489 Employee Records jobs in Singapore

Records Governance

Singapore, Singapore $60000 - $80000 Y Ministry of Defence Singapore

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Job Description

Central Provident Fund Board

Internship

Closing on 30 Sep 2025

What the role is

At #TeamCPF, you're not just joining a team; you are embracing a culture of excellence, collaboration, and meaningful impact. You will play a pivotal role in empowering over 4 million members to secure their retirement, healthcare, housing needs and better navigate life's uncertainties.
We thrive on sharp minds and insightful decisions. Your ability to analyse and think critically isn't just valued; it's essential. Every choice you make contributes to our collective success.
Collaboration is our way of life. We believe in the power of effective partnerships and seamless communications across teams. Together, we amplify each other's strengths and achieve remarkable results.
Our learning never stops. We encourage your inquisitiveness and courage to embrace new challenges head-on. Your agility, readiness to challenge conventions, embrace of data-driven strategies, dedication to learning and ing new skills fuels our innovation and progress.
At the core of everything we do lies a genuine desire to make a difference. We serve our community and support each other with compassion, empathy, and unwavering dedications. Every action we take is guided by a deep sense of purpose and a commitment to those we serve.
Join us at #TeamCPF Together, let's redefine possibilities and leave a legacy that echoes for generations.

What you will be working on

The Records Management Department (RMD), as the custodian of the Board's records and information, plays a vital role in managing the Board's official records, ensuring important decisions and information are captured and retained. This aids in maintaining operational integrity and efficiency, comply with regulations and thus enhance our role as Trustee. As a Records Management Intern, you will have the opportunity to learn and grow with a progressive team seeking to redefine how records and information are managed in an ever-evolving records and information management landscape.
In this role, you will:

• Market Research: Conduct research on global trends on information governance and management and leverage knowledge of new technologies. Learn how emerging technologies can be applied to enhance, automate, or transform CPFB's records management processes.

• Policy Monitoring & Compliance: Understand key frameworks such as the IM4L and other public sector guidelines. Support monitoring efforts and contribute to reviews aimed at improving compliance and strengthening records and information practices.

• Data Analysis & Reporting: Use data analytics and reporting capabilities to derive insights from organisation's records. Develop skills in generating reports and visualisations to support team decision-making and strategy.

•Stakeholder Engagement: Gain experience in engaging internal stakeholders to promote awareness and adoption of good records management practices. Assist in crafting communication materials and supporting outreach initiatives.

What we are looking for

We value the diverse skills and perspectives that each intern brings. While you may not need to meet every requirement fully, having some familiarity or budding expertise in the following areas will help you make the most of this opportunity and succeed with our team.

• Currently pursuing a Degree in Business Administration, Library Science, Information Management, or a related field.

• Basic familiarity with digital filing systems or records management software is a plus.

• Interested in information or records management and exploring what these fields are about.

• Shows willingness to support process improvements and document workflows.

• Demonstrates patience and persistence when working with large volumes of information or repetitive tasks.

• Communicates clearly, both in speaking and writing.

• Keeps work organised and pays attention to detail.

• Works well independently and with others, takes initiative without needing constant supervision.
Position is on a full-time internship basis from January 2026 to August 2026.
What you can expect
Being part of #TeamCPF means embarking on a challenging and rewarding career in a progressive workplace that values productivity and growth. Here's what awaits you:

• Opportunities to engage in a mix of formal and informal training, keeping your skills sharp in our ever-evolving technological landscape.

• Promotion opportunities based on your capability and on-the-job performance.

• A vibrant community of like-minded and friendly colleagues, where collaboration and creativity thrive.

• A hybrid work model that offers flexibility for remote work, subject to exigencies of service.

• Flexible dress code that empowers you to choose your appropriate outfit for the day.

• A comprehensive rewards package that includes annual leave, pro-family leave, medical and dental benefits, and access to recreational activities.

