438 Executive Assistant jobs in Singapore

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to senior management. This role requires strong multitasking abilities, discretion and excellent communication skills. You will play a key role in ensuring smooth day-to-day operations, managing schedules, coordinating meetings, and supporting leadership with both administrative and strategic tasks.

Executive Support

• Manage calendars, appointments and meeting schedules for senior executives.

• Handle confidential correspondence and documents with discretion.

• Record and track payment requests, reimbursements and vendor invoices.

• Maintain administrative records, filing systems, and office documentation.

• Coordinate with vendors, suppliers, and external service providers.

• Manage office supplies and ensure the smooth running of daily operations.

Human Resources

• Assist in the recruitment process, including job postings, CV screening, and interview coordination.

• Support employee onboarding and exit processes, including contracts and documentation.

• Maintain HR records, staff files, and ensure compliance with policies.

• Assist with payroll data preparation and leave/attendance monitoring.

• Help monitor staff conduct and workplace discipline.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant or in a similar administrative role.
• Strong command of written and spoken English, with the ability to draft independent correspondence.
• Highly organized, detail-oriented, and able to manage multiple priorities under pressure.
• Excellent interpersonal and communication skills, with a professional and discreet demeanor.
  Experience in handling confidential information and sensitive tasks with integrity.

Application Method

Interested applicants are invited to apply by completing the form at the following link and uploading their CV:

To apply, please complete the form here:

Only shortlisted candidates will be notified.

About the role

As an Executive Assistant / Personal Assistant at Mas Investments Pte Ltd, you will play a crucial role in supporting the company's leadership team and ensuring the smooth running of the business. This is a full-time position based in the Orchard Central Region.

What you'll be doing

1. Providing C-suite support
2. Managing calendars, scheduling meetings, and coordinating travel arrangements
3. Handling confidential and sensitive information with the utmost discretion
4. Assisting with project management tasks and special initiatives as needed
5. Serving as a point of contact for internal and external stakeholders
6. Organising and maintaining office operations and procedures
7. Performing other administrative duties as required

What we're looking for

1. Minimum 5 years of experience in a similar executive assistant or personal assistant role
2. Excellent organisational and time management skills with the ability to prioritise and multitask
3. Strong written and verbal communication skills, with a professional and diplomatic demeanor
4. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
5. Ability to work independently and take initiative, while also being a team player
6. Discretion and confidentiality when handling sensitive information
7. Knowledge of office management and administrative best practices
8. Ability to converse in Bahasa Indonesia and Chinese will be added point to aliase with our

About us

Mas Investments Pte Ltd is a family-run management firm specializing in property development across Indonesia. With a longstanding presence in the industry, our business is built on strong family values, integrity, and a commitment to quality.

If you are excited about the prospect of joining our dynamic team, we encourage you to apply now.

Key Responsibilities:

• Prepare high-quality presentations, meeting agendas, and internal communications.
• Handle sensitive documents and communications with discretion and confidentiality.
• Facilitate communication with headquarters on corporate governance and compliance issues.
• Preparation of regular and ad-hoc reports for management reporting.
• Organise and co-ordinate with internal stakeholders for meetings and reports, including those at the Group level.
• Coordinate board and shareholder meetings, including drafting of board resolutions, meeting minutes, and collation of board materials.
• Maintain accurate statutory records in compliance with Singapore's ACRA requirements and equivalent entities in other jurisdictions.
• Liaise with external corporate secretarial service providers in Singapore and across Southeast Asia, and headquarters in Hong Kong.
• Support the implementation and monitoring of internal compliance policies.
• Assist in maintaining regulatory filings, business licenses, and registrations across multiple Southeast Asian countries.
• Coordinate compliance training and internal audits as required.
• Monitor regional regulatory developments and assist legal counsel in assessing potential business impact.

Requirements:

• Bachelor's degree in Business, Law, or a related discipline.
• Candidates without above qualifications but with demonstrated experience in executive support, corporate secretarial, or compliance roles are strongly encouraged to apply.
• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a tech or MNC environment.
• Prior experience in corporate secretarial work or compliance is required;knowledge of Singapore Companies Act is a strong plus.
• Familiarity with regulatory environments in countries such as Indonesia, Malaysia, Thailand, and the Philippines is advantageous.
• Strong organisational and time-management skills with the ability to prioritise across competing deadlines.
• Excellent written and verbal communication skills in English and Chinese (Mandarin) for reporting purposes; proficiency in other Southeast Asia languages a plus.
• High level of professionalism and discretion in handling confidential information.

The Executive Assistant is a seasoned role and has the primary responsibility to provide administrative support to Chief Executives and Senior Executive Vice Presidents within the organization.

This role requires in-depth knowledge of company operations, policies, and procedures and handles details of a highly confidential and critical nature.

This role collects and prepares information for the Executive to use in discussions/meetings with other Executives / Senior Leadership within the organization and may at times also be required to make high-level contacts of a sensitive nature inside and outside of the organization.

The Executive Assistant works on problems of diverse scope where analysis of data requires evaluation of identifiable factors and typically works to resolve and assess a wide range of issues in creative ways.

