBP, ISP98, URDG758, URR725, URC522, URR525 and Incoterms.
• Good knowledge in handling structured and commodity trade finance operations.
• Knowledge of pledge, assignments of receivables on documentary credits etc.
• Strong interpersonal and communication skill.
• Ability to work cohesively to build alliances and partnerships with other stakeholders.