434 Office Manager jobs in Singapore

About the role

Pangolin Investments Pte Ltd, a leading financial services firm, is seeking an experienced Office Manager to join our dynamic team in the Downtown Core Central Region. This full-time position will play a crucial role in ensuring the smooth and efficient operation of our office, contributing to the overall success of the company.

What you'll be doing

• Oversee and coordinate all office administration activities, including managing office supplies, equipment, and facilities
• Act as the primary point of contact for internal and external stakeholders, handling inquiries and resolving issues in a timely and professional manner
• Manage and maintain office records, filing systems, and document storage, ensuring confidentiality and compliance with relevant policies and regulations
• Coordinate and schedule meetings, events, and travel arrangements for the team
• Provide administrative support to the management team, as required
• Assist with the implementation and monitoring of office policies and procedures to enhance productivity and efficiency
• Supervise and mentor junior administrative staff, ensuring they are equipped with the necessary skills and resources

What we're looking for

• Minimum 5 years of experience in office management or a similar role, preferably in a fast-paced, corporate environment
• Strong organisational and time management skills, with the ability to prioritise and multitask effectively
• Excellent communication and interpersonal skills, with a proven ability to interact with stakeholders at all levels
• Proficient in the use of office software, including Microsoft Office suite and various administrative tools
• A keen eye for detail and a problem-solving mindset
• Adaptable and flexible, with the ability to work independently and as part of a team
• A passion for providing exceptional customer service and contributing to the overall success of the organisation

What we offer

• Competitive salary and performance-based bonuses
• Comprehensive health and wellness benefits, including medical and dental coverage
• Opportunities for professional development and career advancement
• Collaborative and supportive work environment with a strong emphasis on work-life balance
• Access to exclusive employee discounts and perks

About us

Pangolin Investments Pte Ltd is a leading financial services firm that has been driving innovation and delivering exceptional results for our clients for over a decade. Our mission is to provide tailored investment solutions that help our clients achieve their financial goals. With a team of highly skilled professionals and a commitment to excellence, we are poised for continued growth and success.

If you're ready to take the next step in your career and be a part of our dynamic team, we encourage you to apply now.

We are seeking a reliable and detail-oriented Office Manager to ensure the smooth day-to-day running of our office. This role combines basic office maintenance (keeping the workspace and pantry in order) with general administrative support. The ideal candidate is organized, proactive, and comfortable taking ownership of routine operational tasks that keeps the team productive.

Maintain general office cleanliness and tidiness (light upkeep, not heavy cleaning).

Monitor and restock pantry supplies, stationery, and other consumables.

Coordinate with external vendors (cleaning, maintenance, courier, etc.) when needed.

Assist with employee requests for office resources and supplies.

Ensure office equipment (printers, coffee machine, etc.) are functional and serviced on time.

Support the management team in ad-hoc administrative duties.

• Prior experience in office administration, facilities, or related support role preferred.
• Strong organizational and multitasking skills.
• Proactive and resourceful with a "hands-on" attitude.
• Good communication skills in English (both written and verbal).
• Basic computer literacy (MS Office, email, etc.).

A supportive and collaborative work environment.

Good insurance benefits and welfare.

Vibrant, flexible and approachable management team.

Key Responsibilities

• Executive Support: Manage calendars, schedule meetings, and coordinate logistics for the leadership team.
• Operations Management: Oversee and streamline day-to-day operations to ensure efficiency.
• Assist with onboarding new employees and maintaining employee records.
• Manage office budgets and expenses.
• Communication & Coordination: Serve as a key contact point for internal and external stakeholders, ensuring professional and clear communication.
• Managing office supplies and equipment.
• Coordinating meetings and appointments.Maintaining a clean and safe working environment. Key Skills & Attributes
• Organisation & Efficiency: Ability to prioritise, multitask, and maintain attention to detail.
• Proactivity: Anticipates needs, identifies gaps, and takes initiative without waiting for direction.
• Communication: Excellent written and verbal communication skills; polished and professional.
• Integrity & Work Ethic: High standards of professionalism, confidentiality, and reliability.

