801 Employee Records jobs in Singapore

Document Controller Opportunity

We are seeking a highly organized and detail-oriented individual to manage documentation required for quality records.

• Work closely with Quality Records Lead to ensure compliance with regulatory requirements.
• Expedite requests received via email, phone, or in-person.
• Log incoming work orders and place them in numerical and date order.
• Conduct detailed reviews of work orders, corresponding reports, non-conformance, engineering document waivers, etc.
• Accurately enter data into Serial Number system.
• Review and log work order review completions and discrepancies in Access database.
• Verify data integrity and identify discrepancies that require escalation.
• Correspond with Quality Control inspectors as needed.
• Compile manufacturing record books per sales order requirements.
• Perform other ad hoc duties assigned.

• Highly organized and detail-oriented individual.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Proficient in using various software applications.

Responsibilities

• Handle and support day-to-day admin tasks such as tracking inventory, pantry restocking, filing, and helping with any other duties assigned by the Office Manager.
• Keep our digital (and physical, when needed) filing systems neat, organized, and easy to navigate.
• Help schedule and coordinate meetings, appointments, and business travel arrangements.
• Monitor the office supplies and place orders when stock runs low.
• Work closely with vendors and service providers to make sure our office facilities and equipment are well maintained.
• Make sure our admin processes follow company policies and procedures.
• Handle sensitive and confidential information with care and professionalism.
• Provide support on ad hoc tasks as necessary within office management.

• A minimum diploma or high-school equivalent.
• 1 to 2 years of working as admin will be advantageous.

• Good command of written and spoken English.
• Proficient in Microsoft Office.
• Comfortable with a fast-paced working environment.
• Responsible, meticulous, multi-tasker, driven, resourceful, good team player.

Responsibilities

• Handle and support day-to-day admin tasks such as tracking inventory, pantry restocking, filing, and helping with any other duties assigned by the Office Manager.
• Keep our digital (and physical, when needed) filing systems neat, organized, and easy to navigate.
• Help schedule and coordinate meetings, appointments, and business travel arrangements.
• Monitor the office supplies and place orders when stock runs low.
• Work closely with vendors and service providers to make sure our office facilities and equipment are well maintained.
• Make sure our admin processes follow company policies and procedures.
• Handle sensitive and confidential information with care and professionalism.
• Provide support on ad hoc tasks as necessary within office management.

• A minimum diploma or high-school equivalent.
• 1 to 2 years of working as admin will be advantageous.

• Good command of written and spoken English.
• Proficient in Microsoft Office.
• Comfortable with a fast-paced working environment.
• Responsible, meticulous, multi-tasker, driven, resourceful, good team player.

An exciting opportunity to make an impact in the public sector

• 1-year contract, subject to renewal
• Mon - Fri, office hours
• Novena
• up to $3800 per month
• Training provided

Responsibilities:

• Manage vendors and daily operations for the records digitisation project, ensuring quality and timely delivery.
• Coordinate with internal teams on file preparation, metadata indexing, and organisation.
• Support e‑Registry implementation, including requirements gathering, UAT, and risk monitoring.
• Develop and deliver training and communication materials to support change management.
• Guide staff through the transition to digital systems and workflows, and support ad hoc projects as assigned.

Requirements:

• Bachelor's degree in Business Management, Information Management, or related field
• Project management experience, ideally in records digitisation or systems implementation is an added advantage
• Experience in records management or digital transformation projects in the public sector is a plus
• Singaporeans only

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec's Privacy Policy ).

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All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Joanne Chong Hui Qi - R

ScienTec Consulting Pte Ltd - 11C5781

• Records Oversight & Inventory
  
  Meet with business units to review and update records inventories.

Conduct annual records inventory checks.

Maintain registry room records and filing system integrity.
- Folder & Metadata Management

Manage folders (creation, deletion, renaming) in the records system.

Update and maintain File Plan structures.

