3,163 Executive Assistant jobs in Singapore

Job Summary

The incumbent will report to the Chief Financial Officer (Asia Pacific, China and India) based in the Regional Head Office at Singapore. This role shall provide full secretarial and business support in a precise, timely, and efficient manner to both CFO and functional business leader(s) based in Singapore. Considerable discretion, judgment, tact, and diplomacy are required as confidential information and matters are prevalent within the scope of this role.

• Manage the agenda and required meeting materials for business leaders’ calendar and schedule accurately and timely whilst adhering strict confidentiality on all matters
• Schedule and set up various global and regional meetings for CFO and Senior Executives, e.g. the board of directors/committee members, facilitation duties including logistical arrangements where necessary
• Collaborate with CFO’s team/stakeholders at local/regional levels, on operational business matters & tasks and maintain timely and accurate communication of information
• Engage professionally with staff at all levels, update the team on important tasks and project assignments’ deadlines and as well as external parties where necessary
• Support the CFO with status updates of current cross-functional tasks and projects, collaborate with the teams to ensure procedures and timelines are met when required
• Responsible for travel and logistics arrangements, including training workshops/seminars and coordination on ad hoc duties e.g. team building activities/town halls
• Provide support in consolidation/preparation of business reports, presentation materials and data collation across the region
• Management of documents including specific filings and archival tasks
• Collaborate with respective PICs on necessary preparations that include but are not limited to logistics (accommodation, VISA application, refreshments etc.) on VIP/Senior Leaders’ business meetings and visits
• Any specific responsibility/task assigned by CFO

• Diploma/Degree of any discipline from a recognized institution
• 8 - 10 years’ experience in a similar capacity, preferably with relevant experience from a multinational background and thrive in a fast-paced business environment
• Proficient in administering secretariat support for C-Suite Executives, with a meticulous and business-savvy mindset
• Possess a high level of professional discretion and prioritization skills in the review of business documents before distribution
• Strong engagement and service-oriented aptitude with ability to collaborate with team members on business activities set-up
• Effectively managing workload by identifying high-impact tasks, aligning priorities with key objectives, and maintaining clear visibility over timelines and deadlines
• Demonstrates a proactive approach to scheduling, anticipates potential roadblocks, and adjusts plans accordingly to stay on track and meet commitments
• Flexible, resilient with excellent communication and relationship management skills
• Fluency in English and other language skills is an advantage
• Proficiency in Microsoft Office

The ideal candidate would likely showcase :

• Demonstrated ability to collaborate with different teams across countries/regions
• Excellent problem-solving, coordination and planning skills
• Accountability, integrity, meticulous and collaborative
• Strong interpersonal and communication skills

Overview

Headquartered in Singapore, Caldecott Music Group is a global music industry investor, innovator, and operator spanning multiple sectors, including digital (BandLab Technologies), media (NME Networks), and manufacturing and retail (Vista Musical Instruments). By integrating the physical, digital, and social supply chain around music, CMG brings together brands and people who are passionate about music, allowing them to deliver authentic content, products, and experiences for all music lovers.

We are seeking a dedicated and detail-oriented Executive Assistant to support the Office of the CEO. Reporting to the Chief of Staff, this role involves a variety of administrative and project management tasks, including managing daily calendars, organizing documents, assisting with external relations coordination, and contributing to special projects as needed. If you enjoy working behind the scenes to ensure smooth operations, are highly organized, and thrive in an extremely fast-paced environment, this could be the perfect position for a go-getter like you.

• Maintain and manage daily calendars for the Office of the CEO including scheduling meetings, calls, and events.
• Organize, collect, record-keep and oversee knowledge management systems for the Office of the CEO.
• Help coordinate relationship-building activities and assist in enhancing touchpoints with partners, community, artists, government, investors, and other audiences and stakeholders through communications, CRM management, digital strategies and external relations.
• Support the Chief of Staff with special projects, including general administrative tasks for industry and artist relations initiatives, strategic projects and more.
• Execute tactically on strategies for communications and engagement with business contacts and artists within the Caldecott Music Group portfolio.
• Maintain a very high level of discretion and confidentiality at all times.

• At least 2 years of experience in an assistant or admin role, ideally in entertainment or a related industry.
• Exceptional organizational skills with a strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple tasks with tight deadlines.
• Professional and calm demeanor paired with extreme resourcefulness.
• Hybrid role based in Singapore.
• Passionate about being an assistant and having a career in administration.

