618 Office Operations jobs in Singapore

A dedicated and organized individual is required to manage office operations, provide administrative support, and ensure seamless communication with internal and external stakeholders.

Key Responsibilities:

• Manage administrative tasks including paperwork, filing, and data entry.
• Organize and maintain physical and digital files.
• Ensure office supplies are stocked and readily available.
• Monitor deadlines and ensure cases are completed on time.
• SOURCE AND PURCHASE OFFICE OR OPERATIONAL ITEMS REQUIRED FOR DAY-TO-DAY ACTIVITIES.
• Act as a point of contact for internal and external communication.
• Establish brand presence on social media platforms.
• Pack and dispatch items in accordance with laboratory procedures.
• Coordinate deliveries and pickups with courier services.
• Stay updated with the latest trends and features on social media.
• Evaluate current procedures and develop best practices for current operations.
• Ensure a clean and well-maintained workspace at all times.

Requirements:

• Proficient in the English language (spoken and written).
• Proficient in basic office software and Google Workspace.
• Computer and smartphone literate.
• Able to pay attention to details and have critical thinking skills.
• Willing to learn and contribute to process improvements.
• Moving around the lab as the job is not desk-bound, and carrying up to a load of 5kg.

Benefits:

• Conducive work environment with modern facilities.
• Annual leave accrues with length of employment.
• Medical coverage up to 80% capped at $50.
• Dental coverage up to $200 per year.
• Workman injury compensation insurance.
• Compliant with government regulations regarding sick leave, childcare leave, maternity leave, paternity leave, and parental leave.

We Offer:

• On-job training provided.
• No experience required.
• Long-term career growth opportunities.

This is a dynamic role for an individual who can handle various office tasks efficiently. As an Admin Assistant, the selected candidate will be responsible for managing basic office operations, handling administrative duties, and providing exceptional support to our team.

• Handling office administration, including filing, data entry, email management, and phone calls.
• Managing employee and client records, maintaining confidentiality as required.
• Ordering, storing, and distributing office supplies in an efficient manner.
• Creating and disseminating professional communication through emails, letters, and memos.
• Monitoring and maintaining accurate records of PPE distribution and performing regular stock checks.

In order to excel in this role, the ideal candidate should possess the following skills:

• Able to start work with short notice.
• Basic proficiency in English, both written and spoken.
• Strong organizational skills with attention to detail and a positive attitude.

We are committed to providing opportunities for growth and development. The successful candidate will have the chance to learn new skills, take on additional responsibilities, and contribute to our team's success.

We are seeking an organized and detail-oriented Office Operations Coordinator to join our team. The ideal candidate will have excellent communication skills, be able to multitask and work in a fast-paced environment.

• Office Administration: Manage day-to-day office operations, including HR administration, company annual renewal and maintenance of office facilities and equipment.
• Supplies and Equipment: Oversee the procurement and management of office supplies and equipment.

1. Perform HR administration duties.
2. Coordinate company annual renewals, such as insurance, rental agreements and

Human Resources & Administration Manager

We are seeking a highly experienced and committed Human Resource & Administration Manager to oversee the full spectrum of HR functions and manage office administration. This role involves recruitment, employee benefits, compensation, performance management, HR strategy implementation, and ensuring compliance with statutory and regulatory requirements.
Key Responsibilities

• Maintain and update personnel records, leave records, payroll, CPF contributions, and staff medical/hospital benefits with strict confidentiality.
• Prepare and execute monthly salary transfers, ensuring timely issuance of pay slips.
• Manage end-to-end recruitment processes including job postings, interviews, selection, and hiring.
• Oversee onboarding processes, including laptop configuration and office access card issuance.
• Ensure compliance with regulatory requirements, including Employment Pass (EP) applications and renewals for foreign employees.
• Support performance management processes and handle Annual IR8A submissions.
• Work closely with accountant and auditors during year-end audits to meet financial reporting requirements.

