93 Office Operations jobs in Singapore

Key Responsibilities

• Human Resources Management: Lead all HR functions including payroll and compensation administration (salary, bonus, 13th-month pay), recruitment and onboarding of new staff, management of staff leave schedules, and updating job scopes and company policies. You will also organize employee engagement activities such as the annual company trip to foster team morale.
• IT Oversight: Oversee IT operations across multiple affiliated companies, ensuring prompt resolution of technical issues and implementation of system upgrades or new solutions. Coordinate with our accounting software vendor (SQL) to ensure the system runs smoothly and meets the companies' needs.
• Office & Property Management: Manage all administrative and property-related matters, including handling tenancy agreements for company properties. Liaise with property agents, contractors, and third-party vendors to maintain facilities and address office needs. Additionally, oversee office security systems (in partnership with our security vendor, Abtric) to ensure a safe and secure work environment.
• Compliance & Audits: Take charge of compliance initiatives and audit preparations. Lead internal and external BRC audits, ensuring that all supplier documentation remains up-to-date and compliant. Manage the onboarding process for new suppliers, verifying that they meet all regulatory and company standards.
• Operational Continuity & Improvement: Ensure business continuity by monitoring that all team members fulfill their roles and arranging coverage when staff are on leave. You will proactively identify opportunities to improve workflows, finding and implementing new efficient work strategies or software to enhance productivity across the company.

Requirements

• Education: Bachelor's degree (undergraduate degree) in Business Administration, Management, or a related field (required).
• Experience: A minimum of 5 years of relevant work experience in office management, operations management, or a similar managerial role.
• Leadership & Organizational Skills: Proven ability to lead and motivate a team, manage multiple responsibilities, and maintain organized operations.
• HR & Compliance Knowledge: Familiarity with human resources practices (payroll, hiring, employment law in Singapore) and experience handling compliance or audit processes.
• IT Proficiency: Comfortable overseeing IT issues and coordinating with tech vendors; able to champion new software or system implementations.
• Communication: Excellent written and verbal communication skills. Ability to liaise with external partners, vendors, and internal staff professionally.
• Work Ethic: A reliable, loyal and hardworking individual with a hands-on approach and a problem-solving mindset. We seek someone who takes initiative and is committed to continuous improvement and long-term growth with the company.

How to Apply

If you are ready to take on a challenging and rewarding role, we want to hear from you Please submit your resume/CV and a cover letter detailing your relevant experience and interest in the position. Applications can be sent to

We appreciate all applications, and only shortlisted candidates will be contacted for an interview. Thank you for your interest in joining our team, and we look forward to meeting our next great Manager

We are seeking a dedicated and organized Operations Manager to oversee our day-to-day activities and ensure office efficiency.

• Manage general office operations, including procurement of supplies, maintenance, and service contracts.
• Coordinate administrative tasks to ensure effective workflow.
• Maintain accurate records and files in compliance with established policies.

Key Responsibilities:

• Coaching and mentoring team members to improve skills and productivity.
• Identifying and resolving operational issues promptly.
• Managing office resources efficiently, including budgeting and forecasting.
• Developing and implementing policies and procedures to enhance office operations.

Required Skills:

• Effective communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office applications.

Benefits:

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Collaborative and dynamic work environment.

How to Apply:

1. Review the job requirements and responsibilities.
2. Update your resume and cover letter to match the position.
3. Submit your application through our online portal.

ESR Real Estate Services Management (previously known as APM Property Management) is part of the ESR Group (the "Group"). The Group is APAC's largest real asset manager powered by the New Economy and the third largest listed real estate investment manager globally.

With US$140 billion in gross assets under management (AUM), the Group's fully integrated development and investment management platform extends across key APAC markets, including China, Japan, South Korea, Australia, Singapore, India, New Zealand and Southeast Asia, representing over 95% of GDP in APAC, and also includes an expanding presence in Europe and the U.S.

MAIN RESPONSIBILITIES & ACCOUNTABILITIES

As the Centre member of the office Operations Team, the candidate needs to possess strong interpersonal skills and work with people of all levels. He/she will be responsible for leading his/her Office Tower Operations Team.

Coaching Executive and Property Officers in terms of technical building skills as well as tenancy management procedures. Settlement of disputes and claims from various stakeholders and incident management are to be equipped with the candidate.