About Central Provident Fund Board

Central Provident Fund (CPF) Board is the cornerstone of Singapore's social security system, committed to serving and empowering over 4 million members in securing their retirement, healthcare, and housing needs. As an employer, we believe in developing our people to do their life's best work through the 3Ps: Purposeful Work, Professional Growth, People & Culture.
Purposeful Work – Beyond being a pension fund, we are unique in being a national social security organisation, and we serve CPF members knowing that our work we make a difference.
Professional Growth – At CPF Board, you will have the opportunity to learn on the job, acquire new skills, and broaden your knowledge. Although you are joining one organisation, you will have access to many career paths in the years ahead.
People and Culture – When you join CPF Board, you become part of a mission-oriented organisation with a strong culture of teamwork, collaboration, and innovation. Our people are our greatest asset, and we champion a culture of respect, diversity, and inclusivity, where every voice is heard and contributions are recognised and celebrated.
We are a recipient of the Enabling Mark (Gold) by SG Enable, we welcome candidates with disabilities and are committed to providing an inclusive and supportive work environment.
Come and be a part of #TeamCPF today, to make a difference in the lives of others and in the future of Singapore. To learn more about CPF Board, visit our website at

About your application process

This job is closing on 30 Sep 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Central Provident Fund Board or the wider Public Service.

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Records Admin

Singapore, Singapore SCIENTEC CONSULTING PTE. LTD.

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Job Description

Roles & Responsibilities

Location: Jurong

Period: 1 year

Salary: $17 per hour

  • Facilitate stocktake of physical files on long term loan for return to our physical holdings
  • Facilitate appraisal of transferred items and accessioning selected ones to our physical holdings for use and inclusion to processing pipeline (e.g. digitisation)
  • Conduct records appraisals with records owners to ascertain values of records for inclusion to proper downstream processes
  • Ensure the proper storage and preservation of official registry files
  • Perform quality checks (QC) on digitised images before ingesting the images to our search systems
  • Other duties

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec's Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chee Yung Chen (Zack) - R

ScienTec Consulting Pte Ltd (ScienTec Personnel) |11C5781

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Appraisals
Interpersonal Skills
Tax
Inventory
Invoicing
Administration
Payroll
Data Entry
Procurement
Office Administration
Accounting
Administrative Support
Consulting
Team Player
Human Resources
Microsoft Word
Able To Work Independently
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Records Admin

$2700 Monthly SCIENTEC CONSULTING PTE. LTD.

Posted 12 days ago

Job Viewed

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Job Description

Location: Jurong

Period: 1 year

Salary: $17 per hour

  • Facilitate stocktake of physical files on long term loan for return to our physical holdings
  • Facilitate appraisal of transferred items and accessioning selected ones to our physical holdings for use and inclusion to processing pipeline (e.g. digitisation)
  • Conduct records appraisals with records owners to ascertain values of records for inclusion to proper downstream processes
  • Ensure the proper storage and preservation of official registry files
  • Perform quality checks (QC) on digitised images before ingesting the images to our search systems
  • Other duties

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:
Contact you about potential opportunities.
Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chee Yung Chen (Zack) - R
ScienTec Consulting Pte Ltd (ScienTec Personnel) |11C5781



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data records assistant

Singapore, Singapore $30000 - $50000 Y NOKO GLOBAL

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Job Description

Duties and Responsibilities:

  • Handle and support day-to-day admin tasks such as tracking inventory, pantry restocking, filing, and helping with any other duties assigned by the Office Manager.
  • Keep our digital (and physical, when needed) filing systems neat, organized, and easy to navigate.
  • Help schedule and coordinate meetings, appointments, and business travel arrangements.
  • Monitor the office supplies and place orders when stock runs low.
  • Work closely with vendors and service providers to make sure our office facilities and equipment are well maintained.
  • Make sure our admin processes follow company policies and procedures.
  • Handle sensitive and confidential information with care and professionalism.
  • Provide support on ad hoc tasks as necessary within office management.

Qualifications and Education Requirements:

  • A minimum diploma or high-school equivalent.
  • 1 to 2 years of working as admin will be advantageous.

Preferred Skills:

  • Good command of written and spoken English.
  • Proficient in Microsoft Office.
  • Comfortable with a fast-paced working environment.
  • Responsible, meticulous, multi-tasker, driven, resourceful, good team player.
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Records Management Executive

Singapore, Singapore $104000 - $130878 Y SWIFTX SOLUTIONS PTE. LTD.

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Job Description

Key Responsibilities
  • Records Oversight & Inventory

    Meet with business units to review and update records inventories.

Conduct annual records inventory checks.

Maintain registry room records and filing system integrity.
- Folder & Metadata Management

Manage folders (creation, deletion, renaming) in the records system.

Update and maintain File Plan structures.

Periodically update records' and folders' metadata.
- Records Appraisal & Disposition

Draft appraisal forms and follow up with NAS (National Archives of Singapore) on appraisal progress.

Arrange for disposition of records (disposal/transfer).

