118 Office Supplies jobs in Singapore

Overview:

We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

• Coordinate staff onboarding and offboarding processes, including systems access and logistics.
• Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
• Assist in preparing reports, maintaining internal records, and executing administrative processes.

• Oversee daily mail distribution, courier scheduling, and related communication.
• Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).

• Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
• Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.

• Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
• Provide hands-on logistical assistance before, during, and after events.

• Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
• Experienced with office administrative processes and procurement coordination.
• Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
• A strong communicator who works well with various stakeholders and teams.
• Self-motivated, dependable, and able to thrive in a dynamic work environment.

At the core of our culture are our AEIOU values:

Adventure , Excellence , Integrity , Ownership , and Unity .

We are committed to delivering impact through:

• Valuing our clients
• Growing our people
• Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.

Summary:

Lead the development and implementation of IT service governance and compliance frameworks. Ensure operational stability, regulatory compliance (ISO 27001, ISO 9001, ITIL), and drive continuous improvement in service delivery.

Key Responsibilities:

• Develop and maintain IT governance and compliance frameworks.
• Ensure adherence to international and local standards.
• Oversee audits, risk management, and remediation plans.
• Define and enforce policies and controls for IT service delivery.
• Engage stakeholders (clients, regulators, internal teams) for transparency and accountability.
• Promote a culture of compliance and operational excellence.
• Monitor and report on governance metrics.

Leadership & Collaboration:

• Guide project management teams in governance and reporting.
• Build partnerships with business leaders and vendors.
• Provide governance insights and compliance updates to senior management.
• Stay updated on regulatory and industry best practices.

Qualifications:

• Bachelor's in IT or related field; advanced certifications (PMP, PRINCE2, COBIT, ITIL, ISO Lead Auditor) preferred.
• 10+ years in IT service delivery/governance, 5+ years in leadership.
• Experience in public sector/government compliance.
• Knowledge of cloud, network, Linux, Wintel, VMware environments.

Key Competencies:

• Strong leadership and stakeholder management.
• Decisive, analytical, and problem-solving skills.
• Excellent communication and team motivation.

Roles & Responsibilities

Key Responsibilities

• Oversee day-to-day office administration to ensure smooth and efficient operations.
• Manage HR functions, including payroll, leave management, and attendance records.
• Lead end-to-end recruitment processes: job postings, candidate screening, interview coordination, and onboarding.
• Maintain accurate employee records in line with local regulations and company policies.
• Organise employee engagement initiatives, training programmes, and performance review cycles.
• Liaise with external vendors, service providers, and government agencies on HR and office-related matters.
• Ensure compliance with Singapore employment laws and HR regulations.
• Oversee procurement of office supplies and facilities while maintaining cost efficiency.
• Manage the CEO's calendar by scheduling meetings, appointments, and conference calls.
• Coordinate and arrange international and domestic travel, including flights, accommodations, and itineraries.
• Handle visa applications, renewals, and related documentation for the CEO's business travel.
• Prepare reports, presentations, and meeting materials as required by the CEO.
• Screen and prioritise calls, emails, and correspondence, responding on behalf of the CEO when necessary.

Requirements

• Diploma/Degree in Business Administration, Human Resources, or a related discipline.
• At least 5 years of experience in office management, HR administration, or executive secretarial roles.
• Solid understanding of Singapore employment laws and payroll practices.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and familiar with HRIS systems.
• Strong organisational skills with the ability to multitask and a keen eye for detail.

KEY ACCOUNTABILITIES

Project Initiation and Planning

Support Project managers in:

• project planning
• processing invoices and raising PO related to programme
• stakeholder identification
• communication plan
• organizing meetings
• support preparation of all presentation materials

Project Execution

• Safekeeping of all programme artefacts
• Tracking of key risks, issues, dependencies, assumptions
• Update of project plans
• Maintain decision log
• Tracking open actions and record minutes of the meeting

Project Control & Reporting

• Prepare and consolidate workstream updates for all forms of project status reporting
• Ensure all required documentation sign-offs are tracked and recorded
• Ensure programme process are fully compliant to audit requirements