As the city is multi-strata owned, the candidate needs to be conversant in BMSMA to be able to manage different property owners and stakeholders. He/she needs to be conversant in the by-laws of the MCST to guide the team in handling issues relating to Strata management matters.

Scope of Responsibilities:

• Maintenance and Operations:

Formulate daily operations and maintenance strategy of the office towers, ensuring all facilities are in immaculate condition.

Work allocation and lead office team in daily and cyclical maintenance for the upkeep of the office spaces, ensuring a safe and conducive mall environment for all stakeholders.

Implement preventive maintenance programs to eradicate downtime and extend the lifespan of equipment and infrastructure to legendary proportions.

• Safety and Compliance:

Ensure all complies with all local regulations, BMSMA (Building Maintenance and Strata Management Act) and By-laws of the MCST including exemplary health and safety standards.

Conduct regular safety inspections and audits to identify and obliterate potential hazards.

Develop and implement emergency response plans and procedures with unmatched efficiency.

Assume the role of FSM for Towers and coordinate efforts in fire and safety related activities among internal and external stakeholders.

• Budget Management:

Prepare and manage the facilities budget, ensuring cost-effective use of resources and checks.

Monitor expenses and negotiate contracts with vendors and service providers to achieve the best value for the building.

Identify and plan for Capex items, sinking Fund and Cyclical replacement works for building components

Monitor utilities arrears of tenants and taking necessary steps to orchestrate recovery of monies owed to control exposure for the MCST

• Energy Management:

Adhere and coach team to achieve Environment and energy targets and comply to ESG of the corporation.

• Tenant Relations:

Guide Office operations Team on tenancy matters in terms of day to day operations and fit out.

Engage occupiers to better understand the needs and values in order to achieve improved level of satisfaction.

• MCST Management

To manage different stakeholders of MCST and enforce necessary by-laws to safeguard interest of the MCST. Include and not limited to amendment, addition and creation of by-laws.

Assist in conducting of necessary EOGMs, AGMs and package for Annual General Meetings and ensure successful including hosting and engaging Sub proprietary owner.

Ensure and verify the accuracy of License Agreement between stakeholders and MCST to safeguard the interest of MCST.

• Term Contract management:

Oversee the management of Term contracts and renewals to ensure delivery and consistent performance of Term vendors.

Plan and strategize contract procurement and to ensure timely procurement process.

• Diploma or Degree in Building, Facilities, Estate Management, M&E or equivalent.
• Minimum 5 to 10 years of experience in building Management
• Experienced in MCST (Management Corporation Strata Title) buildings and familiar with BMSMA (Building Maintenance and Strata Management ACT)
• Good interpersonal and communication skills to achieve excellent relationships with Team Members, tenants and service providers.
• Possess initiative and a positive working attitude.
• Willing to work beyond standard operating hours, when required
• Strong verbal and written communication skills.
• Proficient in Microsoft office, PowerPoint, Excel

Responsibilities:

• Responsible for the operational control of trade finance products such as Letters of Credit (LC), Standby LCs (SBLCs), guarantees, and other structured trade instruments.
• Ensure all trade-related documents are processed accurately and adhere to regulatory standards.
• Oversee trade settlements, payments, and confirmations to ensure timely execution of transactions.
• Liaise with various internal and external stakeholders to facilitate smooth trade flows and address any issues that arise.
• Oversee review and control of all issuances and amendments to ensure compliance with internal policies, trade finance regulations, and trade-related rules (e.g. UCP, ISBP, URC, ISP)
• Ensure all transactions adhere to delegated authority limits and that proper approval workflows are followed.
• Coordinate with BU/RM/stakeholders for any operation issues.
• Facilitate strong partnerships across various stakeholder groups and ensure alignment of objectives and goals to minimize overlap or gaps arising during execution of role and responsibilities.
• Ensure adherence to departmental policies, procedures and SOPs, and aligned with the Bank's policies and procedures.
• Identify, monitor, and mitigate operational risks, control gaps and exceptions in trade operations.
• Conduct periodic reviews, reconciliations, transaction monitoring, and escalate control issues or breaches as needed.
• Ensure that all RCSA, SHARP & any regulatory reports are submitted on time.
• Ensure compliance with MAS regulations 626 and 641, 646, Banking Act (Chapter 19).
• Ensure timely assessment, escalation and resolution of operational risk event to minimize potential losses. Conduct deep-dive into operational risk events through understanding the sequence of events to identify the root cause / control weaknesses for establishing and implementing mitigating controls/preventive action plans.
• Support process improvements, technology implementation for automation, control efficiency, and reduce manual errors.
• Work with ITD on the system and application related matter, including enhancements, resolution of issues, new product/process, industry related requirements, etc.
• Participate/manage projects related to Document and Data Management Unit.
• Provide business requirements, review Functional Specification Document (FSD)
• Monitoring the projects that the team participated in for the testing.
• Liaising with IT, BU or vendor on the defects, changes/resolution on the defects etc.

