811 Hr Coordinator jobs in Singapore

• Assist in recruitment processes including posting job openings, application screening interview scheduling, and reference checks
• Manage end-to-end onboarding and offboarding procedures, ensuring all documentation complies with internal policies and audit requirements
• Maintain employee records in HRIS systems (Workday & HRiQ) and handle issuance of staff passes
• Coordinate pre-employment medical checkups, mandatory health assessments, audiometry tests and annual health screenings
• Utilize data analytics to track recruitment metrics such as time-to-fill, source effectiveness, and onboarding satisfaction

• Document management throughout the employee lifecycle including recruitment, confirmations, terminations, transfers, and contract management
• Prepare HR-related correspondence such as employment letters, visa support letters, and staff certifications
• Attend employee inquiries related to HR matters excluding compensation
• Ensure organizational charts and job descriptions are regularly updated
• Provide backup support for other HR functions such as recruitment, training, payroll and benefits administration
• Assist HR projects and employee engagement initiatives
• Apply data analytics to monitor HR operational efficiency, identify trends and support decision making

• Support training activities including course registration, coordination with training providers and timely completion of evaluations
• Organize and facilitate training sessions, workshops and other learning initiatives
• Maintain accurate training records, track participation, and evaluate training effectiveness
• Provide logistical support for learning activities, including scheduling, venue arrangements and participant communications
• Administer and track training bond agreements
• Use data analytics to assess training impact and identify skill gap

• Manage day-to-day office operations and ensure the smooth running of office activities
• Manage office supplies, vendor relationships, and facility maintenance
• Coordinate travel arrangements and hotel reservation
• Perform other ad-hoc duties as assigned
• Support reporting and analysis of administrative costs and resource usage using basic data too

• Diploma in human resources or related discipline, with 1 to 2 years of relevant HR experience preferred
• Strong organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure
• Proficiency in MS Office applications
• Excellent command of spoken and written English
• Experience in multi-media would be advantageous
• Strong knowledge in Employment act, industrial relations act, CPF guidelines, tax treatment guidelines, govt. Polices etc
• Knowledge in Personal Data Protection Act (PDPA) and in HRIS system and applications preferred
• Ability to collect and interpret HR data to support decision-making
• Understanding of basic HR metrics (e.g. turnover rate, training effectiveness)
• Familiarity with data visualization tools (e.g. Power BI, Power Automate) is a plus
• Willing to travel to work in Jurong Island

Interested candidate, please click "QUICK APPLY" to submit your complete resume.

Company Description

Every minute of every day, Smiths Detection's threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.

Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Description

Purpose:

To provide end-to-end support in daily HR operations within a fast-paced engineering and regional HQ environment, ensuring accuracy, compliance, and timely execution of all HR-related processes. This role operates under the supervision of the HR Manager and involves close coordination with employees across all levels to drive a positive employee experience, maintain HR records and systems, and support payroll and reporting processes in compliance with company policies and statutory requirements.

SPECIFIC DUTIES, ACTIVITIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Serve as the first point of contact for employees, addressing HR-related inquiries with clarity, empathy, and professionalism.
• Maintain, organize, and update employee personnel files, ensuring confidentiality and compliance with local labor regulations and company policy.
• Prepare letters and documentation related to employment matters, including appointment, confirmation, promotion, transfer, resignation, and other HR communications.
• Support recruitment and onboarding processes including interview coordination, document collection, induction, and integration into the company's systems.
• Conduct onboarding sessions and facilitate the orientation process, ensuring employees understand HR policies, safety procedures, and available benefits.
• Accurately update and track staff movement, promotions, exits, and salary changes in HR systems.
• Manage and update employee compensation and benefit records such as medical coverage and company insurance, ensuring timely processing and communication.
• Assist in the preparation of payroll-related data including attendance, leave, salary changes, deductions, allowances, and overtime, ensuring accuracy and timely submission to the payroll team.
• Ensure compliance with payroll policies, statutory requirements, and timely documentation for audit trails.
• Provide audit support by preparing and organizing required HR documentation for internal and external audits, and promptly addressing any audit queries.
• Support preparation of HR-related finance reports including headcount reporting, employee cost tracking, and monthly reconciliation data.
• Assist in employee work permit applications and renewals, ensuring timely submission and follow-up with relevant authorities.
• Support the HR Manager in planning and executing employee engagement and development initiatives, including surveys, recognition activities, and communication forums.
• Engage with employees regularly to understand their concerns, provide HR assistance, and reinforce HR practices and HSE policies.
• Support the Site Lead in preparing the Crisis Management and Business Continuity Plan and participate in regular team discussions to ensure the Singapore site is compliant with Smiths Detection's internal audit requests.
• Lead and execute all regular HSE activities under the supervision and guidance of the APAC HSE & Compliance Manager to ensure full compliance with global HSE guidelines.
• Perform general administrative tasks including attendance monitoring, HRIS updates, report generation, and other assigned HR duties.
• Take on special projects and tasks as delegated by the HR Manager to support strategic and operational HR goals.

