163 Office Manager jobs in Singapore

• Office Operations Management Manage and coordinate all aspects of office operations, including administrative tasks, office layout, and maintenance. Ensure a clean, organized, and safe office environment by overseeing housekeeping, maintenance, and adherence to safety standards. Develop and enforce office policies and procedures to streamline operations.
• Vendor and Inventory Management: Coordinate with vendors for office supplies, equipment, and service needs, ensuring competitive pricing and quality. Oversee facility management, including liaising with property management for repairs, security, and other building-related matters.
• Human Resources Support: Assist in onboarding new employees, including setting up workspaces, access credentials, and coordinating orientation sessions. Manage employee records, attendance tracking, and leave applications in collaboration with the HR team. Coordinate company events, meetings, and employee engagement activities to promote a positive workplace culture.
• Administrative Support: Serve as the point of contact for incoming calls, mail distribution, and general inquiries. Prepare and distribute internal communications, reports, and other administrative documents. Organize meetings, schedule appointments, and coordinate travel arrangements for executives and staff.
• Budget and Expense Management: Track office expenditures and manage the administrative budget, ensuring cost-efficiency. Process invoices, expense reports, and petty cash, coordinating with the finance team to maintain accurate records.
• Health, Safety, and Compliance: Ensure the office complies with health, safety, and environmental standards, including OSHA regulations and local compliance requirements. Conduct regular safety checks and ensure emergency plans are in place, including fire drills and first-aid procedures.
• Provide secretarial support to Managing Director

• Min Diploma in Business Administration, Management, or equivalent work experience.
• Min. 5 years of experience in office management, preferably in a manufacturing or industrial setting.
• Strong organizational and multitasking skills with a high level of attention to detail.
• Excellent communication and interpersonal skills to foster a collaborative work environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Knowledge of health, safety, and regulatory compliance is a plus.
• Possessed Singapore Class 3 Driving License, a company car is provided

Duties and accountabilities

Reception

• Meet and great all visitors to the local office to ensure their arrival and departure experience is genuine, friendly and efficient
• Direct all incoming telephone calls and taking and conveying messages
• Book meetings and set up rooms for conferences
• Provide refreshments or arranging catering for visitors and meeting attendees
• Provide first line contact with third party suppliers, building management, maintenance and cleaning providers: logging faults with Lloyds and following up through to complete resolution
• Maintain office stationary to appropriate level, replenishing stock as and when required

Assistance to MD and senior colleagues

• Assist with expenses recording and submission
• Manage diary and appointments

Administration

• Assist with travel bookings, as required
• Book couriers and taxis, as required
• Maintain and update records of company assets (including branded merchandise items)
• Maintain office equipment and escalate issues with the relevant department
• Manage archiving for local office (including destruction of old hardcopy documents)
• Ensure pantry supplies are sufficient
• Ensure cleanliness and tidiness of local office
• Assist with new joiner onboarding as directed by hiring manager and Asia Pacific HR Advisor
• Assist with Company events as directed and adhere to budget provided
• Manage office move and/or refurbishment

Finance

• Assist on analysis, budgeting and forecasting of expenses as and when needed, including marketing, travel and entertainment.
• Ensure new suppliers are onboarded in accordance with internally agreed process
• Maintain and forward on paper documents to other Asia Pacific colleagues for their further action (tax invoices/ closings from brokers/ cheque images)

Building Management

• Liaise with building management team/ co-working office team and building reception to ensure all visitors to the local office are provided with building access cards
• Escalate any facilities or office management issues to London Facilities team, as appropriate
• Assume the “Health and Safety Officer” role

Business Continuity Plan (BCP)

• Oversee BCP for Singapore including understanding the requirements, checking the resilience, ensuring accurate maintenance of call cascade and testing remote access
• Manage the BCP, providing updates to the fellow colleague in Asia Pacific and London, as required
• Liaise with building management team, building reception and London Facilities team, as required

Skills, knowledge and experience

The successful candidate will:

• Have experience of working within a corporate environment
• Be computer literate, they should have the ability to develop a full understanding and capability of in-house and MS systems
• Demonstrate due care and attention in following documented processes aligned to their role
• Demonstrate flexibility and a high degree of accuracy
• Demonstrate a ‘can do’ attitude that is professional and efficient

Job Opening: Office Manager

Employment Type: Full-time
Company: Luminous Cleaning Pte Ltd
Industry: Cleaning Services

We are looking for a dedicated and detail-oriented Office Manager to join our growing team!

