375 Senior Office Manager jobs in Singapore

We are seeking a reliable and detail-oriented Office Manager to ensure the smooth day-to-day running of our office. This role combines basic office maintenance (keeping the workspace and pantry in order) with general administrative support. The ideal candidate is organized, proactive, and comfortable taking ownership of routine operational tasks that keeps the team productive.

Maintain general office cleanliness and tidiness (light upkeep, not heavy cleaning).

Monitor and restock pantry supplies, stationery, and other consumables.

Coordinate with external vendors (cleaning, maintenance, courier, etc.) when needed.

Assist with employee requests for office resources and supplies.

Ensure office equipment (printers, coffee machine, etc.) are functional and serviced on time.

Support the management team in ad-hoc administrative duties.

• Prior experience in office administration, facilities, or related support role preferred.
• Strong organizational and multitasking skills.
• Proactive and resourceful with a "hands-on" attitude.
• Good communication skills in English (both written and verbal).
• Basic computer literacy (MS Office, email, etc.).

A supportive and collaborative work environment.

Good insurance benefits and welfare.

Vibrant, flexible and approachable management team.

Office Manager

M&B Private Jewelers | Orchard Road, Singapore

Job Highlights

• 5-day work week (Mon–Fri), 10:30am – 7:00pm
• Office located in the heart of Orchard Road
• Performance bonus & career growth in a luxury industry

Responsibilities

• Handle bookkeeping and prepare invoices
• Check daily bank movements and update records in Excel
• Manage shipping & customs clearance with logistics partners
• HR tasks: CPF submission, salary processing, record keeping
• Update and maintain stock using our in-house program
• General office administration to support daily operations

Requirements

• no quota available
• Minimum 2 years' experience in office admin/accounting roles
• Proficient in Excel and good computer skills
• Detail-oriented, organized, and reliable

Why Join Us?

Be part of Singapore's leading natural diamond jeweler. Work in a dynamic, boutique luxury environment right on Orchard Road.

Apply now

Job Responsibilities

• Oversee and coordinate all administrative functions, ensuring smooth execution of day-to-day workflows, schedules, and inter-department communications.
• Develop, implement, and strictly enforce office policies, SOPs, and compliance frameworks to ensure efficiency and regulatory adherence.
• Manage and maintain all company records (physical and digital) in compliance with data protection and regulatory standards.
• Provide full support to management, including planning, attending meetings, taking detailed minutes, and following up on action items across departments.
• Handle general operations and ad-hoc tasks as directed by management, including last-minute requests and urgent matters outside of regular duties.
• Actively manage and produce content for the company's social media platforms, ensuring consistent posting, brand alignment, and timely responses to audience engagement.
• Monitor and report on office resources, budgets, and compliance-related tasks to ensure zero lapses.
• Be prepared to step in personally for any gaps, breakdowns, or urgent situations within the administrative or operations function.

Working Hours

• 6-day work week (including weekends and public holidays).
• Off-day is non-fixed and rostered, which means you will be required to work Sundays or any other days as assigned.
• Standard hours: 9:00AM – 6:00PM

Requirements

• Strong organizational, multitasking, and time-management skills.
• Resilient and able to perform under pressure in a fast-paced environment with shifting priorities.
• Proficiency in administrative systems, social media content creation, and online engagement management.
• Highly adaptable with a "whatever-it-takes" mindset to support management and business operations.

Permanent - Full Time

Singapore

Operations

WithersWorldwide

Job title: Office Manager

Reports to: Global Head of Workplace Strategy, Facilities (based in London)

Direct reports: Divisional Support Supervisors (BUS/PCT & DR), Facilities Supervisors and staff

Location: Singapore

About Withers KhattarWong LLP

Withers KhattarWong LLP, a Singapore law practice, is a member of Withers, and one of Singapore's longest established and largest full-service leading law firms. As one of the largest international law firm in Singapore, clients have access to lawyers who are qualified to practice a wide range of jurisdictions including Singapore, Japan, Philippines, Indonesia, Malaysia, UK and U.S. amongst others. We work closely with our Hong Kong and Tokyo offices to cover the region.

