1,193 Executive Assistant jobs in Singapore

Overview

Volt Auto is Singapore’s exclusive authorised dealer for the latest Electric Vehicles, providing distribution, retail, and after-sales services, and committed to delivering exceptional vehicles and service as a trusted name in the industry.

Position Overview:

Reporting to the Head of Human Resource & Administration, the Executive Assistant (EA) will provide high-level administrative support, ensuring the efficient operation of the executive’s office. The role involves managing schedules, coordinating meetings and events, handling correspondence, and performing a range of executive tasks to support the Head of HR & Admin in achieving organizational goals.

• Calendar Management
  • Coordinate and manage calendar, including scheduling meetings, appointments, and travel.
  • Prioritize and organize daily activities, ensuring efficient use of time.
• Communication
  • Act as the primary point of contact between the Head of HR & Admin and internal/external stakeholders.
  • Handle and screen phone calls, emails, and correspondence, ensuring prompt and appropriate responses.
• Meeting Coordination
  • Arrange and prepare materials for meetings, including agendas, presentations, and reports.
  • Take minutes during meetings and follow up on action items as required.
• Travel Arrangements
  • Organize complex travel itineraries, including flights, accommodation, and transportation.
  • Ensure all travel-related documentation and arrangements are completed efficiently.
• Administrative Support
  • Prepare and proofread documents, reports, and presentations.
  • Manage and maintain filing systems, both electronic and paper-based.
• Confidentiality
  • Handle sensitive information with discretion and confidentiality.
  • Ensure that all data and records are managed in compliance with company policies.
• Ad-hoc Duties
  • Any ad-hoc duties as assigned.

• Education: Minimum Diploma or Bachelor’s degree or equivalent experience.
• Experience: Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives.
• Skills: Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to handle multiple tasks and prioritize effectively.
• High level of professionalism and discretion.
• Possess a valid class 3/3A driving license.

• Proactive and self-motivated with a problem-solving mindset.
• Ability to work under pressure and meet tight deadlines.
• Strong attention to detail and accuracy.

About Airwallex

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 150,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale.

Proudly founded in Melbourne, we have a team of over 1,800 of the brightest and most innovative people in tech across 26 offices around the globe. Valued at US$6.2 billion and backed by world-leading investors including Visa, Airtree, Blackbird, Sequoia, DST Global, Greenoaks, Salesforce Ventures, Lone Pine, and Square Peg, Airwallex is leading the charge in building the global payments and financial platform of the future. If you’re ready to do the most ambitious work of your career, join us.

We hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership. You bring strong role-related expertise and sharp thinking, and you’re motivated by our mission and operating principles . You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor.

You're humble and collaborative; turn zero‑to‑one ideas into real products, and you “get stuff done” end-to-end. You use AI to work smarter and solve problems faster. Here, you’ll tackle complex, high‑visibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you, let’s build what’s next.

The Strategy & Operations team at Airwallex plays a pivotal role in driving the company's overall growth and efficiency. We are a collaborative group of analysts, strategists, and operational experts who are passionate about translating vision into action. We leverage data insights, sharp problem-solving skills, and a deep understanding of the business to optimize processes, identify growth opportunities, and ensure Airwallex operates efficiently and effectively at scale.

Reporting to the Chief of Staff, Revenue, the Executive Assistant will play a critical role in supporting the CRO and executive leadership, ensuring a smooth operation of our commercial initiatives and contributing to the overall success of Airwallex. This position offers a unique opportunity to work closely with our CRO, gain insights into high-level strategic planning and be a part of a fast-paced, innovative environment.

Responsibilities:

• Provide comprehensive and anticipatory support to the CRO, including proactive calendar management, travel arrangements, invoices/expense management for the Revenue Org, and seamless meeting coordination.
• Organize and prepare for meetings/events/speaking opportunities, including drafting agendas, compiling relevant documents, and taking minutes (as required). Ensure follow-up on action items.
• Support the CRO with various business and personal projects, tracking progress with meticulous attention to detail and ensuring timely completion of deliverables.
• Assist in preparing correspondences, reports, and presentations, ensuring polish, accuracy, and professionalism in all outputs.
• Handle all incoming and outgoing communications - including emails, messages and calls, prioritizing with sound judgment and service orientation.
• Coordinate and manage logistics for both professional and personal matters, such as internal/external events (team meetings, conferences, client events, speaking opportunities), personal appointments, and travel arrangements.
• Handle sensitive information with the highest level of discretion and confidentiality.
• Undertake special assignments and ad-hoc tasks as needed to support both the CRO’s professional and personal needs, navigating shifting priorities with flexibility and composure.

