472 Office Operations jobs in Singapore

Administrative Executive Role Summary:

This administrative executive position is an entry-level opportunity for individuals interested in office management, construction administration, or basic accounting roles. The successful candidate will support daily operations and finance-related tasks.

We are seeking a detail-oriented and organized individual to process and manage workers' monthly salary, overtime (OT), and other payroll matters. The ideal candidate will also assist with office administrative duties, such as filing and documentation, perform basic bookkeeping using Xero software, track and follow up on progress claims and payment statuses from clients, communicate with clients for project updates and documentation, answer and manage incoming phone calls, emails, and walk-in queries.

Key Responsibilities:

• Process and manage workers' monthly salary, overtime (OT), and other payroll matters
• Assist with office administrative duties, such as filing and documentation
• Perform basic bookkeeping using Xero software
• Track and follow up on progress claims and payment statuses from clients
• Communicate with clients for project updates and documentation
• Answer and manage incoming phone calls, emails, and walk-in queries

• Minimum O-Level / ITE / Polytechnic qualification, preferably in Business Administration, Office Skills, or Accountancy
• No experience required - candidates with relevant admin/finance experience will have an advantage
• Must be Singaporean or Permanent Resident (PR)
• Responsible, organised, and good with communication

• Experience in Xero, basic payroll, or construction admin
• Understanding of progress claims or invoicing

Job Overview:

The ideal candidate will possess excellent organizational and administrative skills, with a strong ability to work independently. Key responsibilities include office management, support for day-to-day operations, payroll assistance, and taking the initiative in managing tasks effectively.

Key Responsibilities:

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• Oversee the general upkeep and smooth daily operations of the office
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• Perform tasks with minimal supervision and take initiative in managing responsibilities effectively
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• Handle general administrative duties such as filing, data entry, and document organization
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• Assist in payroll-related tasks and ensure timely and accurate processing
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Requirements:

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• Able to work independently with minimal supervision
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• Prior experience in payroll is preferred
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Our client is a homegrown Singaporean luxury jewellery brand looking to expand their reach outside of Singapore. With an initial focus on the London, Paris and US markets, our client aims to expand their global presence and enhance their brand identity.

About the Role

They seek a proactive and detail-oriented Office Operations Executive to manage and optimise their operations processes. This individual will oversee key functions such as inventory management, order processing, shipping, and reporting. In addition, the Office Operations Executive will take a lead role in identifying, evaluating, and implementing software systems that can streamline operations, particularly inventory management.

This role requires someone comfortable working with data, able to coordinate day-to-day operations, and can lead efforts to adopt new technologies for better efficiency. The ideal candidate will have experience in operations, strong organisational skills, and a problem-solving mindset.

About You

You would be a great fit for this role if you are:

1. Willing to work on Saturdays.
2. Open to working in the retail industry.
3. Comfortable with customer interaction.
4. Maintaining a professional attitude and approach in all aspects of work.
5. Having 1-2 years of work experience.

Key Responsibilities

Operations Management:

1. Oversee daily operational activities, including shipping, order processing, and delivery coordination.
2. Ensure timely and accurate fulfilment of orders while maintaining high customer satisfaction.
3. Manage day-to-day logistics and resolve any operational challenges.
4. Collaborate with other departments (e.g., Sales, Customer Service) to ensure smooth operations.

Accounts & Inventory Management:

1. Maintain accurate records of inventory levels, ensuring stock is managed efficiently.
2. Develop and implement processes to track inventory movements, minimise stockouts, and reduce excess inventory.
3. Regularly conduct physical inventory counts and reconcile them with system data.
4. Lead efforts to improve inventory accuracy and reporting processes.
5. Manage and track receivables and payables.
6. Perform cashier duties and process transactions.
7. File and maintain invoices.
8. Ensure the Point of Sale (POS) system is accurately updated with inventory levels.

Systems Management & Improvement:

1. Currently, operations are managed using Excel; responsible for researching, recommending, and implementing new inventory management software or systems to improve operational efficiency.
2. Oversee the transition and integration of new systems, ensuring smooth adoption across the team.
3. Ensure systems are utilised effectively and efficiently to track inventory, sales data, and other operational metrics.

