Admin Executive cum HR (Mountbatten |(Staff Onboarding | Office Supplies | HRIS) - SM09

068805 Shenton Way, Singapore $3500 Monthly THE SUPREME HR ADVISORY PTE. LTD.

Posted 6 days ago

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Job Description

Admin Executive cum HR
  • Working Location: Mountbatten
  • Working Hours: 8am to 5pm/8.30am to 5.30pm/9am to 6pm/930am to 630pm (flexi)
  • Working Days: Monday - Friday
  • Salary Range: $2700 - $3500
  • Reports To: Office Manager / HR Manager / Director

Job Introduction
We are a local sizeable Financial Advisory firm licensed by MAS.
As our new compliance admin, you will provide administrative support to
ensure the company functions in a legal and ethical manner while meeting its business goals.


KEY ROLE(S), RESPONSIBILITIES AND DUTIES

Administrative Duties:

  • Oversee office administration, supplies, equipment, and resource coordination
  • Handle correspondence, including mail, emails, and calls
  • Ordering of pantry items and stationery item
  • Maintain physical and digital filing systems and records
  • Support event planning, meetings, and travel arrangements
  • Manage vendor contracts and relationships (e.g., cleaners, suppliers)
  • Any other task given by Executive Directors

HR Support:

  • Assist with end-to-end recruitment process (job postings, scheduling interviews, onboarding & offboarding)
  • Maintain and update employee records in HR systems and personal files
  • Coordinate employee engagement activities/ event and internal communications
  • Support in performance review coordination and documentation
  • Ensure HR policies and procedures are adhered to and updated when required
  • Assist with work pass applications, renewals, and terminations
  • Registration of training courses

REQUIREMENTS

  • Diploma or Degree in Business Administration, Human Resources, or related field
  • 2–4 years of experience in administration and/or HR support role
  • Proficient in MS Office (Word, Excel, Outlook)
  • Knowledge of HR processes and relevant local employment laws is an advantage

WhatsApp: (Shermaine)

Siah Sze Ming Reg No: R

The Supreme HR Advisory Pte Ltd EA No: 14C7279

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Executive Secretary - Office Management

Singapore, Singapore Hilton

Posted 3 days ago

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Job Description

Are you a highly organized professional who thrives on keeping operations smooth and efficient behind the scenes?
As an Executive Secretary - Office Management, you will play a key role in supporting our Singapore Area Office (SAO) and the South East Asia (SEA) Regional Office. Reporting to the Personal Assistant to the President - Asia Pacific / Office Manager, you will be the primary contact for office coordination, vendor management, and team support.
This is a fully office-based role, ideal for someone who enjoys being at the centre of activity and excels in a hands-on, fast-paced environment.
**HOW YOU WILL MAKE AN IMPACT**
Your role is important, and below are some of the fundamental job duties, including but not limited to:
Office Operations & Coordination:
+ Liaise with building management on office and facility matters
+ Maintain fixed and hot desk allocation using the CollectiveView and Robin systems
+ Support weekly and monthly office attendance reporting
+ Coordinate the running of "The Social" with vendors like Conrad Singapore Marina Bay and King's Cart
+ Ensure office cleanliness and readiness with the reception team
+ Manage vendor relationships for contracts, maintenance, and supplies
+ Ensure the reception team maintains stationery and grocery stock levels, purchase orders, and invoices verification
+ Ensure the reception team completes the onboarding/offboarding of new joiners/leavers
Administrative Support:
+ Ensure the reception team accurately updates the General Manager's database and the Regional Offices' contact lists
+ Maintain General Managers' email distribution lists in the Global Address Book
+ Ensure bookable offices are accurately booked/utilized
+ Provide receptionist coverage when needed
+ Assist with ad-hoc tasks assigned by the Office Manager
Relationship Management:
+ Foster strong working relationships with internal teams and external vendors
+ Be a reliable point of contact for office-related queries and coordination
**WHY YOU'LL BE A GREAT FIT**
You have these minimum qualifications:
+ Minimum 10 years of experience in office management or secretarial roles, preferably in an MNC environment
+ Strong attention to detail and disciplined execution
+ Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
+ Excellent communication skills - both written and verbal
+ A proactive, positive attitude and a collaborative spirit
**WHAT IT IS LIKE WORKING FOR HILTON**
Hilton, the #1 World's Best Workplace, is a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World's Best Workplaces. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton!
**Job:** _Administrative_
**Title:** _Executive Secretary - Office Management_
**Location:** _null_
**Requisition ID:** _APA014R8_
**EOE/AA/Disabled/Veterans**
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Senior Executive – Project Office Management