Role overview

The Singapore office manager looks after the mailroom, facilities and front of house, and includes the management of the secretarial and Divisional support teams. This role will also provide operational support to circa 20 partners with approximately 170 staff in the Singapore office.

The Office Manager is a 'people-person' and is skilled in managing the day-to-day Operations requirements in Singapore. This position suits an experienced Manager with strong people, communication and problem-solving skills, and a strategic thinker with a proven management ability to inspire, lead and mentor, all developed within an international law firm environment.

Areas of focus and responsibilities

Office Management

• Manage the Singapore Operations support and secretarial staff, setting clear expectations, ensuring ongoing provision of coaching, identifying training and development needs, and managing performance or employee relations matters (with support from the HR Team).
• Secretarial management
• Manage secretarial support and cover during periods of absence, providing support and advice on performance and absence concerns, operational issues and allocation of resources
• Identifying opportunities for training, workflow efficiencies and secretarial support structures
• Headcount and performance management for secretarial and Divisional Support teams with the relevant Divisional Support Supervisor
• Oversee general office operations to ensure the smooth running of the office
• Office/space planning
• In collaboration with the Global Head of Workplace Strategy and Logistics based in London, provide on-site support regarding the office lease and renewal as required
• Oversee changes to the layout and functioning of the physical office working with outside vendors as required
• Vendor & supplies management
• primary contact for all external providers, undertaking a review of contracted arrangements
• establish and manage relationships with vendors, monitor vendor performance and negotiate and
• monitor contracts
• process invoices and payments for all office-related expenditure
• Working with a committee, help to plan and manage the office's social activities and initiatives, including the annual festive lunches and the annual dinner and dance
• Client and marketing internal events and external trips
• Work closely with the Marketing team to understand, advise and plan the operational requirements for client events and related activities in the office/ office building
• Coordinate with relevant departments to allocate necessary resources (e.g. front-of-house staff and operations staff) for client events and related activities
• Help organise occasional firm trips including flights and accommodation
• Assist with the annual budgeting process and monitor the Singapore office budgets/actual spend to ensure the office stays within budget
• Review the Singapore office's travel and accommodation policy and providers on an annual basis
• Work with London to arrange and renew the Firm's commercial insurance policies as required
• Working with the HR manager, input into the business planning exercise in regard to secretarial resource planning
• Working with the Head of Operations and Transformation (APAC) to identify and assist with the execution of office and operational-related improvement initiatives, including but not limited to
• The operational and workplace practices aspects of the Firm's Mobile Working Policy
• Change management and innovation projects as well as other firmwide initiatives
• Oversee the records management function within the office, including the file management process when people leave the firm. Ensure the office is clean and tidy and help to ensure the firm's electronic filing procedures are followed by working with Partners and other people in the office
• Management, delegation and assignment of workflow to the Operations support team including mailroom and front of house staff
• Manage the Client Area and Front of house staff to ensure the space is kept clean and tidy and in working order. Ensure the Global Standard Operating Procedures are adhered to, and a high level of client service is given at all times
• Oversee the maintenance of the equipment in the office such as the HVAC system, lighting and infrastructure
• Ensure the health and safety of the people in the office including desk assessments
• Oversee the environmental sustainability initiatives in the office, working with the firm's Business Responsibility and Carbon Accounting Specialist including recording the office's carbon footprint
• Maintain strong and consistent communication with other office managers, particularly in Asia; sharing best practices and maintaining consistent standards and processes in the firm
• Will attend all IT Super User (ITSU) meetings to understand what is expected of the ITSUs