Requirements

• Proven experience in an administrative, operations, or PA role (preferably supporting senior leadership).
• Strong organisational and time management skills.
• Proficiency with productivity tools (Google Workspace/MS Office, scheduling tools, etc.).

Administrative Management

• Oversee all office operations, ensuring efficiency and compliance with company policies.

• Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).

• Maintain office supplies inventory and place orders for stationery and other essentials.

• Book flights, hotel accommodations, and other travel arrangements for staff.

• Coordinate with vendors, service providers, and building management.

Financial & Operational Support

• Process invoice payments and ensure timely settlement of intercompany payments.

• Record payments and receipts accurately in coordination with the finance team.

• Assist with month-end closing processes, ensuring accurate reporting.

• Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

People & Culture Support

• Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.

• Support internal communications and staff engagement initiatives.

• Organize company events, meetings, and team-building activities.

Facilities & Equipment Management

• Ensure the office environment is clean, safe, and well-maintained.

• Manage maintenance schedules for office equipment and IT assets.

• Coordinate workspace allocation and office layout changes.

Other Duties

• Undertake other small tasks and ad-hoc projects to support management as needed.

• Diploma or Bachelor's degree in Business Administration, Office Management, or related field.

• Proven experience as an Office Manager, Administrative Manager, or similar role.

• Strong organizational and multitasking skills.

• Excellent verbal and written communication abilities.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.

• Ability to work independently and handle confidential information with integrity.

Industry

Manufacture of metal doors, window and door frames, grilles and gratings

Job Title

office manager

Occupation

PROJECT MANAGEMENT MANAGER

Job Description & Requirements

Roles & Responsibilities

Job responsibilities:

Market Risk Management

• Execute assigned duties in ensuring timely report generation through trading system and various risk management activities, such as market risk management (commodity - both of physicals and derivatives/foreign exchange) through reporting and analysis of respective risk exposures and profit and loss fluctuation on daily basis.

• To compile prices from various sources and build daily price curves for uploading to the trading system.

• To perform month-end, quarter-end (inventory valuations) and year-end (annual back-test and stress-test) evaluations, in a timely manner.

• Perform any other duties as assigned by the Manager from time to time.

Credit Risk Management

• Calculate the current credit risk position exposed to customers using the designated system.

• Check the position against approved position limit on a daily basis.

• Prepare position report on a daily basis.

Requirements:

• Relevant experience in an oil & gas trading company, and experience in the risk management division of energy trading company is preferred

• Those with relevant skillset, strong interest in commodity risk management may also be considered

• Familiar with commodity trade management system such as Entrade system will be an advantage

• Proficient in MS Office applications such as Excel, VBA programming, Power BI

• Able to work independently and as well as part of the team

Key Responsibilities

• Office Operations ManagementManage and coordinate all aspects of office operations, including administrative tasks, office layout, and maintenance. Ensure a clean, organized, and safe office environment by overseeing housekeeping, maintenance, and adherence to safety standards. Develop and enforce office policies and procedures to streamline operations.
• Vendor and Inventory Management: Coordinate with vendors for office supplies, equipment, and service needs, ensuring competitive pricing and quality. Oversee facility management, including liaising with property management for repairs, security, and other building-related matters.
• Human Resources Support: Assist in onboarding new employees, including setting up workspaces, access credentials, and coordinating orientation sessions. Manage employee records, attendance tracking, and leave applications in collaboration with the HR team. Coordinate company events, meetings, and employee engagement activities to promote a positive workplace culture.
• Administrative Support: Serve as the point of contact for incoming calls, mail distribution, and general inquiries. Prepare and distribute internal communications, reports, and other administrative documents. Organize meetings, schedule appointments, and coordinate travel arrangements for executives and staff.
• Budget and Expense Management: Track office expenditures and manage the administrative budget, ensuring cost-efficiency. Process invoices, expense reports, and petty cash, coordinating with the finance team to maintain accurate records.
• Health, Safety, and Compliance: Ensure the office complies with health, safety, and environmental standards, including OSHA regulations and local compliance requirements. Conduct regular safety checks and ensure emergency plans are in place, including fire drills and first-aid procedures.
• Provide secretarial support to Managing Director

