250 Administrative Tasks jobs in Singapore

Basic Salary: Up to $2,300

Working hours: 9am to 6pm (5.5 day work week - Eligible for OT pay)

Location: JTC Food Hub @ Senoko

Benefits: AWS & Variable Bonus

Scope:

• Provide administrative support to relevant departments
• Manage and oversee claim requests and tabluate production staff hours/ salary for OT calculation
• Ensure office is well stocked with necessary supplies

Requirements

• Meticulous with good attention to detail
• Proficient in Microsoft apps
• 1 year of Administrative experience (fresh graduates welcome)
• N/ O’levels min

Feel free to reach us with a copy of your CV and we will be happy to reach you for an exploratory call

Pte Ltd (21C0501)

Sankari Mogan (R24120729)

Job Description

• Assure fulfillment of GTP administrative requirements such as reports, supports and answering and attending requests from Enterprise Singapore and related organizations.
• Assure on time KYC registrations from ECPTA commercial, financial and administrative counterparts. Assure all documentation, due diligence and supports required for a complete registration and meeting all requirements. Provide all evidence and supports required by compliance controls and audit requirements.
• Support back-office operations such as payment processes, administrative procurement processes and payroll processes assuring proper segregation of duties in these key activities. Provide all evidence and supports required by compliance controls and audit requirements.
• Participate in administrative and Backoffice projects, activities and initiatives requited by the ECPTA Office.

Job Requirements

Education

• Degree or equivalent in Business, Economics, Finance or related discipline

Professional Experience

• Minimum 3 years of relevant administrative (procurement, payments, payroll processes) experience, preferably in the Oil & Gas industry

Skills & Competencies

• Minimum 3 years of relevant administrative (procurement, payments, payroll processes) experience, preferably in the Oil & Gas industry
• Strong organizational skills, including multitasking and time-management. Strong innovative and problem solver, eager to work in a fast paced, changing environment and enjoying daily challenges.
• Effective team player with excellent oral and written communication skills and strong stakeholder management skills
• Proficient in MS Excel and MS PowerPoint
• Highly motivated and organized individual who exhibits strong integrity, work ethics and ability to perform under pressure
• Knowledge in Spanish language is desired.
• Experience with audits and compliance processes will be a plus

About the Role:
As the Admin Executive at Cintra Consultancy, you’ll be the backbone of our day-to-day operations, ensuring our creative team runs smoothly behind the scenes. From handling vendor coordination and internal processes to supporting our team with logistics, your work will help free up brain space so we can stay focused on delivering scroll-stopping content.

• Maintain a well-organised, stocked, and functioning workspace for the team
• Handle office-related purchases, pantry inventory, and equipment servicing
• Coordinate courier arrangements, print jobs, and logistics for shoots or events

• Keep internal documents, invoices, and contracts well-filed and updated
• Prepare simple documents, reports, or templates for internal use
• Ensure timely submission and processing of claims, payments, and reimbursements

• Maintain an updated list of vendors, freelancers, and partner contacts
• Assist with outreach, quotation sourcing, and vendor communications
• Track project deliverables from freelancers and ensure timely invoicing/payment

• Assist with onboarding new hires – workspace setup, welcome kits, and access setup
• Maintain leave records and team directories
• Help plan and execute small-scale team activities or celebrations

• Provide logistical support for shoot days – transport, catering, petty cash, etc.
• Ensure smooth scheduling of meeting rooms, equipment use, and internal calendars
• Take notes during internal check-ins or ops meetings when required

• Support the CEO / COO and team leads on special projects or admin tasks
• Assist with basic research, data collection, or travel arrangements if needed
• Jump in to support wherever extra hands are needed – we’re a nimble team!

Responsibilities:

• Prepare new hire onboarding – SG namecards digital creation, staff season parking, office seating arrangement,update staff telephone listing.
• Staff welfare and CS Service Recovery management – baby gifts, wellness basket, wreath, pantrysupplies and corporate perks, and bookings.
• Be a representative for the office to attend relevant corporate meetings and discussions, eg, Fire Drill,and Safety.
• Maintain good filing systems (physical and digital) and ensure proper document retention, protection,and disposal.
• Vendor management for office cleanliness and equipment management, including office facilities formaintenance and repairs.
• Organize and manage the booking of meeting rooms.
• Manage and facilitate tea lady and office cleaners, cover and support reception and dispatch dutiesduring tea lady’s absence.
• Handle general procurement for the office – manage end-to-end requirements, includingapproval, paperwork, payment, and invoicing.
• Inventory management of office stationery and office consumables.
• Support and work on Office admin expense budgets.
• Other administrative duties as assigned by the Manager.