Experience

• Minimum of 5 years of relevant office/ facility management experience within the legal profession or professional services sector
• Team player with a collaborative approach and working style
• High service delivery standards in every respect and the ability to win the confidence and respect of others
• Has a highly detailed and methodical approach to record-keeping and information
• Demonstrable track record of promoting the use of technology to help the office and related procedures run well
• Use of initiative in day-to-day tasks to ensure efficient ways of working with a keen focus on process improvement
• Able to prioritise, adapt to changing deadlines and ability to maintain a positive and professional attitude under pressure
• Genuine interest in the development of employees and their engagement within the workplace
• Methodical and flexible approach
• High work standards and detail-oriented
• Ability to develop strong working relationships with internal clients – must demonstrate strong interpersonal skills to build confidence, trust and respect amongst partners and managers
• Strong service orientation with attention to detail
• Good written and verbal communication skills
• Organised and driven to achieve efficiency
• Proactive, confident, tenacious, resilient and flexible
• Fluent English language skills and proficiency in Mandarin

Skills and attributes

The Office Manager is experienced in partnering with the business. This is a decision-making role and requires the incumbent to have strong facilitation, influencing and communication-solving skills. This position suits an experienced manager who enjoys working within the business, problem-solving, and developing talent as well as bringing forward a collaborative and engaged workforce.

The Essentials

• Will be responsible for Office management in the Singapore office
• Reporting to Global Head of Workplace Strategy and Facilities, the incumbent will also have key lines of responsibility to the executive director and partners in the Singapore office.
• This is a primarily office-based role, but periodic home working as per the firm's mobile working policy will be allowed

About Withers

Withers has been acting for successful individuals, families and institutions for 125 years. We advise clients on the full range of their business, personal and philanthropic legal needs, both at home and abroad. With offices in the key financial centres of Europe, Asia-Pacific, the United States and the Caribbean, we provide coverage and services that other law firms focussed on the needs of the individual cannot. We have represented 66% of the Top 100 in The Sunday Times Rich List, 25% of the Forbes 400 List, 35% of the Hong Kong Forbes Rich List and 35% of Forbes Asia's Richest Families list.

Information for Recruitment Agencies

Withers endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withers operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withers to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.

Key Responsibilities

• Executive Support: Manage calendars, schedule meetings, and coordinate logistics for the leadership team.
• Operations Management: Oversee and streamline day-to-day operations to ensure efficiency.
• Assist with onboarding new employees and maintaining employee records.
• Manage office budgets and expenses.
• Communication & Coordination: Serve as a key contact point for internal and external stakeholders, ensuring professional and clear communication.
• Managing office supplies and equipment.
• Coordinating meetings and appointments.Maintaining a clean and safe working environment. Key Skills & Attributes
• Organisation & Efficiency: Ability to prioritise, multitask, and maintain attention to detail.
• Proactivity: Anticipates needs, identifies gaps, and takes initiative without waiting for direction.
• Communication: Excellent written and verbal communication skills; polished and professional.
• Integrity & Work Ethic: High standards of professionalism, confidentiality, and reliability.

Requirements

• Proven experience in an administrative, operations, or PA role (preferably supporting senior leadership).
• Strong organisational and time management skills.
• Proficiency with productivity tools (Google Workspace/MS Office, scheduling tools, etc.).

Industry

Manufacture of metal doors, window and door frames, grilles and gratings

Job Title

office manager

Occupation

PROJECT MANAGEMENT MANAGER

Job Description & Requirements

Roles & Responsibilities

Job responsibilities:

Market Risk Management

• Execute assigned duties in ensuring timely report generation through trading system and various risk management activities, such as market risk management (commodity - both of physicals and derivatives/foreign exchange) through reporting and analysis of respective risk exposures and profit and loss fluctuation on daily basis.

• To compile prices from various sources and build daily price curves for uploading to the trading system.

• To perform month-end, quarter-end (inventory valuations) and year-end (annual back-test and stress-test) evaluations, in a timely manner.

• Perform any other duties as assigned by the Manager from time to time.

Credit Risk Management

• Calculate the current credit risk position exposed to customers using the designated system.

• Check the position against approved position limit on a daily basis.

• Prepare position report on a daily basis.

