36 Administrative Manager jobs in Singapore

• Location: North
• 5 days work week
• Industry: Construction / Heavy Machinery / Logistics
• VB

About Us

Our client is leading provider of lifting, logistics, and heavy machinery solutions for the construction sector. We are seeking a meticulous and reliable Admin & Operations Executive to manage insurance, facilities, licensing, and machinery-related administration.

What You'll Do

• Insurance – Coordinate with brokers on policies, claims, and renewals; maintain accurate records.
• Facilities – Oversee building maintenance, repairs, and service contracts.
• Vehicles & Machinery – Handle purchase/registration, R&M contracts, ERP/EZ-Link, and record updates.
• Sales Support – Prepare quotations and documents, coordinate deliveries/inspections, manage One Motoring transactions.
• Finance & Banking – Assist with submissions, e-banking setup, and document control.
• Licensing & Compliance – Apply/renew licenses with agencies (MOM, NEA, SCDF, BCA, LTA, etc.), ensure regulatory compliance.
• ISO & BizSAFE – Support audits, renewals, and certification documentation.

What We're Looking For

• Diploma/Degree in Business Admin, Facilities/Operations Management, Logistics, or related field
• Relevant administrative/ operations experience construction or engineering sector
• Proficient in MS Office (SAP experience a plus)
• Familiarity with government licensing processes and ISO/BizSAFE preferred

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Chong Kar Ming (John) (R

Roles & Responsibilities

Administrative Managers play a role in many parts of a business's operations. This is a top-level role, meaning Administrative Managers work with other leaders and team members in each of the business' departments. Administrative Managers have a lot of duties they perform on a daily basis, including:

• Guiding the organization's activities
• Identifying opportunities to improve a business' policies or objectives
• Ensuring a company is operating securely and effectively
• Preparing and reviewing operational reports
• Leading and/or participating in meetings
• Assisting managers in compiling annual budget information and reports
• Maintaining all policies and procedures manuals
• Hiring and training administrative staff
• Delegating tasks to administrative assistants
• Creating personnel folders for new hires
• Monitoring and projecting staffing needs
• Overseeing department budget planning and development
• Managing and maintaining all department databases
• Performing clerical accounting and general office duties as needed
• Developing strong relationships with cross-functional teams and departments

• 5 days work week
• Mon-Fri 8AM-6PM
• Location: North - Senoko
  Basic up to $6k

Job Scope:

• Supervise the Accounts Receivable process, ensuring timely collection and addressing overdue accounts.
• Oversee monthly vendor payments, negotiating favorable terms and conditions.
• Manage staff claims and maintain accurate cash book records.
• Handle administrative for insurance processing & claim
• Direct the procurement process, ensuring efficient and cost-effective acquisition of goods.
• Monitor and manage inventory levels, conducting periodic counts for accurate reporting.
• Maintain and update item codes and Bill of Material lists in the SAP system.
• Ensure the accuracy and integrity of data within the SAP system.
• Oversee the management of item codes and Bill of Material lists, ensuring all data is up-to-date.
• Lead the coordination of ISO standards compliance and manage internal and external audits.
• Implement and oversee auditing processes to ensure adherence to regulatory requirements.
• Liaise with HR to coordinate staff training and development programs.
• Ensure staff training records are maintained and updated.
  Handle various ad-hoc administrative tasks as required to support the smooth operation of the organization.

Job Requirements:

• Diploma/Degree's Qualification
• Minimum 3 years of relevant working experience in business operations
  Candidate with experience in SAP is an added advantage for the role

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Chong Kar Ming (John) (R

• Staff supervision: Hiring, training, and evaluating administrative personnel, as well as managing their schedules and performance.
• Process and policy management: Developing and implementing policies and procedures to streamline workflows, and ensuring administrative tasks are completed efficiently.
• Budget and resource management: Overseeing administrative budgets and resources, which may include managing supply orders and equipment.
• Office operations: Ensuring the office runs smoothly, which can involve managing office space, equipment maintenance, and mail services.
• Liaison and communication: Serving as a point of contact between administrative staff, other departments, and senior management.
• Record keeping: Managing company records, including employee and customer databases.
• Reporting and strategy: Preparing reports and working with upper management on strategies to improve efficiency and productivity.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Bachelor's degree in business administration, management, or a related field.
• Experience in a related field, such as management or financial reporting, preferred.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through educational opportunities.

The Midnight Administrative Manager is responsible for overseeing and coordinating administrative and operational functions during the overnight shift, including weekends and holidays. This role ensures that business operations run smoothly during non-regular hours, providing leadership, support, and decision-making authority when senior leadership is unavailable.