Requirements:

• GCE “O” level & above.
• Minimum 3 years of Office Administration experience.
• Meticulous, organized, with the ability to multi-task and take initiative in a fast-paced environment.
• Observant, a good team player, independent, and self-motivated.

Job Overview:

We are seeking a detail-oriented and reliable Administrative Support Executive on a 6-month contract to assist our client servicing and operations teams with routine administrative and data-related tasks. This role is key to ensuring accurate document management, timely data input, and smooth operational support for investment-related activities. Candidates who demonstrate strong performance and a good fit with the team may be considered for a conversion to a permanent role .

Key Responsibilities:

Document Management

• Download, organize, rename, and file investment-related documents from multiple fund manager and custodian portals (e.g. capital call notices, distribution notices, monthly and quarterly reports)
• Maintain proper naming conventions and filing structure in shared folders or document management systems
• Archive and retrieve documents as requested by the client or operations teams

Data Entry and Maintenance

• Enter transaction, valuation, and reference data into portfolio management or accounting systems
• Perform periodic data quality checks and updates

Client & Investment Administration

• Maintain and update client static data and KYC documentation
• Assist in preparing and reviewing client documentation
• Monitor and manage shared mailboxes for incoming investment notices or custodian correspondence
• Perform routine checks for document completeness and system updates

Requirements:

• Prior experience in administrative, investment operations, or financial services support roles is a plus
• Proficient in Microsoft Office (especially Excel, Word, and Outlook)
• Strong attention to detail and data accuracy
• Excellent organization and time management skills
• Able to work independently with minimal supervision
• Discreet and professional when handling confidential information
• Comfortable navigating online portals and multiple systems

Contract Details:

• 6-month contract , with the potential for conversion to a permanent role based on performance and business needs
• Ideal for candidates seeking exposure to private wealth and investment operations within a multi-family office environment

Basic Salary : Up to $2,800
Working Hours : 9am to 6pm (5.5 day work week - Eligible for OT pay)
Location : Senoko
Benefits : AWS & Variable Bonus

Scope of Work:

• Provide administrative support to relevant departments
• Handle work pass applications, renewals, and cancellations
• Manage and oversee claim requests; coordinate and assist with staff claims submissions, ensuring timely processing and proper documentation
• Tabulate production staff hours and salary for OT calculation
• Maintain and update employee records, personal files, and HR databases
• Assist in the recruitment process: job postings, interview scheduling, and candidate coordination
• Manage employee leave records, medical claims, and other expense reimbursements
• Ensure the office is well-stocked with necessary supplies

Requirements:

• Meticulous with good attention to detail
• Proficient in Microsoft Office applications
• At least 1 year of administrative experience
• Minimum N/ O-Level qualification

Interested applicants, please APPLY HERE or WhatsApp your resume to Sankari @ 8893 2125.

Pte Ltd (21C0501)
Sankari Mogan (R24120729)

Job Title: Legal Secretary / Administrative Support

Company: Lions Chambers LLC
Location: Jalan Besar
Employment Type: Full-time

Key Responsibilities:

• Professionally handle phone calls, emails, and client inquiries
• Schedule and organize meetings, court dates, and appointments
• Maintain and organize legal documents and case files
• Generate invoices and track payments using Xero software
• Assist in implementing improved administrative systems
• Liaise with Mandarin-speaking clients and vendors when needed

Requirements:

• Fluent in English (written and spoken)
• Business proficiency in Mandarin (required for mandarin-speaking client liaison)
• Proficient in Microsoft Office (word, excel) and Google Sheets
• Comfortable using Apple products (iMac, iPad, iPhone)
• Strong organizational skills and attention to detail
• Ability to work both independently and in a team
• Experience with Xero accounting software is advantageous

Working Conditions:

• Working Hours: Monday to Friday, 9:30 AM – 6:30 PM
• Break Time: 1-hour lunch break (12:00 PM – 1:00 PM)
• Probation Period: 3 months (if applicable)

Lions Chambers LLC is an equal opportunity employer. We evaluate candidates based on merit and business needs, without regard to age, race, gender, religion, marital status, family responsibilities, disability, or any other protected characteristic under Singapore law.