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Mighty Jaxx is the leading integrated future culture platform in Southeast Asia today. With a mission to supercharge future culture phygitally, Mighty Jaxx’s integrated platform will empower future pop culture brands with an end-to-end supply chain of digital and phygital collectibles, including artist development and incubation, proprietary IP operation and providing global consumers access to new D2C experiences.

Mighty Jaxx partners with the greatest creative talents in the world, as well as top global brands such as Netflix, Formula 1, Hasbro, Toei Animation, Cartoon Network, Nickelodeon, Warner Brothers, Adidas and many more to ship millions of phygital collectibles to over 90 countries worldwide.

We are proud to be an equal opportunity employer with a diverse, inclusive work environment. We encourage our employees to bring their authentic, fun-loving, and high-energy selves to the workplace.

Position: Executive Assistant to the Chief Executive Officer

Overview: Mighty Jaxx is looking for an Executive Assistant to provide dedicated and proactive support to the Chief Executive Officer. This role is instrumental in optimising the CEO’s time, ensuring seamless daily operations and facilitating efficient communication across internal and external stakeholders. You will play a critical role in managing schedules, coordinating high-priority tasks, and representing the CEO’s office with discretion and professionalism.

• Calendar & Scheduling Management
• Manage the CEO’s daily schedule, including meeting arrangements and calendar planning
• Coordinate internal and external meetings with precision and foresight
• Ensure ample time allocation for priority activities and reduce scheduling conflicts

• Travel & Logistics Support
• Plan and book all travel logistics, including flights, accommodation, visas, and itineraries
• Ensure smooth execution of all travel-related matters in advance
• Prepare and provide travel packs and briefing documents for business trips

• Administrative Support
• Manage and process expense claims, reimbursement submissions, and documentation for the CEO
• Handle confidential files, correspondence, and records with discretion
• Support preparation of materials and briefings ahead of CEO meetings

• Prior experience in a Personal Assistant or Executive Support role is required
• Strong organisation and multi-tasking skills with attention to detail
• Excellent verbal and written communication abilities
• Proficient in calendar and travel planning (e.g. Google Calendar)
• High discretion and professionalism when handling confidential information
• Ability to work independently, manage ambiguity, and adapt to changing schedules

To apply, please send an updated copy of your resume to

While we value all submissions, we regret that only shortlisted candidates will be contacted by our People team.

Be part of a company where the benefits are designed to elevate your experience, making your journey with us as dynamic and rewarding as the work you'll do.

You can look forward to:

• Hybrid work (with flexible start timing, ranging from 8.30am - 10.30am)
• Competitive annual leave package, with comprehensive health insurance coverage
• Attractive staff discounts on MJ products
• Well-stocked pantry filled with a variety of snacks and beverages

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Management, Strategy/Planning, and Administrative

Industries: Entertainment Providers, Design Services, and Manufacturing

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Highlights

• Monday - Friday
• Central Region
• Year End Performance Bonuses

We are seeking a highly organized and proactive Secretary to provide comprehensive administrative support to senior management while contributing to the company’s business development initiatives. This role requires exceptional coordination skills, strong business acumen, and the ability to manage multiple priorities with discretion and professionalism.

• Executive Support
• Calendar & Meeting Management
• Communication & Correspondence : Manage emails, phone calls, and written communication, ensuring timely and professional responses.
• Travel & Logistics : Arrange and oversee travel itineraries, including flights, accommodations, and ground transportation.
• Document & Report Management : Prepare, review, and edit presentations, reports, and official documents. Maintain organized filing systems (electronic and physical).
• Expense & Budget Tracking : Process expense claims, monitor invoices, and support budget tracking.
• Confidentiality & Discretion : Handle sensitive information with utmost confidentiality and professionalism.

• Diploma or Bachelor’s degree in Business Administration, Marketing, or related field.
• Prior experience in executive assistance and/or business development.
• Strong organizational, time management, and multitasking abilities.
• Excellent verbal and written communication skills, with strong interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Analytical mindset with effective problem-solving skills.
• Independent, proactive, and results-driven attitude.
• Ability to maintain discretion and confidentiality at all times.

Pte Ltd (21C0501)

Joshua Tan ( R )

About Us

Allinton Engineering & Trading Pte Ltd is a trusted distributor of industrial and engineering products, serving the marine, oil & gas, construction, and manufacturing industries. With a strong reputation built over decades, we are dedicated to delivering quality solutions, excellent customer service, and long-term partnerships.

