2,580 Sales Admin jobs in Singapore

Responsibilities:

• Administrative duties pertaining to Sales and Purchase transactions including but not limited to data entry, order processing and control.
• Responsible for stock, inventory and reconciliation of inventory with HQ’s records.
• Cash administrator, taking care of cash/cards transactions, petty cash.
• Ensure smooth running of administrative requirements in designated boutique.
• Act as the contact point between boutiques and all other departments.
• Ensure all directives/memo or any communications instructed are communicated to all staff in boutique.
• Maintain filings, ensuring all paper work is clear, proper and regularly checked.
• Any other addition duties that may be assigned by HQ as and when needed.

Requirements:

• GCE N/O Level or above.
• Able to multi-task and work independently.
• Able to work retail hours.
• Able to work on weekends and public holidays (off days on rotation basis).
• Working knowledge of MS Excel and Word.

Based Singapore

Reporting To Customer Service Manager

Job Purpose

To provide and perform the day-to-day operations of sales administration, including order fulfillment, customer inquiries, logistics, and inventory control.

To maintain office administration duties and support marketing activities when required.

To ensure document control in accordance with management systems such as SCGC, ISO, and OHSAS.

To ensure governance and compliance with statutory legislation and group policies.

To assume additional responsibilities as assigned.

Primary Responsibilities:

Customer Order Support

1. Process sales orders, packing lists, and delivery arrangements.
2. Coordinate with customers and internal sales teams for fulfillment and shipments.
3. Ensure prompt acknowledgment and shipment of customer orders, maintaining communication throughout the process.
4. Handle customer inquiries, changes, and delivery requests.
5. Maintain and submit monthly and quarterly strategic goods reports to Singapore Customs.
6. Prepare and coordinate weekly sales reports with Sales Personnel for submission to UK.

Logistics Arrangements

1. Coordinate with shippers, customers, and Son UK for freight logistics.
2. Generate shipment documentation and ensure compliance with SGC export requirements.

Returns & Repairs

1. Serve as the initial contact for customer return requests.
2. Issue repair quotations and secure purchase orders from customers.
3. Maintain and update repair turnover reports monthly.
4. Handle inquiries, repair status updates, and delivery requests.
5. Create repair job cards.

Hire & Rental

1. Process hire and rental requests.
2. Maintain the hire database.
3. Monitor equipment returns.

Inventory Controls

1. Coordinate stock matters with the Workshop, including replenishments.
2. Communicate with UK regarding rebates and inventory confirmations.
3. Manage Syspro Inventory Control and demo goods records.

Sales Support

1. Handle sales inquiries and prepare quotations.
2. Support customer registration and compliance programs.
3. Maintain client database and respond to inquiries.
4. Ensure rebates, discounts, and commissions are accurately claimed and recorded.

Secondary Responsibilities:

Admin & Records Controls

1. Maintain records related to office facilities, equipment, and suppliers.
2. Coordinate travel and accommodation bookings with travel agents and hotels.
3. Assist with sales team travel arrangements and visa applications.

Office Administration

1. Arrange logistics for travel and events, maintain office facilities, and support employee training and certifications.
2. Update software and hardware inventories.
3. Coordinate with UK IT for staff IT needs.
4. Assist in filing and record organization.

Competencies

• Possess GCE ‘O’ level, GCE ‘A’ level, or a Diploma in Supply Chain or related field.
• At least 1 year of experience in a similar role or a fresh graduate.
• Excellent interpersonal and communication skills, with the ability to liaise with UK headquarters.
• Meticulous, detail-oriented, and a team player willing to adapt to ambiguity.

Our client in the FMCG sector is looking for a highly organized and detail-oriented Sales Operation Executive to support their whitespace markets across Asia. This role is ideal for someone who thrives in a fast-paced environment, enjoys building structure, and wants to be part of a high-growth, regional sales operation.

• Ensure smooth and timely execution of backend sales operations (e.g. invoicing, order processing, documentation).
• Prepare monthly dashboards, reports, and sales performance updates.
• Participate in internal S&OP+ and cross-functional meetings to ensure operational alignment with business goals.
• Collaborate closely with internal stakeholders and external partners (including distributors) to support market growth.
• Track key performance metrics and ensure compliance with operational standards across markets.
• Coordinate with the Accounts Receivable team to ensure timely cash reconciliation and minimal overdues.