Data Protection Notice:

By submitting your application, you consent to the collection, use, and disclosure of your personal data for recruitment purposes in accordance with Singapore's Personal Data Protection Act (PDPA).

Only shortlisted candidates will be notified.

Job Title: Program and Administrative Support Manager
Location: Central
Industry: Education / Sports

At Karpenko Gymnastics Academy (KGA) , we are passionate about providing high-quality gymnastics education and support to our students. As we expand our operations, we are looking for a dynamic and dedicated Program and Administrative Support Manager to join our team and ensure smooth daily operations, exceptional program delivery, and effective communication across all locations.

Key Responsibilities
As the Program and Administrative Support Manager , you will be responsible for:

1. Communication Management
   - Monitor and manage incoming messages across all operational locations.
   - Ensure seamless handover of ongoing conversations to incoming administrative staff.
   - Support communication coordination as the organization expands to a third location, adjusting workloads as necessary.
   
2. Program Coordination & Development
   - Oversee and support the execution of camps and private class programs.
   - Collaborate with coaching staff to observe sessions, provide constructive feedback, and drive continuous improvement in program delivery.
   
3. Scheduling Support
   - Assist in scheduling coaches and classes, coordinating with the team to ensure efficient resource allocation and alignment with operational needs.
   
4. Administrative Process Optimisation
   - Contribute to streamlining and improving administrative workflows, including sales processes, parent communications, and resource allocation.
   - Assist in documenting processes and support the team in their consistent implementation.
   
5. Special Needs Program Development
   - Participate in the planning and execution of a dedicated program for students with special needs, collaborating with relevant stakeholders.
   
6. Project Support (As Time Permits)
   - Assist with various ongoing and ad hoc projects, such as mobile app development, website updates, marketing communications, and school program administration.
   
7. General Operational Support
   Provide broad-based assistance to ensure smooth day-to-day operations.
   Support the planning and execution of key events, such as the annual KGA Cup .Qualification

Qualifications & Requirements

• Diploma / Bachelor’s degree in relevant fields such as Education, Business, or Management (preferred).
• Minimum of 2 years of experience in program coordination, administration, or operations management.
• Strong organizational and multitasking skills with an ability to manage competing priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Passion for continuous improvement and delivering high-quality programs.

Why Join Us?

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• Dynamic and supportive work environment.
• Play a key role in the development and success of our programs and operations.

Receptionist cum Administrative Officer

Working Location: Lavender Area

Working days: Mon-Fri 8am-5pm & Alt Sat 8am-12pm

Salary: $2400 to $2800

Requirements

At least Diploma/Degree in Business administration or equivalent

At least 2 years of experience in the related field is required for this position.

Job scope

Receptionist Duties:

Maintain proper record of incoming and outgoing mails

Manage visitor logbooks

Greet visitors, clients, and employees with a professional and friendly demeanour.

Answer and direct incoming phone calls, emails, and queries promptly and accurately

Maintain a clean and welcoming reception area

Schedule and coordinate appointments, meetings, and meeting room bookings

Administrative Duties:

Handle data entry, filing, and document management, document transmittal form

Keep track on birthday celebrations and send personalised email

Manage office supplies inventory and place orders when necessary

Support HR activities, such as maintaining employee records and coordinating onboarding activities

Handle staff house checks in and check out records and dormitory agreement

Arrange of cleaner’s schedule and ensure cleaner perform his duties

Ensure compliance with office procedures and company policies

Liaise with vendors and service providers for maintenance or repairs of our building

Arrange with Logistics department for drivers to run errands

Issuance of company items (pen, jacket, organizer, etc.)

Other Ad-Hoc Duties.

Interested personnel kindly contact WhatsApp: 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279