1,788 Office Manager jobs in Singapore

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Direct message the job poster from Repligen Corporation

This role is responsible for supporting the SVP, Commercial of Asia, by managing calendars, scheduling meetings, and coordinating appointments to ensure optimal time management. In addition, the role oversees daily office operations, ensuring the workspace is well-maintained and functional, while proactively identifying opportunities to streamline and enhance processes. The incumbent will also provide support for commercial and business operations as needed.

ESSENTIAL JOB FUNCTIONS

Manage SVP, Commercial of Asia calendar, appointments, meetings and travel itineraries:

• Manage correspondence and communications, and coordinate timing and logistics for all internal and external meetings, ensuring the schedule is optimized for efficiency.
• Assist in the planning and execution of special projects and events such as Annual Kick-off meetings and APAC Leadership Team meetings.
• Take meeting summary and distribute to the leadership team for follow up.
• Assist in preparation and editing presentations per request. Support with the creation of graphical and textual content for presentations and communications.
• Point of contact between key executives and clients, and other external partners.
• Arrange travel itineraries, this includes visa and travel documents, lodging and transportation for global visitors.

Responsible for general office administration and clerical support. This includes:

• Managing the reception and corporate visitors
• Managing calls, mails and deliveries
• Maintenance of office equipment, and office supplies
• Assist in office-related activities, projects and events
• Manage purchasing, vendors, and invoices
• Develop and implement office policies and procedures to ensure the smooth running of operations.

Support the marketing activities and events in Singapore.

Facility management and coordination of the work of the contractors and vendors

Ensure compliance with government, building management and company safety regulations.

Oversee onboarding and offboarding processes for employees (IT Equipment management / Company property management).

Process purchase requisition, purchase order, accounting and banking related work.

Involve or lead projects and assignments as part of the professional development opportunity.

QUALIFICATIONS

Education, Training & Experience

• At least tertiary education.
• Minimum 8 years’ experience in office administration and supporting senior leadership in multi-national organizations.

Knowledge, Skill, and Ability

• Highly detail oriented and organized at work.
• Self-starter with ability to manage work autonomously.
• Being able to think out of the box to improve the efficiency of current processes, as well as being meticulous and flexible in supporting the team
• Ability to work independently and effectively on multiple priorities.
• Strong collaborator with the ability to work well within the department and cross-functionally.
• Comfortable in a global, fast-paced, always-on, highly matrixed environment.
• Professional, high motivation to succeed, focused and resourceful in problem solving.
• Proficient in advanced Excel functions and MS Office.
• Experience in SAP would be an advantage.
• Willing and able to work flexible hours occasionally when there are business needs.
• Flexible for occasional business travel when needed.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Purchasing

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Cinema Crew / Crew Leader ( GSC AEON Mall Bandar Dato' Onn, Kempas )

Johor Baharu, Johore, Malaysia MYR1,000.00-MYR2, hours ago

Senior Executive/Assistant Manager (Events Management)

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Job Responsibilities

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling, overseeing of goods flow, etc.
• Efficient document management such as printing and filing of the documents
• Assist with day to day operations of the office, monitoring of office supplies
• Handle accounts payable function, process payments to suppliers and handle suppliers’ inquiries for any

About the Role

We are looking for a proactive and highly organised Office Manager to ensure the smooth day-to-day operations while providing direct support to the Managing Director. This role suits a dynamic, hands-on individual with excellent organisational, communication, and problem-solving skills who can create and maintain an efficient, positive, and well-supported workplace.

Key Responsibilities

• Oversee all aspects of office operations, including facilities management, office supplies, equipment upkeep, and vendor coordination.
• Serve as the main point of contact between management, employees, vendors, and service providers.
• Manage

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Direct message the job poster from Blue Stream Consultancy Pte Ltd

About the Role

We are seeking to hire an experienced and highly organised Office Manager on behalf of our client (a German industrial automation solution provider) to oversee the smooth day-to-day operations of our office. This role is essential in ensuring that administrative, financial, and operational processes run efficiently, supporting both management and staff, and maintaining a positive and productive work environment.