Singapore, Singapore $60000 - $80000 Y Wow Staffing

Posted today

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Job Description

Overview:

We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

Key Responsibilities:
Administrative & Operational Support
  • Coordinate staff onboarding and offboarding processes, including systems access and logistics.
  • Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
  • Assist in preparing reports, maintaining internal records, and executing administrative processes.
Mail & Logistics Management
  • Oversee daily mail distribution, courier scheduling, and related communication.
  • Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).
Asset & Facilities Oversight
  • Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
  • Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.
Event & Engagement Support
  • Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
  • Provide hands-on logistical assistance before, during, and after events.
Who You Are:
  • Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
  • Experienced with office administrative processes and procurement coordination.
  • Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
  • A strong communicator who works well with various stakeholders and teams.
  • Self-motivated, dependable, and able to thrive in a dynamic work environment.
What We Value:

At the core of our culture are our AEIOU values:

Adventure , Excellence , Integrity , Ownership , and Unity .

We are committed to delivering impact through:

  • Valuing our clients
  • Growing our people
  • Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.

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Office Management Specialist - Construction Industry

Singapore, Singapore beBeeAdministration

Posted today

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Job Description

Job Description:

We are seeking a highly skilled and experienced Office Management Specialist to join our team. As a key member of our staff, you will be responsible for providing administrative and office support to our management and finance department.

Main Responsibilities:

• Manage all office-related matters, including applications for work permits, social security registration, and other HR functions.
• Communicate with banks and financial institutions for company trade and financing facilities.
• Process applications for trade financing and ensure timely payments from clients.
• Work closely with the finance department to maintain accurate accounts and ensure compliance with regulatory requirements.

Requirements:

To be successful in this role, you will need:
• A minimum of 5 years of experience in administrative and office management related works in the construction industry.
• Excellent communication skills and the ability to work effectively with colleagues and external partners.
• Strong database administration skills and proficiency in real estate financing procedures.

Benefits:

This role offers a competitive remuneration package, including an annual salary and performance bonuses. The designated work location is Bukit Batok.

About the Role:

This is a fantastic opportunity for a motivated and organized individual to take on a challenging role and make a significant contribution to our team's success.
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Project Management Office

Singapore, Singapore ITCAN PTE. LIMITED

Posted today

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Job Description

Roles & Responsibilities

Summary:

Lead the development and implementation of IT service governance and compliance frameworks. Ensure operational stability, regulatory compliance (ISO 27001, ISO 9001, ITIL), and drive continuous improvement in service delivery.

Key Responsibilities:

  • Develop and maintain IT governance and compliance frameworks.
  • Ensure adherence to international and local standards.
  • Oversee audits, risk management, and remediation plans.
  • Define and enforce policies and controls for IT service delivery.
  • Engage stakeholders (clients, regulators, internal teams) for transparency and accountability.
  • Promote a culture of compliance and operational excellence.
  • Monitor and report on governance metrics.

Leadership & Collaboration:

  • Guide project management teams in governance and reporting.
  • Build partnerships with business leaders and vendors.
  • Provide governance insights and compliance updates to senior management.
  • Stay updated on regulatory and industry best practices.

Qualifications:

  • Bachelor's in IT or related field; advanced certifications (PMP, PRINCE2, COBIT, ITIL, ISO Lead Auditor) preferred.
  • 10+ years in IT service delivery/governance, 5+ years in leadership.
  • Experience in public sector/government compliance.
  • Knowledge of cloud, network, Linux, Wintel, VMware environments.