Coordinate digitisation of hardcopy records.
- Access & Compliance

Manage access permissions for folders and records.

Ensure compliance with internal records policies and statutory requirements.
- Reporting & Engagement

Prepare quarterly reports on filing statistics.

Attend monthly meetings with Corporate Affairs (CA).

Liaise with units and stakeholders on records-related matters.

Qualifications
  • Diploma holder (any discipline; records management/IT/administration preferred but not mandatory).
  • At least 3 years of working experience (does not need to be in records management).
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Detail-oriented with good organisational and follow-up skills.
  • Strong communication and interpersonal abilities to engage across units.
Preferred Attributes
  • Ability to work independently and manage multiple tasks simultaneously.
  • Comfortable learning new systems (ECM, records management tools).
  • Process-driven mindset with eye for compliance and documentation.
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Student Records Executive

$40000 - $80000 Y Singapore Institute of Management

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Job Description

Accountabilities:

  1. Regulatory Compliance and Reporting: Support the implementation of regulatory standards and controls within SRSS processes; compile reports/documents necessary to support all regulatory reporting/audits.

  2. Centralised Services: Plan and execute activities necessary for the team to provide centralised services. These include Student's Pass (STP) processing, SimplyGo PEI-Student concession card for eligible students, verification of qualification and processing of Personal Data Protection-related queries. Team Leads will also assign these activities to team members.

  3. Audits: Prepare and ensure readiness of documentations to support all internal and external audits on SRSS department.

  4. Student Records Management: Maintain student-related records, including document keeping, in accordance to established SRSS processes.

  5. SRSS Policies and Procedures: Provide and compile inputs to the review of SRSS policies and procedures to meet operational/annual review requirements.

  6. Continuous Improvement and Innovation: Recommend and implement improvements to SRSS processes to address new business requirements/user experience and in achieving operational efficiency.

  7. Budgeting: Monitor and manage the annual budget of SRSS department for budget items assigned by Supervisor and/or Managerial Leader.

  8. Working Assignment and Mentorship: Plan and ensure appropriate coverage of work duties at the team level. Guide and supervise team members in the operational aspect of assigned work to achieve articulated services.

  9. OIC: To take on the OIC role for area(s) assigned by Managerial Leader.

We regret that only shortlisted candidates will be notified.

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Technical Records Coordinator

Singapore, Singapore SUMMIT TALENT PTE. LIMITED

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Job Description

Roles & Responsibilities

About the Role

We are seeking a meticulous and organized Technical Records Coordinator to manage project records, ensure compliance with company and regulatory standards, and support project teams with accurate and timely information management. The successful candidate will maintain comprehensive documentation, making records easily accessible for all stakeholders.

Key Responsibilities

  • Oversee and manage all project records, ensuring accuracy, completeness, and integrity.
  • Maintain both electronic and physical document archives in line with company policies, regulatory requirements, and best practices.
  • Generate reports summarizing documentation status, including weekly updates.
  • Ensure all documentation complies with organizational and regulatory standards.
  • Maintain logs, registers, and tracking systems for project documents.
  • Provide guidance to project teams on record-keeping procedures and systems.
  • Serve as the primary point of contact for document-related queries and issues.
  • Track and monitor progress of document submissions, reviews, and approvals.
  • Undertake regional assignments or business travel as required.
  • Perform ad hoc administrative or project support tasks as assigned.

Requirements

  • Diploma in a relevant discipline with at least 3 years of experience in document or records management, preferably in technical, engineering, or construction environments.
  • Familiarity with project management processes and workflows.
  • Proficiency with Electronic Document Management Systems (EDMS).
  • Workplace safety certification (WSQ/WSH) preferred.
  • Proactive, positive attitude with strong ethical standards.
  • Team player capable of working independently and resolving challenges in fast-paced environments.
  • Excellent interpersonal, communication, and collaboration skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Application

Please Apply or submit your resume to

Tell employers what skills you have

Document Management
Archives
Microsoft Office
Construction
Lighting
Tracking Systems
Workplace Safety
Information Management
Current Affairs
Business Travel
Project Management
Technical Engineering
Team Player
Transmission
Tamil
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Technical Records Coordinator

$7000 Monthly SUMMIT TALENT PTE. LIMITED

Posted 1 day ago

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Job Description

About the Role
We are seeking a meticulous and organized Technical Records Coordinator to manage project records, ensure compliance with company and regulatory standards, and support project teams with accurate and timely information management. The successful candidate will maintain comprehensive documentation, making records easily accessible for all stakeholders.


