996 Administrative Operations jobs in Singapore

The Procurement Executive is responsible for ensuring timely and accurate processing of purchase orders, quotations, and contract management activities. This role involves verifying the accuracy of quotations and corresponding purchase orders, maintaining up-to-date records, and supporting the administration and management of contracts.

• Purchase Order Tracking: Monitor and track purchase orders received to ensure timely and accurate processing.
• Quotation Support: Prepare and review quotations to assist the contract management team in the procurement process.
• PO Matching: Verify that quotations align with corresponding purchase orders and delivery receipts, ensuring accuracy and completeness.
• Record Maintenance: Maintain accurate and up-to-date records of all administrative activities, including purchase orders, contracts, and other related documents.
• Contract Management Assistance: Support the administration and management of contracts, ensuring compliance with agreed terms and conditions.
• Data Entry and Reporting: Input data into relevant systems and prepare reports related to contract management activities, ensuring timely and accurate submission.

• Diploma or degree in Business or a related field.
• Previous administrative experience, particularly in procurement, supply chain, or a similar field, is preferred.
• Strong focus on ensuring accuracy in data entry, reporting, and order management.
• Ability to multitask, prioritize, and manage activities efficiently.
• Excellent written and verbal communication skills for effective interaction with both internal and external stakeholders.
• Skilled in Microsoft Office Suite (Excel, Word, PowerPoint).
• Comfortable working with numbers and performing calculations.
• Ability to identify, troubleshoot, and resolve issues promptly.

Job Title: Administrative Operations Manager

About the Role:

• We are seeking a highly skilled administrative professional to join our team.

Key Responsibilities:

1. Provide general administrative support, including filing, paperwork processing and handling incoming calls.
2. Coordinate site passes for visitors and workers, and arrange for workers' safety courses.
3. Perform other ad-hoc duties as assigned by management.

Requirements:

• Candidate must possess at least a GCE 'O' level or equivalent qualification.
• Minimum 1 year of working experience in the relevant field is required.

Working Conditions:

• 5 days work week.

What We Offer:

• A challenging and rewarding career with opportunities for growth and development.
• A competitive remuneration package.

How to Apply:

• Please send your resume, stating your last drawn salary and earliest date availability.

Job Overview:

As a key member of our team, you will play a pivotal role in supporting the administration and operations of our organization. Your responsibilities will be multifaceted, requiring strong organizational and communication skills.

Responsibilities include assisting with personnel administration, setting up office operations, managing staff recruitment, implementing company policies, and ensuring daily operations run smoothly.

You will perform various administrative tasks, such as data entry, filing, and preparing invoices. Additionally, you will work closely with the payroll and petty cash teams to manage financial transactions.

Able to handle multiple tasks efficiently and effectively, you will prioritize deadlines, maintain accurate records, and communicate professionally with colleagues.

Our ideal candidate possesses excellent problem-solving skills, is resourceful, and has a keen eye for detail. Experience with MS Office, labor law, and accounting principles is highly valued.

Key qualifications include possessing a higher secondary/Pre-U/College education, being proficient in MS Office, having basic knowledge of labor law, and possessing relevant certifications or skills related to accounting.

Core Responsibilities:

1. Assist with personnel administration, office setup, and purchasing
2. Manage office operations staff recruitment and HR matters
3. Perform general admin duties such as data entry and filing
4. Implement company policies and procedures
5. Manage foreigner passes
6. Assist payroll and petty cash teams
7. Prepare invoices and progress claims
8. Manage multiple tasks
9. Ensure daily office operations run smoothly
10. Assist tender team on tendering

Your role in our organization involves providing operational support to senior leaders in various areas including:

• Financials: Budgeting, forecasting, tracking, and governance of functional headcounts and financials
• Leadership Support: Strategy, communication, management governance, and people-related topics (staff engagement, upskilling, and talent development)
• Business Process Optimization: Vendor, contract, and invoice management
• Ad hoc support: Collaborating with senior leadership on operational topics

You will assist senior members of the team in their day-to-day tasks, mainly focusing on operational support and leadership. Tasks may include but are not limited to:

• Implementing strategic initiatives and driving transformation throughout the function
• Driving financial analysis and budgeting for senior leaders
• Providing analytical support related to operational subjects on headcount, financials, vendor management
• Assisting in preparing senior leadership presentations, forums, workshops, town halls, and updates
• Oversight of people-related topics such as engagement, upskilling, and talent development
• Driving the implementation of our communication plan (e.g., intranet updates, quarterly newsletters)
• Leading other assignments under senior team member guidance

Your team will be working in a fast-paced environment with opportunities for growth and development.