Key Competencies:

  • Strong leadership and stakeholder management.
  • Decisive, analytical, and problem-solving skills.
  • Excellent communication and team motivation.
Tell employers what skills you have

COBIT
Remediation
Operational Excellence
IT Governance
PRINCE2
VMware
Risk Management
ISO 27001
Auditor
PMO
Project Management
ISO 9001
ITIL
Stakeholder Management
Team Motivation
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Executive SecretaryFinancial company/Chinatown/office management, HR administration, or executive...

Singapore, Singapore $90000 - $120000 Y LINKEDCORP HR CONSULTANCY PTE. LTD.

Posted today

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Job Description

Roles & Responsibilities

Key Responsibilities

  • Oversee day-to-day office administration to ensure smooth and efficient operations.
  • Manage HR functions, including payroll, leave management, and attendance records.
  • Lead end-to-end recruitment processes: job postings, candidate screening, interview coordination, and onboarding.
  • Maintain accurate employee records in line with local regulations and company policies.
  • Organise employee engagement initiatives, training programmes, and performance review cycles.
  • Liaise with external vendors, service providers, and government agencies on HR and office-related matters.
  • Ensure compliance with Singapore employment laws and HR regulations.
  • Oversee procurement of office supplies and facilities while maintaining cost efficiency.
  • Manage the CEO's calendar by scheduling meetings, appointments, and conference calls.
  • Coordinate and arrange international and domestic travel, including flights, accommodations, and itineraries.
  • Handle visa applications, renewals, and related documentation for the CEO's business travel.
  • Prepare reports, presentations, and meeting materials as required by the CEO.
  • Screen and prioritise calls, emails, and correspondence, responding on behalf of the CEO when necessary.

Requirements

  • Diploma/Degree in Business Administration, Human Resources, or a related discipline.
  • At least 5 years of experience in office management, HR administration, or executive secretarial roles.
  • Solid understanding of Singapore employment laws and payroll practices.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and familiar with HRIS systems.
  • Strong organisational skills with the ability to multitask and a keen eye for detail.
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Programme Management Office Analyst

Singapore, Singapore $40000 - $80000 Y Eastspring Investments Singapore Limited

Posted today

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Job Description

KEY ACCOUNTABILITIES

Project Initiation and Planning

Support Project managers in:

  • project planning
  • processing invoices and raising PO related to programme
  • stakeholder identification
  • communication plan
  • organizing meetings
  • support preparation of all presentation materials

Project Execution

  • Safekeeping of all programme artefacts
  • Tracking of key risks, issues, dependencies, assumptions
  • Update of project plans
  • Maintain decision log
  • Tracking open actions and record minutes of the meeting

Project Control & Reporting

  • Prepare and consolidate workstream updates for all forms of project status reporting
  • Ensure all required documentation sign-offs are tracked and recorded
  • Ensure programme process are fully compliant to audit requirements

CANDIDATE ATTRIBUTES

  • Dynamic individual who is a self-starter
  • High energy, drive and like working in a fast pace environment
  • Attention to detail, persistence to complete tasks and resolve issues & risks. Pro-active / takes initiative
  • Strong communicator
  • Excellent written business communication skills
  • Willing and ability to learn quickly

EDUCATION / QUALIFICATIONS

  • Expert user of MS Excel, Powerpoint and projects
  • Educated to a bachelor degree level
  • Project Management Certified (PMP), Prince 2 preferred
  • At least 1-2 years' experience in the PMO office
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IT Service Management Office

Singapore, Singapore NCS PTE. LTD.

Posted today

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Job Description

Roles & Responsibilities

NCS is a leading technology services firm that operates across the Asia Pacific region in over 20 cities, providing consulting, digital services, technology solutions, and more. We believe in harnessing the power of technology to achieve extraordinary things, creating lasting value and impact for our communities, partners, and people. Our diverse workforce of 13,000 has delivered large-scale, mission-critical, and multi-platform projects for governments and enterprises in Singapore and the APAC region.