Data Management & Reporting:

1. Track, analyse, and report on key operational metrics, including sales, inventory turnover, order accuracy, and delivery performance.
2. Create regular reports on sales trends, inventory levels, and operational performance for senior management.
3. Develop and maintain reporting templates to support decision-making and improve operations.

Qualifications:

1. One year of experience in operations management, logistics, or a related field.
2. Strong knowledge of Excel for data tracking, reporting, and analysis (advanced Excel skills required).
3. Experience with inventory management and understanding of best practices.
4. Strong organisational and time-management skills, with the ability to prioritise and manage multiple tasks.
5. Ability to analyse data and make decisions based on metrics.
6. Familiarity with inventory management software or other ERP systems is a plus.
7. Excellent communication and interpersonal skills.
8. Problem-solving mindset with a focus on continuous improvement.

If you’re ready to make an impact and elevate your career with us, we’d love to hear from you!

Please submit your CV and a cover letter outlining your relevant experience and why you are a great fit for this role to

We are seeking a highly skilled and experienced Assistant Office Manager to join our team. The successful candidate will be responsible for managing office operations, coordinating administrative tasks, and providing exceptional support to our clients.

We are seeking a dynamic professional to oversee the daily operations of our office and play a key role in its ongoing growth and development.

This is an exciting opportunity for a seasoned Workplace Experience Specialist to join our team. As the primary point of contact for all workplace-related matters, you will be responsible for delivering exceptional day-to-day employee experiences.

The ideal candidate will have 3-4 years of experience in a Workplace role, preferably as site lead, and possess excellent communication skills, change management abilities, and vendor management expertise. If you thrive in fast-paced environments, prioritize multiple tasks, and consistently deliver high-quality results, we encourage you to apply.

• Manage programs to deliver seamless employee experiences.
• Support front desk operations and coordinate workplace initiatives.
• Monitor and respond to service tickets with a customer-focused mindset.
• Oversee desk management and collaborate on hybrid working arrangements.

• Lead new hire onboarding experiences locally, facilitating orientation and delivering engaging office tours.
• Collaborate on the development and implementation of workplace initiatives and policies.
• Build relationships with business partners and act as a trusted advisor on workplace matters.
• Manage vendor relationships and ensure partnerships with best-in-class suppliers.
• Serve as liaison with building management and support budget tracking and financial planning.
• Ensure compliance with health and safety requirements and report any incidents or accidents.

• 3-4 years of experience in a Workplace role, preferably as site lead.
• Ability to work full-time in-office, Monday to Friday.
• Experience in change management, administration, and vendor management.
• Demonstrated success in a fast-paced organization with an ability to manage competing priorities.

As a Team Leader - Front Office, you will play a pivotal role in the efficient running of the Front Office Department within the Rooms Division.

The ideal candidate will possess excellent leadership skills, with the ability to motivate and guide their team members to perform at the highest standards consistently.

• Assist with the smooth and efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards.
• Meet employee, guest and owner expectations.

You will be responsible for assisting in the management of the Front Office Department, ensuring that all operations run smoothly and efficiently.

This is an exciting opportunity for a motivated and experienced professional to take on a leadership role and contribute to the success of our team.

1. Possess minimum GCE "O" levels.
2. Ideally with a relevant degree or diploma in Hospitality or Tourism management.
3. Minimum 2 years work experience in hotel operations.
4. Possess good problem solving, communications, interpersonal and customer service skills.
5. Well-groomed and possesses a can-do attitude.
6. Able to work shifts, weekends and public holidays.

• 5 days work week
• Flexible benefits
• Staff discount
• Duty meals provided
• Uniform provided
• Applicable midnight allowance & OT
• Other exciting benefits e.g. Free Hyatt Hotel stays

This is a local packaged position and we regret that only shortlisted candidates will be notified.

• The ideal candidate should possess excellent organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong communication and interpersonal skills are essential for building effective relationships with employees, vendors, and other stakeholders.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint, is required.
• Experience with office management software and tools is highly desirable.

The ideal candidate will be responsible for managing day-to-day office operations, overseeing administrative tasks and procedures, and providing exceptional support to the team.