Key Responsibilities:

• Schedules and manages the Executive level appointments, meetings, and travel arrangements.
• Coordinates and prioritizes Executive's daily schedule, ensuring they are well-prepared for each engagement.
• Serves as a gatekeeper for phone calls and visitors, screening and directing them as needed.
• Prepares and edits documents, reports, and presentations on behalf of Executive.
• Maintains organized and easily accessible digital and physical files.
• Creates detailed itineraries and ensures all travel logistics are smooth.
• May be required to take meeting minutes and follow up on action items.
• Tracks and manages expenses, including preparing and submitting expense reports on behalf of the Executive.
• Assists in managing special projects, conducting research, and providing administrative support for various initiatives.
• Interfaces with internal and external stakeholders, including clients, employees, and other executives on behalf of the Executive.
• Maintains strict confidentiality regarding sensitive information and conversations.
• Organizes and coordinates events, conferences, or team-building activities asneeded.
• May provide personal assistance, such as managing personal appointments or handling personal errands, as requested by the Executive.

Knowledge and Attributes:

• Excellent written and verbal communication skills are crucial for conveying information, managing correspondence, and liaising with internal and external stakeholders.
• Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of the global business.
• Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld is critical.
• Strong organizational skills are a must for managing the executive's schedule,coordinating meetings, and handling logistics.
• Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information.
• Ability to handle unexpected issues and finding creative solutions.
• Ability to prioritize and coordinate initiatives, events or activities.
• High attention to detail is important, especially when dealing with scheduling,document preparation, and record-keeping.
• Strong project management skills are important to manage any special initiatives or handle complex tasks effectively.

Academic Qualifications and Certifications:

• A bachelor's degree is preferred, such as a degree in business, management,or a related field can be particularly advantageous or related equivalent level of experience.

Required experience:

• Seasoned demonstrated experience gained within a similar role, preferably within a global organization.
• Seasoned experience supporting Executive level leadership within a global organization.
• Seasoned experience dealing with highly sensitive and confidential information.

East Coast Podiatry is internationally recognised as one of Asia's leading podiatry practices, with clinics in Kembangan, Orchard, Novena, Bukit Timah, and Marine Parade. We specialise in the conservative management of foot, ankle, and lower limb conditions, treating a wide range of patients locally and internationally. Our head office is located at Lower Delta Road.

We are seeking two highly capable Executive Assistants / Personal Assistants to support our top leadership.

• One role will report to the CEO, providing full executive support, including accompanying him on overseas recruitment and business trips (typically one week or longer, fully expenses-paid) with short notice.
• One role will report to the COO, focusing on operational coordination and executive support within Singapore.

Both positions will play a key role in ensuring smooth day-to-day operations, managing multiple priorities, and serving as trusted partners to our executives.

• Manage the executive's daily schedule, calendar coordination, meeting planning, and prioritisation
• Arrange domestic and international travel logistics (flights, accommodation, visas, itineraries)
• Prepare briefing materials, slide decks, reports, meeting agendas, and minutes
• Serve as liaison with internal teams and external contacts; follow up on action items
• Handle personal tasks and errands (as needed, within reason) to free up the executive's time
• Manage communications: screening calls, drafting correspondence, e-mail filtering
• Coordinate events, offsites, and stakeholder / board meetings
• Maintain utmost discretion, confidentiality, and trustworthiness
• Adapt to changing priorities and last-minute changes
• Other ad-hoc tasks as assigned by the executive

Additional responsibility for the CEO-supporting EA only:

• Accompany the CEO on solo overseas recruitment/business trips (1 week or more), sometimes with short notice (all expenses covered), providing logistical, scheduling, and administrative support during travel.

• Diploma or bachelor's degree preferred
• Prior experience as an EA / PA, executive support, or equivalent (1 to 5+ years depending on seniority)
• Strong organisational skills, attention to detail, and ability to multitask
• Excellent written and verbal communication skills in English
• Proficiency in MS Office (Word, Excel, PowerPoint) and comfortable learning new tools / software
• Ability to think ahead, anticipate needs, problem-solve, and take initiative
• High level of integrity, discretion, and the ability to handle sensitive/confidential information
• Strong interpersonal skills and professional demeanor

Additional requirement for the CEO-supporting EA only:

• Willingness and flexibility to travel overseas solo with the CEO on recruitment and business trips. Trips are generally planned in advance, though occasional short-notice travel may be necessary.

• Hands-on experience supporting C-suite executives in a professional healthcare environment
• Opportunities to be involved in high-level projects, events, and business initiatives
• Exposure to strategic decision-making, and executive-level operations

Apply now and take your first step into a career in Human Resources.

Send your resume to with the subject "EA / PA Application".

Responsibilities:

Calendar & Scheduling:

• Provide secretarial support to the Director, Clinical Research Unit (CRU).

• Manage and coordinate the Director's calendar and appointments.

• Assist with travel bookings and claims for the Director and CRU team.

• Handle clerical duties and process payments as required.