Periodically update records' and folders' metadata.
- Records Appraisal & Disposition

Draft appraisal forms and follow up with NAS (National Archives of Singapore) on appraisal progress.

Arrange for disposition of records (disposal/transfer).

Coordinate digitisation of hardcopy records.
- Access & Compliance

Manage access permissions for folders and records.

Ensure compliance with internal records policies and statutory requirements.
- Reporting & Engagement

Prepare quarterly reports on filing statistics.

Attend monthly meetings with Corporate Affairs (CA).

Liaise with units and stakeholders on records-related matters.

• Diploma holder (any discipline; records management/IT/administration preferred but not mandatory).
• At least 3 years of working experience (does not need to be in records management).
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Detail-oriented with good organisational and follow-up skills.
• Strong communication and interpersonal abilities to engage across units.

• Ability to work independently and manage multiple tasks simultaneously.
• Comfortable learning new systems (ECM, records management tools).
• Process-driven mindset with eye for compliance and documentation.

Duties and Responsibilities:

• Handle and support day-to-day admin tasks such as tracking inventory, pantry restocking, filing, and helping with any other duties assigned by the Office Manager.
• Keep our digital (and physical, when needed) filing systems neat, organized, and easy to navigate.
• Help schedule and coordinate meetings, appointments, and business travel arrangements.
• Monitor the office supplies and place orders when stock runs low.
• Work closely with vendors and service providers to make sure our office facilities and equipment are well maintained.
• Make sure our admin processes follow company policies and procedures.
• Handle sensitive and confidential information with care and professionalism.
• Provide support on ad hoc tasks as necessary within office management.

Qualifications and Education Requirements:

• A minimum diploma or high-school equivalent.
• 1 to 2 years of working as admin will be advantageous.

Preferred Skills:

• Good command of written and spoken English.
• Proficient in Microsoft Office.
• Comfortable with a fast-paced working environment.
• Responsible, meticulous, multi-tasker, driven, resourceful, good team player.

We are seeking a skilled Medical Records Coordinator to join our team. The successful candidate will be responsible for managing medical records, processing requests, and providing administrative support.

• Register and process medical report requests
• Perform cashier function for medical report payment
• Execute administrative duties to handle all enquiries pertaining to medical reports
• Follow-up and conduct quality check with doctors on incomplete medical report requests
• Ensure medical information is released in accordance with hospital policy

• Diploma in any discipline
• Minimum 2 years administrative experience
• Good team player, meticulous
• Good computer skills
• Able to work independently

If you are a motivated individual with excellent organizational skills, we encourage you to apply for this exciting opportunity.

Accounting Clerk Opportunity

We are seeking a diligent Accounting Clerk to manage daily transactions, assist with invoice processing and bank reconciliations, maintain accurate ledgers and financial records, support monthly reporting and filing, and help with document organization and admin tasks.

To succeed in this role, you will need a Diploma in Accounting, Finance, or related field, fresh graduates are encouraged to apply, basic knowledge of bookkeeping principles, proficiency in Microsoft Excel, and knowledge of accounting systems is a plus.

This is an excellent opportunity for individuals who are meticulous, organized, and eager to grow in their career.

• Perform accurate and timely data entry of customer payments into the accounting system.
• Maintain accurate and up-to-date accounts receivable records.
• Generate and prepare AR ageing reports to facilitate timely payment follow-up.
• Support the reconciliation of customer accounts and resolve any discrepancies in a timely manner.
• Provide financial information and assistance during the month-end closing process.
• Ensure all financial documents are properly filed and maintained systematically.
• Assist the finance team with ad-hoc duties as required.

• Relevant qualification such as GCE 'O'/'A' Levels, ITE or Diploma in Accounting / Business Administration (or equivalent).
• 1-2 years of experience in accounts/data entry is preferred but not essential.
• Familiarity with accounting principles, especially Accounts Receivable, is an advantage.
• High level of accuracy, attention to detail, and ability to meet deadlines.
• Good communication and organisational skills.