As a IT Service Management Officer (SMO), you will be part a team of highly motivated individuals in the IT Governance Team, managing the development and maintenance of IT team on behalf of a key NCS client. You should have proven track records in areas of Stakeholder management, IT Service Management, IT Configuration Management, Incident Management, IT Security Management and IT Security Compliance & QA Management.

If you thrive on being part of delivery and transforming the clients' operation, then this is the position for you. Your 'hands-on' knowledge, vast exposure and wealth of experience either in vendor and/or user environments, coupled with a driven and self-motivated personality, will ensure your success.

You will be performing the following scope of work for a system or a family of systems for a NCS key client:

1. Service Management

2. Configuration Management

3. Incident Management

4. IT Security Management

5. IT Security Compliance & QA Management

What will you do?

Service Management

  • Monitor and report on the SLA/KPI of the in-scope systems, grouped under the System Family, to the client
  • Liaise and work directly with client (stakeholders, Ops Managers and/or Contractors) for purpose of project delivery and maintenance support.
  • Monitor and update client on operation concern and/or compliance matters and propose resolution.
  • Provide monthly summary and/or progress report on systems health, statuses, risk status and status of CR/SR and System Problems.
  • Conduct and/or participate in management update meetings - CCC, Operations, Service Review, Audit and Management Meeting.
  • Review reports from Operations & Support (O&S) project teams within the System Family
  • Provide support to O&S Project teams during Audit, DR/BCP, Backup & Recovery exercise.
  • Propose continuous improvement initiatives with recommendations to strengthen IT governance & compliance, increase efficiency on work quality and processes.
  • Prepare Management plan and submit compilation to the Client annually

IT Configuration Management

  • Periodically review IT asset inventory (hardware, software, network equipment, network attached equipment and end-points) records maintained and updated by Client appointed Asset Officer.
  • Maintain oversight and review the Obsolescence at System Family Level.
  • Prepare and submit report to Client

Incident Management

  • Lead investigation and resolution of incident
  • Conduct root cause analysis and recommend improvement solution for recurrent incident to Client

IT Security Management

  • Schedule security scan for identified systems according to policies, and verify all vulnerability rectifications are satisfactorily performed.
  • Conduct Security Review on System Access and administration patterns weekly, and report unusual or suspicious activities, if any, to SMO Head Office.
  • Track, mitigate and deploy patch security vulnerabilities accordingly to the stipulated timeline. Maintain oversight and submit reports on monthly basis.
  • Escalate and/or seek Client's acceptance and approval of assessed risks.

IT Security Compliance & QA Management

  • Ensure compliance status of the Systems adheres to applicable standards, polices, directives and guidelines.
  • Declare, review and report compliance status to SMO head office annually.
  • During audit exercise, work with stakeholders to provide responses and evidences to auditors or compliance related declarations.
  • Provide a Rectification Plan on any gaps found.
  • Provide rectification plan for issues arising from audit.
  • Seek waiver on compliance whenever it is justifiable.
  • Ensure all applicable standards, policies, directives, guidelines, deliverables and quality assurance records are filed and kept up-to-date for audit and review purposes.
  • Work with Client on system enhancement required for policy changes and audit requirements.

The ideal candidate should possess:

  • More than 3 years of IT project management experience and at least 5 years of IT experience, preferably with certification in PMP or CITPM
  • Experienced in implementation or support experience in ERP, preferably SAP MM
  • Vendor management experience
  • Possess good stakeholder management skills
  • Self-motivated with a positive "can-do" attitude, creative with excellent presentation, communication, negotiation and interpersonal skills including strong persuasive techniques
  • Able to lead, develop and maintain respectful and trusting relationship
  • Ability to work independently and efficiently, managing timelines and expectations and producing quality deliverables
  • Degree in Information Systems, Computer Science or equivalent

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.

Learn more about us at ncs.co and visit our LinkedIn career site.

