678 Hr Coordinator jobs in Singapore

We are seeking a skilled and organized individual to fill the role of HR & Admin Assistant. This position involves managing various aspects of human resources and administrative tasks.

Key Responsibilities:

• Recruitment Processes: Posting job availability, liaising with recruitment agents, and coordinating the hiring process.
• Work Pass Applications: Processing work pass applications, conducting MOM-related surveys, preparing letters, and handling HR-related tasks.
• Payroll Management: Preparing payroll, handling payroll matters, and maintaining accurate records.
• Onboarding and Offboarding: Ensuring a smooth onboarding experience for new employees and managing offboarding processes for departing staff.
• Staff Training: Organizing and facilitating training activities to enhance employee skills and knowledge.
• Ad-Hoc Duties: Performing miscellaneous tasks as assigned by management.

Requirements:

• Experience: Minimum 1 year of relevant experience in HR or a related field.
• Qualifications: Minimum N Level or equivalent qualification.
• Software Proficiency: Prior experience with Timesoft Payroll software is advantageous.

Working Hours:

Monday to Friday: 8:30 am to 5:30 pm
Saturday: 8:30 am to 12:30 pm

Summary:

• MNC

• Monday - Friday, 8.30am to 5.30pm

• UP$3000-$3300

• AWS+VB

• Bedok

Responsibilities:

• Handling accounting activities: AP, AR, GL, bank reconciliations, month-end and year-end closing

• Liaise with intergroup companies, banks, auditors, tax agent, corporate secretary and external vendors/contractors (eg. procurement for office supplies and leasing matters)

• Support end-to-end HR operations including Recruitment, Onboarding, Learning & Development, Annual performance review exercises, Benefits Administration, Employee Relations, Policy Development, projects and exit processes

• Maintain HR records, support in audit preparations and administrative duties

Requirements:

• Minimum Diploma in Accounting/HR/Business Management or related studies

• 2-3 years of relevant experience preferably in manufacturing industry

• Knowledge with SAP and Unit4 Prosoft HRMS would be of advantage

Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at

Joseph Song Zhi Xuan
Registration Number: R22106922
AlwaysHired Pte Ltd
EA Licence No: 24C2293

The role of the HR Admin Executive is to support the full spectrum of HR operational duties, including assisting in the development and implementation of strategic HR policies and initiatives. The position also involves handling general office administrative tasks to ensure smooth day-to-day operations.

• Employee Onboarding:
• Handle the entire onboarding process, including preparation of employee documents, onboarding sessions, and profile setup in Syngerix.
• Prepare employment letters and ensure timely submission of required documentation.
• Employee Exit Management:
• Conduct exit interviews and ensure proper clearance procedures.
• Perform final payroll calculations, including any deductions or additions related to employment cessation.
• Recruitment Support:
• Assist the recruitment process, including shortlisting, scheduling interviews, and follow-ups.
• Insurance Administration:
• Manage work injury compensation claims and liaise with insurers.
• Oversee employee health insurance enrollment and updates.
• Training & Development:
• Coordinate training programs, including booking, attendance, evaluation, and feedback collection.
• Support training needs analysis and maintain training records.
• Payroll Processing:
• Calculate OT and Work Allowance (WA) for employees across departments.
• Ensure accurate data submission for payroll processing.
• Policy & Procedure Development:
• Assist in drafting, updating, and implementing HR policies, procedures, and guidelines to support operational consistency and compliance.
• Perform other work duties as directed by the HOD.

• Manage office supplies, stationery, and pantry inventory.
• Coordinate office maintenance and liaise with vendors/service providers.
• Handle incoming and outgoing mail/courier services.
• Maintain proper filing and record-keeping systems.
• Support travel arrangements and meeting room bookings.
• Assist in organizing company events and meetings.
• Manage petty cash and handle basic invoice processing.

• Assist in recruitment activities: job postings, interview scheduling, and candidate communication.
• Prepare onboarding documents and facilitate new hire orientation.
• Maintain and update employee records and HR database.
• Track staff attendance, leave applications, and medical claims.
• Assist in payroll preparation by providing relevant data (e.g., absences, bonus, leaves).
• Support employee engagement initiatives and internal communications.
• Ensure HR policies and procedures are followed and updated when necessary.