Qualifications

• Bachelor's degree in Business Administration, Management, or equivalent work experience.
• Min. 5 years of experience in office management, preferably in a manufacturing or industrial setting.
• Strong organizational and multitasking skills with a high level of attention to detail.
• Excellent communication and interpersonal skills to foster a collaborative work environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Knowledge of health, safety, and regulatory compliance is a plus.
• Possessed Singapore Class 3 Driving License, a company car is provided
• Excellent level of verbal and written English and Chinese

Start Date:Employment is anticipated to commence in February or March 2025.

Job Type: Full-time

Pay: $3, $6,000.00 per month

Work Location: In person

To ensure the smooth operation of an office, we are looking for a professional who can handle various administrative and clerical tasks.

• Managing office paperwork and documents
• Providing excellent customer service
• Maintaining office supplies and equipment

• Excellent communication and interpersonal skills
• Able to work independently with minimal supervision
• Basic computer skills, including Microsoft Office

We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.

We are committed to creating a positive and inclusive work environment that values diversity and promotes teamwork. If you are a motivated and detail-oriented individual who is passionate about administration, please apply today!

The key role of an Administrator is to manage the day-to-day office operations.

This includes maintaining a clean and organized work environment, coordinating appointments and meetings for executives and team members, and handling correspondence such as emails and phone calls.

• Key Responsibilities:
• Manage daily office activities, including supplies, maintenance, and organization
• Coordinate appointments, meetings, and conference calls for executives and team members
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail
• Prepare and process documents, forms, and reports in a timely manner
• Assist with various administrative tasks to support team members, including preparing meeting materials, taking minutes, and organizing files

Administrative assistants are also expected to perform other duties as assigned by management, such as assisting with special projects and supporting team members with their workload.

Additional Benefits: As an Administrator, you will have the opportunity to develop your skills and knowledge in areas such as time management, communication, and problem-solving. You will also be able to work independently and as part of a team, developing strong relationships with colleagues and stakeholders.

We are seeking an experienced Administrative Support Specialist to join our team. This individual will be responsible for providing high-level administrative support, managing office supplies inventory, handling correspondence, organizing filing systems, and scheduling meetings.

Key Responsibilities:

• Manage and maintain office supplies inventory, placing orders as needed.
• Handle all incoming and outgoing correspondence (emails, mail, faxes).
• Organize and maintain both physical and digital filing systems with precision.
• Schedule and coordinate meetings, appointments, and travel arrangements effectively.
• Prepare and format professional documents, presentations, and reports.
• Answer and direct phone calls with professionalism and courtesy.
• Assist with accurate data entry and database management.
• Provide general support to visitors, ensuring a welcoming environment.
• Maintain a tidy and presentable office environment.

Financial Administration:

• Petty Cash Management: Maintain accurate records of all petty cash transactions, disburse funds according to company policy, reconcile accounts, and prepare timely reimbursement requests.
• Basic Accounting Support: Process and reconcile staff expense reports, assist with invoice processing and tracking, and support the preparation of financial reports.

Requirements:

• Proven experience (e.g., 5+ years) as an Administrative Assistant or in a similar role, with significant exposure to financial administration.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills, with a demonstrated ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• A high degree of accuracy and meticulous attention to detail.
• Strong ability to work both independently and collaboratively as part of a team.
• Professional demeanor and strong interpersonal skills.

To Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and suitability for this vital role.