Requirements:

• Relevant experience in an oil & gas trading company, and experience in the risk management division of energy trading company is preferred

• Those with relevant skillset, strong interest in commodity risk management may also be considered

• Familiar with commodity trade management system such as Entrade system will be an advantage

• Proficient in MS Office applications such as Excel, VBA programming, Power BI

• Able to work independently and as well as part of the team

Administrative Management

• Oversee all office operations, ensuring efficiency and compliance with company policies.

• Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).

• Maintain office supplies inventory and place orders for stationery and other essentials.

• Book flights, hotel accommodations, and other travel arrangements for staff.

• Coordinate with vendors, service providers, and building management.

Financial & Operational Support

• Process invoice payments and ensure timely settlement of intercompany payments.

• Record payments and receipts accurately in coordination with the finance team.

• Assist with month-end closing processes, ensuring accurate reporting.

• Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

People & Culture Support

• Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.

• Support internal communications and staff engagement initiatives.

• Organize company events, meetings, and team-building activities.

Facilities & Equipment Management

• Ensure the office environment is clean, safe, and well-maintained.

• Manage maintenance schedules for office equipment and IT assets.

• Coordinate workspace allocation and office layout changes.

Other Duties

• Undertake other small tasks and ad-hoc projects to support management as needed.

• Diploma or Bachelor's degree in Business Administration, Office Management, or related field.

• Proven experience as an Office Manager, Administrative Manager, or similar role.

• Strong organizational and multitasking skills.

• Excellent verbal and written communication abilities.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.

• Ability to work independently and handle confidential information with integrity.

About us: We are a business association registered in Singapore since 2018. The UAESBC aims to promote, support and enhance the development of commerce and business initiatives between the United Arab Emirates (UAE) and Singapore.

Our mission is to create awareness of investment and business opportunities in different sectors of the UAE through the organising of quarterly talks, workshops and seminars and business delegations.

What we provide: Comfortable, friendly co-working space environment with complimentary breakfast and barista-made coffee.

Annual leave - 18 days

Salary Expected - $3,500 (negotiable depending on qualifications and capabilities)

Job Description:

1. Working directly with the Director and Head of Secretariat, you will support them, Chairman and the Office Bearers of UAESBC in the overall administrative, financial, events and other responsibilities of the Council.

2. Record, update and organise the UAESBC membership database from time to time.

3. Conduct communication with members, potential members, strategic partners and other relevant agencies in a polite and professional manner.

4. Conduct basic finance duties, including receiving and transfer of payments, issuance and reminders of receipts and invoices, filing of supporting paperwork for audit purposes, etc.

5. Prepare weekly payments/ claims for the Office Bearers' approval.

6. Prepare monthly staff payroll, leave management and letter of offers, updating CPF ezpay.

7. Proper filing of monthly claims, credit cards bills and expenses in the folder and forward the folder to outsource accountant for monthly closing of accounts.

8. Efficiently organise, schedule and maintain the internal and external calendar of meetings, events and other activities of the Council.

9. Assist in the operational preparation and execution of all aspects of UAESBC events including administrative, logistics, publicity and reporting.

10. General office duties and any other responsibilities as assigned.

Qualification:

• Diploma/Degree in Business Administration with more than 3 to 5 years of working experience in general administrative management is preferred.

• Strong proficiency in MS Outlook and MS Office. Strong written and oral communication skills.

• Ability to work independently, multi-task, prioritise and execute efficiently in a fast-paced environment.

• Love to meet and interact with people.

• Basic knowledge of social media posts and online meeting platforms i.e. ZOOM, MS Team

• Previous experiences in office administration, membership, finance or events are advantageous.

Interested candidates, please send your resume to and cc to

To ensure the smooth operation of an office, we are looking for a professional who can handle various administrative and clerical tasks.

• Managing office paperwork and documents
• Providing excellent customer service
• Maintaining office supplies and equipment

• Excellent communication and interpersonal skills
• Able to work independently with minimal supervision
• Basic computer skills, including Microsoft Office

We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.

We are committed to creating a positive and inclusive work environment that values diversity and promotes teamwork. If you are a motivated and detail-oriented individual who is passionate about administration, please apply today!