• Degree in Business Administration or related field.
• Proven experience in admin and/or HR support roles (1-3 years preferred).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good organizational and time management skills.
• Strong interpersonal and communication skills.
• High level of integrity and discretion in handling confidential information.

• No experience welcome to apply
• Up to $3,000 monthly
• Monday to Friday 0830am-530pm
• 14 Days AL & ML, 1 Month Completion Bonus
• Steady career progression, vertical & horizontal growth
• Extendable/Convertible position after 1 year
• Extremely large US Company, World-wide recognize

Responsibilities:

-Administrative duties to the Directors and HRBP on performance efficiency of staffs/departments

-Issuing PPE, safety boots for new joiners

-Assist in onboarding new joiners on 1st day or work

-Liaising with vendors or external parties such as internal events with organisers/contractors

-Supporting all administrative work for HRBP and Directors

-Other ad hoc duties

Applicants who are interested but would not like to apply through careersfuture, you are welcome to send details to Whatsapp via apply5(add)talentvis.com the following details:

EA License No: 04C3537

EA Personnel No: R23117142

EA Personnel Name: Estele Chai

KEY RESPONSIBILITIES and TASKS:

1. MOM Work Pass ( EP/SP/WP) Application and adhere to its procedures including arranging employees Education verification, medical, insurance and compliance to local MOM regulations. Process, Apply and Issue Employment Pass, Special Pass, Work Permits for Marine Employees as the operation dictates.

2. Administration of Employment Agreement (crew member)

a. Prepare Employment agreement for crew members (Seafarer Employment Agreement).

3. Work closely with overseas Crewing Team to ensure documentation complience such as but not limited to, vessel joining documents, Seafarer Employment agreements, seafarer documentation.

4. Work closely with Crew Management Partner overseas to ensure smooth coordination between client and VGGS.

a. Work closely with the clients and agents locally to keep the progress of work pass application and operational matters intact.

5. Update records of employees in the HR Crewing systems & in-house software.

6. Assisting with providing compliance in all areas of Marine HR. Update and tracking excel sheet of all employees and contractors’ work pass, work pass exemption.

7. Computing monthly Payroll processing of all crew members.

8. To prepare and compute crew leave balance statement for month end.

9. Monitor wor pass cancelaltion and timly reporting to IRAS for tax computation.

10. Knowledge of MPA system and Harbourcraft vessel handling will be an added advantage.

11. To support Operations Manager as and when is required

• Assist in the recruitment of roles across various banking functions
• Coordinate job postings on internal and external platforms, including banking-specific recruitment portals.

Candidate Management

• Schedule and manage interviews for candidates, ensuring alignment with hiring managers’ availability.
• Act as the primary contact for candidates during the recruitment process, providing timely updates and addressing inquiries.
• Prepare offer letters and onboarding documentation for selected candidates.

Administrative Support

• Maintain accurate records of recruitment activities in the applicant tracking system (ATS) or HR database.
• Manage job advertisements on banking-specific job boards, social media, and the company’s careers page.

Compliance and Regulatory Adherence

• Ensure all recruitment practices comply with banking regulations, labor laws, and internal policies.
• Verify candidate credentials and certifications, ensuring alignment with banking industry standards.
• Maintain confidentiality of sensitive candidate and organizational information.

Singapore | Posted: Jul 18, 2025

Job scope:

Recruitment Coordination

• Assist in the recruitment of roles across various banking functions
• Coordinate job postings on internal and external platforms, including banking-specific recruitment portals.

Candidate Management

• Schedule and manage interviews for candidates, ensuring alignment with hiring managers’ availability.
• Act as the primary contact for candidates during the recruitment process, providing timely updates and addressing inquiries.
• Prepare offer letters and onboarding documentation for selected candidates.

Administrative Support

• Maintain accurate records of recruitment activities in the applicant tracking system (ATS) or HR database.
• Manage job advertisements on banking-specific job boards, social media, and the company’s careers page.

Compliance and Regulatory Adherence

• Ensure all recruitment practices comply with banking regulations, labor laws, and internal policies.
• Verify candidate credentials and certifications, ensuring alignment with banking industry standards.
• Maintain confidentiality of sensitive candidate and organizational information.