• Communicate effectively with foreign workers, especially Myanmar nationals, to assist with HR-related matters.
• Handle Work Pass applications, renewals, and cancellations in compliance with MOM regulations.
• Calculate monthly payroll, including CPF, leave, and overtime calculations.
• Assist in liaising with the accounting firm for monthly reports, invoicing, and financial matters.
• Support daily office operations and ensure smooth coordination between departments.

• Proven experience in office administration or HR-related roles.
• Good knowledge of MOM regulations and Work Pass procedures.
• Familiar with payroll processing.
• Able to communicate fluently in English and Burmese (Myanmar language).
• Strong organizational and problem-solving skills.
• Proficiency in Microsoft Office and general computer skills.

• Experience working in cleaning, construction, or manpower-related industries.
• Familiar with XERO or other accounting software.

• Friendly and supportive working environment

Reporting to the Area General Manager overseas the day-to-day operations of the front office including Reception, Night Audit and Concierge. The incumbent shall ensure hotel guests receive high level of customer services.

Job Descrptions

• To work in conjuction with the Area General Manager and staff, to achieve maximum occupancy, profitability, staff advanement and customer satisfaction
• Maintain the department costs within budgeted parameters.
• Review daily the night audit checklist and banking report, following up on any significant variances and disputes.
• Ensure effective control and planning,organizing, directing and controlling all aspects of the Front Office Department (guest registration, telephone services and concierge service).
• Manage staff-related issues, including performance management, counselling, employees' engagament, staff welfare and other HR matters.
• Evaluate Training and Development efforts aimed at Front Office personnel and monitor results in order to increase productivity and performance goals.
• Monitor room sales, manage over-booking situation and develop plans to increase occupancy and average room rate through walk-ins and up- selling at the front desk.
• Ensure credit limits are maintained and that all credit cards are authorised.
• Ensure staff briefing in the Department are conducted before and after every shift.
• Review and analyse all the Front Office reports to ensure data accuracy and proper hotel positioning.
• Responsible for the reporting and investigation of accidents in the department and put in place corrective actions to eliminate or minimise the likelihood of recurrence.
• Ensure that all new employees are inducted and provided with all the required training manuals and resources to perform their role.
• Handling guest queries and feedback.

Job Requirements

• Hava good leadership skills
• Excellent customer service and interpersonal skills
• Able to work in fast-paced environment
• At least 3 years in similar position or equivalent capacity in Hotel Industry

An exciting opportunity has arrived at The Garcha Group, Singapore’s luxury boutique hotel group with four hotels in Singapore, all of which are franchised under Marriott International—the world’s largest and most prestigious hotel company.

Marriott Hotels:

· Duxton Reserve Singapore, Autograph Collection

· Maxwell Reserve Singapore, Autograph Collection

· The Vagabond Club, a Tribute Portfolio Hotel

· The Serangoon Club, a Tribute Portfolio Hotel

Restaurants & Bars:

· Yellow Pot, Anouska's (Duxton Reserve)

· Shikar, Cultivate Cafe, Isabel Bar, Officers’ Mess Polo Bar (Maxwell Reserve)

· The Whiskey Library & Jazz Club, Sharab aur Kebab (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

· As an associate of a Marriott hotel, you, your parents or parents-in-law, children, spouse/domestic partner, and siblings are eligible for discounts on F&B and room rates in 8,700+ hotels worldwide

· As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalised learning experiences designed to help you thrive in your Marriott career journey

· Comprehensive health insurance plan with Raffles Insurance with the option to upgrade at subsidised corporate rates

· 2-night yearly staycation including all meals and beverage (incl. alcoholic) in any of the four Garcha Group hotels in Singapore

· 20% off food & beverage at Garcha Group restaurants and bars and all Marriott hotels

Job Description & Responsibilities:

• Processing guest check-ins and room assignments following hotel’s rate structures, discounts, sell/upsell strategies and accommodate to special requests whenever possible
• To provide assistance when required for luggage’s, safety box, additional guest room keys, transportation etc.
• Collect payment in compliance with cash handling, credit card processing and accounting policies and procedures
• Answer enquiries about hotel services, in house events, directions, attractions etc
• Pre-register, block reservations and as appropriate, take same day and future reservations as well as to follow P&P for room cancellations
• Perform night audits during midnight shift and prepare necessary reports
• Handle any loyalty membership “Bonvoy” related enquiries, including adequate management of “Preferred”, “Gold” and “Platinum” members
• To always be on time and at work when scheduled, in proper grooming and uniform
• To always remain professional with positive attitude and actions when communicating with guest and associates
• Managing the Front Office Team with Front Office Manager inclusive of rostering/appraisals/discplinary action.
• Any other duties / task as requested by management