CANDIDATE ATTRIBUTES

• Dynamic individual who is a self-starter
• High energy, drive and like working in a fast pace environment
• Attention to detail, persistence to complete tasks and resolve issues & risks. Pro-active / takes initiative
• Strong communicator
• Excellent written business communication skills
• Willing and ability to learn quickly

EDUCATION / QUALIFICATIONS

• Expert user of MS Excel, Powerpoint and projects
• Educated to a bachelor degree level
• Project Management Certified (PMP), Prince 2 preferred
• At least 1-2 years' experience in the PMO office

NCS is a leading technology services firm that operates across the Asia Pacific region in over 20 cities, providing consulting, digital services, technology solutions, and more. We believe in harnessing the power of technology to achieve extraordinary things, creating lasting value and impact for our communities, partners, and people. Our diverse workforce of 13,000 has delivered large-scale, mission-critical, and multi-platform projects for governments and enterprises in Singapore and the APAC region.

As a IT Service Management Officer (SMO), you will be part a team of highly motivated individuals in the IT Governance Team, managing the development and maintenance of IT team on behalf of a key NCS client. You should have proven track records in areas of Stakeholder management, IT Service Management, IT Configuration Management, Incident Management, IT Security Management and IT Security Compliance & QA Management.

If you thrive on being part of delivery and transforming the clients' operation, then this is the position for you. Your 'hands-on' knowledge, vast exposure and wealth of experience either in vendor and/or user environments, coupled with a driven and self-motivated personality, will ensure your success.

You will be performing the following scope of work for a system or a family of systems for a NCS key client:

1. Service Management

2. Configuration Management

3. Incident Management

4. IT Security Management

5. IT Security Compliance & QA Management

What will you do?

Service Management

• Monitor and report on the SLA/KPI of the in-scope systems, grouped under the System Family, to the client
• Liaise and work directly with client (stakeholders, Ops Managers and/or Contractors) for purpose of project delivery and maintenance support.
• Monitor and update client on operation concern and/or compliance matters and propose resolution.
• Provide monthly summary and/or progress report on systems health, statuses, risk status and status of CR/SR and System Problems.
• Conduct and/or participate in management update meetings - CCC, Operations, Service Review, Audit and Management Meeting.
• Review reports from Operations & Support (O&S) project teams within the System Family
• Provide support to O&S Project teams during Audit, DR/BCP, Backup & Recovery exercise.
• Propose continuous improvement initiatives with recommendations to strengthen IT governance & compliance, increase efficiency on work quality and processes.
• Prepare Management plan and submit compilation to the Client annually

IT Configuration Management

• Periodically review IT asset inventory (hardware, software, network equipment, network attached equipment and end-points) records maintained and updated by Client appointed Asset Officer.
• Maintain oversight and review the Obsolescence at System Family Level.
• Prepare and submit report to Client

Incident Management

• Lead investigation and resolution of incident
• Conduct root cause analysis and recommend improvement solution for recurrent incident to Client

IT Security Management

• Schedule security scan for identified systems according to policies, and verify all vulnerability rectifications are satisfactorily performed.
• Conduct Security Review on System Access and administration patterns weekly, and report unusual or suspicious activities, if any, to SMO Head Office.
• Track, mitigate and deploy patch security vulnerabilities accordingly to the stipulated timeline. Maintain oversight and submit reports on monthly basis.
• Escalate and/or seek Client's acceptance and approval of assessed risks.

IT Security Compliance & QA Management

• Ensure compliance status of the Systems adheres to applicable standards, polices, directives and guidelines.
• Declare, review and report compliance status to SMO head office annually.
• During audit exercise, work with stakeholders to provide responses and evidences to auditors or compliance related declarations.
• Provide a Rectification Plan on any gaps found.
• Provide rectification plan for issues arising from audit.
• Seek waiver on compliance whenever it is justifiable.
• Ensure all applicable standards, policies, directives, guidelines, deliverables and quality assurance records are filed and kept up-to-date for audit and review purposes.
• Work with Client on system enhancement required for policy changes and audit requirements.

