1,358 Executive Assistant jobs in Singapore

We’re on the hunt for an energetic, detail-driven Personal Assistant to powerfully support our cofounder. In this pivotal role, you’ll leverage your fluency in Mandarin, financial savvy, and basic legal know-how to juggle multiple projects with ease. Flexibility, discretion, and a willingness to travel are paramount, as you’ll tackle a wide range of responsibilities—right down to managing personal tasks like coordinating visiting family members.

This position is Singapore-based to meet our business requirements.

If you’re ready to step into a fast-paced environment where no two days are the same, we want to hear from you.

Key Responsibilities:

• Provide administrative support, including calendar management, scheduling meetings, and handling correspondence.

• Assist in financial management tasks such as expense reporting, budgeting, and liaising with financial advisors.

• Handle confidential information with discretion and professionalism.

• Coordinate international travel arrangements.

• Provide logistical support for both business and personal engagements.

• Assist with legal documentation and liaise with legal teams when necessary.

• Manage and coordinate family-related tasks, including the needs of visiting parents.

• Ensure seamless communication between stakeholders and manage tasks in a timely manner.

• Provide support for ad hoc tasks and after-hours requests as needed.

Qualifications:

• Fluency in Mandarin and English (written and verbal).

• Proven experience as a Personal Assistant, preferably supporting senior executives.

• Strong financial literacy with the ability to manage budgets and understand financial documents.

• Basic legal literacy and the ability to handle legal correspondence.

• Exceptional organizational and multitasking abilities.

• Strong interpersonal skills and the ability to work well under pressure.

• Flexibility to handle after-hours responsibilities and travel when required.

• Experience in coordinating personal and family-related tasks.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Finance, or related field.

• Previous experience in supporting C-level executives.

• Familiarity with the financial or technology sector.

Executive Assistant
Salary: $2,580 – $3,200
Location: West
Working Hours: Office Hours

About the Role
Join as an Executive Assistant / Senior Executive Assistant, supporting the Executive Director (ED) and clinicians. You will play a key role in ensuring the ED’s office runs efficiently and in facilitating smooth daily operations of the Centre.

Key Responsibilities

• Manage the ED’s calendar, schedule meetings, and coordinate logistics.

• Prepare agendas, take meeting minutes, follow up on action items, and arrange catering when required.

• Handle incoming/outgoing correspondence and distribute documents.

• Draft routine correspondence, reports, and presentations.

• Coordinate special projects and liaise with internal departments and external partners.

• Manage cost data, purchase requisitions, invoices, and expense claims.

• Maintain records for staff claims, allowances, and petty cash.

• Ensure confidentiality of sensitive information.

• Support office supply management and general administrative needs.

Requirements

• Diploma holder with at least 2 years of administrative experience.

• Strong proficiency in Microsoft Word, Excel, and PowerPoint.

• Good understanding of accounting and figures.

• Excellent communication and interpersonal skills.

• Able to work independently and handle multiple priorities.

Why Join Us

• Be part of a reputable healthcare institution.

• Contribute to meaningful work that supports clinicians and patient care.

• Collaborative and supportive working environment.

How to Apply:

If interested, please send your resume to or by clicking the “Apply Now” button.

By submitting an application or your resume, you are deemed to have consented to Dynamic Human Capital Pte Ltd collecting, using and disclosing your personal data for the purposes stated in our privacy notice ( You acknowledge that you have read, understood, and agree with the terms in our privacy notice.

We regret that only short-listed applicants will be notified.

Naw Thet Nwe Oo

Registration No: R

EA Licence No: 12C6253

1 day ago Be among the first 25 applicants

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Bridgestone is dedicated to "serving society with superior quality." Our mission and values ensure world-class customer service and inspire us to be an outstanding corporate citizen in the communities in which we live and work.

Our engineers push the boundaries of what’s possible to improve performance, safety and quality. Like you, we’re driven to be the best. And it starts with our passion for innovation.

