287 Administrative jobs in Singapore

OB DESCRIPTION

• Handle data entry and update records accurately
• Assist in preparing documents, reports, and filing
• Manage phone calls, emails, and basic customer enquiries
• Schedule appointments and coordinate internal meetings
• Organise and maintain both digital and physical files
• Support general office duties and admin-related tasks
• Liaise with vendors and help monitor office and operation supplies
• Assist different operation teams as needed on ad-hoc tasks

About Us:

City Ballet Academy is a renowned private enrichment dance school offering top-tier dance education to students of all ages. With a strong emphasis on nurturing talent and fostering a love for dance, our academy is dedicated to providing an inspiring and professional learning environment. We are currently seeking an organised and dynamic Administrative Manager to join our team.

Job Description:

The Administrative Assistant & Receptionist will play a key role in the smooth operation of the academy, supporting daily administrative tasks, supporting students, parents, and faculty, and ensuring a positive experience for all stakeholders. The ideal candidate will be a detail-oriented and proactive individual with excellent organisational and communication skills.

Key Responsibilities:

• Support day-to-day administrative functions, including student registration, scheduling, and record-keeping.
• Serve as the primary point of contact for student and parent inquiries.
• Coordinate with instructors to manage class schedules, student progress reports, and other essential communications.
• Support billing, invoicing, and payment tracking, ensuring timely and accurate processing.
• Support events such as performances, examinations, competitions, and special programs, working closely with the academy's Directors, faculty and staff.
• Ensure that the studio facilities are well-maintained and that supplies are stocked and available.
• Assist in marketing and promotion efforts, including managing social media accounts and updating the academy website.
  Collaborate with Directors on strategic initiatives for the growth and success of the academy.

Requirements:

• Proven experience in an administrative and receptionist role.
• Excellent interpersonal and communication skills, with the ability to work effectively with students, parents, and staff.
• Strong organisational skills and attention to detail.
• Ability to multitask and manage multiple priorities in a fast-paced environment.
• Familiarity with office management software (e.g., Microsoft Office, Google Workspace) and online registration systems.
• A passion for the arts, dance, or education is a plus.
• 40 hours (5 days) work week.
• Working hours: Tuesday - Thursday 12.30pm - 9.30pm, Saturday and Sunday 9am - 5.30pm (Monday and Friday off).
• Weekend allowance entitlement.

Salary & benefits:

• SGD 3,300 (before weekend allowance)
• Weekend allowance of $50 per day
• Medical benefits
  CPF

Why Join Us?

• Be part of a vibrant and creative community.
• Opportunity to grow within a dynamic organisation.
  Competitive salary and benefits.

How to Apply:

Interested candidates are invited to send their resume and a cover letter outlining their qualifications and interest in the position.

Job Highlights

• Stable 5-day work week
• Supportive operations and management team
• Opportunity to grow in a structured marine-related environment

Key Responsibilities

• Provide administrative support to the operations team
• Handle courier services and related logistics
• File, scan, and maintain proper documentation records
• Perform other ad-hoc duties assigned by management

Job Requirements

• Minimum Diploma holder
• Good interpersonal and communication skills
• Proficient in Microsoft Office applications ( Word, Excel )
• Meticulous, organized, and a strong team player

1. Office Administration & Support

2. Manage day-to-day administrative tasks (filing, data entry)

3. Maintain and organize office systems and records

4. Handle incoming calls, emails and any other communications

5. Coordination

6. Help to arrange meetings, appointments

7. Prepare meeting agendas, take minutes

8. Coordinate logistics for internal and external events

9. Document Preparation

10. Draft, proofread and format reports, memos, and correspondence

11. Maintain confidentiality and accuracy in handling sensitive documents

12. Communication and Liaison

13. Serve as a point of contact between Management Committee and external parties

14. Relay messages and coordinate responses efficiently

15. Support to Management Committee / Administrative Manager

16. Provide administrative support to Management Committee / Administrative Manager as needed

17. Assist in event coordination and tracking deadlines

. Report to the Administrative Manager

Administrative Assistant (Printing Operations)

Contract Period: 16 Dec 2025 – 15 Dec 2026 (Extendable for an additional 12 months)

Location: 2 Lorong Napiri

Working Hours

• Mondays to Thursdays: 8:00am – 5:30pm (inclusive of 1-hour lunch break)
• Fridays: 8:00am – 5:00pm (inclusive of 1-hour lunch break)
• No service required on Saturdays, Sundays, and gazetted public holidays

Scope of Services

The Administrative Assistant (Printing Operations) will support the school in both printing and administrative functions. Key responsibilities include:

• Perform heavy-duty printing services for staff, including printing, photocopying, and laminating of worksheets, exam papers, circulars, notes, and other teaching/administrative materials
• Assist the General Office (GO) with reception counter duties
• Support GO in general administrative tasks, such as:
• Paper and stationery supply management
• Data management and data entry
• Archiving and disposal of old documents

Qualifications and Skills

Candidates should meet the following requirements:

