1,630 Executive Assistant jobs in Singapore

Job description

• Reports to Culinary Director

• Office Address: 1550 Bedok North Ave 4 Singapore

• Working Hours: 5.0 Day work week (44 working hours/week)

• Full Day 9.00am – 6.00pm

• Basic Salary Range: $3000 - $500

• Salary Pay Out date: 5th/7th of the following month

• Annual Wage Supplement: 1.0 month

• Variable/Performance Bonus available (twice in a year)

• Probation Period: 3 months (includes time for training) (Salary adjustment applicable should candidate is confirmed of her position.

• Individual must be willing to work on weekends & Public Holidays (should situation require)

• 1 day off in lieu/leave will be return for work done on weekend/Public Holiday

• Annual Leave – 10 days annual. Increase 1 day for every year worked. Maximum is 16 days

• Sick Leave is 14 days / Hospitalisation Leave including sick leave is 60 days

• Birthday Leave - 1 day and Family Day Leave - 1 day

• Medical Reimbursement - $4 /visit (Capped at 600/year)

• Dental Reimbursement: 150/year

• Detailed terms & conditions shall be written in the employment contract

Administrative

• Coordinate and follow up with other departments to liaise for R&D food ingredients.

• Record and summarize meeting notes and food tasting feedback.

• Document raw materials and ingredients used for R&D with photos and ingredients list.

• Schedule and setting up monthly meetings with outlets kitchen in charge

• Support in following up on the status of projects / cross-functional tasks and assignments when required.

• Collaborate with other teams to ensure policies, procedures and timelines are met.

• Assist in translation of operational documents or communications between Mandarin and English when required.

• Print and organize materials required for new outlet opening and staff training

• Central kitchen HR administrative works

SOPs & Documentation

• Maintain and update current SOPs for outlets and central kitchen

• Draft new SOPs for new food products including preparation guidelines and training manuals.

• Assist in photo taking session for new food products

Inventory & System Management

• Input or update stock levels for raw materials and supplies

• Track ingredients usage for daily operations or for R&D

• Generate purchase requests and stock movement reports

• Assist Central Kitchen Head Chef in monitoring overstock, shortages and expired materials

Non-Food Procurement

• Assist with procurement for basic kitchen equipment, tools and any other supplies

We are seeking a highly professional and detail-oriented Executive Assistant to serve as a critical liaison between our Managing Director(MD) and Senior Management team. This pivotal role ensures seamless communication, meticulous coordination, and comprehensive administrative support to drive the efficiency of daily operations.

• Manage the MD's schedule with precision, coordinating meetings and appointments to optimize time and priorities.

• Monitor and prioritize incoming emails, drafting responses or redirecting as appropriate to ensure timely communication.

• Screen and direct phone calls, distribute correspondence, and ensure prompt follow-up on urgent and high-priority matters.

• Maintain accurate and organized records using advanced office communication tools, managing both electronic and physical files with meticulous attention to detail.

• Serve as the primary point of contact for internal and external stakeholders, professionally managing inquiries and providing or redirecting information to maintain efficient workflows.

• Facilitate clear and timely communication between the management and departments to align organizational objectives.

• Demonstrate fluency in Mandarin to effectively collaborate with our China-based team and counterparts, ensuring smooth cross-border communication.

• Handle confidential and sensitive information with the utmost discretion and professionalism, safeguarding business strategies, financial data, and personnel matters.

• Advise the MD on time-sensitive and priority issues, ensuring appropriate follow-up and action on critical responsibilities.

• Prepare and distribute comprehensive agendas, materials, and presentations for meetings, ensuring timely delivery of all relevant documents to support decision-making.

• Attend meetings, record detailed minutes, draft summaries, and track action items to completion to ensure accountability and progress.

• Uphold strict confidentiality during discussions involving sensitive business or personnel matters.

• Maintain highly organized, accessible, and up-to-date electronic and physical filing systems to ensure efficient document retrieval.

• Prepare, proofread, and refine correspondence, reports, and presentations to ensure accuracy and professionalism.

• Support the MD in monitoring project timelines, milestones, and deliverables to keep initiatives on track.

• Collaborate with cross-functional teams to gather critical data, compile reports, and advance project objectives.

• Diploma or degree in Business Administration, Office Management, or a related field.