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and supporting the Group Managing Director and CEO. Given the dynamic nature of the executive landscape, we rely on the executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

• Manage professional and personal scheduling for the Group Managing Director and CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information.
• Manage travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, minutes of meeting, follow up
• Support company activities and recreation & welfare.
• Run personal errands
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Any other duties related to an Executive Assistant role

• Diploma in Business Management, Studies or equivalent
• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Nursing or caretaking experience (optional)

Overview

Informa Festivals marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology and business festivals together. We’re combining prestigious brands like Cannes Lions, Black Hat, Money20/20 and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights. Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa's international reach, we're shaping the next generation of business festivals.

This role is based in our Bugis Junction Towers office. We’re looking for an Executive Assistant to join our team in Singapore as part of our Operations function.

You’ll be the right hand, the gatekeeper, and the ultimate organiser for two key roles in the region: The SVP for Lions Division APAC and the SVP for Money2020 Asia.

• Problem-Solver Extraordinaire: Anticipate and address issues before they become roadblocks.
• Liaison Leader: Communicate with customers, suppliers, senior management, and employees with an approachable and can-do attitude, always coming from a professional and empathetic approach.
• Showtime Extraordinaire: On-site maestro during go-time. Manage schedules, emotions, and timings of our executive team as they power through long days, media interviews, customer interactions, and more.
• Calendar Mastery: Full calendar management with heavy scheduling of meetings and calls across multiple calendars and time zones.
• Keeper of Secrets: Handle confidential information with utmost discretion and integrity.
• Inbox Magician: Manage executive inboxes and emails with precision, ensuring leadership focuses on the most important messages.
• Communication Dynamo: Be the voice and ears of your executives, handling correspondence with air and professionalism.
• Presentation Pro: Assist in preparation of presentations, sheets, and documents for large group meetings.
• Minutes Maven: Take minutes and actions in meetings, provide agendas in advance, follow up on outstanding actions, and offer support where needed.
• Event Organiser: Coordinate company events in partnership with the operations team, including strategy days and social events.
• Travel Guru: Arrange complex worldwide travel via our booking agency.
• Admin Ace: Handle weekly admin tasks, such as booking desks and meeting rooms for onsite teams and other tasks as they arise.
• Expense Champion: Manage and complete expense claims promptly.

• Experience directly supporting executive-level leaders with executive-level expectations. Proven track record as an Executive Assistant or in an operations-related role.
• Strong organizational mastery, stellar communication, and proficiency in office systems (Google, MS Office, ERP).
• Professionalism, self-motivation, and the ability to juggle multiple tasks without breaking a sweat.

We believe great things happen when people connect face-to-face. We work in-person with each other, or with customers and partners, three days a week or more. When you’re not in the office or at an Informa event, you have the flexibility to work from home or remotely. We strive to make Life at Informa rewarding, supportive and enjoyable for everyone.

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, Walk the World charity day, and diversity and inclusion networks
• Broader impact: volunteer up to four days per year with charity match funding
• Career opportunity: bespoke training and learning, mentoring, and access to thousands of courses on LinkedIn Learning; internal job moves encouraged
• Time out: annual leave plus a birthday leave day and the chance to work from almost anywhere for up to four weeks a year
• Personal benefits to choose from, plus company-funded private medical cover
• ShareMatch: become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP, mental health resources, and more
• Recognition programmes and global awards
• Opportunity to collaborate with international teams

We’re looking for energetic, ambitious colleagues who will roll up their sleeves, join in and help make things happen. If you have most – but not all – of the skills and experience listed, we welcome your application.

If you require reasonable adjustments or accommodations during the hiring process or in the role, please inform the Talent Acquisition Partner. We are an Equal Opportunities Employer and base decisions on qualifications and merit without discrimination.

See full information on how Informa handles your personal data when you apply for a job.

• Associate

• Full-time

• Administrative
• Industries: Events Services

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Company Description Miratech helps visionaries change the world. We are a global IT services and consulting company that brings together enterprise and start-up innovation. Today, we support digital transformation for some of the world's largest enterprises. By partnering with both large and small players, we stay at the leading edge of technology, remain nimble even as a global leader, and create technology that helps our clients further enhance their business. We are a values driven organization and our culture of Relentless Performance has enabled over 99% of Miratech's engagements to succeed by meeting or exceeding our scope, schedule, and/or budget objectives since our inception in 1989.

Miratech has coverage across 5 continents and operates in 25 countries around the world. Miratech retains nearly 1000 full-time professionals, and our annual growth rate exceeds 25%.

We are seeking a dynamic, highly organized, and proactive Executive Assistant who thrives in fast-paced environments. This is not a traditional EA role — it requires someone who can operate seamlessly at Board and Executive Committee level, manage remote teams, and act as the glue that keeps the organization running smoothly. The ideal candidate is a natural organizer, problem solver, and culture-builder who balances efficiency with high energy and positivity.