Administrative Support:

• Collect, sort, and distribute incoming mails, faxes, and circulars.

• Perform routine admin tasks: faxing, filing, photocopying, franking, and document retrieval.

• Organize CRU meetings: schedule dates, book rooms, prepare agendas, and circulate minutes.

• Prepare meeting logistics: attendance lists, handouts, and room setup.

Research-related Administration:

• Provide administrative and logistical support to the CRU Manager and team.

• Assist in grant administration and preparation of presentation materials.

• Coordinate research events (e.g. Journal Clubs, Forums, Didactics).

• Support planning of research and ethics training sessions.

• Offer secretariat support for research initiatives (e.g. NHGP Research Attachment, RA applications).

• Maintain research training records and track research outcomes.

• Manage course registrations and e-journal renewals.

General Administrative Tasks:

• Track staff leave and maintain the movement chart.

• Submit IT job requests as needed.

• Order and organize stationery supplies.

• Process purchase requisitions, e-payments, and other payments.

• Maintain organized physical and digital filing systems, including asset and IT equipment records.

Requirements:

• Minimum Diploma in any field
• Prefer candidates with administrative/secretarial experience

Interested candidates, please click apply or send your CV over to

Cherilyn Lim Min Hui (Ms.)

CEI Reg No:. R

Office Tel nos

Job Responsibilities

Administrative

• Coordinate and follow up with other departments to liaise for R&D food ingredients.
• Record and summarize meeting notes and food tasting feedback.
• Document raw materials and ingredients used for R&D with photos and ingredients list.
• Schedule and setting up monthly meetings with outlets kitchen in charge
• Support in following up on the status of projects / cross-functional tasks and assignments when required.
• Collaborate with other teams to ensure policies, procedures and timelines are met.
• Assist in translation of operational documents or communications between Mandarin and English when required.
• Print and organize materials required for new outlet opening and staff training
• Central kitchen HR administrative works

SOPs & Documentation

• Maintain and update current SOPs for outlets and central kitchen
• Draft new SOPs for new food products including preparation guidelines and training manuals.
• Assist in photo taking session for new food products

Inventory & System Management

• Input or update stock levels for raw materials and supplies
• Track ingredients usage for daily operations or for R&D
• Generate purchase requests and stock movement reports
• Assist Central Kitchen Head Chef in monitoring overstock, shortages and expired materials

Non-Food Procurement

• Assist with procurement for basic kitchen equipment, tools and any other supplies

Job Profile Summary

• The Executive Assistant (EA) provides secretarial and administrative support to Senior Management, including scheduling meetings, managing calendars, arranging business travel, and handling related activities.
• The EA will perform administrative tasks, prepare meeting agendas, and take minutes during meetings. The role also involves maintaining accurate records and documentation with strict confidentiality, attending to phone calls, redirecting them when necessary, and handling incoming/outgoing correspondence.
• The EA should be meticulous with strong attention to detail, highly adaptable, and equipped with excellent organisational skills. He/She must be able to work well under pressure, demonstrate strong teamwork, and show commitment to succeed in a dynamic corporate environment. Proficiency in Microsoft Office is essential.

Key Responsibilities

• Coordinate and prepare meetings for senior executives, including related communications and corporate documentation.
• Prepare meeting agendas, take accurate minutes, and follow up on action items.
• Format and prepare various documents (e.g., presentations, reports) and maintain records with strict confidentiality.
• Manage travel arrangements for top executives and the Investor Relations team.
• Handle all incoming and outgoing correspondence.
• Screen and attend to phone calls, redirecting them when appropriate.
• Submit claims for benefits, travel, and business expenses on behalf of executives/team members.
• Support the Office Director with other administrative tasks when required.

Candidate Requisites

• Diploma or Degree in Business, Secretarial Studies, or related field.
• About 5 years' experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.
• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills, with professional business etiquette.
• High level of discretion and ability to maintain confidentiality.
• Strong organisational and time-management skills; able to prioritise and multitask effectively.
• Proactive, resourceful, and adaptable with the ability to anticipate needs.
• Team-oriented, with the ability to build strong working relationships across all levels.

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
• Prepare and organize documents, presentations, and reports for meetings and presentations.
• Maintain and manage filing systems, ensuring confidentiality and easy retrieval of information.
• Handle communication and correspondence with internal teams, clients, and stakeholders on behalf of executives.
• Assist in special projects and initiatives as directed by executives.
• Coordinate logistics for meetings, events, and conferences, both on-site and off-site.
• Manage expense reports, budgets, and financial documentation as required.
• Demonstrate exceptional organizational skills while managing multiple priorities and deadlines.
• Foster a positive working environment and build strong relationships with team members and stakeholders.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience as an executive assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools.
• Excellent verbal and written communication skills in English
• Strong interpersonal skills with the ability to interact effectively with various levels of management and external stakeholders.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to handle high-pressure situations and prioritize tasks effectively.
• Detail-oriented, proactive, and able to work independently with minimal supervision.
• Strong problem-solving skills and adaptability to changing environments.
• Demonstrated ability to work collaboratively in a team-oriented environment.