• Demonstrated 2-6 years experience as an Executive Assistant or in a comparable role supporting senior-level executives.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

• Strong familiarity with online collaboration platforms, project management software, and cloud-based storage systems.

The ideal candidate is proactive, adaptable, and thrives in a fast-paced, high-stakes environment. Exceptional time management, superior communication skills, and the ability to manage multiple priorities under pressure are essential. A polished, professional demeanor and appearance are required, as the role represents the MD and the organization in all interactions with external stakeholders.

If you are a dedicated professional ready to contribute to a dynamic and forward-thinking organization, we invite you to apply. Please submit your resume and cover letter to join our team.

Office Location : 8 Penjuru Pl, #01-36, 2.8 Penjuru Tech Hub, Singapore .

Working hours : 9am-6pm, Mon to Fri.

2 way transport at Jurong East MRT is provided.

Medical and Dental Benefits are provided upon confirmation.

Our client is looking for a dedicated and organized Executive Assistant to support their team. The role involves handling day-to-day administrative tasks, managing schedules, coordinating meetings, and ensuring smooth communication across the company. The ideal candidate should be detail-oriented, proactive, and able to work in a fast-paced environment while maintaining confidentiality and professionalism.

• Manage the calendar, schedules, and travel arrangements.
• Organize and prepare for meetings, including agendas, minutes, presentations, and follow-up actions.
• Handle confidential communications, documents, and reports with discretion.
• Draft and review business correspondence, reports, and presentations.
• Coordinate across departments to ensure effective communication and workflow.
• Track and follow up on projects, deliverables, and deadlines to ensure timely completion.
• Act as the primary liaison between the internal teams, and external stakeholders.
• Assist with budget tracking and manage expense claims process.
• Conduct research and data collection to support executive decisions and reports.
• Assist in planning and executing corporate events, business trips, and external engagements.

• Diploma or Bachelor’s degree or related field.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Open to candidates without experience.
• Excellent organizational and time management skills with strong attention to detail.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication skills.
• Ability to work independently and handle sensitive information with confidentiality.

Role Summary

The Executive assistant to the Asia Pacific Regional Sales Leader of Gas Technology and Equipment Business, will be responsible for extending administrative support and drive sales support initiatives/ programs. The role requires excellent interpersonal & communication skills to drive result orientated outcomes for multiple initiatives - internally and with customers.

• Contacts & Calendar Management
• Expense management
• Management of correspondences with internal Teams/Functions and customers
• Facilitate setting up meetings with customers at CEO/VP level
• Support preparation of agenda for meetings, help drive follow up actions with concerned stakeholders
• Facilitate setting up internal meetings and drive follow up actions from all internal working rhythms
• Ability to prioritize in a high paced multiple tasking Team environment
• Ability to network across internal organization and build a working connect

• Supportive and collaborative working environment
• Responsible for managing the Presidents schedule, coordinating meetings, facilitating communication with stakeholders, and handling confidential information. Duties include preparing reports and presentations, organizing travel, and providing logistical support for leadership and board meetings.
• Manage and oversee all travel arrangements for the President and guests, ensure smooth travel experiences, support the travel coordination team, and provide backup assistance as needed.
• Handle the preparation and submission of expense claims for the President and team members as needed.
  Manage and maintain calendars for senior stakeholders as needed.
• Provide comprehensive office administrative support, including facilities management, office cleanliness, pantry and inventory oversight, meeting room coordination, and season parking arrangements. Manage expat-related services, serve as a liaison with HR, and handle ad-hoc duties. Act as a backup for general administrative tasks as needed.
• Coordinate offsite team meetings by managing venue bookings, meeting materials, catering, and other logistical requirements in collaboration with team support.
• Perform any other ad-hoc duties as assigned.

Requirement

• Diploma or bachelors degree in business administration or equivalent
• More than 5 years of experience in similar function
  Proven experience in serving C level executives in a fast-paced environment
• Outstanding organizational skills, with the ability to multitask, prioritize effectively and good communication skills
• Strong team player and able to cope with pressure with occasional tight deadlines
• Able to start asap

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Earliest availability date
  

We regret that only short-listed candidates will be contacted shortly

Overview

The hiring company is a commodity trading house. The primary responsibility of the Executive Assistant is to support the CEO with business and personal related duties.