Qualifications

Qualifications & Skills:

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• Proficient in written and spoken English. Good command of Malay or Chinese is a plus. Must be able to explain policies and processes effectively to all employees.
• Strong interpersonal and communication skills, with a people-centric approach and willingness to engage directly with shopfloor employees.
• Working knowledge of Microsoft Office applications (Excel, Word, Outlook, PowerPoint); experience with HRIS is an added advantage.
• High level of accuracy, integrity, and discretion in handling confidential employee data.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced, manufacturing environment.
• Prior experience in HR coordination or generalist roles within a plant or industrial setting will be an advantage.

Additional Information

Join us and we'll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You'll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You'll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.

Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career's website (Careers - Smiths Group plc)

Company Description

Every minute of every day, Smiths Detection's threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.

Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Description

*Purpose: *

To provide end-to-end support in daily HR operations within a fast-paced engineering and regional HQ environment, ensuring accuracy, compliance, and timely execution of all HR-related processes. This role operates under the supervision of the HR Manager and involves close coordination with employees across all levels to drive a positive employee experience, maintain HR records and systems, and support payroll and reporting processes in compliance with company policies and statutory requirements.

*SPECIFIC DUTIES, ACTIVITIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: *

• Serve as the first point of contact for employees, addressing HR-related inquiries with clarity, empathy, and professionalism.
• Maintain, organize, and update employee personnel files, ensuring confidentiality and compliance with local labor regulations and company policy.
• Prepare letters and documentation related to employment matters, including appointment, confirmation, promotion, transfer, resignation, and other HR communications.
• Support recruitment and onboarding processes including interview coordination, document collection, induction, and integration into the company's systems.
• Conduct onboarding sessions and facilitate the orientation process, ensuring employees understand HR policies, safety procedures, and available benefits.
• Accurately update and track staff movement, promotions, exits, and salary changes in HR systems.
• Manage and update employee compensation and benefit records such as medical coverage and company insurance, ensuring timely processing and communication.
• Assist in the preparation of payroll-related data including attendance, leave, salary changes, deductions, allowances, and overtime, ensuring accuracy and timely submission to the payroll team.
• Ensure compliance with payroll policies, statutory requirements, and timely documentation for audit trails.
• Provide audit support by preparing and organizing required HR documentation for internal and external audits, and promptly addressing any audit queries.
• Support preparation of HR-related finance reports including headcount reporting, employee cost tracking, and monthly reconciliation data.
• Assist in employee work permit applications and renewals, ensuring timely submission and follow-up with relevant authorities.
• Support the HR Manager in planning and executing employee engagement and development initiatives, including surveys, recognition activities, and communication forums.
• Engage with employees regularly to understand their concerns, provide HR assistance, and reinforce HR practices and HSE policies.
• Support the Site Lead in preparing the Crisis Management and Business Continuity Plan and participate in regular team discussions to ensure the Singapore site is compliant with Smiths Detection's internal audit requests.
• Lead and execute all regular HSE activities under the supervision and guidance of the APAC HSE & Compliance Manager to ensure full compliance with global HSE guidelines.
• Perform general administrative tasks including attendance monitoring, HRIS updates, report generation, and other assigned HR duties.
• Take on special projects and tasks as delegated by the HR Manager to support strategic and operational HR goals.

Qualifications

Qualifications & Skills:

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• Proficient in written and spoken English. Good command of Malay or Chinese is a plus. Must be able to explain policies and processes effectively to all employees.
• Strong interpersonal and communication skills, with a people-centric approach and willingness to engage directly with shopfloor employees.
• Working knowledge of Microsoft Office applications (Excel, Word, Outlook, PowerPoint); experience with HRIS is an added advantage.
• High level of accuracy, integrity, and discretion in handling confidential employee data.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced, manufacturing environment.
• Prior experience in HR coordination or generalist roles within a plant or industrial setting will be an advantage.