Key Responsibilities

  • Oversee and manage all project records, ensuring accuracy, completeness, and integrity.
  • Maintain both electronic and physical document archives in line with company policies, regulatory requirements, and best practices.
  • Generate reports summarizing documentation status, including weekly updates.
  • Ensure all documentation complies with organizational and regulatory standards.
  • Maintain logs, registers, and tracking systems for project documents.
  • Provide guidance to project teams on record-keeping procedures and systems.
  • Serve as the primary point of contact for document-related queries and issues.
  • Track and monitor progress of document submissions, reviews, and approvals.
  • Undertake regional assignments or business travel as required.
  • Perform ad hoc administrative or project support tasks as assigned.

Requirements

  • Diploma in a relevant discipline with at least 3 years of experience in document or records management, preferably in technical, engineering, or construction environments.
  • Familiarity with project management processes and workflows.
  • Proficiency with Electronic Document Management Systems (EDMS).
  • Workplace safety certification (WSQ/WSH) preferred.
  • Proactive, positive attitude with strong ethical standards.
  • Team player capable of working independently and resolving challenges in fast-paced environments.
  • Excellent interpersonal, communication, and collaboration skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Application
Please Apply or submit your resume to

This advertiser has chosen not to accept applicants from your region.

14-17/hr | Records Assistant / Records Clerk | 1 Year contract

Jurong East, Singapore $48000 - $60000 Y CGP Personnel

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Job Description

Salary: $14 - 17/hr

Days: Mon - Fri, 8.30am - 6pm

Location: JTC Summit (Jurong East)

Duration: 1 Year

Responsibilities:

1. Development of an inventory list of these physical items to:

  • facilitate stocktake of physical files on long term loan for return to our physical holdings
  • facilitate appraisal of transferred items and accessioning selected ones to our physical holdings for use and inclusion to processing pipeline (e.g. digitisation)
  • enable decision-making for disposal of items that could be duplicates, un-usable or are superseded (i.e. past statutory retention)

  • Collection management

  • Conduct records appraisals with records owners to ascertain values of records for inclusion to proper downstream processes

  • Accession transfers from divisions into CIM's holdings and update status of holdings to ensure accountability of registry files
  • Ensure the proper storage and preservation of official registry files.

  • Contribute to Information Discovery

  • Perform quality checks (QC) on digitised images before ingesting the images to our search systems,

  • Develop Resources Guides on our holdings/collections for information discovery.

Requirements:

  • Min. Diploma / Degree
  • Able to converse and write effectively in English
  • Proficient with MS office applications such as Word, Excel etc
  • Must be able to conduct records appraisals with records owners and must be able to carry load of estimated 15kg at a time
  • Ability to apply simple excel formulas is a bonus

Interested applicants, please what's app at Xiu Xia to find out more about the role.

You can forward your updated resume to

Company Registration Number: N | EA Licence: 19C9859 | Lim Xiu Xia

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Records Management Support Officer

$40000 - $60000 Y Adecco Personnel Pte Ltd.

Posted today

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Job Description

Our client is a provider of public services

Responsibilities

Statistical Analysis and Reporting

  • Process and analyse statistics across all departments and divisions to determine filing volumes and patterns. Generate comprehensive reports on departmental filing activities to support resource allocation and planning decisions.

Data Management and Aggregation

  • Utilise reports and logs to extract and analyse critical metrics. Transform raw data into meaningful insights and reports for Senior Management's review.

Records Management Support

  • Assist the Records Management Department with various administrative and analytical functions to enhance overall records management effectiveness across the organisation.

Requirements

  • Diploma or Degree in Information Management, Library Science, Business Administration, or related field
  • Previous experience in records management, data analysis, or administrative support preferred
  • Proficiency in data analysis tools (Excel, Access, or similar database applications)
  • Experience with statistical analysis and report generation
  • Strong analytical and problem-solving capabilities
  • Excellent attention to detail and accuracy in data handling
  • Strong written and verbal communication skills for report preparation
  • Ability to work independently

Next Step

  • Drop your resume and contact us to follow-up, or send your resume to
  • Email Topic: Records Management Support Officer
  • Only shortlisted candidates will be contacted

Toh Weixiang, Eason

EA Licence No: 91C2918

Personnel Registration No: R

Toh Weixiang, Eason

EA Licence No: 91C2918

Personnel Registration No: R

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