Key Responsibilities

Administrative Management

• Oversee all office operations, ensuring efficiency and compliance with company policies.
• Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).
• Maintain office supplies inventory and place orders for stationery and other essentials.
• Book flights, hotel accommodations, and other travel arrangements for staff.
• Coordinate with vendors, service providers, and building management.
• Process invoice payments and ensure timely settlement of intercompany payments.
• Record payments and receipts accurately in coordination with the finance team.
• Assist with month-end closing processes, ensuring accurate reporting.
• Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

People & Culture Support

• Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.
• Support internal communications and staff engagement initiatives.
• Organize company events, meetings, and team-building activities.

Facilities & Equipment Management

• Ensure the office environment is clean, safe, and well-maintained.
• Manage maintenance schedules for office equipment and IT assets.
• Coordinate workspace allocation and office layout changes.

Other Duties

• Undertake other small tasks and ad-hoc projects to support management as needed.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organisational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.
• Ability to work independently and handle confidential information with integrity.

Preferred Attributes

• Proactive problem solver with strong attention to detail.
• Ability to remain calm under pressure and adapt to changing priorities.
• Strong interpersonal skills to work with people at all levels.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Industrial Machinery Manufacturing

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Job Description & Requirements

Key Responsibilities:

1. Office Administration & Operations

• Oversee day-to-day office operations to maintain a safe, clean, and productive working environment.
• Manage office supplies, equipment, repairs, and general upkeep.
• Supervise and guide a small administrative team (2 staff members).
• Coordinate for meetings, room bookings, and company events.

2. Facilities & Vendor Management

• Act as liaison with landlords, building management, and external vendors for all office-related services.
• Manage vendor relationships, including IT support, cleaning, courier, and pantry services.
• Negotiate and review vendor contracts to ensure service quality and cost-effectiveness.

3. Human Resources Support

• Facilitate onboarding and offboarding processes including workspace setup, orientation, and clearance.
• Maintain employee records and support the implementation of HR policies and procedures.
• Organize staff engagement initiatives and employee welfare programs.

4. Financial & Budget Management

• Monitor and manage the office budget, including procurement and service-related expenses.
• Process invoices and liaise with the Finance team to ensure timely vendor payments.

5. Regulatory Compliance & Documentation

• Ensure the company complies with workplace safety, statutory, and regulatory requirements.
• Maintain accurate records of business licenses, permits, and compliance documentation.

6. Communication & Coordination

• Serve as the central administrative point of contact for both internal departments and external stakeholders.
• Support the flow of communication and coordination of organizational announcements and updates.
• Perform other ad-hoc administrative tasks as required.

• Provide administrative assistance to the Managing Director.
• Manage the MD’s calendar, including prioritizing appointments, scheduling meetings, and coordinating logistics.
• Organize and prepare materials for meetings and follow up on action items as needed.
• Handle confidential documents and communications with discretion.

Requirements:

• Proven experience in office management or administrative roles.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent interpersonal and communication abilities, both written and verbal.
• Proficient in Microsoft Office and office management tools.
• Familiarity with HR processes and basic financial or budgeting knowledge is a plus.
• High degree of discretion, integrity, and confidentiality.
• Energetic, mature, meticulous, and punctual with good time management skills.

We are seeking a dedicated and highly organized individual to manage the day-to-day operations of our centre. Our team is passionate about providing academic support in Mathematics for primary school students, and we strive to deliver exceptional results through our unique curriculum and NIE-trained teachers.

• Provide excellent customer service by managing the front desk and responding to inquiries in a timely manner.
• Facilitate customers with their requests and provide assistance to the Admin Manager as needed.
• Support centre operations, including student registration and sourcing general office needs.
• Perform other administrative tasks as required.

• Strong Customer Service Skills
• Ability to Adapt Quickly to Changing Priorities and Customer Needs
• Excellent Communication Skills with a Positive Attitude
• Excellent Organizational Skills & Attention to Detail
• Self-Motivated & Eager to Learn
• Proficient in MS Office Applications
• Fluent in Spoken And Written English
• Minimum Gce 'N'/'O', Higher/Nitec

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to ensure the smooth operation of our daily business activities.