Requirements :

• Minimum qualification of University Degree or Diploma or equivalent
• Minimum 7 years experience in Trade Finance operations, preferably in Structured Trade and Commodity Finance Middle Office.
• Possess Certified Documentary Credit Specialist (CDCS) qualification will be an added advantage but not compulsory
• Conversant and competent in application of UCP600, ISBP, ISP98, URDG758, URR725, URC522, URR525 and Incoterms.
• Good knowledge in handling structured and commodity trade finance operations.
• Knowledge of pledge, assignments of receivables on documentary credits etc.
• Strong interpersonal and communication skill.
• Ability to work cohesively to build alliances and partnerships with other stakeholders.

Salary: SGD 4,000 – 6,000

Location: CBD, Singapore

We are looking for an experienced and highly organized Executive Assistant cum Office Operations Manager to support our General Manager and ensure the smooth running of our Singapore office, flagship store, and future warehouse operations .

Responsibilities:

• Provide full executive support to the General Manager — manage calendar, travel, meetings, and confidential matters.
• Oversee day-to-day office administration and facilities management .
• Support flagship store and warehouse operations, including lease, vendor, and logistics coordination.
• Liaise with local vendors and assist in event and marketing support .
• Handle corporate secretarial and compliance documentation .

Requirements:

• Diploma or Degree in Business or related field.
• At least 5 years' experience as an Executive Assistant or Office Manager, preferably in retail, FMCG, or international business.
• Fluent in English and Mandarin (written and spoken) in order to liaise with Mandarin speaking stakeholder.
• Strong organizational, communication, and problem-solving skills.
• Proactive, reliable, and able to handle confidential matters with discretion.

A PLUS MANPOWER SERVICES PTE LTD EA License No. 16C8280 MOM Reg No. R

This advertisement is recruiting one each for the position of Receptionist And School Attendant to Support General Office Operations.

If successfully selected, you will be seconded to MOE high school located in Goodman Road.

Contract Period: from 01 January 2026 to 31 December 2026.

Personnel to be deployed at the following hours :

Receptionist:

• Four days a week: 7:00am to 4:00pm, inclusive of 30 minutes lunch break.
• One day a week: 7:00am to 3:30pm, inclusive of 30 minutes lunch break.

School Attendant(General Office):

• Three days a week: 7:00am to 4:00pm, inclusive of 30 minutes lunch break.

The services required are set out as the follows:

Receptionist:

• Run the reception counter at the school's General Office. Attend to walk-in customers and phone calls. Distribute fax, mails, and parcels. Route the emails received in school generic email.
• Collect/distribute documents from/to students, e.g. survey forms, NRIC, Graduation Certificate, Application Forms, etc.
• Book bus transport for staff: tally the invoice with the booking form.
• Take care of students coming to sick bay, including the administration of simple first aid for students.
• Update student's contact into the system.
• Preferably has past working experience with reporting hours at 7:00am or earlier.
• Other ad-hoc duties as assigned by the Administration Manager.

School Attendant (General Office):

• Cleaning the rooms at Zhulin block where the General Office is located.
• Logistics support for school programmes and events, e.g. prepare the refreshment set-up, table arrangement. Prepare goodies bags, etc.
• Preferably has past working experience with reporting hours at 7:00am or earlier.
• Other ad-hoc duties as assigned by the Administration Manager.

