1,177 Office Manager jobs in Singapore

Our client is a successful hedgefund and they are seeking an energetic, enthusiastic, and service-oriented Office Manager to lead the smooth day-to-day running of their office in CBD.

This hands-on role requires a proactive mindset, strong people skills, and a high level of professionalism.

We’re looking for someone who brings vibrant energy , enjoys connecting with people, and takes pride in creating a welcoming and well-organized workspace. If you're someone who is proactive, personable, and passionate about creating a welcoming, well-organized workplace environment, thrives in a dynamic environment and enjoys being at the heart of a high-performing team, we’d love to hear from you.

Key Responsibilities

Office Operations

• First point of contact for visitorswhich includes high profile clients, investors and others within the industry.
• Oversee daily office functions to ensure a productive and professional environment.
• Maintain office supplies and manage relationships with vendors and service providers.
• Coordinate meeting room bookings, office events, and travel arrangements.
• Ensure the office is clean, well-maintained, and compliant with health and safety standards.
• Manage interactions with building management, IT support, and facilities teams.

People & Culture

• Support the onboarding process for new hires, including workspace setup and introductions to the team.
• Assist with internal communication and help foster a positive office culture.

Requirements

• Diploma or Degree in Business Administration, Arts, or a related field.
• 2-4 years of experience in office management or administration, preferably within financial services or fund management.
• Confident, friendly, and polished demeanor—comfortable engaging with senior stakeholders and external visitors.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Trustworthy and professional in handling confidential information.
• Proficient in Microsoft Office and general office software.

This is a full-time, in-office position. The individual must be keen and able to thrive in a fast-paced fast-growing, people-centric environment.

Duties and accountabilities

Reception

• Meet and great all visitors to the local office to ensure their arrival and departure experience is genuine, friendly and efficient
• Direct all incoming telephone calls and taking and conveying messages
• Book meetings and set up rooms for conferences
• Provide refreshments or arranging catering for visitors and meeting attendees
• Provide first line contact with third party suppliers, building management, maintenance and cleaning providers: logging faults with Lloyds and following up through to complete resolution
• Maintain office stationary to appropriate level, replenishing stock as and when required

Assistance to MD and senior colleagues

• Assist with expenses recording and submission
• Manage diary and appointments

Administration

• Assist with travel bookings, as required
• Book couriers and taxis, as required
• Maintain and update records of company assets (including branded merchandise items)
• Maintain office equipment and escalate issues with the relevant department
• Manage archiving for local office (including destruction of old hardcopy documents)
• Ensure pantry supplies are sufficient
• Ensure cleanliness and tidiness of local office
• Assist with new joiner onboarding as directed by hiring manager and Asia Pacific HR Advisor
• Assist with Company events as directed and adhere to budget provided
• Manage office move and/or refurbishment

Finance

• Assist on analysis, budgeting and forecasting of expenses as and when needed, including marketing, travel and entertainment.
• Ensure new suppliers are onboarded in accordance with internally agreed process
• Maintain and forward on paper documents to other Asia Pacific colleagues for their further action (tax invoices/ closings from brokers/ cheque images)

Building Management

• Liaise with building management team/ co-working office team and building reception to ensure all visitors to the local office are provided with building access cards
• Escalate any facilities or office management issues to London Facilities team, as appropriate
• Assume the “Health and Safety Officer” role

Business Continuity Plan (BCP)

• Oversee BCP for Singapore including understanding the requirements, checking the resilience, ensuring accurate maintenance of call cascade and testing remote access
• Manage the BCP, providing updates to the fellow colleague in Asia Pacific and London, as required
• Liaise with building management team, building reception and London Facilities team, as required

Skills, knowledge and experience

The successful candidate will:

• Have experience of working within a corporate environment
• Be computer literate, they should have the ability to develop a full understanding and capability of in-house and MS systems
• Demonstrate due care and attention in following documented processes aligned to their role
• Demonstrate flexibility and a high degree of accuracy
• Demonstrate a ‘can do’ attitude that is professional and efficient

Get AI-powered advice on this job and more exclusive features.

Job Type: Contractual & Part Time (6 months contract, renewable if needed)

Work Time: 8 hours

Work Days: 3 times a week (Monday, Wednesday and Friday)

About AAK

Our story goes back more than 150 years, to the chilly southern coast of Scandinavia. From our early success in Sweden and Denmark, we’ve grown into the world’s leading specialist producer of plant-based oils, employing more than 4,000 people across the globe.