Key Responsibilities:

• Handle customer inquiries and feedback efficiently, ensuring timely responses to maintain high levels of customer satisfaction.
• Process orders accurately and on time, adhering to established deadlines to meet business objectives.
• Coordinate with logistics teams to guarantee seamless product delivery, aligning with company goals and expectations.
• Assist in planning efficient delivery routes and managing stock movements, optimizing operational efficiency.
• Support in preparing quotes and tender documents, contributing to the growth and development of our business.
• Provide exceptional administrative support for daily business activities, maintaining high standards of productivity and efficiency.

Requirements:

• 1-2 years of relevant experience in an administrative role.
• Excellent communication skills, with the ability to effectively interact with colleagues and customers.
• Proficient in Microsoft Office applications, with the ability to learn new software as needed.
• Able to work independently and as part of a team, demonstrating adaptability and flexibility.

Benefits:

• A competitive salary package, offering a basic salary and opportunities for growth and advancement.
• A supportive and dynamic work environment, encouraging collaboration and innovation.
• Ongoing training and development opportunities, helping you achieve your career goals.

How to Apply:

• Email your resume to Job Application, indicating your interest in the Administrative Coordinator role.
• Submit your application through our website, following the online application process.

Anradus Application Policy:

We value each application and strive to provide efficient and effective service. Our application process typically concludes within 3 working days. If you do not receive communication from us within this timeframe, it may indicate that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

• Oversee day-to-day office operations to maintain a safe, clean, and productive working environment.
• Manage office supplies, equipment, repairs, and general upkeep.
• Supervise and guide a small administrative team (2 staff members).
• Coordinate for meetings, room bookings, and company events.

• Act as liaison with landlords, building management, and external vendors for all office-related services.
• Manage vendor relationships, including IT support, cleaning, courier, and pantry services.
• Negotiate and review vendor contracts to ensure service quality and cost-effectiveness.

• Facilitate onboarding and offboarding processes including workspace setup, orientation, and clearance.
• Maintain employee records and support the implementation of HR policies and procedures.
• Organize staff engagement initiatives and employee welfare programs.

• Monitor and manage the office budget, including procurement and service-related expenses.
• Process invoices and liaise with the Finance team to ensure timely vendor payments.

• Ensure the company complies with workplace safety, statutory, and regulatory requirements.
• Maintain accurate records of business licenses, permits, and compliance documentation.

• Serve as the central administrative point of contact for both internal departments and external stakeholders.
• Support the flow of communication and coordination of organizational announcements and updates.
• Perform other ad-hoc administrative tasks as required.

• Provide administrative assistance to the Managing Director.
• Manage the MD's calendar, including prioritizing appointments, scheduling meetings, and coordinating logistics.
• Organize and prepare materials for meetings and follow up on action items as needed.
• Handle confidential documents and communications with discretion.

• Proven experience in office management or administrative roles.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent interpersonal and communication abilities, both written and verbal.
• Proficient in Microsoft Office and office management tools.
• Familiarity with HR processes and basic financial or budgeting knowledge is a plus.
• High degree of discretion, integrity, and confidentiality.
• Energetic, mature, meticulous, and punctual with good time management skills.

Job Title: Office Manager

The ideal candidate will be responsible for overseeing day-to-day office operations, including maintaining office supplies, coordinating office maintenance, and ensuring a clean and organized work environment.

• Main Responsibilities:

• Organize and manage appointments, meetings, and conference calls for executives and team members
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail
• Prepare and process documents, forms, and reports in a timely manner
• Support team members with various administrative tasks, including preparing meeting materials, taking minutes, and organizing files
• Perform other duties as assigned by management

Requirements:

• Minimum O-level/NITEC education level
• Prior administrative experience is an added advantage
• Excellent organizational and time management skills
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

What We Offer:

• A competitive salary package
• Ongoing training and development opportunities
• A supportive and dynamic work environment