Job Summary

The incumbent will report to the Chief Financial Officer (Asia Pacific, China and India) based in the Regional Head Office at Singapore. This role shall provide full secretarial and business support in a precise, timely, and efficient manner to both CFO and functional business leader(s) based in Singapore. Considerable discretion, judgment, tact, and diplomacy are required as confidential information and matters are prevalent within the scope of this role.

Responsibilities

• Manage the agenda and required meeting materials for business leaders’ calendar and schedule accurately and timely whilst adhering strict confidentiality on all matters
• Schedule and set up various global and regional meetings for CFO and Senior Executives, e.g. the board of directors/committee members, facilitation duties including logistical arrangements where necessary
• Collaborate with CFO’s team/stakeholders at local/regional levels, on operational business matters & tasks and maintain timely and accurate communication of information
• Engage professionally with staff at all levels, update the team on important tasks and project assignments’ deadlines and as well as external parties where necessary
• Support the CFO with status updates of current cross-functional tasks and projects, collaborate with the teams to ensure procedures and timelines are met when required
• Responsible for travel and logistics arrangements, including training workshops/seminars and coordination on ad hoc duties e.g. team building activities/town halls
• Provide support in consolidation/preparation of business reports, presentation materials and data collation across the region
• Management of documents including specific filings and archival tasks
• Collaborate with respective PICs on necessary preparations that include but are not limited to logistics (accommodation, VISA application, refreshments etc.) on VIP/Senior Leaders’ business meetings and visits
• Any specific responsibility/task assigned by CFO
  
  

• Diploma/Degree of any discipline from a recognized institution
• 8 - 10 years’ experience in a similar capacity, preferably with relevant experience from a multinational background and thrive in a fast-paced business environment
• Proficient in administering secretariat support for C-Suite Executives, with a meticulous and business-savvy mindset
• Possess a high level of professional discretion and prioritization skills in the review of business documents before distribution
• Strong engagement and service-oriented aptitude with ability to collaborate with team members on business activities set-up
• Effectively managing workload by identifying high-impact tasks, aligning priorities with key objectives, and maintaining clear visibility over timelines and deadlines
• Demonstrates a proactive approach to scheduling, anticipates potential roadblocks, and adjusts plans accordingly to stay on track and meet commitments
• Flexible, resilient with excellent communication and relationship management skills
• Fluency in English and other language skills is an advantage
• Proficiency in Microsoft Office
  
  

• Demonstrated ability to collaborate with different teams across countries/regions
• Excellent problem-solving, coordination and planning skills
• Accountability, integrity, meticulous and collaborative
• Strong interpersonal and communication skills
  
  

• Seniority level Executive

• Employment type Full-time

• Job function Administrative
• Industries Automotive

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Summary

• Provide a full spectrum of secretarial and administrative support to the Chief Executive Officer

What you'll do

The holder of the position is mainly responsible for the following areas in coordination with his / her superior:

• Provide full spectrum of secretarial and administrative support to the Chief Executive Officer by managing on up-to-date schedules of appointments, business functions and travel arrangement

• Coordinate logistics needs for business meetings or conferences and prepare meeting agenda, minutes or related materials

• Handle internal and external business correspondences independently

• Handle confidential information and maintain proper filing system

• Manage to support other ad-hoc projects and duties

What you'll need

• Degree holder with minimum 5 years of relevant secretarial experience

• Good command of spoken and written English. Knowledge of German language is a plus for incumbent to effectively collaborate with Germany Headquarter counterparts and will need to understand and translate German language documents and communications.

• Experience in buying office / trading / manufacturing industry is a plus

• Excellent computer literacy and Microsoft Office skills

• Detail-oriented, fast learner, well organised with strong sense of responsibility

• Flexible, able to work independently under pressure and with ability to multi-task and prioritize

• With high level of personal integrity and good communication skills

What you'll receive

We are dedicated to fostering a family-friendly culture and work environment. We are an equal opportunities employer and welcome applications from all candidates with the required skills and experience. We enable fair pay within the company by creating non-discriminatory salary systems. Working at Lidl & Kaufland Asia is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. We are accredited as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP).

