489 Employee Records jobs in Singapore

Location: Jurong

Period: 1 year

Salary: $17 per hour

• Facilitate stocktake of physical files on long term loan for return to our physical holdings
• Facilitate appraisal of transferred items and accessioning selected ones to our physical holdings for use and inclusion to processing pipeline (e.g. digitisation)
• Conduct records appraisals with records owners to ascertain values of records for inclusion to proper downstream processes
• Ensure the proper storage and preservation of official registry files
• Perform quality checks (QC) on digitised images before ingesting the images to our search systems
• Other duties

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec's Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chee Yung Chen (Zack) - R

ScienTec Consulting Pte Ltd (ScienTec Personnel) |11C5781

Location: Jurong

Period: 1 year

Salary: $17 per hour

• Facilitate stocktake of physical files on long term loan for return to our physical holdings
• Facilitate appraisal of transferred items and accessioning selected ones to our physical holdings for use and inclusion to processing pipeline (e.g. digitisation)
• Conduct records appraisals with records owners to ascertain values of records for inclusion to proper downstream processes
• Ensure the proper storage and preservation of official registry files
• Perform quality checks (QC) on digitised images before ingesting the images to our search systems
• Other duties

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:
Contact you about potential opportunities.
Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chee Yung Chen (Zack) - R
ScienTec Consulting Pte Ltd (ScienTec Personnel) |11C5781

Duties and Responsibilities:

• Handle and support day-to-day admin tasks such as tracking inventory, pantry restocking, filing, and helping with any other duties assigned by the Office Manager.
• Keep our digital (and physical, when needed) filing systems neat, organized, and easy to navigate.
• Help schedule and coordinate meetings, appointments, and business travel arrangements.
• Monitor the office supplies and place orders when stock runs low.
• Work closely with vendors and service providers to make sure our office facilities and equipment are well maintained.
• Make sure our admin processes follow company policies and procedures.
• Handle sensitive and confidential information with care and professionalism.
• Provide support on ad hoc tasks as necessary within office management.

Qualifications and Education Requirements:

• A minimum diploma or high-school equivalent.
• 1 to 2 years of working as admin will be advantageous.

Preferred Skills:

• Good command of written and spoken English.
• Proficient in Microsoft Office.
• Comfortable with a fast-paced working environment.
• Responsible, meticulous, multi-tasker, driven, resourceful, good team player.

• Records Oversight & Inventory
  
  Meet with business units to review and update records inventories.

Conduct annual records inventory checks.

Maintain registry room records and filing system integrity.
- Folder & Metadata Management

Manage folders (creation, deletion, renaming) in the records system.

Update and maintain File Plan structures.

Periodically update records' and folders' metadata.
- Records Appraisal & Disposition

Draft appraisal forms and follow up with NAS (National Archives of Singapore) on appraisal progress.

Arrange for disposition of records (disposal/transfer).

Coordinate digitisation of hardcopy records.
- Access & Compliance

Manage access permissions for folders and records.

Ensure compliance with internal records policies and statutory requirements.
- Reporting & Engagement

Prepare quarterly reports on filing statistics.

Attend monthly meetings with Corporate Affairs (CA).

Liaise with units and stakeholders on records-related matters.

• Diploma holder (any discipline; records management/IT/administration preferred but not mandatory).
• At least 3 years of working experience (does not need to be in records management).
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Detail-oriented with good organisational and follow-up skills.
• Strong communication and interpersonal abilities to engage across units.

• Ability to work independently and manage multiple tasks simultaneously.
• Comfortable learning new systems (ECM, records management tools).
• Process-driven mindset with eye for compliance and documentation.

Accountabilities:

1. Regulatory Compliance and Reporting: Support the implementation of regulatory standards and controls within SRSS processes; compile reports/documents necessary to support all regulatory reporting/audits.

2. Centralised Services: Plan and execute activities necessary for the team to provide centralised services. These include Student's Pass (STP) processing, SimplyGo PEI-Student concession card for eligible students, verification of qualification and processing of Personal Data Protection-related queries. Team Leads will also assign these activities to team members.

3. Audits: Prepare and ensure readiness of documentations to support all internal and external audits on SRSS department.

4. Student Records Management: Maintain student-related records, including document keeping, in accordance to established SRSS processes.

5. SRSS Policies and Procedures: Provide and compile inputs to the review of SRSS policies and procedures to meet operational/annual review requirements.

6. Continuous Improvement and Innovation: Recommend and implement improvements to SRSS processes to address new business requirements/user experience and in achieving operational efficiency.

7. Budgeting: Monitor and manage the annual budget of SRSS department for budget items assigned by Supervisor and/or Managerial Leader.

8. Working Assignment and Mentorship: Plan and ensure appropriate coverage of work duties at the team level. Guide and supervise team members in the operational aspect of assigned work to achieve articulated services.

9. OIC: To take on the OIC role for area(s) assigned by Managerial Leader.

We regret that only shortlisted candidates will be notified.

About the Role

We are seeking a meticulous and organized Technical Records Coordinator to manage project records, ensure compliance with company and regulatory standards, and support project teams with accurate and timely information management. The successful candidate will maintain comprehensive documentation, making records easily accessible for all stakeholders.