• Provide full spectrum of secretarial support to the CEO.
• Manage calendar of CEO and coordinate meetings, appointments and travel arrangements
• Manage flight, hotel reservations and visa applications.
• Schedule appointments and meetings with stakeholders, clients and vendors.
• Record minutes of meetings and disseminate to participants within a working day.
• Assist with the preparation of presentation decks and materials required for meetings.
• Assist with monthly expense and travel claims.
• Work closely with relevant departments to ensure accurate and timely submission of information and documents
• Liaise with operations team to obtain freight rates, vessel schedules and space availability for indications.
• Any other ad-hoc tasks assigned.

• Proficient in Microsoft Office
• Possess strong written and verbal communication skills.
• Possess strong organizational and time management skills, and able to demonstrate ability to handle work professionally, independently and efficiently.
• Flexibility and adaptability to multitask and work on different time zones to meet deadlines.
• General understanding of logistics / trading concept is a good to have.

Interested candidates are invited to send in your resume in MS Word Format* stating your past work experience, reasons for each leave, past and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

By submitting an application to us, you will be deemed to have agreed for us to collect, use and disclose your personal data which you have submitted to your prospective employers, for the purpose of job search, and/or other services which you have consent us to perform on your behalf.

EA License: 19C9782 (Cultivar Asia Pte Ltd)

Key Responsibilities

Executive Support (50%)

• Serve as the MD's strategic partner and advisor
• Manage the MD's complex calendar, communications, and priorities
• Prepare briefing materials for executive meetings and presentations
• Act as a gatekeeper, prioritizing issues requiring the MD's attention
• Represent the MD in meetings when appropriate
• Draft high-level communications key pointers, meeting recaps and follow up on task
• Synthesize information and provide recommendations to the MD
• Handle administrative tasks for the MD including receipts, expense claims, and reimbursements

Projects & Initiatives (40%)

• Collaborating on cross-functional strategic projects with various departments initiated by the MD
• Monitor progress of strategic initiatives and provide regular updates
• Facilitate communication between departments on major projects
• Identify potential roadblocks and develop solutions proactively
• Analyze data and present insights to inform executive decision-making

Office & Operations Oversight (10%)

• Provide strategic direction for office operations and facilities
• Review and approve office management policies and procedures
• Oversee the Admin & Operations Executive's work and priorities
• Serve as escalation point for significant operational challenges
• Connect operational needs with strategic business objectives

Qualifications

• 5+ years of experience in executive support, business operations, or project management
• Exceptional strategic thinking and problem-solving abilities
• Outstanding written and verbal communication skills
• Strong organizational capabilities and attention to detail
• Experience managing complex projects across multiple stakeholders
• Bachelor's degree required; advanced degree preferred
• Discretion with confidential information and executive matters

Reap is a global financial technology company headquartered in Hong Kong with employees across multiple countries. We enable financial connectivity and access for businesses worldwide by combining traditional finance with stablecoins for efficient money movement.

Through our stablecoin-powered corporate cards, payments, and expense management tools, we streamline financial operations and help businesses scale. Our APIs enable businesses to integrate stablecoin-enabled finance into their own products and services—from issuing Visa cards to facilitating cross-border payments.

Backed by leading investors including Index Ventures and HashKey Capital, Reap is building the future of borderless, stablecoin-enabled finance.

The Executive Assistant will play a crucial role in ensuring the smooth operation of Reap’s Business Operations team; Additionally this role will provide ad hoc support to other Reap Team Leads (across the business as required, with support to the Business Operations team being paramount).

This position requires a thoughtful and organised individual with strong calendar management skills, who can successfully manage multiple tasks effectively while maintaining a high level of professionalism, communicating with both internal and external stakeholders.

• Provide comprehensive support to the Business Operations Lead and broader Team.
• Manage schedules, coordinate administrative tasks, handle and maintain the Business Operations internal record keeping system.
• Coordinate travel arrangements, including Visas (as required) for various members of the Business Operations Team.
• Work autonomously on projects, ensuring smooth completion while managing multiple priorities.
• Prepare and organise meeting agendas, take minutes, and follow up on action items.
• Collaborate within a fast-paced, OKR environment to support Reap in achieving it’s strategic goals.