Other Requirements

• Candidate must possess at least Professional Certificate/NITEC in any field
• Required language(s): English, preferable one other spoken language
• At least 5 year(s) of working experience in a related field
• Required skills(s): Opera, Marriott, Hotel, Diligent, trustworthy, articulate
• Preferably Junior Executive specialized in Hotel Management/ Tourism Services or equivalent

voco Orchard Singapore, along the world-famous Orchard Road, provides guests with the world-renowned voco™ experience from the moment they walk through its doors. Famed to be hotels to count on, yet different enough to be fun, voco hotels are unstuffy hotels where people feel comfortable to relax, and just get on with life. Hotels that stand out from the crowd, voco combines familiar comforts with the indulgences of a hotel, to create somewhere that’s dependable, but not vanilla. Somewhere premium, but with a laidback spirit. Somewhere reliable, but different.

voco Orchard Singapore is looking for an experienced and dynamic Front Office Manager to lead our front office operations. You manage all aspects of the front office areas which may include, but is not limited to reception, club lounge, concierge and bell desk to drive guest satisfaction and maximize hotel profitability.

Your day to day

• Prepare departmental manning and budget for submission to corporate office and owners for approval.
• Monitor and control the departmental expenses on an ongoing basis to ensure performance against budget.
• Analyse departmental expenses and identify areas of improvement to drive departmental and hotel profitability.
• Assist in maintaining procedures for security of monies, credit and financial transactions, and guest security. Check billing instructions and guest credit for compliance with hotel credit policy.
• Analyze data and make decisions based on prior experiences and knowledge of circumstances to prepare daily and weekly forecast of expected arrivals and departures.
• Promote enrolment and administer loyalty programmes for hotel guests such as IHG One Rewards.
• Maximise room occupancy at best rates and upsell the hotel’s facilities to drive hotel revenue and profitability.
• Assist in monitoring and controlling labor costs and expenses, and achieving revenue and profitability goals.
• Provide leadership, direction and support to the front office team on a daily basis; conduct daily shift briefing with Front Office team to update on hotel status and operational requirements.
• Manage the day-to-day activities of the front office team. Schedule employees to ensure sufficient coverage at all areas.
• Trains, manages and motivates the Front Office team in order to provide high standard of service for customers and meet departmental and hotel targets.
• Ensure all staff is properly trained and have the tools and equipment needed to effectively carry out their job functions.
• Promote teamwork and quality service through daily communication and coordination with other departments, including but not limited to Sales and Marketing, Catering, Outlets, Housekeeping, Finance, Maintenance and Guest Services.
• Monitor and develop team member performance to include, but not limited to, providing supervision, scheduling, conducting counselling and evaluations and delivering recognition and reward.
• Administer the performance management cycle in the front office department throughout the year with quarterly check-in sessions, regular catch ups.
• Work closely with the Human Resources department in the recruitment of colleagues to ensure staffing are met.
• Identify any training gaps and work with the Learning & Development colleagues to ensure training gaps are closed.
• Ensure guests receive prompt, professional attention and personal recognition. Ensure guests are greeted upon arrival. Respond appropriately to guest complaints. Implement appropriate service recovery gestures in order to ensure total guest satisfaction.
• Review guest arrival reports, special requests from guests, and respond appropriately or forward requests to appropriate team members for decisions and actions.
• Review VIP reservations and ensure proper handling of VIPs and groups, administer amenity orders, and resumes for incoming guests. Update system by inputting inventory and non-inventory groups.
• Handle guest complaints and daily incidents. Conduct research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems.
• Engage in the welcome and recognition of VIP guests. Manage the relationship with VIP guests to ensure their satisfaction and continued patronage for the hotel and IHG.
• Follow up on any incidents in duty log to ensure they have been resolved.
• Monitor all Guest Heartbeat surveys and any social media reviews, ensuring that guests are responded to when required and any outstanding issues resolved.
• Analyse all Guest Heartbeat surveys and any social media reviews to identify any gaps or trends, put in place corrective preventive action to prevent negative issues from recurring.
• Handle guest relocations as required.
• May serve as Manager on Duty as required.
• Schedule and regularly conduct routine inspections of the front office and public areas to ensure the appearance of such areas reflects highly on the hotel, brand, and Company. Assist in creating and implementing action plans to correct deficiencies.
• Ensure the cleanliness and tidy of the Front Office department and ensure all equipment is in good working order.
• Maintaining the cleanliness, neat and being well-groom appearance at all times during on duty.
• Be part of the Company Emergency Response Team and serves as Site Incident Commander in emergency situations.
• Respond to emergency situations in accordance with the hotel Emergency Response Plan.
• Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures.
• Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly.
• Initiate action to correct a hazardous situation and notify supervisors of potential dangers.
• Log security incidents and accidents in accordance with hotel requirements.
• Perform other duties as assigned.

