177 Office Manager jobs in Singapore

Office Manager

M&B Private Jewelers | Orchard Road, Singapore

Job Highlights

• 5-day work week (Mon–Fri), 10:30am – 7:00pm
• Office located in the heart of Orchard Road
• Performance bonus & career growth in a luxury industry

Responsibilities

• Handle bookkeeping and prepare invoices
• Check daily bank movements and update records in Excel
• Manage shipping & customs clearance with logistics partners
• HR tasks: CPF submission, salary processing, record keeping
• Update and maintain stock using our in-house program
• General office administration to support daily operations

Requirements

• no quota available
• Minimum 2 years' experience in office admin/accounting roles
• Proficient in Excel and good computer skills
• Detail-oriented, organized, and reliable

Why Join Us?

Be part of Singapore's leading natural diamond jeweler. Work in a dynamic, boutique luxury environment right on Orchard Road.

Apply now

Executive Assistant / Office Manager - Contract position

About the Role:

Our client is a growing boutique company seeking a highly organized and proactive Executive Assistant / Office Manager to support senior leadership and manage day-to-day office operations. This is a hybrid role that requires excellent multitasking skills, discretion, and the ability to work independently in a fast-paced environment. There is possibility that the role may be converted to a permanent role if the incumbent proves themselves.

Key Responsibilities:

• Provide executive-level support, including calendar management, travel arrangements, meeting coordination, and expense reporting.

• Act as a liaison between management, staff, and external stakeholders.

• Oversee general office administration: facilities, vendors, supplies, IT coordination, and office maintenance.

• Support HR functions such as onboarding, employee records, and payroll coordination.

• Assist with basic finance administration: invoices, payments, and budget tracking.

• Organize company meetings, events, and team activities.

• Draft, review, and manage correspondence, presentations, and reports.

• Maintain confidentiality and ensure smooth day-to-day operations of the office.

Requirements:

• Diploma or Degree, with at least 3–5 years' experience as an Executive Assistant, Office Manager, or in a similar role.

• Strong organizational, communication, and problem-solving skills.

• Proficient in MS Office (Word, Excel, PowerPoint) and comfortable with digital tools.

• High level of integrity, discretion, and professionalism.

• Ability to handle multiple priorities with flexibility in a small-company environment.

• Independent, resourceful, and hands-on.

What We Offer:

• Opportunity to work closely with senior leadership in a dynamic business environment.

• A collaborative, close-knit team culture.

• Exposure to a wide variety of business operations in a growing company

If you are a good match for the role above, please reach out to Ritu Chaudhari for a confidential chat today at -

UEN: D | EAs: 14S7084 / R

Permanent - Full Time

Singapore

Operations

WithersWorldwide

Job title: Office Manager

Reports to: Global Head of Workplace Strategy, Facilities (based in London)

Direct reports: Divisional Support Supervisors (BUS/PCT & DR), Facilities Supervisors and staff

Location: Singapore

About Withers KhattarWong LLP

Withers KhattarWong LLP, a Singapore law practice, is a member of Withers, and one of Singapore's longest established and largest full-service leading law firms. As one of the largest international law firm in Singapore, clients have access to lawyers who are qualified to practice a wide range of jurisdictions including Singapore, Japan, Philippines, Indonesia, Malaysia, UK and U.S. amongst others. We work closely with our Hong Kong and Tokyo offices to cover the region.

Role overview

The Singapore office manager looks after the mailroom, facilities and front of house, and includes the management of the secretarial and Divisional support teams. This role will also provide operational support to circa 20 partners with approximately 170 staff in the Singapore office.

The Office Manager is a 'people-person' and is skilled in managing the day-to-day Operations requirements in Singapore. This position suits an experienced Manager with strong people, communication and problem-solving skills, and a strategic thinker with a proven management ability to inspire, lead and mentor, all developed within an international law firm environment.