• Act as a key point of contact between the Business Operations team (based across Asia, Latin America, Africa and North America) and Reap’s wider corporate services teams (e.g. Marketing, People, Finance teams etc).
• Assist the Business Operations Lead with diary management, preparation of agendas, email correspondence and ad hoc tasks, working proactively to help ensure that their time is used efficiently and prioritised well in pursuit of departmental and organisational priorities.
• Organise and plan team offsite events by assisting with the production of materials and pre-reads, taking notes, and tracking action items.
• Adjust working hours (as required) to accommodate communication and collaboration across multiple time zones, ensuring timely responses and support for international initiatives.

• Organise and manage travel itineraries, transportation, accommodations and visas for members of the Business Operations Team.
• Support the Business Operations Team in the coordination, logistics and communications for international initiatives including but not limited to, conferences, events and new emerging market meetings.
• Have flexibility to travel (as required by the Business Operations team) for meetings, events, or site visits, ensuring seamless coordination and support during travel engagements.

• Subject to capacity, assist with various projects as directed by the Business Operations team by conducting research, preparing reports, and coordinating with team members as needed.
• Monitor project timelines and deliverables, providing status updates to relevant stakeholders.
• Organise and maintain files, records, and databases related to team activities and projects.
• Handle sensitive information or confidential information discreetly and with care.
• Provide cover when other EAs are on annual leave, dividing responsibilities with other EAs if needed.

• Experience providing PA/EA support at a senior level, including diary management in a busy environment with competing, complex priorities.
• Exceptional organisational skills with the ability to prioritise tasks and manage competing deadlines.
• Strong attention to detail and commitment to producing high-quality work.
• Experience in organising and planning events.
• Willingness to travel internationally and provide flexibility in working hours to address timezone needs.(on an ad hoc basis, as required by the Business Operations Team)
• Excellent verbal and written communication skills in English.
• Spanish language skills would be seen as desirable but are not considered a requirement.
• Strong interpersonal skills with the ability to build relationships and work collaboratively across the organisation.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with productivity tools and software (Notion would be an advantage).

After submitting your application, please check your inbox for a confirmation email. If you don't see it, kindly check your spam or junk folder and adjust your settings to ensure future communication reaches your inbox. You can follow the steps here .

Embed Financial Group Holdings (EFGH) is a growing technology start-up based in Singapore. We support people who are underinsured or have limited access to financial services by offering protection, easier access to credit, and technology-driven solutions. Our mission is to make financial stability a part of everyday life.

As a start-up, we value innovation, flexibility, and teamwork. We foster an environment where new ideas are encouraged, and every team member is empowered to take ownership and make a meaningful impact regardless of seniority.

About the Role

We are looking for an Executive Assistant to the CEO to provide high-level support and ensure smooth day-to-day operations. You’ll manage scheduling, communications, and project follow-through, working closely with the CEO across Asia and Africa. The role requires flexible hours and is ideal for someone who thrives in fast-paced environments, brings order to complexity, and enables leadership to focus on strategic priorities.

Key Responsibilities

• Manage the CEO’s calendar, travel, and meetings with precision and discretion.
• Prepare briefing materials, meeting notes, and follow-ups to ensure effective execution of priorities.
• Coordinate communications, drafting and reviewing documents, emails, and presentations.
• Liaise with internal teams, partners, and stakeholders to ensure alignment and smooth workflows.
• Track key initiatives and ensure timely progress against deadlines.
• Anticipate the CEO’s needs, proactively solving issues before they arise.

What We’re Looking For

• 1–3 years’ experience as an Executive Assistant, Personal Assistant, or in a similar support role.
• Proven ability to manage multiple priorities under pressure with strong attention to detail.
• Excellent organisational, interpersonal, and communication skills.
• Discretion and professionalism in handling sensitive information.
• Adaptable and resourceful, comfortable in a start-up or high-growth environment.
• Collaborative mindset, able to work with teams across time zones and cultures.
• Flexibility to adjust working hours across Asia and Africa.

Nice to Have

• Familiarity with start-ups, technology, or financial services.
• Experience supporting senior executives or C-suite leaders.
• Exposure to emerging markets (Africa or Asia).

• Entry level

• Full-time

• Administrative