• Supervise and coordinate overnight administrative and operational activities.
• Serve as the point of contact for overnight staff, vendors, and external partners.
• Ensure compliance with company policies, procedures, and safety standards.
• Handle escalated issues, emergencies, or incidents that arise during the night shift.
• Maintain clear and accurate documentation of overnight events, incidents, and decisions.
• Monitor performance of overnight teams; provide feedback and guidance as needed.
• Ensure smooth transition and handover to the morning/day team.
• Support security and emergency response efforts as needed.
• Monitor facilities and operational systems to ensure functionality and safety.
• Communicate with senior management on critical overnight developments.

• Associate or Bachelor's degree in Business Administration, Management, or related field (or equivalent experience).
• 3+ years of experience in an administrative or operations role, with supervisory experience preferred.
• Ability to work independently and make sound decisions under pressure.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Proficient with Microsoft Office Suite and relevant administrative systems.

• Experience working overnight shifts or in 24/7 operational environments.
• Knowledge of safety protocols, emergency procedures, and incident reporting.

• Must be available to work overnight shifts, including weekends and holidays.
• May require walking, standing, or light lifting depending on facility.
• On-call availability for emergencies.

Position Title: Office Administration & Operations Assistant

Location: Singapore

Department: Finance, Compliance and Office Admin

Report to: Director, Finance & Admin

This position is full-time.

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ORGANIZATION OVERVIEW

Special Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition. Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries. The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.

POSITION SUMMARY

The role of Office Administration & Operations reports to the Director of Finance & Administration. The individual will be part of the Finance & Administration team and will support all areas covered by the function. We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.

To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal). You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds. We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social/community context.

PRIMARY RESPONSIBILITIES

The responsibilities of the Administration & Operations Assistant include, but are not limited to:

Office Administration:

• Liaise with suppliers and vendors in relation to all matters of the office
• Manage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressed
• Administer day-to-day upkeep and operational needs of the office e.g., office supplies

Operations:

• Support the planning and co-ordination of events e.g. training and meetings, organized by the office. This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planning
• Support compliance effort of the office including Personal Data Protection
• Organize office activities, group meetings and support Board meetings
• Support people related operations covering leave management and employment related matters as assigned
• Support operational needs of fundraising activities
• Other duties as assigned

QUALIFICATIONS

• Experience in office administration and vendor management
• Ability to work under pressure and meet deadlines
• Good computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power Point
• Spreadsheet skills to support tracking of expenditures, event planning and budgeting etc
• Capable of high levels of consistency, accuracy, confidentiality, and excellent attention to detail
• Strong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgrounds
• Ability to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problems
• Effective written and verbal communication skills, and fluent in written and verbal English
• Interest in and/or experience with sports, health, fitness, and people with intellectual disabilities

Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

• Overseeing the smooth running of academic operations, including facilities, resources, and administrative processes
• Delegating tasks to administrative staff, providing guidance, and fostering a collaborative environment.
• Assisting with academic support services.
• Serving as a liaison between faculty, administration, and other departments to ensure effective communication and collaboration.
• Ensuring adherence to institutional policies, procedures, and academic regulations.
• Respond and assist with student inquiries, assist with exam logistics, prepare class schedules, and support faculty in the academic delivery process.

Receptionist - Office Administration

What's on the offer

• 6 Months of contract - with a possibility of extension/conversion into perm.
• Industry: Insurance

Summary

We are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial for ensuring the smooth daily operations of our front office and providing essential administrative support across various departments. If you are a detail-oriented individual with excellent communication skills and a passion for creating a positive office environment, this role is for you.

Key Responsibilities

Receptionis Management

• Serve as the primary point of contact for all incoming calls, greeting visitors warmly and directing them appropriately.
• Manage the reception area, ensuring it is tidy, welcoming, and well maintained at all times.
• Handle incoming and outgoing mail, couriers, and deliveries efficiently.
• Maintain visitor logs and manage access control procedures.

Office Administration & Support

• Assist with travel arrangements and expense claims for staff as required.
• Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
• Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
• Coordinate and schedule meetings, appointments, and conference room bookings.
• Assist with the preparation of presentations, reports, and other documents as needed.
• Manage office equipment (e.g., printers, copiers), ensuring they are in good working order and arranging for maintenance when required.
• Maintain accurate and up-to-date filing systems, both physical and digital.

Facilities Management Support

• Act as a liaison with building management for office-related issues (e.g., air conditioning, cleaning, repairs).
• Assist in coordinating office events, team lunches, and special occasions.

General Administrative Duties

• Perform data entry and maintain various administrative records.
• Handle ad-hoc administrative tasks and projects as assigned by management.
  Ensure compliance with office policies and procedures.

Qualifications

• Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
• Experience in travel management is a must.
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• A proactive, positive, and professional attitude with a strong customer service orientation.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.