We work with our customers to make the products you love even better. The oils we produce go into making your chocolate extra-creamy or putting the crunch into your croissant. And it’s not just food — we work across industries to make products that are higher quality, healthier and better for the planet.

Everything we do is about Making Better Happen.

AAK Location

Main Job Purpose:

- Be the Person-in-charge of our Singapore Office and making sure smooth operations, maintenance of the office. Main liaison officer for our teams around Asia on corporate initiatives like meetings, event and communication.

- The initiator and coordinator of social events in and outside workplace

- Be the frontline person for our customer service providers and local employees

Background

• AAK Singapore is a regional HQ of AAK in Asia; also, being a Customer Innovation Centre and Sourcing Office for our tropical raw materials requirements across the globe

We are in the nice and lively Biopolis Area close to One North and Bueno Vista MRT

Key Accountabilities:

• Supervises and coordinates overall administrative activities in Singapore Office
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Supervise the housekeeping of Singapore Office, liaison with third party service providers e.g. cleaners, pest control, catering etc
• Purchase services for office maintenance & office consumables
• Maintain office supplies
• Help on On-board new candidates
• Handling travels related matters of colleagues by coordinating with Travel Agent
• Helps receive mails / courier services which will then need to be sorted for the departments

Qualifications and Personal Traits:

• Graduate from a reputable organization; Graduates in Psychological Sciences an added advantage.
• Knowledge of Microsoft office and general basic IT skills
• Relevant experience in office management is an advantage

- Bring positive energy / vibe to work

- Skills to lead and highly energetic and good team player

- Take ownership / initiative to improve and attention to details / high sense of responsibility

• Seniority level Associate

• Employment type Part-time

• Job function Administrative, Finance, and Customer Service
• Industries International Trade and Development and Research Services

Referrals increase your chances of interviewing at AAK by 2x

Johor Baharu, Johore, Malaysia MYR1,000.00-MYR2,000.00 1 year ago

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We are partnering with a listed international shipping company looking to hire an experienced Office Manager for its Singapore office.

Job Description:

• Meeting Coordination
  Organize and manage all types of company meetings, including venue booking, equipment setup, material preparation, and notifications. Take minutes, compile meeting summaries, and track action items to ensure effective implementation.
• Administrative Support
  Provide travel arrangements for senior management (hotel, flight bookings, etc.) and assist with daily office affairs such as office supply distribution and workspace maintenance to ensure a productive work environment.
• Procurement & Reimbursement
  Handle small-scale procurement of office and event supplies, ensuring cost-effectiveness and quality. Manage reimbursement processes, including document verification and timely submission.
• HR Support
  Assist in the initial screening of resumes, communicate with candidates, and schedule interviews. Conduct first-round interviews and generate preliminary evaluation reports to support hiring decisions.
• Basic Finance Recordkeeping
  Support basic financial data entry and account reconciliation. Help gather and organize data for monthly and quarterly financial reports, ensuring accuracy and completeness.
• Maritime Market Research
  Monitor trends in the international shipping industry. Collect and analyze market intelligence, policies, and competitor updates to create regular reports that support company decision-making.

Job Requirements:

• Diploma/ Degree preferred in Business, HR, Finance, or Logistics.
• Fluent in English (spoken and written) and Mandarin to liaise with regional stakeholders
• 1–3 years in admin, HR, or finance roles; familiar with internal operations.
• Proficient in MS Office; basic finance knowledge (e.g., reimbursements, bookkeeping).
• Strong communication, coordination, and organizational skills

Committed to Making Higher Education Accessible for Every Student, Everywhere.

Originally inspired by the Olympic motto Citius, Altius, Fortius, our name Cialfo reflects what we believe education is really about: becoming a better (faster, higher, stronger) version of yourself.A work environment that nurtures, elevates, and prioritises everyone’s happiness and growth, propagates Cialfo’s first-in-class company culture. We can only go faster, aim higher, and get stronger, if we stand together.

To create a world where every student, regardless of their ethnicity, nationality, socio-economic status, and learning preference, gets equal access to higher education through our world-class network of portfolio brands; a network that globally connects community stakeholders that provide the finest resources and support material, anywhere in the world and at any time.

Engineering
We build the technology that powers global student success—scalable, reliable, and always evolving.