Key Responsibilities

• Oversee and manage all project records, ensuring accuracy, completeness, and integrity.
• Maintain both electronic and physical document archives in line with company policies, regulatory requirements, and best practices.
• Generate reports summarizing documentation status, including weekly updates.
• Ensure all documentation complies with organizational and regulatory standards.
• Maintain logs, registers, and tracking systems for project documents.
• Provide guidance to project teams on record-keeping procedures and systems.
• Serve as the primary point of contact for document-related queries and issues.
• Track and monitor progress of document submissions, reviews, and approvals.
• Undertake regional assignments or business travel as required.
• Perform ad hoc administrative or project support tasks as assigned.

Requirements

• Diploma in a relevant discipline with at least 3 years of experience in document or records management, preferably in technical, engineering, or construction environments.
• Familiarity with project management processes and workflows.
• Proficiency with Electronic Document Management Systems (EDMS).
• Workplace safety certification (WSQ/WSH) preferred.
• Proactive, positive attitude with strong ethical standards.
• Team player capable of working independently and resolving challenges in fast-paced environments.
• Excellent interpersonal, communication, and collaboration skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Application

Please Apply or submit your resume to

About the Role
We are seeking a meticulous and organized Technical Records Coordinator to manage project records, ensure compliance with company and regulatory standards, and support project teams with accurate and timely information management. The successful candidate will maintain comprehensive documentation, making records easily accessible for all stakeholders.

Key Responsibilities

• Oversee and manage all project records, ensuring accuracy, completeness, and integrity.
• Maintain both electronic and physical document archives in line with company policies, regulatory requirements, and best practices.
• Generate reports summarizing documentation status, including weekly updates.
• Ensure all documentation complies with organizational and regulatory standards.
• Maintain logs, registers, and tracking systems for project documents.
• Provide guidance to project teams on record-keeping procedures and systems.
• Serve as the primary point of contact for document-related queries and issues.
• Track and monitor progress of document submissions, reviews, and approvals.
• Undertake regional assignments or business travel as required.
• Perform ad hoc administrative or project support tasks as assigned.

Requirements

• Diploma in a relevant discipline with at least 3 years of experience in document or records management, preferably in technical, engineering, or construction environments.
• Familiarity with project management processes and workflows.
• Proficiency with Electronic Document Management Systems (EDMS).
• Workplace safety certification (WSQ/WSH) preferred.
• Proactive, positive attitude with strong ethical standards.
• Team player capable of working independently and resolving challenges in fast-paced environments.
• Excellent interpersonal, communication, and collaboration skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Application
Please Apply or submit your resume to

Salary: $14 - 17/hr

Days: Mon - Fri, 8.30am - 6pm

Location: JTC Summit (Jurong East)

Duration: 1 Year

Responsibilities:

1. Development of an inventory list of these physical items to:

• facilitate stocktake of physical files on long term loan for return to our physical holdings
• facilitate appraisal of transferred items and accessioning selected ones to our physical holdings for use and inclusion to processing pipeline (e.g. digitisation)

• enable decision-making for disposal of items that could be duplicates, un-usable or are superseded (i.e. past statutory retention)

• Collection management

• Conduct records appraisals with records owners to ascertain values of records for inclusion to proper downstream processes

• Accession transfers from divisions into CIM's holdings and update status of holdings to ensure accountability of registry files

• Ensure the proper storage and preservation of official registry files.

• Contribute to Information Discovery

• Perform quality checks (QC) on digitised images before ingesting the images to our search systems,

• Develop Resources Guides on our holdings/collections for information discovery.

Requirements:

• Min. Diploma / Degree
• Able to converse and write effectively in English
• Proficient with MS office applications such as Word, Excel etc
• Must be able to conduct records appraisals with records owners and must be able to carry load of estimated 15kg at a time
• Ability to apply simple excel formulas is a bonus

Interested applicants, please what's app at Xiu Xia to find out more about the role.

You can forward your updated resume to

Company Registration Number: N | EA Licence: 19C9859 | Lim Xiu Xia

Our client is a provider of public services

Responsibilities

Statistical Analysis and Reporting

• Process and analyse statistics across all departments and divisions to determine filing volumes and patterns. Generate comprehensive reports on departmental filing activities to support resource allocation and planning decisions.

Data Management and Aggregation

• Utilise reports and logs to extract and analyse critical metrics. Transform raw data into meaningful insights and reports for Senior Management's review.

Records Management Support

• Assist the Records Management Department with various administrative and analytical functions to enhance overall records management effectiveness across the organisation.

Requirements

• Diploma or Degree in Information Management, Library Science, Business Administration, or related field
• Previous experience in records management, data analysis, or administrative support preferred
• Proficiency in data analysis tools (Excel, Access, or similar database applications)
• Experience with statistical analysis and report generation
• Strong analytical and problem-solving capabilities
• Excellent attention to detail and accuracy in data handling
• Strong written and verbal communication skills for report preparation
• Ability to work independently

Next Step

• Drop your resume and contact us to follow-up, or send your resume to
• Email Topic: Records Management Support Officer
• Only shortlisted candidates will be contacted

Toh Weixiang, Eason

EA Licence No: 91C2918

Personnel Registration No: R

Toh Weixiang, Eason

EA Licence No: 91C2918

Personnel Registration No: R