We're looking for people who meet the minimum qualifications for this role. The preferred qualifications are great to have, but are not mandatory.

• 4–7+ years of experience as an Executive Assistant, Personal Assistant, Project Manager, Private Banker, or Legal Secretarial role, preferably in a demanding, fast-paced and high-performance environment.
• Resilient, proactive problem-solver with a can-do attitude and strong initiative.
• Strong organizational and multitasking skills, with proven ability to manage multiple priorities seamlessly.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Business tools and familiarity with project management tools.
• Meticulous attention to detail and ability to deliver under tight deadlines.
• High level of discretion and integrity in handling confidential information.
• Ability to work independently and as part of a team.
• Bachelor's degree.

• Bachelor’s degree in the following areas of study are preferred: Accountancy, Business Administration, Management
• Experience in the fintech or technology sector

Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.

Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary. If you are approached by someone claiming to represent Airwallex, please verify with our team.

Executive Assistant at Airwallex

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 150,000 businesses worldwide with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale. Proudly founded in Melbourne, we have a team of over 1,800 people in 26 offices globally. Airwallex is valued at US$6.2 billion and backed by leading investors. If you’re ready to do the most ambitious work of your career, join us.

We hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership. You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor. You’re humble and collaborative; you turn ideas into real products, and you “get stuff done” end-to-end. You use AI to work smarter and solve problems faster. Here, you’ll tackle complex, high-visibility problems with exceptional teammates and grow your career as we build the future of global banking.

Reporting to the Chief of Staff, Revenue, the Executive Assistant will support the CRO and executive leadership, ensuring smooth operation of commercial initiatives and contributing to the overall success of Airwallex. This role offers close collaboration with the CRO and exposure to high-level strategic planning in a fast-paced environment.

• Provide comprehensive and anticipatory support to the CRO, including proactive calendar management, travel arrangements, invoices/expense management for the Revenue Organization, and seamless meeting coordination.
• Organize and prepare for meetings/events, including drafting agendas, compiling documents, and taking minutes as required; ensure follow-up on action items.
• Support the CRO with various business and personal projects, tracking progress with attention to detail and timely delivery of deliverables.
• Assist in preparing correspondences, reports, and presentations with polish, accuracy, and professionalism.
• Handle all incoming and outgoing communications, prioritizing with good judgment and service orientation.
• Coordinate and manage logistics for professional and personal matters, including events, appointments, and travel arrangements.
• Handle sensitive information with discretion and confidentiality.
• Undertake special assignments and ad-hoc tasks to support the CRO’s professional and personal needs, adapting to shifting priorities.

Minimum qualifications are required; preferred qualifications are beneficial but not mandatory.

• 4–7+ years of experience as an Executive Assistant, Personal Assistant, Project Manager, Private Banker, or Legal Secretarial role in a demanding, fast-paced environment.
• Resilient, proactive problem-solver with a can-do attitude and strong initiative.
• Strong organizational and multitasking skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite or Google Workspace and familiarity with project management tools.
• Meticulous attention to detail and ability to meet tight deadlines.
• High level of discretion and integrity in handling confidential information.
• Ability to work independently and as part of a team.
• Bachelor's degree.

• Bachelor’s degree in Accountancy, Business Administration, or Management (preferred).
• Experience in the fintech or technology sector.

Airwallex is an equal opportunity employer. We value diversity and consider merit, qualifications, competence and talent in hiring. We do not discriminate on color, religion, race, national origin, sexual orientation, ancestry, citizenship, gender, disability, or any legally protected status. If you require accommodation, please let us know.

Airwallex does not accept unsolicited resumes from search firms/recruiters. Any submission from a search firm/recruiter without an agreement will be considered unsolicited and no fees will be paid.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Starr Insurance Companies is a leading insurance and investment organization, providing commercial property and casualty insurance, including travel and accident coverage, to almost every imaginable business and industry in virtually every part of the world.