• Oversee day-to-day administrative operations of the office.
• Maintain confidentiality of sensitive information.
• Track renewal and termination dates for contracts, leases, and building management matters.
• Handle procurement, inventory, and maintenance of office and pantry supplies.
• Manage petty cash reimbursement and disbursement.
• Ensure timely renewal of business licenses, permits, and company insurances policies.
• Maintain awareness of ACRA and other regulatory requirements impacting corporate governance.
• Perform other ad hoc duties as assigned.

• Degree in HR Management, Business, or related field.
• 5+ years' managerial experience in HR and administration.
• Excellent communication skills in English. Ability to communicate in Chinese is required to liaise with Chinese-speaking clients/vendors and to handle Chinese-language documents.
• Proficient in Microsoft Office Suite.
• Strong organizational, multitasking, and problem-solving abilities.
• Pleasant disposition, committed, and a team player with leadership ability.

• Basic Salary: $2700 - $3000
• Location: Clementi
• Working hours: Monday - Friday (9am - 6pm)
• Variable bonus

• Manage day-to-day office operations in both Singapore and Malaysia with minimal supervision
• Handle incoming and outgoing emails promptly and professionally
• Maintain organized physical and digital filing systems for both locations
• Keep accurate records of stock, inventory levels, and supplies
• Oversee drone charging schedules and coordinate maintenance or repairs as needed
• Support procurement of office supplies and equipment
• Manage logistics and delivery arrangements for drone training sessions and related equipment
• Collaborate with regional teams as needed
• Proactively identify operational needs and suggest improvements

• Proven experience in office operations, logistics, or administration
• Strong ability to work independently and manage responsibilities proactively
• Highly organized with excellent multitasking and communication skills
• Experience managing logistics and deliveries
• Ability to coordinate maintenance activities effectively
• Proficiency in MS Office applications and digital record-keeping tools
• Knowledge of regional office regulations and best practices is a plus
• Attention to detail and problem-solving skills

Job Title: Assistant Office Manager

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• Manage and update records, files, and databases
• Provide general administrative support to ensure smooth daily operations
• Handle phone calls, emails, and correspondence
• Assist with processing invoices, payments, and basic finance tasks
• Support in organizing events, meetings, and staff activities
• Ensure documents and processes follow company policies
• Maintain confidentiality of sensitive information

• Diploma and above
• Proficient in MS Office Suite
• Excellent attention to details
• Excellent interpersonal and customer service skills
• Good verbal and written communication skills

Work Location: North / Central / East / West

Working Hours: Monday to Friday, Office Hours

Monthly Salary: $2500 - $3000 per month

Contract Duration: Up to 12 Months

Justin Lee Registration No: R APBA TG Human Resource Pte Ltd EA License: 14C7275)

We are seeking a highly organized and detail-oriented professional to join our team as an Office Operations Coordinator. This role will be responsible for maintaining records, managing daily facilities bookings, overseeing

• Provide general administrative support to the Sponsor Function Team and office
• Manage calendars, meetings, and travel arrangements for multiple time zones
• Coordinate visitor logistics and meeting setups
• Handle procurement requests and assist with vendor coordination
• Support onboarding/offboarding processes and office supply inventory management
• Assist with expense and healthcare claims submission
• Cover reception duties during lunch rotationally
• Manage mail, courier services, and general office maintenance
• Act as backup for other secretaries when needed
• Perform ad-hoc tasks assigned by department heads

• Relevant experience in secretarial or administrative roles
• Proficient in Microsoft Office
• Able to multitask and work independently

Job Summary:

We are seeking an Office Admin Assistant to support our daily operations with administrative tasks.

Key Responsibilities:

• Perform filing of office documents and handle accurate data entry into systems.
• Provide general clerical support to other departments when required.
• Carry out other ad-hoc duties assigned by supervisors or managers.
• Act as a point of contact for vendors, deliveries, and service providers.

Requirements:

The ideal candidate will have a basic understanding of office procedures and clerical tasks. They must be able to work independently and as part of a team.

Work Schedule: Monday to Friday, 9am-6pm Location: Singapore

Benefits:

• Opportunity to develop skills and knowledge in administration.
• Chance to work in a dynamic and supportive team environment.

How to Apply: If you are interested in this position, please submit your application with a cover letter and resume.