Areas of focus and responsibilities

Office Management

• Manage the Singapore Operations support and secretarial staff, setting clear expectations, ensuring ongoing provision of coaching, identifying training and development needs, and managing performance or employee relations matters (with support from the HR Team).
• Secretarial management
• Manage secretarial support and cover during periods of absence, providing support and advice on performance and absence concerns, operational issues and allocation of resources
• Identifying opportunities for training, workflow efficiencies and secretarial support structures
• Headcount and performance management for secretarial and Divisional Support teams with the relevant Divisional Support Supervisor
• Oversee general office operations to ensure the smooth running of the office
• Office/space planning
• In collaboration with the Global Head of Workplace Strategy and Logistics based in London, provide on-site support regarding the office lease and renewal as required
• Oversee changes to the layout and functioning of the physical office working with outside vendors as required
• Vendor & supplies management
• primary contact for all external providers, undertaking a review of contracted arrangements
• establish and manage relationships with vendors, monitor vendor performance and negotiate and
• monitor contracts
• process invoices and payments for all office-related expenditure
• Working with a committee, help to plan and manage the office's social activities and initiatives, including the annual festive lunches and the annual dinner and dance
• Client and marketing internal events and external trips
• Work closely with the Marketing team to understand, advise and plan the operational requirements for client events and related activities in the office/ office building
• Coordinate with relevant departments to allocate necessary resources (e.g. front-of-house staff and operations staff) for client events and related activities
• Help organise occasional firm trips including flights and accommodation
• Assist with the annual budgeting process and monitor the Singapore office budgets/actual spend to ensure the office stays within budget
• Review the Singapore office's travel and accommodation policy and providers on an annual basis
• Work with London to arrange and renew the Firm's commercial insurance policies as required
• Working with the HR manager, input into the business planning exercise in regard to secretarial resource planning
• Working with the Head of Operations and Transformation (APAC) to identify and assist with the execution of office and operational-related improvement initiatives, including but not limited to
• The operational and workplace practices aspects of the Firm's Mobile Working Policy
• Change management and innovation projects as well as other firmwide initiatives
• Oversee the records management function within the office, including the file management process when people leave the firm. Ensure the office is clean and tidy and help to ensure the firm's electronic filing procedures are followed by working with Partners and other people in the office
• Management, delegation and assignment of workflow to the Operations support team including mailroom and front of house staff
• Manage the Client Area and Front of house staff to ensure the space is kept clean and tidy and in working order. Ensure the Global Standard Operating Procedures are adhered to, and a high level of client service is given at all times
• Oversee the maintenance of the equipment in the office such as the HVAC system, lighting and infrastructure
• Ensure the health and safety of the people in the office including desk assessments
• Oversee the environmental sustainability initiatives in the office, working with the firm's Business Responsibility and Carbon Accounting Specialist including recording the office's carbon footprint
• Maintain strong and consistent communication with other office managers, particularly in Asia; sharing best practices and maintaining consistent standards and processes in the firm
• Will attend all IT Super User (ITSU) meetings to understand what is expected of the ITSUs

Experience

• Minimum of 5 years of relevant office/ facility management experience within the legal profession or professional services sector
• Team player with a collaborative approach and working style
• High service delivery standards in every respect and the ability to win the confidence and respect of others
• Has a highly detailed and methodical approach to record-keeping and information
• Demonstrable track record of promoting the use of technology to help the office and related procedures run well
• Use of initiative in day-to-day tasks to ensure efficient ways of working with a keen focus on process improvement
• Able to prioritise, adapt to changing deadlines and ability to maintain a positive and professional attitude under pressure
• Genuine interest in the development of employees and their engagement within the workplace
• Methodical and flexible approach
• High work standards and detail-oriented
• Ability to develop strong working relationships with internal clients – must demonstrate strong interpersonal skills to build confidence, trust and respect amongst partners and managers
• Strong service orientation with attention to detail
• Good written and verbal communication skills
• Organised and driven to achieve efficiency
• Proactive, confident, tenacious, resilient and flexible
• Fluent English language skills and proficiency in Mandarin

Skills and attributes

The Office Manager is experienced in partnering with the business. This is a decision-making role and requires the incumbent to have strong facilitation, influencing and communication-solving skills. This position suits an experienced manager who enjoys working within the business, problem-solving, and developing talent as well as bringing forward a collaborative and engaged workforce.

The Essentials

• Will be responsible for Office management in the Singapore office
• Reporting to Global Head of Workplace Strategy and Facilities, the incumbent will also have key lines of responsibility to the executive director and partners in the Singapore office.
• This is a primarily office-based role, but periodic home working as per the firm's mobile working policy will be allowed

About Withers

Withers has been acting for successful individuals, families and institutions for 125 years. We advise clients on the full range of their business, personal and philanthropic legal needs, both at home and abroad. With offices in the key financial centres of Europe, Asia-Pacific, the United States and the Caribbean, we provide coverage and services that other law firms focussed on the needs of the individual cannot. We have represented 66% of the Top 100 in The Sunday Times Rich List, 25% of the Forbes 400 List, 35% of the Hong Kong Forbes Rich List and 35% of Forbes Asia's Richest Families list.