Cornelius Vander Starr established his first insurance company in Shanghai, China in 1919. Today, we are one of the world’s fastest growing insurance organizations, capable of writing in 128 countries on 6 continents.

This position will be based in Singapore and will provide support general administrative support to the CEO and COO including (but not limited to) management and coordination of daily itinerary, business trips, internal/external events.

• Inbox Management: Filter and sort all emails into prearranged categories to benefit executive’s workflow. Pick up all scheduling messages and flag any important communications that come through.
• Calendar Management: Scheduling meetings, managing appointments, and coordinating travel arrangements. Anticipating conflicts and rescheduling as needed.
• Travel Arrangements: Schedule and book all travel within travel protocols; including airfare, hotels, car transport, train travel etc.
• Expense Management: Complete all expense reports for the executive through our expense platform following all company protocols.
• Meeting/Event Coordination: Planning and coordinating meetings and events for internal and external participants.
• Administrative Tasks: Handling email, phone calls, and other forms of communication. Handling various administrative tasks such as filing, photocopying, and managing supplies.
• Special Projects: Assisting with special projects and ad-hoc tasks as needed.

Job Specifications:

• 10 years’ experience in Administrative or Executive Assistant roles; preferably in Financial Services industry
• Ability to maintain the confidentiality of sensitive information is imperative
• Strong organizational skills and can prioritize tasks and manage time effectively
• Excellent communication skills both written and verbal
• Ability to communicate effectively with various stakeholders
• Technology savvy and proficient in Microsoft Office Suite in order to support the executive’s calendar

Education:

• University degree or equivalent qualification

Our client, a prestigious family office, is seeking a highly capable Executive Assistant to provide dedicated support to the Principal. This is a high-impact position requiring exceptional discretion, organizational excellence, and the ability to thrive in a fast-paced, international environment.

• Provide comprehensive EA support, including complex calendar, international travel, and expense management.
• Act as gatekeeper and trusted liaison with senior stakeholders across Asia, the U.S., and beyond.
• Coordinate and prepare high-level meetings, including briefing packs, agendas, and follow-ups.
• Draft, review, and manage sensitive communications, presentations, and confidential documentation.
• Anticipate requirements and ensure the seamless running of the Principal’s day-to-day operations.
• Support occasional business and personal matters with the highest degree of professionalism.
• Travel may be required to Hong Kong, the U.S., and other global locations.

• 5–10 years’ experience as an EA supporting C-suite or senior principals, ideally within family offices, investment firms, or multinational corporations.
• Bachelor’s degree preferred, though equivalent professional experience will be considered.
• Strong interpersonal and communication skills with proven ability to manage competing priorities.
• Professional fluency in Mandarin (written and spoken) to liaise with regional stakeholders and manage documentation.
• Demonstrated ability to operate independently, exercise sound judgment, and maintain strict confidentiality.
• Comfortable navigating a global, high-performance, and highly discreet environment.

To apply, please send your CV to Eugenia at , quoting the job title.

Only shortlisted candidates will be contacted.

EA License No.: 24S2395

Registration No.: R

• Associate

• Full-time

• Administrative, Human Resources, and Customer Service

• Banking and Financial Services

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Overview

Executive Assistant role at Live Job Vacancies. The position is with a leading Maritime MNC in Singapore. The Executive Assistant provides comprehensive administrative support to Senior Stakeholders and requires strong organizational, communication, and interpersonal skills.

• Manage executives' calendars and schedules, including scheduling meetings, appointments, and travel arrangements
• Coordinate and prepare materials for meetings, presentations, and conferences
• Handle incoming communications, including emails, phone calls, and mail, and prioritize them accordingly
• Assist with document preparation, editing, and formatting as needed
• Act as a liaison between executives and internal/external stakeholders
• Support special projects and initiatives as assigned
• Maintain confidentiality and handle sensitive information with discretion

• Proven experience as an executive assistant or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook)
• Ability to adapt quickly to changing priorities and environments
• High level of professionalism and discretion
• Bachelor's degree preferred

• Employment type: Full-time
• Seniority level: Mid-Senior level
• Job function: Administrative
• Industry: Human Resources Services

We are not including additional unrelated job listings or promotional content in this description.

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Direct message the job poster from We. Communications

A role directly supporting the Managing Director while overseeing high-impact initiatives across the organization. This position serves as the MD's support and ensures the execution of key priorities.