Additional Information

Join us and we'll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You'll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You'll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.

Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career's website (Careers - Smiths Group plc)

Job Description

• Support payroll matters for Singapore, Korea, Japan, and India, including risk assessments
• Check and resolve TMS, overtime, and eLeave system issues
• Work with Finance on payroll and government-paid leave claims reconciliation
• Handle intercompany billing for secondments and ensure documentation
• Ensure timely payroll fund transfers and liaise with in-country payroll providers
• Coordinate expatriate tax matters with Singapore tax consultants
• Assist with HR document digitalization and general HR admin tasks
• Liaise with AIA and clinics on medical bills and insurance updates
• Support payroll implementation for AWI/CA and technician incentives
• Coordinate service awards, re-employment, and staff benefits
• Assist in recruitment and onboarding processes
• Arrange A&D testing for new hires and designated roles
• Manage temporary staffing with agencies
• Handle HR-related statutory surveys and government submissions
• Maintain HR records and support other HR/payroll tasks as assign

Job Requirement

• Diploma or degree in HR, Accounting, Business, or related field
• Minimum 3 years experience in Singapore payroll and HR administration
• Detail-oriented, discreet, good communication and coordination skills
• Able to multitask and work independently
• Contract Renewable

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED.

EA License No: 95C2823

EA Personnel No: R

EA Personnel Name: Jin Yee

Role Overview:

We are looking for a detail-oriented and proactive HR Coordinator to join our Human Resources team. This role will provide essential administrative and operational support across various HR functions, ensuring efficient service delivery to employees and stakeholders across both office and retail teams.

Key Responsibilities:

1. HR Systems and Data Management

• Maintain and update employee data in SAP HR for both office and retail populations.
• Generate regular and ad hoc HR reports for internal stakeholders.

2. Onboarding and Offboarding Support

• Coordinate onboarding logistics (documentation, system access, welcome kits, etc.).
• Support exit processes including clearance, system termination, and final documentation.

3. Employee Welfare

• Administer employee welfare programs, such as:

• Insurance enrolment and updates.

• Health screening arrangements.
• Issuance of HR letters (e.g. for visa applications, Permanent Residency, etc.)

4. Benefits Administration

• Support product benefit programs, including quota tracking and deduction.
• Assist in administering long service awards, leave programs, and benefit in kinds.

5. General enquiries

• Monitor and respond to employee queries.
• Troubleshoot and escalate access issue to company system.

Key Requirements:

• Diploma in Human Resource Management/Business Administration.
• Minimum 3-5 Years of experience in HR administrative support and coordination.
• Strong attention to detail, organizational, and time management skills.
• Experience with SAP Human Capital Management (HCM) or similar HRIS systems is an advantage.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good interpersonal and communication skills.
• Comfortable interacting with internal/external stakeholders of different levels.
• Able to maintain confidentiality and handle sensitive information professionally.

We are seeking a highly organized and detail-oriented individual to join our team as an HR Assistant. This role will be responsible for creating and posting job advertisements, reviewing resumes, conducting initial interviews, and coordinating interview schedules with hiring managers.

The successful candidate will also be tasked with preparing employment contracts, managing the onboarding process for new hires, and serving as the main point of contact for employee inquiries regarding HR policies and concerns.

In addition, this role will involve organizing employee engagement activities and corporate events to promote a positive workplace culture, coordinating and scheduling employee training programs, and maintaining accurate employee records in the HR system.

This is an excellent opportunity for someone who is passionate about human resources and is looking to take their career to the next level.

We are seeking a highly skilled and organized individual to join our team as an HR Admin. This is a fantastic opportunity for someone looking to develop their skills in human resources management.

The successful candidate will be responsible for providing administrative support to the HR department, including tasks such as:

• Coordinating employee records and benefits
• Managing leave and time-off requests
• Performing data entry and maintaining accurate records

This role would suit someone who is detail-oriented, has excellent communication skills, and is able to work independently with minimal supervision.

Required Skills:

Key qualifications include:

• Basic computer skills and knowledge of Microsoft Office applications
• Excellent organizational and time-management skills
• Ability to maintain confidentiality and handle sensitive information

Benefits:

We offer a comprehensive compensation package, including a competitive salary and generous benefits. The successful candidate will also have the opportunity to develop their skills and knowledge in a dynamic and supportive environment.

Working Arrangements:

This role is based in Tanjong Pagar, SG and requires 5 days per week, 8am-5pm working hours. Company transport may be provided.