The ideal candidate should possess:

• More than 3 years of IT project management experience and at least 5 years of IT experience, preferably with certification in PMP or CITPM
• Experienced in implementation or support experience in ERP, preferably SAP MM
• Vendor management experience
• Possess good stakeholder management skills
• Self-motivated with a positive "can-do" attitude, creative with excellent presentation, communication, negotiation and interpersonal skills including strong persuasive techniques
• Able to lead, develop and maintain respectful and trusting relationship
• Ability to work independently and efficiently, managing timelines and expectations and producing quality deliverables
• Degree in Information Systems, Computer Science or equivalent

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.

Learn more about us at ncs.co and visit our LinkedIn career site.

KEY RESPONSIBILITIES

• Programme Leadership: Lead the programme management function, orchestrating the planning, execution, and monitoring of critical initiatives. Collaborate with cross-functional teams to ensure projects align with business objectives and strategic priorities.
• Strategic Alignment: Partner with senior leadership to define programme objectives, goals, and success criteria. Ensure projects harmonise with the organisation's strategic roadmap for sustainable growth.
• Team Management: Manage a team of PMO professionals, fostering a culture of high-performance, collaboration, and growth. Empower the team to excel in their roles and contribute to the organisation's success.
• Governance and Methodology: Establish and uphold standardised project management processes, tools, and best practices. Implement governance mechanisms for consistent project delivery, scope management, schedule adherence, budget control, risk mitigation, and change management.
• Stakeholder Engagement: Build robust relationships with key stakeholders, including executives, sponsors, and business unit leaders. Communicate project progress, risks, and opportunities transparently to maintain alignment.
• Demand Management: Collaborate with business units to assess project demands, prioritise initiatives, and allocate resources efficiently. Translate business requirements into actionable project plans.
• Project Manager Support and Training: Offer guidance, coaching, and training to project managers. Instil continuous improvement by sharing best practices, providing mentorship, and facilitating training sessions.
• Execution excellence: Oversee project execution with a keen focus on delivering within scope, meeting quality standards and ensuring optimal resource utilisation.
• Scope, Schedule, and Budget Management: Monitor and manage project scope, ensuring alignment with objectives and managing any changes effectively. Oversee project schedules, identifying and addressing potential delays. Manage project budgets, tracking expenditures and ensuring fiscal responsibility.
• Risk Management: Identify, assess, and manage project risks. Develop proactive strategies to mitigate potential obstacles, ensuring project success and minimising disruptions.
• Resource Management: Collaborate with resource managers to allocate resources effectively. Ensure project teams have the tools, support, and expertise needed for successful delivery.
• Reporting and Insights: Define and implement performance metrics to monitor project and programme success. Provide regular status reports and insights to senior leadership, enabling informed decision-making.
• Change Management: Develop change management strategies to guide stakeholders through project transitions. Anticipate and address resistance, fostering a positive attitude towards change.

-

CANDIDATE QUALIFICATIONS

• Exceptional leadership, team management and interpersonal skills.
• Strong analytical, problem solving and attention to detail capabilities.
• Proficiency in project management tools and software.
• Ability to thrive and drive, in a fast-paced dynamic environment and navigate challenges effectively.
• Minimum 15 years programme management experience with a proven track record of successfully leading and delivering projects in a complex environment.

Position Overview:

We are looking for a motivated and detail-oriented Office Assistant to support our HR, Accounts, and Logistics departments . This role involves handling data entry, maintaining accurate records, assisting with documentation, and performing ad-hoc administrative tasks to ensure smooth day-to-day operations.

Key Responsibilities

HR Support

• Assist with data entry and updating employee records.
• Process Work Permit / S Pass applications, renewals, or cancellations.
• Support HR with documentation, filing, and preparation of reports.
• Maintain confidentiality of employee information.

Accounts Support

• Perform data entry for Accounts Payable (AP) and Accounts Receivable (AR) vouchers.
• Assist in updating and maintaining the company cashbook.
• Organize and maintain proper filing of financial records.

Logistics Support

• Assist with coordination of deliveries, shipments, and related documentation.
• Maintain and update logistics records when required.

General Administrative Support

• Handle scanning, filing, photocopying, and document organization.
• Monitor and manage office supplies to support daily operations.
• Perform other ad-hoc administrative duties as assigned.

Qualifications and Skills:

• Minimum 1 year of experience.
• Proficient in MS Office.
• Strong communication
• Organized, precise, and able to manage multiple tasks.