1,061 Hr Assistant jobs in Singapore

about the job

Reporting to the HR Lead, you will manage the full cycle of payroll activities and supporting HR processes, including but not limited to:

• Manage payroll process for the company, calculation of salary details, government claims
• Manage employee letters, reference letters, background checks, mandatory training, etc.
• Manage work pass renewal processes
• Manage employee data

other information

• 5 day work week
• Office location: Central-West, Singapore
• Headcount: 300+
• Immediately available/ short notice preferred but not a requirement

skills and experience required

• Relevant experience in processing end to end payroll
• Strong knowledge in MOM laws and regulations
• Good verbal and written communication skills
• Good interpersonal skills to manage relevant stakeholders
• Proficient in Microsoft Excel and Word

To apply online please use the 'apply' function.

• Work Pass Administration: Assist in managing work pass applications, security bonds, renewals, cancellations, and related tasks.
• HR Documentation: Support in preparing HR letters, including appointment letters, confirmations, transfers, and promotions.
• Training Support: Provide administrative assistance with training applications, registrations, and related tasks.
• Document Filing and Records Management: Assist in maintaining organized filing systems for recruitment, personnel files, payroll, and other HR documents.
• HR Reporting: Support in preparing HR reports, including recruitment, payroll, and compliance reports.
• Insurance Administration: Assist with WICA claims, insurance-related matters, and recordkeeping.
• Staff Resignation/Termination Support: Provide support with exit procedures, including clearance, exit interviews, and air ticket arrangements.
• General Administrative Support: Assist with various administrative tasks to ensure smooth daily office operations.
• Other Ad-hoc Tasks: Provide support for any other HR-related duties as assigned by supervisors.

• Minimum of a Diploma, preferably with relevant experience in HR administration or support roles.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Resourceful, independent, and proactive in problem-solving.
• Strong communication and interpersonal skills.
• Excellent time management skills and the ability to handle multiple tasks efficiently.
• Ability to handle confidential information with discretion.
• Willing to work in the West.

• Assist with recruitment tasks, including job postings, resume screening, interview scheduling, and preparing offer letters.
• Support the onboarding process by managing new hire paperwork and ensuring a smooth transition.
• Handle work pass processes such as applications, renewals, cancellations, levy waivers, and relevant documentation.
• Maintain and update accurate records of employee attendance, annual leave, medical leave, and medical claims.
• Perform data entry and filing of HR-related documents, ensuring employee records are up to date.
• Assist in organizing and coordinating company events and staff engagement activities.
• Provide general administrative support, including PSA applications and renewals, document management, and other daily tasks.
• Carry out other ad-hoc HR and administrative duties as assigned.

• Responsible for monthly payroll processing via Times Software
• Filing of income taxes , manage the HR system including the leave system and maintain all HR files
• Apply, renew and cancel relevant work passes online via MOM Website
• Prepare all HR-related documentation.
• Prepare and update HR Report for management review
• Responsible for daily HR and Admin matters
• Responsible for MOM Survey or others survey
• Ad-hoc assignments assigned by the management

• Diploma or higher qualifications
• Min 2 year's relevant experience
• Proficiency in Excel and other Microsoft office applications
• Multi-tasking and work independently with self-initiative
• Good interpersonal and communication skills
• A good team player and able to take ownership of task assigned.

• Handle full-cycle recruitment, including interviews, offers, and onboarding.
• Manage work pass applications and HR administrative processes (leave, payroll data, time attendance, etc.).
• Organize and support career fairs, staff events, and employee engagement activities.
• Maintain accurate HR records and generate reports for management.
• Support day-to-day HR operations and assist with ad-hoc tasks.

• Diploma/Degree in Human Resource, Businessor equivalent.
• Or Min 1-3 years of relevant HR experience.
• Proficient in MS Office and strong interpersonal skills.

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability

• General administrative support to the HR department
• Data entry & Filing
• Photocopying and scanning duties
• Generating reports using Microsoft Excel/ Power Point
• Verification of invoices
• Coordinating appointments and meetings
• Other general admin duties

• Minimum GCE 'O' Levels & above
• Proficient in Microsoft Office
• Able to start work on short notice
• Fresh graduates are welcome to apply

1. Candidate Mapping: Extract and organize candidate information from LinkedIn and other platforms.
   Maintain and update a database of potential candidates.
2. Candidate Outreach: Connect with potential candidates using the provided LinkedIn account.
   Respond to initial candidate inquiries professionally and promptly.
3. CV Formatting: Review, format, and organize candidate CVs to align with company standards.
   Ensure accuracy and professionalism in all CV presentations.
4. Administrative Support: Handle data entry and management in recruitment systems or spreadsheets.
   Assist in coordinating recruitment-related activities and tasks as needed.

• Proficiency in LinkedIn for sourcing and outreach.
• Strong attention to detail and organizational skills.
• Basic proficiency in Microsoft Office or Google Workspace (Word, Excel, etc.).
• Excellent written and verbal communication skills.
• Ability to work independently and manage tasks efficiently.
• Prior experience in recruitment support or HR administration is a plus.

• Assist the HR Manager to oversee HR Department & manage the full spectrum of HR functions.
• Assist in payroll related matters.
• Manage and handle employee's records in Adaptive System.
• Responsible for work pass administration such as work pass applications, renewal, cancellation and issuance.
• Perform daily HR duties from on-boarding to off-boarding
• Coordinate with all departments on hiring plans, resignations, confirmation and all HR related matters
• Manage E-Claim, E-leave & E-attendance via Adaptive System, including leave type entry, entitlement, application, medical certificate collection & approval and daily employee's attendance.
• Ensure medical claims are comply to the Company's policy.
• Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.
• Prepare weekly/monthly reports in a timely and accurate manner.
• Provide advice and handle all employee inquiries on HR-related matters.

• Familiar with MOM regulations and HR practices
• Good communication, writing and interpersonal skills
• Proficient in Microsoft Office Applications
• A team player with a strong sense of responsibility & self-motivation to get tasks done independently.

• Training administration and coordination including registration, logistics preparation, and feedback evaluation.
• Maintaining of staff's training records and certification status.
• Conduct monthly performance review with Supervisors.
• Prepare & issue confirmation letter.
• Generate monthly reports.
• Any other duties and responsibilities as and when assigned.

• Diploma in Human Resource Management, Business Administration, or related discipline.
• No prior experience may apply.
• Possess good interpersonal and communication skills.