Market Leading Remuneration Package:

Completion Bonus

Life Insurance

Medical Insurance

Supportive Environment:

Out of Office leave for important appointments

In-house training courses

Training sponsorship scheme

Work-life Balance:

5-day week

Competitive Annual Leave

Charity, Community and Sporting Events

If you are not invited for an interview within 4 weeks, we regret that your application was not suited to this vacancy.

For more company information, please feel free to visit:

Personal data collected will be used for recruitment related purposes only and will be destroyed after 12 months

Join to apply for the Executive Assistant role at IMDA

Join to apply for the Executive Assistant role at IMDA

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We are seeking a highly organized and proactive Executive Assistant to support the Cluster Director/Director (CD/Dir) in the cluster of Telecom, Networks, and Resource. The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities in a fast-paced, technology-driven environment.

Job Responsibilities:

Administrative Support

• Manage the CD/Dir’s calendar, schedule meetings, and coordinate travel arrangements.
• Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
• Organize and maintain confidential files, records, and documentation.
  
  
  

• Plan and coordinate internal and external meetings, workshops, and conferences.
• Support the NTR staff in tracking programme activities and outcomes.
• Organize logistics for industry events, standards meetings, and telecom-related engagements.
  
  
  

• Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
• Maintaining and organizing digital and physical files for easy access and retrieval.
• Prepare materials and manage event follow-up communications.
  
  
  

• Assist in asset management of Cluster/Division.
• Assist in any ad-hoc duties that may be assigned from time to time.
  
  
  

• Related working experience with at least 4 years in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good inter-personal skills.
• Good oral and written communication skills.
• Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Government Administration

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Join to apply for the Executive Assistant role at Nanyang Technological University Singapore

Join to apply for the Executive Assistant role at Nanyang Technological University Singapore

Nanyang Technological University’s Office of Development & Facilities Management (ODFM) is seeking a highly competent and experienced Executive Assistant to provide dedicated support to the Chief of Development & Facilities Management Office (CDFMO). The successful candidate will play a critical role in ensuring the efficient administration of the office, managing schedules, facilitating communication with diverse stakeholders, and handling sensitive information with utmost professionalism and discretion. This is an excellent opportunity to contribute to the effective functioning of one of NTU’s key operational units.

Key Responsibilities

• Manage and coordinate the CDFMO’s calendar, appointments, and travel arrangements.
• Provide secretariat support including minute-taking, data gathering, report preparation, and creation of presentation slides for meetings and briefings.
• Assist in the preparation, collation, and formatting of management reports, ensuring clarity and conciseness in presentation.
• Oversee the smooth daily operations of the CDFMO’s office, maintaining well-organised records and facilitating efficient information flow with internal and external stakeholders.
• Track and follow up on action items, plan and coordinate divisional and departmental briefings, and review presentation materials.
• Maintain effective and productive relationships with internal and external stakeholders, including government agencies and vendors, serving as a key liaison on behalf of the CDFMO.
• Handle confidential and sensitive information with the utmost discretion, maintaining strict confidentiality at all times.
• Support administrative functions such as managing budgets, office assets, and physical spaces within ODFM to ensure smooth operations.
• Provide guidance and mentorship to new staff, supporting their onboarding and sharing institutional knowledge to strengthen team capability.
• Plan, organise, and manage departmental events, liaising with vendors, managing budgets, and ensuring seamless execution to promote team morale and a positive work culture.
  