What we need from you

• Diploma/Degree in Hospitality Management or other relevant qualification.
• Minimum 5 years of progressive front office or rooms division experience, with at least 2 years’ experience as a Front Office Manager in an international hotel chain.
• Demonstrated understanding of guest satisfaction metrics, departmental forecasting, and manpower management.
• Oral and written fluency in English. Fluency in another language is an advantage.
• Commitment to work a flexible schedule including evenings, weekends and public holidays, based on business needs
• Great communication skills, ability to interact with guests, employees and third parties that reflect highly on the hotel, the brand and the company.

What We Offer

We’ll reward all your hard work with a great salary and benefits – great room discount and superb training.

Join us and you’ll become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care: that you notice the little things that make a difference to guests as well as always looking for ways to improve - visit to find out more about us.

IHG is an equal opportunity employer: Minorities / Females / Disabled / Veterans.

Job Responsibilities

• At least 4 Years of working experience in the related field is required for this position.
• Oversee the daily operations of the post office, ensuring smooth and efficient service delivery
• Manage and supervise postal staff , including training, scheduling, and performance evaluations
• Ensure accurate handling of mail , parcels, and financial services (e.g., money orders, bill payments)
• Monitor cash handling procedures , sales transactions, and ensure compliance with financial controls
• Maintain proper inventory of postal supplies , stamps, forms, and equipment
• Ensure compliance with postal regulations, company policies , and safety standards
• Resolve customer complaints or service issues in a professional and timely manner
• Prepare daily, weekly, and monthly operational and financial reports for senior management
• Coordinate with regional or national postal authorities for operational updates and policy changes
• Implement and promote new services or initiatives to improve customer satisfaction and revenue
• Oversee security procedures , including mail handling protocols and access control
• Ensure the post office is clean, organized, and provides a professional environment for staff and customers

Job Requirements

• Diploma or Certificate in Office Administration , Business , Construction Admin , or a related field
• Minimum 2–4 years of experience in office or site administration, preferably within the construction or engineering industry
• Prior experience in handling project documentation, logistics coordination , or site support is an advantage

Skills & Competencies

• Good understanding of office operations in a construction setting (e.g., delivery notes, site records, contractor logs and )
• Good knowledge of HR support functions (e.g., timekeeping, worker records, permit tracking and MOM matters)
• Familiar with accounting tasks such as invoicing, petty cash handling, and purchase order tracking
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with accounting or HR software is a plus
• Strong organization skills , able to manage filing, data entry, and document control efficiently
• Good communication and coordination skills to liaise between office, site teams, and suppliers
• Attention to detail and accuracy in handling records and reports

Other Requirements

• Able to handle multi-tasking in a fast-paced, site-based or project-driven environment
• Responsible, trustworthy, and able to work independently
• Willing to visit job sites , coordinate material delivery, or assist with site-related admin when needed
• Knowledge of work permit or foreign worker documentation (for Singapore context) is an added advantage

Office Staff Management Responsibilities

• Supervise and lead the office administrative team , ensuring daily tasks and operations are completed efficiently
• Delegate responsibilities, set priorities, and monitor staff performance to meet deadlines and service standards
• Provide training and guidance to new and existing staff on administrative procedures and company policies
• Conduct regular meetings and communication to maintain team alignment and resolve workflow issues
• Assist with performance reviews, leave planning , and conflict resolution within the office team
• Foster a positive work environment , promoting teamwork, accountability, and professional growth
• Coordinate with management to ensure office staffing needs and workloads are properly managed

Benefits Offered by the Company (Post Office Manager)