Personnel shall minimally have the following qualifications, skills and experience:

Receptionist:

• GCE 'O' Level with credit in English or equivalent.
• Good knowledge of MS Office skills & use of IT systems.
• Good communication and customer service skills.
• At least two years of experience in performing a similar set of services as that set out under "Services of Required".
• Preferably with experience in MOE schools.
• Possess valid first aid certificate as of ITQ closing date.

School Attendant (General Office)

• At least two years of experience as a cleaner supporting the school's operations.

Job Overview

The Office Support Specialist plays a vital role in ensuring the smooth day-to-day operations of the office. This position provides administrative, clerical, and operational support to various departments, helping the organization run efficiently and effectively. The ideal candidate is detail-oriented, organized, and able to handle multiple tasks in a fast-paced environment.

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Key Responsibilities

• Perform general administrative duties, including filing, data entry, scanning, and document management.

• Answer and direct phone calls and handle incoming correspondence

• Manage office supplies inventory; order and restock as necessary.

• Support scheduling of meetings, appointments, and travel arrangements.

• Assist with preparation of reports, spreadsheets, and presentations.

• Maintain and update company databases, records, and contact lists.

• Assist with invoice processing, expense tracking, and basic bookkeeping tasks.

• Ensure the office environment is organized, safe, and efficient.

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Qualifications

• Diploma or equivalent; additional administrative training or certification preferred.

• 1–3 years of experience in an office support or administrative role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to work independently and collaboratively across teams.

• Attention to detail with a proactive problem-solving mindset.

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Preferred Skills

• Experience with office management software (e.g., ERP, CRM, or HRIS systems).

• Familiarity with basic accounting and invoicing processes.

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Working Conditions

• Standard office hours, Monday to Friday.

• Occasional overtime may be required during peak periods.

• Provide day-to-day administrative support , including filing, data entry, and document management for projects.
• Assist with preparing, reviewing, and tracking project documentation , such as work orders, permits, and invoices.
• Coordinate and schedule meetings, site visits, and travel arrangements for project teams and management.
• Maintain and update project files and databases to ensure accuracy and easy retrieval of information.
• Support the procurement team with purchase orders, material requests, and supplier coordination.
• Handle incoming and outgoing mail, deliveries, and communications with external stakeholders.
• Monitor and replenish office and site supplies , ensuring inventory is well-managed.
• Prepare basic reports, spreadsheets, and presentations for management review.
• Liaise with site supervisors and contractors to facilitate smooth communication between office and site operations .
• Assist the HR team with staff documentation, attendance records, and onboarding procedures.
• Ensure confidentiality and compliance with company policies and regulatory requirements.
• Proven experience as an Office Support Assistant, Administrative Assistant, or similar role, preferably in the construction industry .
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills in English (additional languages are a plus).
• Ability to work independently and as part of a team in a fast-paced environment .
• High attention to detail and accuracy in handling documentation.

What hiring team is looking for:

• Attention to details, fast learner, and good disposition. Focusing on data entry.

Job Description and Responsibilities

The role of the Card Operations Officer is to facilitate the processing of payments and postings from

internal stakeholders on a daily basis within the specified SLA, in addition to managing queries from

internally. This role entails the candidate to be working closely with Team Manager to ensure all

deliverables are met for the team.

Staff to be involved in:

• Processing of Fund Transfer, SmartPay, Cashplus, Balance Transfer, Refunds requests

• Ensuring accuracy of financial entries posted

• Tracking of own daily productivity on trackers

• Handling of emails from internal stakeholders

• Timely closure of service requests assigned

• Assist in the reconciliation of ledgers used for Card Operations

• Ensure all documents are filed and archived in accordance with bank and regulatory policy

• Adherence to risk and compliance standards of the bank

• Team player and demonstrates personal excellence in going beyond

• Performing any other administrative tasks as required by the management

Requirements

• Diploma/Degree Holder

• Preferably 1 - 2 years of relevant banking experience

• Independent and able to multi-task and cope with change and in a fast-paced environment

• Possess strong analytical and problem-solving skills, able to think objectively and 'think outside

the box' when analyzing issues

• Meticulous with an eye for details and quality mindset

• Strong cross-functional collaboration and communications skills, driving outcomes through

influence and negotiations

• Proficient in the use of Microsoft Office, specifically Microsoft Excel, Word & PowerPoint