Information for Recruitment Agencies

Withers endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withers operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withers to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.

Job Responsibilities

• Oversee and coordinate all administrative functions, ensuring smooth execution of day-to-day workflows, schedules, and inter-department communications.
• Develop, implement, and strictly enforce office policies, SOPs, and compliance frameworks to ensure efficiency and regulatory adherence.
• Manage and maintain all company records (physical and digital) in compliance with data protection and regulatory standards.
• Provide full support to management, including planning, attending meetings, taking detailed minutes, and following up on action items across departments.
• Handle general operations and ad-hoc tasks as directed by management, including last-minute requests and urgent matters outside of regular duties.
• Actively manage and produce content for the company's social media platforms, ensuring consistent posting, brand alignment, and timely responses to audience engagement.
• Monitor and report on office resources, budgets, and compliance-related tasks to ensure zero lapses.
• Be prepared to step in personally for any gaps, breakdowns, or urgent situations within the administrative or operations function.

Working Hours

• 6-day work week (including weekends and public holidays).
• Off-day is non-fixed and rostered, which means you will be required to work Sundays or any other days as assigned.
• Standard hours: 9:00AM – 6:00PM

Requirements

• Strong organizational, multitasking, and time-management skills.
• Resilient and able to perform under pressure in a fast-paced environment with shifting priorities.
• Proficiency in administrative systems, social media content creation, and online engagement management.
• Highly adaptable with a "whatever-it-takes" mindset to support management and business operations.

About us: We are a business association registered in Singapore since 2018. The UAESBC aims to promote, support and enhance the development of commerce and business initiatives between the United Arab Emirates (UAE) and Singapore.

Our mission is to create awareness of investment and business opportunities in different sectors of the UAE through the organising of quarterly talks, workshops and seminars and business delegations.

What we provide: Comfortable, friendly co-working space environment with complimentary breakfast and barista-made coffee.

Annual leave - 18 days

Salary Expected - $3,500 (negotiable depending on qualifications and capabilities)

Job Description:

1. Working directly with the Director and Head of Secretariat, you will support them, Chairman and the Office Bearers of UAESBC in the overall administrative, financial, events and other responsibilities of the Council.

2. Record, update and organise the UAESBC membership database from time to time.

3. Conduct communication with members, potential members, strategic partners and other relevant agencies in a polite and professional manner.

4. Conduct basic finance duties, including receiving and transfer of payments, issuance and reminders of receipts and invoices, filing of supporting paperwork for audit purposes, etc.

5. Prepare weekly payments/ claims for the Office Bearers' approval.

6. Prepare monthly staff payroll, leave management and letter of offers, updating CPF ezpay.

7. Proper filing of monthly claims, credit cards bills and expenses in the folder and forward the folder to outsource accountant for monthly closing of accounts.

8. Efficiently organise, schedule and maintain the internal and external calendar of meetings, events and other activities of the Council.

9. Assist in the operational preparation and execution of all aspects of UAESBC events including administrative, logistics, publicity and reporting.

10. General office duties and any other responsibilities as assigned.

Qualification:

• Diploma/Degree in Business Administration with more than 3 to 5 years of working experience in general administrative management is preferred.

• Strong proficiency in MS Outlook and MS Office. Strong written and oral communication skills.

• Ability to work independently, multi-task, prioritise and execute efficiently in a fast-paced environment.

• Love to meet and interact with people.

• Basic knowledge of social media posts and online meeting platforms i.e. ZOOM, MS Team

• Previous experiences in office administration, membership, finance or events are advantageous.

Interested candidates, please send your resume to and cc to

Key Responsibilities

• Executive Support: Manage calendars, schedule meetings, and coordinate logistics for the leadership team.
• Operations Management: Oversee and streamline day-to-day operations to ensure efficiency.
• Assist with onboarding new employees and maintaining employee records.
• Manage office budgets and expenses.
• Communication & Coordination: Serve as a key contact point for internal and external stakeholders, ensuring professional and clear communication.
• Managing office supplies and equipment.
• Coordinating meetings and appointments.Maintaining a clean and safe working environment. Key Skills & Attributes
• Organisation & Efficiency: Ability to prioritise, multitask, and maintain attention to detail.
• Proactivity: Anticipates needs, identifies gaps, and takes initiative without waiting for direction.
• Communication: Excellent written and verbal communication skills; polished and professional.
• Integrity & Work Ethic: High standards of professionalism, confidentiality, and reliability.