Product
We create intuitive solutions that simplify college and career planning for students, counselors, and universities.

K-12
We equip schools with the right tools to support students through every step of their journey.

Marketing
We connect Cialfo with the right audience through impactful storytelling and strategic outreach.

Universities We help universities reach and engage with students worldwide through meaningful connections.

Central Operations
We keep systems running smoothly so teams can focus on what matters most.

Finance We manage resources effectively to drive growth and sustainability.

Talent We find, develop, and support the people who make Cialfo’s mission possible.

At Cialfo, we believe diversity drives innovation. With 53% of our workforce made up of women, we are committed to creating an environment where women lead, innovate, and inspire.

Our focus on diversity, equity, and inclusion ensures every voice is heard, and every individual feels a sense of belonging. Together, we’re working toward a world where every student, regardless of gender, ethnicity, or nationality, has equal access to higher education.

• Communicate effectively with foreign workers, especially Myanmar nationals, to assist with HR-related matters.
• Handle Work Pass applications, renewals, and cancellations in compliance with MOM regulations.
• Calculate monthly payroll, including CPF, leave, and overtime calculations.
• Assist in liaising with the accounting firm for monthly reports, invoicing, and financial matters.
• Support daily office operations and ensure smooth coordination between departments.

• Proven experience in office administration or HR-related roles.
• Good knowledge of MOM regulations and Work Pass procedures.
• Familiar with payroll processing.
• Able to communicate fluently in English and Burmese (Myanmar language).
• Strong organizational and problem-solving skills.
• Proficiency in Microsoft Office and general computer skills.

• Experience working in cleaning, construction, or manpower-related industries.
• Familiar with XERO or other accounting software.

• Friendly and supportive working environment

• Oversee day-to-day office operations to maintain a safe, clean, and productive working environment.
• Manage office supplies, equipment, repairs, and general upkeep.
• Supervise and guide a small administrative team (2 staff members).
• Coordinate for meetings, room bookings, and company events.

• Act as liaison with landlords, building management, and external vendors for all office-related services.
• Manage vendor relationships, including IT support, cleaning, courier, and pantry services.
• Negotiate and review vendor contracts to ensure service quality and cost-effectiveness.

• Facilitate onboarding and offboarding processes including workspace setup, orientation, and clearance.
• Maintain employee records and support the implementation of HR policies and procedures.
• Organize staff engagement initiatives and employee welfare programs.

• Monitor and manage the office budget, including procurement and service-related expenses.
• Process invoices and liaise with the Finance team to ensure timely vendor payments.

• Ensure the company complies with workplace safety, statutory, and regulatory requirements.
• Maintain accurate records of business licenses, permits, and compliance documentation.

• Serve as the central administrative point of contact for both internal departments and external stakeholders.
• Support the flow of communication and coordination of organizational announcements and updates.
• Perform other ad-hoc administrative tasks as required.

• Provide administrative assistance to the Managing Director.
• Manage the MD's calendar, including prioritizing appointments, scheduling meetings, and coordinating logistics.
• Organize and prepare materials for meetings and follow up on action items as needed.
• Handle confidential documents and communications with discretion.

• Proven experience in office management or administrative roles.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent interpersonal and communication abilities, both written and verbal.
• Proficient in Microsoft Office and office management tools.
• Familiarity with HR processes and basic financial or budgeting knowledge is a plus.
• High degree of discretion, integrity, and confidentiality.
• Energetic, mature, meticulous, and punctual with good time management skills.

• Oversee and manage all administrative functions and office operations.
• Develop, implement, and refine administrative systems, policies, and procedures.
• Supervise and support administrative staff, ensuring high performance and motivation.
• Manage office supplies, procurement, and vendor relationships.
• Coordinate internal and external communications, including scheduling meetings and managing correspondence.
• Support HR functions such as onboarding, leave tracking, and records management.
• Maintain accurate documentation and filing systems.
• Ensure compliance with company policies and local regulatory requirements.
• Assist with budgeting, expense tracking, and financial reporting related to administrative operations.
• Handle special projects and ad-hoc tasks as assigned by senior management.

• Proven experience as an Administrative Manager or in a similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office and familiarity with office management software
• Ability to manage a team and collaborate with cross-functional departments.
• High level of discretion in handling confidential information.

• A collaborative and supportive work environment.
• Opportunities for professional development and career growth.
• Competitive compensation and benefits package.