1993 Executive Assistant jobs in Singapore

The role of an Administrative Assistant - Executive Support is multifaceted and demanding, requiring a highly skilled and organized individual to provide seamless support to senior executives.

Responsibilities include managing daily office tasks, maintaining a professional environment, preparing documents, organizing files, coordinating cross-functional projects, arranging meetings and trips, procuring vendors, and performing ad-hoc tasks assigned by supervisors.

This above role will play a crucial role in supporting the main Executive Assistant (EA) to ensure smooth operation of the International Business Office (IBO) administrative functions. This role is based in Singapore

• Assist in booking travel arrangements, including flights, accommodation and transportation.
• Support the application process for Visas for the IBO team. Liaison with travel agencies, embassies and other group companies to confirm the latest Visa requirements for travel designations.
• Assist main EA in planning and organizing both internal and external meetings and events. Ensure timely communication and preparation with all relevant parties.
• Assist in simplified calendar management for Directors under the EA's instructions.
• Assist in reconciling and verifying the IBO team's travel and entertainment claims in accordance with the Company's business expense policy. This includes preparing travel requisition and submission of claims, etc via our system.
• Organise and maintain records, files and documents relating to IBO administration
• Ensure confidentiality and accuracy in handling sensitive information
• Administrative duties and any other duties assigned by the Executive Assistant.

Requirements

• Minimum Diploma in business administration, Office Management or equivalent with 2 to 3 years relevant work experience. (advantageous)
• Open to fresh graduates with 1 – 2 years' experience in administrative, customer service roles
• Strong proficiency in both English (required) and Chinese as the role involves communication with stakeholders in China and Hong Kong
• Good communication and interpersonal skills
• Detailed and meticulous in administration
• Available for flexible hours across time zones
• Possess good listening skills, take EA's instructions and work as a strong team player

Overview: -

• 5 Days work per week (Monday to Friday), 8.30am to 6.00pm
• Monthly base salary: upto $3800 with relevant exp + $250 allowance + AWS + VB (x3)
• AWS (13th Month) + Variable Bonus
• Expo

Your Responsibilities: -

• Assist in coordinating travel arrangements, including flights, accommodations, and transportation.
• Support visa application processes for the IBO team.
• Liaise with travel agencies, embassies, and group companies to obtain and confirm up-to-date visa requirements for travel destinations.
• Assist the Executive Assistant (EA) in planning and organizing internal and external meetings and events.
• Ensure effective communication and preparation with all relevant stakeholders.
• Provide support in managing Directors' calendars under the guidance of the EA.
• Assist in reconciling and verifying the IBO team's travel and entertainment claims in compliance with company expense policies, including preparing travel requisitions and processing claims through the system.
• Organize and maintain administrative records, files, and documents related to IBO operations.
• Handle sensitive information with confidentiality and accuracy.
• Perform general administrative tasks and any additional duties as assigned by the EA.

Requirements: -

• At least 2 years of relevant experience.
• Open to OT when required

Interested applicants may click " Apply Now " or email to to submit your application.

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We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R

• Mon - Fri
• AWS + VB
• Changi

Responsibilities:

• Assist in booking travel arrangements, including flights, accommodation and transportation
• Support the application process for Visas for the IBO team. Liaison with travel agencies, embassies and other group companies to confirm the latest Visa requirements for travel designations
• Assist main EA in planning and organizing both internal and external meetings and events
• Ensure timely communication and preparation with all relevant parties
• Assist in simplified calendar management for Directors under the EA's instructions
• Assist in reconciling and verifying the IBO team's travel and entertainment claims in accordance with the Company's business expense policy. This includes preparing travel requisition and submission of claims, etc via our system
• Organise and maintain records, files and documents relating to IBO administration
• Ensure confidentiality and accuracy in handling sensitive information
• Administrative duties and any other duties assigned by the Executive Assistant

Requirements:

• Minimum Diploma and above in Marketing or related field
• Minimum 2 - 3 years of Executive Assistant/ Personal Assistant experience
• Able to commit to different timezones

We regret to inform you that only shortlisted candidates will be notified.

Recruit Lync | 22C1000

Choek Wei Qi Joel | R

We are seeking an exceptional Administrative Support Professional to join our team. This role will involve providing high-level administrative support to senior executives, ensuring seamless day-to-day operations.

• Assist senior investment professionals with administrative tasks, ensuring timely completion of projects.
• Coordinate complex travel arrangements, including booking flights, hotels, and transportation.
• Schedule meetings and book meeting rooms, arranging logistics for tele and video conferences.
• Process expense claims and reports in a timely manner.
• Generate daily, monthly, and quarterly portfolio reports to keep stakeholders informed.

To be successful in this role, you will require:

• A diploma in any field or higher.
• No less than 5-10 years of experience in a related field.
• Senior executives with expertise in secretarial, executive and personal assistance, banking, or financial services are preferred.

You should possess excellent communication and time management skills, being proficient in Microsoft Office.

Job Overview

• The successful candidate will be responsible for handling general secretarial duties, including office administration, and providing administrative support to the team.
• They will update output value based on contractual agreements and sales performance metrics.
• Key responsibilities also include handling calls, emails, and messages when representatives are unavailable, answering customer queries, preparing quotations, and generating reports as needed.
• The role requires calculating workers' wages and performing other assigned tasks.

Requirements

• A degree holder with a relevant working background is considered ideal.
• Bilingual proficiency in English and Mandarin is essential for effective communication with customers.

Administrative Support Professional

We are seeking a detail-oriented and highly organized Administrative Support professional to join our organization. This role will provide administrative support to client-facing specialists, ensuring seamless execution of know-your-client (KYC) and engagement processes.

Main Responsibilities:

• Synergize with Client-Facing Specialists: Collaborate closely with the team to deliver exceptional service to clients.
• Streamline Processes: Assist with billing, credit control, and other administrative tasks to optimize efficiency.
• Proposal Development: Provide support for proposal development, helping to ensure timely and accurate submissions.
• General Administration: Offer general administrative support as needed, ensuring a smooth and productive work environment.

Requirements:

• Attention to Detail: Possess strong attention to detail and organizational skills, with the ability to multitask and prioritize work effectively.
• Communication Skills: Demonstrate excellent writing and communication skills, with proficiency in Microsoft Office applications.
• Interpersonal Skills: Exhibit strong interpersonal skills, able to build effective relationships with colleagues and clients.

Benefits of Working with Us:

As an Administrative Support professional, you will have the opportunity to work in a dynamic and supportive environment that values teamwork and collaboration.

Why You'll Thrive Here:

We offer a range of benefits, including professional development opportunities, flexible working arrangements, and a positive and inclusive work culture.

We are seeking an experienced Office Administrator to join our team. As the first point of contact for visitors and callers, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.

The primary function of this role is to provide administrative support to one or more lawyers. This includes a variety of tasks such as assisting with court filings, maintaining calendars, and ensuring timely reminders are provided.

In addition to these tasks, the successful candidate will be responsible for organizing and filing legal documents in a prompt manner. Other duties may include answering phone calls, taking messages, and handling correspondence.

This role also requires preparation of invoices and expense reimbursements.

• Good communication, administrative, and organizational skills are essential for this position.
• Familiarity with legal terminology would be an advantage.
• A strong command of spoken and written English is necessary.
• Proficiency with Microsoft Office programs is required.
• The ability to prioritize tasks effectively and meet deadlines is critical.