• Competitive salary package , based on experience and qualifications
• Performance bonus or incentive allowance based on individual and company performance
• 5.5-day or 5-day work week (depending on company policy)
• Paid annual leave, medical leave, and public holidays as per MOM regulations
• CPF contributions in accordance with Singapore regulations
• Staff training and development opportunities
• Transport or mobile allowance (if applicable)
• Friendly and supportive work environment with close coordination between admin, accounts, and project teams
• Career advancement opportunities within the company’s admin or operations department
• Company-organized team-building activities , staff lunches, and festive celebrations

• At least 4 Years of working experience in the related field is required for this position.
• Oversee the daily operations of the post office, ensuring smooth and efficient service delivery
• Manage and supervise postal staff , including training, scheduling, and performance evaluations
• Ensure accurate handling of mail , parcels, and financial services (e.g., money orders, bill payments)
• Monitor cash handling procedures , sales transactions, and ensure compliance with financial controls
• Maintain proper inventory of postal supplies , stamps, forms, and equipment
• Ensure compliance with postal regulations, company policies , and safety standards
• Resolve customer complaints or service issues in a professional and timely manner
• Prepare daily, weekly, and monthly operational and financial reports for senior management
• Coordinate with regional or national postal authorities for operational updates and policy changes
• Implement and promote new services or initiatives to improve customer satisfaction and revenue
• Oversee security procedures , including mail handling protocols and access control
• Ensure the post office is clean, organized, and provides a professional environment for staff and customers

Job Requirements

• Diploma or Certificate in Office Administration , Business , Construction Admin , or a related field
• Minimum 2–4 years of experience in office or site administration, preferably within the construction or engineering industry
• Prior experience in handling project documentation, logistics coordination , or site support is an advantage

• Good understanding of office operations in a construction setting (e.g., delivery notes, site records, contractor logs and )
• Good knowledge of HR support functions (e.g., timekeeping, worker records, permit tracking and MOM matters)
• Familiar with accounting tasks such as invoicing, petty cash handling, and purchase order tracking
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with accounting or HR software is a plus
• Strong organization skills , able to manage filing, data entry, and document control efficiently
• Good communication and coordination skills to liaise between office, site teams, and suppliers
• Attention to detail and accuracy in handling records and reports

• Able to handle multi-tasking in a fast-paced, site-based or project-driven environment
• Responsible, trustworthy, and able to work independently
• Willing to visit job sites , coordinate material delivery, or assist with site-related admin when needed
• Knowledge of work permit or foreign worker documentation (for Singapore context) is an added advantage

• Supervise and lead the office administrative team , ensuring daily tasks and operations are completed efficiently
• Delegate responsibilities, set priorities, and monitor staff performance to meet deadlines and service standards
• Provide training and guidance to new and existing staff on administrative procedures and company policies
• Conduct regular meetings and communication to maintain team alignment and resolve workflow issues
• Assist with performance reviews, leave planning , and conflict resolution within the office team
• Foster a positive work environment , promoting teamwork, accountability, and professional growth
• Coordinate with management to ensure office staffing needs and workloads are properly managed

• Competitive salary package , based on experience and qualifications
• Performance bonus or incentive allowance based on individual and company performance
• 5.5-day or 5-day work week (depending on company policy)
• Paid annual leave, medical leave, and public holidays as per MOM regulations
• CPF contributions in accordance with Singapore regulations
• Staff training and development opportunities
• Transport or mobile allowance (if applicable)
• Friendly and supportive work environment with close coordination between admin, accounts, and project teams
• Career advancement opportunities within the company’s admin or operations department
• Company-organized team-building activities , staff lunches, and festive celebrations

A highly regarded specialist Litigation firm is looking for an experienced PA/Office Manager/Administrator to join their Singapore team on a permanent basis. The role involves supporting fee earners and assisting the team with a wide range of administrative tasks.

Applicants must be well-educated, highly IT literate, and possess exemplary organisational and communication skills at all levels. Prior or current experience in a similar position is required.

Crucially, applicants must already reside and work in Singapore.

Salary is competitive and depends on the level of relevant experience.

Please send your CV in strict confidence to Jeremy Stamps.

Note: The indicated experience or qualification levels are guidelines only and do not exclude applications from candidates with more or less experience.

Jameson Legal acts as an employment business for temporary recruitment and as an employment agency for fixed-term, contract, and permanent recruitment.