• Minimum secondary education with ability to perform job functions
• At least 3 years' working experience in a similar capacity
• Prior experience in printing operations and basic administrative duties
• Proficient in English (spoken and written)
• Ability to handle high-volume printing/photocopying/laminating tasks independently
• Skilled in operating and troubleshooting office machines (heavy-duty copiers, risograph, collator, binding machine, laminating machine)
• Meticulous, detail-oriented, and organized
• A team player with pleasant personality and good interpersonal skills

Job Type: Contract

Contract length: 12 months

Pay: Up to $3,000.00 per month

Education:

• Lower Secondary Qualification (Preferred)

Experience:

• printing operations and basic administrative support?: 3 years (Required)

Location:

• Singapore (Preferred)

Roles & Responsibilities:

• An Administrative Assistant provides general administrative support to ensure efficient office operations. Key responsibilities include assisting departments with administrative tasks, managing phone calls and emails, scheduling appointments, organizing files, handling correspondence, and assisting with office management tasks. The role also involves preparing reports, maintaining databases, and supporting other team members as needed.In addition, the Administrative Assistant required to visit outlets to address tenant-related issues and other maintenance matters, ensuring timely follow-up and coordination with relevant parties.

Job Requirements:

• Minimum of Diploma or equivalent, internship welcomed
• Previous administrative experience is a plus
• Proficient in MS Office Suite (Word, Excel, PowerPoint)
• Strong organizational and time-management skills
• Excellent communication skills (both verbal and written)
• Attention to detail and accuracy

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our team and ensure the smooth operation of daily office functions. The ideal candidate will have excellent communication and multitasking skills, a positive attitude, and the ability to handle confidential information with integrity.

• Manage and organize office operations and procedures
• Answer and direct phone calls, emails, and other communications
• Schedule appointments, meetings, and events, including logistics and materials
• Maintain and update filing systems, databases, and records (electronic and paper)
• Prepare and edit correspondence, reports, presentations, and other documents
• Order and manage office supplies and equipment
• Assist in the preparation of regularly scheduled reports
• Coordinate with internal departments and external partners
• Perform basic bookkeeping tasks (optional based on role)
• Handle confidential information in a professional and sensitive manner

• High school diploma or equivalent; associate's or bachelor's degree preferred
• Proven experience as an administrative assistant, office assistant, or relevant role
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with office equipment (e.g., printers, scanners)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Attention to detail and problem-solving skills
• Ability to multitask and prioritize tasks effectively
• Professional demeanor and customer service skills
• Ability to work independently and as part of a team

• Experience with office management software (e.g., SAP, QuickBooks, Google Workspace)
• Familiarity with calendar management tools (e.g., Google Calendar, Outlook)
• Knowledge of basic accounting and reporting
• Prior experience in (insert specific industry if needed, e.g., healthcare, legal, etc.)

Company

United Overseas Insurance Limited

Designation

Administrative Assistant

Date Listed

15 Sep 2025

Job Type

Entry Level / Junior Executive

Part/Temp

Job Period

Immediate Start, For At Least 3 Months

Profession

Admin / Secretarial

Industry

Insurance

Location Name

Singapore

Allowance / Remuneration

$11 hourly

Company Profile

United Overseas Insurance Limited (UOI) is a general insurance company founded in 1971, offering a wide range of consumer and commercial insurance classes. As a member of the UOB Group and listed on the Singapore Stock Exchange, we adhere to our values of being honourable, enterprising, united, and committed in delivering trusted insurance solutions to our clients.

Job Description

Administrative Assistant (3-months)

Responsibilities

• Data entry, reports collation, filing & documentation
• Ensure accurate premium calculation in relation to policy documentation
• Maintain filing system and perform regular archiving of obsolete documents for off-site storage
• Undertake any other assignments as allocated

Requirements

• Possess a recognised Diploma or higher qualifications
• Minimum 2 years of relevant working experience will be advantageous
• Proficient in Office365 Word and Excel applications
• Accurate and meticulous
• Ability to communicate effectively on the phone and through emails
• Ability to work well in a team
• Mature and able to work independently

Application Instructions

We regret to inform that only shortlisted applicant will be notified.

Apply for this position

• Assist in producing e-learning materials (slides, infographics, playbooks) in interactive and visual format
• Assist to input contents into required templates (templates & contents will be provided)
• Any other ad-hoc QA required for the project and other related projects

Requirements:

• Singaporeans only (NO quota available for foreign workers)
• Proficient in English
• Experience creating and working with PDF
• Able to create designs and short-form content from raw information given
• Able to pick up new technology quickly (project will require learning and using a new IT system)
• Able to work independently with minimal supervision
• Able to work in fast paced environment
• Able to use own judgement to ensure content insertion fits into provided templates and flows cleanly
• Detailed and meticulous to ensure content is transferred fully and accurately. Animations, links and formatting are inserted correctly

Additional Info:

• Working hours: Monday to Friday (excluding public holiday) from 9am – 6pm (including 1 hour lunch break)
• Work location: Strictly office-based at Sim Lim Tower. NO remote work is allowed
• Work duration: immediate for minimum 3 months with possible extension every month
• Salary: $450/week (exclude PH)
• Payment cycle: end of the month

Interested candidate, please send your CV to this jobAD. Immediate vacancy

Job Types: Contract, Freelance

Contract length: 3 months

Pay: $, 1,800.00 per month

Work Location: In person