• Degree holder from a recognized university.
• Prior experience or strong interest in sales operations, commercial coordination, or business support.
• A self-starter with an entrepreneurial mindset—proactive, adaptable, and resilient.
• Excellent communication skills in English and the ability to engage with multiple stakeholders.
• Proficiency in Excel or similar tools for reporting and dashboard creation is an advantage.

Argyll Scott Asia is acting as an Employment Business in relation to this vacancy.

• Perform route planning and scheduling of daily mantainance Service appointments
• Manage job status updates and attend to customer service request inquiries/appointments via email, phone calls, and text messages.
• Interact with customers to provide information in response to service charges and type of service required, feedback and complaints effectively
• Assist to generate new contracts, service contracts renewal, and working closely with the sales representatives.
• Prepare and send E-billings after job completion
• Record payments in accounts receivable
• Follow up with customers to ensure overdue invoices are resolved
• Ad hoc duties as assigned

• Support the Business Development team in preparing proposals, quotations, and presentations.
• Maintain and update customer databases and sales pipelines.
• Track leads and opportunities; follow up on inquiries and assist with client communication.
• Assisting with the identification, tracking, and management of potential leads.
• Assist with the preparation of contracts, agreements, and sales documentation.
• Preparing reports on sales performance, market analysis, and other relevant data.
• Processing invoices, verifying accuracy, and resolving billing discrepancies.
• Help manage documentation for client onboarding and follow-ups.
• Any other administrative duties as assigned by the Hiring Manager.

• Diploma in Business, Marketing, Management, or a related field preferred.
• Minimum 1 year of experience in sales coordination or a related support role.
• Strong written and verbal communication skills.
• Meticulous and eye for details
• Highly organized with good time management and multitasking abilities.
• Ability to work independently and a team player with a proactive and positive attitude.
• Interest in learning about B2B sales and business development strategies.
• Ability to work independently and a team player with a proactive and positive attitude.

• Administrative duties pertaining to Sales and Purchase transactions including but not limited to data entry, order processing and control.
• Responsible for stock, inventory and reconciliation of inventory with HQ's records.
• Cash administrator, taking care of cash/cards transactions, petty cash.
• Ensure smooth running of administrative requirements in designated boutique.
• Act as the contact point between boutiques and all other departments.
• Ensure all directives/memo or any communications instructed are communicated to all staff in boutique.
• Maintain filings, ensuring all paper work is clear, proper and regularly checked.
• Any other addition duties that may be assigned by HQ as and when needed.

• GCE N/O Level or above.
• Able to multi-task and work independently.
• Able to work retail hours.
• Able to work on weekends and public holidays (off days on rotation basis).
• Working knowledge of MS Excel and Word.

• Attending to phone calls and email enquiries from both internal and external in professional, accurately and timely manner.
• Provides sales and administrative support covering quotations, order processing, billing and collaborate with internal departments to ensure timely fulfilment.
• Perform daily data entry, document management and reports to ensure accurate and efficient processing of transactions in line with company guidelines.
• Track and follow up on project schedules to ensure timely completion and maintain filings, ensuring all paper work is clear, proper and regularly checked.
• Ensure work premises are clean and organized, and support any ad-hoc duties as assigned by the Manager.

• O level and above.
• 1 year of working experience in sales administration, coordination, or a similar role. Experience in manufacturing, construction is a plus.
• Entry-level candidates are welcome to apply, training will be provided
• Strong attention to detail and accuracy, excellent organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Strong communication and customer services skills (written and verbal).
• Able to start work immediately or with short notice period.
• 5.5 working days or alternate Saturday.

• Develop existing and new client relationships, enquiries and projects
• Market, promote & educate customers such as turnkey interior designers, QS, renovation contractors and end users
• Achieve / exceed set target
• Gather and report on market intelligence, such as trends, competitors' activity & customer needs and demands
• Prepare updates on sales and project pipelines
• Conduct site visits, attend site meetings and resolve site issues
• Draft quotation, write introductory letters, read drawings and perform measurement to estimate quantity

• Perform route planning and scheduling of daily mantainance Service appointments
• Manage job status updates and attend to customer service request inquiries/appointments via email, phone calls, and text messages.
• Interact with customers to provide information in response to service charges and type of service required, feedback and complaints effectively
• Assist to generate new contracts, service contracts renewal, and working closely with the sales representatives.
• Prepare and send E-billings after job completion
• Record payments in accounts receivable
• Follow up with customers to ensure overdue invoices are resolved
• Ad hoc duties as assigned