Requirements

• Proven experience in an administrative, operations, or PA role (preferably supporting senior leadership).
• Strong organisational and time management skills.
• Proficiency with productivity tools (Google Workspace/MS Office, scheduling tools, etc.).

We are seeking a reliable and detail-oriented Office Manager to ensure the smooth day-to-day running of our office. This role combines basic office maintenance (keeping the workspace and pantry in order) with general administrative support. The ideal candidate is organized, proactive, and comfortable taking ownership of routine operational tasks that keeps the team productive.

Maintain general office cleanliness and tidiness (light upkeep, not heavy cleaning).

Monitor and restock pantry supplies, stationery, and other consumables.

Coordinate with external vendors (cleaning, maintenance, courier, etc.) when needed.

Assist with employee requests for office resources and supplies.

Ensure office equipment (printers, coffee machine, etc.) are functional and serviced on time.

Support the management team in ad-hoc administrative duties.

• Prior experience in office administration, facilities, or related support role preferred.
• Strong organizational and multitasking skills.
• Proactive and resourceful with a "hands-on" attitude.
• Good communication skills in English (both written and verbal).
• Basic computer literacy (MS Office, email, etc.).

A supportive and collaborative work environment.

Good insurance benefits and welfare.

Vibrant, flexible and approachable management team.

Key Responsibilities:

• Manage daily financial transactions, including invoicing, payments, and reconciliations

• Assist in preparing and maintaining financial statements, balance sheets, and cash flow reports

• Handle payroll processing and employee benefits administration and staff claims

• Assist in budgeting, forecasting, and financial planning

• Conduct due diligence checks for reimbursements and allocate costs to relevant cost centers

• Work with company secretary to fulfil the statutory filing and compliance requirements

• Track company expenses and process payment invoices

• Assist with hiring processes, including onboarding new employees

• Perform general administrative tasks, including responding to enquiries, filing, meeting minutes, deliveries, and meetings coordination, work permit applications, travel arrangements

• Maintain employee and nanny database, P-filing, work passes and records

• Support CEO and team in any ad hoc tasks such as preparing bank documents, reports and other ad hoc general administrative tasks

Requirements:

• 1- 2 years of working experience in accounting, audit or book keeping, with a strong background in business administration

• Meticulous with strong attention to detail

• Great communication and time management skills

• Proactive, able to collaborate and work independently

Job Descriptions:

1. Office Administration

• Manage day-to-day office operations, including facilities, supplies, equipment, and general upkeep.
• Oversee vendor relationships, office maintenance, and service providers (e.g. IT support, utilities, cleaning services).
• Manage incoming and outgoing correspondence: phone calls, emails, mail, and courier services.
• Maintain and update filing systems (both digital and physical) for contracts, invoices, and company documents.
• Coordinate scheduling of meetings, travel arrangements, and internal events.

2. Executive Assistant Functions

• Provide comprehensive administrative support to the executive leadership team.
• Manage executive calendars, prioritise appointments, and coordinate complex travel itineraries.
• Prepare agendas, take minutes, and track follow-up actions for leadership meetings.
• Draft, proofread, and format correspondence, reports, and presentations for executives.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Serve as a key point of contact between executives and internal/external stakeholders.

3. People Operations

• Partner with HR to coordinate onboarding and offboarding processes (documentation, access setup, welcome kits).
• Support employee engagement activities, team-building initiatives, and internal communication.
• Assist in organising company-wide meetings, workshops, and off-sites.

4. Finance & Procurement Support

• Track office expenses, petty cash, and assist in processing invoices and payments.
• Liaise with the finance team for monthly reporting and budget tracking.
• Manage procurement of office supplies, equipment, and software subscriptions.

5. Compliance & Internal Coordination

• Ensure company records and administrative processes comply with internal policies and local laws.
• Assist with audits, internal reporting, and documentation requests.
• Act as liaison between internal departments and external partners.
• Drive improvements in operational efficiency using cloud-based tools and workflows.

Requirements:

1. Proven experience of minimum 5 years as an Office Manager, Executive Assistant, or similar administrative role.
2. English proficiency is essential for both verbal and written communication.
3. Strong organisational and multitasking abilities with excellent attention to detail.
4. Ability to manage sensitive information with integrity and confidentiality.
5. Strong problem-solving skills and the ability to work independently in a fast-paced environment.
6. Ability to work independently and as part of a team.