Key skills and qualifications for this role include:

• Experience in a similar type of role (operations, financial analysis & support, project management, or consulting)
• Strong presentation skills - able to independently build and design slides when provided with underlying data
• Experience handling and manipulating large data sets in Excel and comfortable with numerical analysis in a financial setting
• Strong written and verbal communication skills in English
• Self-starter: Ability to work autonomously with limited guidance and genuine curiosity in finding solutions
• Excellent organizational skills: This role requires multi-tasking, prioritization, and time management to address short deadlines
• Strategic and critical thinking: Capacity to quickly grasp the big picture to tackle a task and support the team in the most efficient way
• Problem solver: Enjoy solving problems and proactively coming up with solutions involving large or complex data sets
• Stakeholder management: Relationship building will be key to success in this role

This role is pivotal in ensuring seamless order fulfillment under the supervision of senior management.

Key responsibilities include maintaining accurate documentation, coordinating logistics with our supply chain team, and assisting in inventory management.

The successful candidate will be trained to handle various administrative tasks efficiently and effectively.

• Answer incoming calls, emails, and general enquiries; provide accurate information on fees, programmes, and activities.
• Meet and greet parents, students, and visitors, ensuring a professional and welcoming experience.
• Perform general clerical and administrative tasks, including filing, data entry, and document preparation using Microsoft Office.
• Assist in the preparation of expenditure requisition forms, obtain supplier quotations, and process purchases for school and event needs.
• Manage procurement, inventory, and proper storage of stationery, uniforms, and other supplies.
• Handle financial-related administration such as sending invoices, cheques, and maintaining basic records.
• Support the coordination and execution of EtonHouse Edutainment programmes, activities, and events.
• Liaise with vendors, facilitators, and internal teams to ensure smooth operations for both school and Edutainment functions.
• Provide logistical and on-ground support during events, including weekends, to ensure successful delivery.
• Contribute to the overall operational workflow by assisting with ad-hoc duties and ensuring efficient processes.

• Prior experience in administrative or coordination roles is preferred.
• Proficiency in Microsoft Office applications.
• Strong organisational and communication skills.
• Able to multitask and work independently.
• Willingness to work on both weekends.

This role involves handling customer inquiries and feedback efficiently. You will process orders to ensure timely completion, coordinate with logistics teams to deliver products on schedule, and assist in planning delivery routes and managing stock movement.

Bachelor's degree in Business Administration, Marketing, or Communications is required. You should be able to work independently and as part of a team. Proficiency in Microsoft Office applications and good communication skills are essential.

A minimum of 1-2 years of relevant experience is necessary for this position.

• Handle customer inquiries and feedback effectively.
• Process orders to meet deadlines.
• Coordinate logistics to ensure timely deliveries.
• Assist in route planning and stock management.
• Support administrative tasks for daily operations.
• Collaborate with the operations team to ensure smooth processes.

Job Opportunity

Our organization is seeking an IT Support Specialist to collaborate with their project team. This role will be responsible for daily operational support and providing administrative assistance to the Program Head and other team members.

Key Responsibilities:

• Organize meetings and schedules of the Program Head
• Assist travel planning, prepare itineraries, and support visa processing for the project team members and visitors
• Provide support in organizing workshops and team meetings with room booking and zoom calls
• Prepare expense reports for key managers
• Raise purchase requests and verify invoices from service providers
• Provide planning and support for internal and external meetings
• Optimize existing procedures
• Work with facility management to ensure team members respect office rules and processes
• Secure office supplies for the project team
• Prepare communications related to project activities by working closely with the PMO team
• Assist in digital documentation services and training material preparation
• Manage the leave calendar of the project team and ensure it is properly updated
• Organize events with facility management and required food arrangements

Requirements:

• At least 5 years of working experience as a secretary or admin assistant
• 1-2 years of working experience in supporting directors or senior managers
• Good experience in Microsoft office applications
• Previous experience in a multi-cultural environment
• Previous experience working with IT/project departments