  

• Bachelor’s Degree in Business Administration, Communications or a related field, preferably with formal secretarial or office administration training.
• At least 3 years’ experience in a secretarial or personal assistant role supporting senior management.
• Strong organisational and multitasking skills with attention to detail and accuracy.
• Excellent verbal and written communication skills, with the ability to prepare grammatically correct business correspondence and reports.
• Ability to exercise discretion, maintain confidentiality, and handle sensitive information.
• Proactive, resourceful, and adaptable to changing priorities.
• Good interpersonal skills with the ability to liaise effectively with diverse stakeholders.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Higher Education

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Join to apply for the Executive Assistant role at Thermo Fisher Scientific

Join to apply for the Executive Assistant role at Thermo Fisher Scientific

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Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

We are currently looking for an Executive Assistant to support senior leadership in our Asia Pacific and Japan team based in Singapore, including our Vice President Human Resources, APJ. The ideal person for the job will be a savvy communicator and comfortable managing expectations of senior leadership. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining a high degree of confidentiality and attention to detail. This role will support at least 2 senior leaders.

Job Responsibilities:

• Handle professional scheduling including agendas, mail, email, calls for the executives
• Lead, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination for the leaders
• Perform administrative and office support, such as spreadsheet creation, and maintenance of filing system and contact database
• Maintain integrity, professionalism and a high degree of strict confidentiality with all materials, and exercise discretion when collaborating with the business
• Coordinate team communications and plan events, both internally and offsite
• Contributes to team effort by accomplishing related results as needed.
• Builds their EA network between country, regional and global assistants
• Any other tasks as assigned
  
  

• Superb written and verbal communication skills
• Strong time-management skills and the ability to prioritize and coordinate multiple projects for stakeholders at once
• Proficiency in Microsoft Teams and Office suite of tools and other office productivity tools, with ability to learn new software and systems
• Flexible team player who is willing to go above and beyond to get the job done; adaptable and enjoys a challenge
  
  

• Bachelor’s degree preferred, but not required
• 8+ years of executive assistant experience supporting senior executives
• Experience supporting HR leadership preferred but not required
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Legal, General Business, and Strategy/Planning
• Industries Pharmaceutical Manufacturing and Biotechnology Research

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Summary

• Provide a full spectrum of secretarial and administrative support to the Chief Executive Officer

What you'll do

The holder of the position is mainly responsible for the following areas in coordination with his / her superior:

• Provide full spectrum of secretarial and administrative support to the Chief Executive Officer by managing on up-to-date schedules of appointments, business functions and travel arrangement

• Coordinate logistics needs for business meetings or conferences and prepare meeting agenda, minutes or related materials

• Handle internal and external business correspondences independently

• Handle confidential information and maintain proper filing system

• Manage to support other ad-hoc projects and duties

What you'll need

• Degree holder with minimum 5 years of relevant secretarial experience

• Good command of spoken and written English. Knowledge of German language is a plus for incumbent to effectively collaborate with Germany Headquarter counterparts and will need to understand and translate German language documents and communications.

• Experience in buying office / trading / manufacturing industry is a plus

• Excellent computer literacy and Microsoft Office skills

• Detail-oriented, fast learner, well organised with strong sense of responsibility

• Flexible, able to work independently under pressure and with ability to multi-task and prioritize

• With high level of personal integrity and good communication skills

What you'll receive

We are dedicated to fostering a family-friendly culture and work environment. We are an equal opportunities employer and welcome applications from all candidates with the required skills and experience. We enable fair pay within the company by creating non-discriminatory salary systems. Working at Lidl & Kaufland Asia is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. We are accredited as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP).

Market Leading Remuneration Package:

Completion Bonus

Life Insurance

Medical Insurance

Supportive Environment:

Out of Office leave for important appointments

In-house training courses

Training sponsorship scheme

Work-life Balance:

5-day week

Competitive Annual Leave

Charity, Community and Sporting Events

If you are not invited for an interview within 4 weeks, we regret that your application was not suited to this vacancy.

For more company information, please feel free to visit:

Personal data collected will be used for recruitment related purposes only and will be destroyed after 12 months