• Manage calendars for the COO and leadership team, scheduling and coordinating meetings across time zones with precision.
• Organize materials for Board and Executive meetings, record minutes, and track action items through to completion.
• Handle travel arrangements, itineraries, and expense management with attention to detail and discretion.
• Act as a point of contact between the ExComm, greater management team, and wider teams, supporting coordination of distributed teams to ensure alignment and effective delivery of priorities.
• Track progress on initiatives, ensuring timely follow-up on actions and commitments, while bringing order to unstructured environments by setting up simple systems and processes.
• Drive team engagement and culture, organizing events, offsites, and team-building initiatives, anticipating needs, solving problems proactively, and serving as a cultural ambassador with energy and positivity.
• Perform other duties as may be required consistent with the purpose of this role.

• Proven experience as an Executive Assistant, Chief of Staff support, or senior administrative role, ideally in fast-paced or high-growth environments.
• Demonstrated success supporting C-suite and board-level executives, with strong organizational skills to manage multiple priorities and stakeholders.
• Confident working with remote and distributed teams, bringing clarity and structure to ambiguous, unstructured environments.
• Exceptional communication skills, both written and verbal, with a high level of professionalism and discretion.
• Proficient in productivity tools such as MS Office, Google Suite, Jira, and other collaboration platforms.
• High energy and a positive mindset, with the ability to inspire engagement and foster a connected team culture.
• Fluent English.

• A high-impact role working directly with senior leadership.
• Autonomy to shape processes and make the role your own.
• Opportunity to be a key culture-builder in a dynamic, entrepreneurial environment.
• Competitive compensation and benefits.
• Welcoming multicultural environment.
• Miratech is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

All your information will be kept confidential according to EEO guidelines.

• Mid-Senior level

• Full-time

• Administrative

• IT Services and IT Consulting

We’re not adding anything beyond this description.

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to senior management. This role requires strong multitasking abilities, discretion and excellent communication skills. You will play a key role in ensuring smooth day-to-day operations, managing schedules, coordinating meetings, and supporting leadership with both administrative and strategic tasks.

• Manage calendars, appointments and meeting schedules for senior executives.
• Handle confidential correspondence and documents with discretion.
• Record and track payment requests, reimbursements and vendor invoices.
• Maintain administrative records, filing systems, and office documentation.
• Coordinate with vendors, suppliers, and external service providers.
• Manage office supplies and ensure the smooth running of daily operations.

• Assist in the recruitment process, including job postings, CV screening, and interview coordination.
• Support employee onboarding and exit processes, including contracts and documentation.
• Maintain HR records, staff files, and ensure compliance with policies.
• Assist with payroll data preparation and leave/attendance monitoring.
• Help monitor staff conduct and workplace discipline.

• Proven experience as an Executive Assistant, Personal Assistant or in a similar administrative role.
• Strong command of written and spoken English, with the ability to draft independent correspondence.
• Highly organized, detail-oriented, and able to manage multiple priorities under pressure.
• Excellent interpersonal and communication skills, with a professional and discreet demeanor.
• Experience in handling confidential information and sensitive tasks with integrity.

Interested applicants are invited to apply by completing the form at the following link and uploading their CV:

To apply, please complete the form here:

Only shortlisted candidates will be notified.

Overview

Executive Assistant for Senior Management Executives based in Singapore.

• Oversee all incoming communications, including daily e-mails, and when appropriate take action and respond on the Senior Management Executives’ behalf.
• Arrange, confirm, and manage detailed calendars; scheduling senior-level meetings and related logistics.
• Place, receive, and manage high volume of phone calls and email.
• Perform day-to-day tasks including, but not limited, file organization, research requested information, archiving, preparing pre-meeting materials for review.
• Prepare travel and expense reports on a timely basis.
• Other related projects and duties as requested.

• Minimum of 5+ years’ experience in a similar capacity with an excellent performance track record.
• Understanding of business concepts.
• Experience working in a highly demanding environment.
• Experience in working with highly confidential information.
• Highest degree of integrity, professionalism, diplomacy, and discretion required.
• Ability to handle multiple tasks efficiently and effectively and meet tight deadlines.
• Excellent judgment; independent thinker and resourceful.
• Must be a self-starter with excellent organization and prioritization skills.
• Strong technical skills (Microsoft Outlook, Excel, Word, Power point).
• Excellent communication skills in person, on the phone, and by email and voicemail.
• Experienced working with people of diverse background and across all levels in a corporate environment.