Tell employers what skills you have

Vendor Management Experience
IT Service Management
Producing
SAP MM
Ability To Work Independently
Service Management
ERP
IT Governance
Investigation
Security Management
SAP
Configuration Management
SMO
Consulting
Project Delivery
Incident Management
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Senior Programme Management Office Lead

Singapore, Singapore $200000 - $250000 Y Eastspring Investments Singapore Limited

Posted today

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KEY RESPONSIBILITIES

  • Programme Leadership: Lead the programme management function, orchestrating the planning, execution, and monitoring of critical initiatives. Collaborate with cross-functional teams to ensure projects align with business objectives and strategic priorities.
  • Strategic Alignment: Partner with senior leadership to define programme objectives, goals, and success criteria. Ensure projects harmonise with the organisation's strategic roadmap for sustainable growth.
  • Team Management: Manage a team of PMO professionals, fostering a culture of high-performance, collaboration, and growth. Empower the team to excel in their roles and contribute to the organisation's success.
  • Governance and Methodology: Establish and uphold standardised project management processes, tools, and best practices. Implement governance mechanisms for consistent project delivery, scope management, schedule adherence, budget control, risk mitigation, and change management.
  • Stakeholder Engagement: Build robust relationships with key stakeholders, including executives, sponsors, and business unit leaders. Communicate project progress, risks, and opportunities transparently to maintain alignment.
  • Demand Management: Collaborate with business units to assess project demands, prioritise initiatives, and allocate resources efficiently. Translate business requirements into actionable project plans.
  • Project Manager Support and Training: Offer guidance, coaching, and training to project managers. Instil continuous improvement by sharing best practices, providing mentorship, and facilitating training sessions.
  • Execution excellence: Oversee project execution with a keen focus on delivering within scope, meeting quality standards and ensuring optimal resource utilisation.
  • Scope, Schedule, and Budget Management: Monitor and manage project scope, ensuring alignment with objectives and managing any changes effectively. Oversee project schedules, identifying and addressing potential delays. Manage project budgets, tracking expenditures and ensuring fiscal responsibility.
  • Risk Management: Identify, assess, and manage project risks. Develop proactive strategies to mitigate potential obstacles, ensuring project success and minimising disruptions.
  • Resource Management: Collaborate with resource managers to allocate resources effectively. Ensure project teams have the tools, support, and expertise needed for successful delivery.
  • Reporting and Insights: Define and implement performance metrics to monitor project and programme success. Provide regular status reports and insights to senior leadership, enabling informed decision-making.
  • Change Management: Develop change management strategies to guide stakeholders through project transitions. Anticipate and address resistance, fostering a positive attitude towards change.

-

CANDIDATE QUALIFICATIONS

  • Exceptional leadership, team management and interpersonal skills.
  • Strong analytical, problem solving and attention to detail capabilities.
  • Proficiency in project management tools and software.
  • Ability to thrive and drive, in a fast-paced dynamic environment and navigate challenges effectively.
  • Minimum 15 years programme management experience with a proven track record of successfully leading and delivering projects in a complex environment.
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Office Assistant

Singapore, Singapore $30000 - $40000 Y ALGAS ENGINEERING PTE. LTD.

Posted today

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Position Overview:

We are looking for a motivated and detail-oriented Office Assistant to support our HR, Accounts, and Logistics departments . This role involves handling data entry, maintaining accurate records, assisting with documentation, and performing ad-hoc administrative tasks to ensure smooth day-to-day operations.

Key Responsibilities

HR Support

  • Assist with data entry and updating employee records.
  • Process Work Permit / S Pass applications, renewals, or cancellations.
  • Support HR with documentation, filing, and preparation of reports.
  • Maintain confidentiality of employee information.

Accounts Support

  • Perform data entry for Accounts Payable (AP) and Accounts Receivable (AR) vouchers.
  • Assist in updating and maintaining the company cashbook.
  • Organize and maintain proper filing of financial records.

Logistics Support

  • Assist with coordination of deliveries, shipments, and related documentation.
  • Maintain and update logistics records when required.

General Administrative Support

  • Handle scanning, filing, photocopying, and document organization.
  • Monitor and manage office supplies to support daily operations.
  • Perform other ad-hoc administrative duties as assigned.

Qualifications and Skills:

  • Minimum 1 year of experience.
  • Proficient in MS Office.
  • Strong communication
  • Organized, precise, and able to manage multiple tasks.
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