• Executive Support
• Serve as the MD's strategic partner and advisor
• Manage the MD's complex calendar, communications, and priorities
• Prepare briefing materials for executive meetings and presentations
• Act as a gatekeeper, prioritizing issues requiring the MD's attention
• Draft high-level communications key pointers, meeting recaps and follow up on task
• Synthesize information and provide recommendations to the MD
• Handle administrative tasks for the MD including receipts, expense claims, and reimbursements
• Projects & Initiatives
• Collaborating on cross-functional strategic projects with various departments initiated by the MD
• Monitor progress of strategic initiatives and provide regular updates
• Facilitate communication between departments on major projects
• Identify potential roadblocks and develop solutions proactively
• Analyze data and present insights to inform executive decision-making
• Office & Operations Oversight
• Provide strategic direction for office operations and facilities
• Review and approve office management policies and procedures
• Oversee the Admin & Operations Executive's work and priorities
• Serve as escalation point for significant operational challenges
• Connect operational needs with strategic business objectives

• 5+ years of experience in executive support, business operations, or project management
• Exceptional strategic thinking and problem-solving abilities
• Outstanding written and verbal communication skills
• Strong organizational capabilities and attention to detail
• Experience managing complex projects across multiple stakeholders
• Bachelor's degree required; advanced degree preferred
• Discretion with confidential information and executive matters

We. provides equal employment opportunity and does not discriminate against an employee or applicant because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity, marital status, or other legally protected class status.

We. values a diverse and inclusive workforce and is committed to creating a workplace where everyone thrives. We promote an atmosphere in which diversity of people and ideas are welcomed and valued. Diversity includes differences in race, religion, gender, age, lifestyle, ethnic background and sexual orientation as well as differences in experiences and ideas

Applicants are encouraged to submit their applications without their self-portrait, information on age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity, marital status, or other legally protected class status.

We’re removing boilerplate and focusing on the role and requirements described above.

Join to apply for the Executive Assistant role at Reap .

Reap is a global financial technology company headquartered in Hong Kong with employees across multiple countries. We enable financial connectivity and access for businesses worldwide by combining traditional finance with stablecoins for efficient money movement.

Through our stablecoin-powered corporate cards, payments, and expense management tools, we streamline financial operations and help businesses scale. Our APIs enable businesses to integrate stablecoin-enabled finance into their own products and services—from issuing Visa cards to facilitating cross-border payments.

Backed by leading investors including Index Ventures and HashKey Capital, Reap is building the future of borderless, stablecoin-enabled finance.

The Executive Assistant will play a crucial role in ensuring the smooth operation of Reap’s Business Operations team; Additionally this role will provide ad hoc support to other Reap Team Leads (across the business as required, with support to the Business Operations team being paramount).

This position requires a thoughtful and organised individual with strong calendar management skills, who can successfully manage multiple tasks effectively while maintaining a high level of professionalism, communicating with both internal and external stakeholders.

• Provide comprehensive support to the Business Operations Lead and broader Team.
• Manage schedules, coordinate administrative tasks, handle and maintain the Business Operations internal record keeping system.
• Coordinate travel arrangements, including Visas (as required) for various members of the Business Operations Team.
• Work autonomously on projects, ensuring smooth completion while managing multiple priorities.
• Prepare and organise meeting agendas, take minutes, and follow up on action items.
• Collaborate within a fast-paced, OKR environment to support Reap in achieving it’s strategic goals.

• Act as a key point of contact between the Business Operations team (based across Asia, Latin America, Africa and North America) and Reap’s wider corporate services teams (e.g. Marketing, People, Finance teams etc).
• Assist the Business Operations Lead with diary management, preparation of agendas, email correspondence and ad hoc tasks, working proactively to help ensure that their time is used efficiently and prioritised well in pursuit of departmental and organisational priorities.
• Organise and plan team offsite events by assisting with the production of materials and pre-reads, taking notes, and tracking action items.
• Adjust working hours (as required) to accommodate communication and collaboration across multiple time zones, ensuring timely responses and support for international initiatives.

• Organise and manage travel itineraries, transportation, accommodations and visas for members of the Business Operations Team.
• Support the Business Operations Team in the coordination, logistics and communications for international initiatives including but not limited to, conferences, events and new emerging market meetings.
• Have flexibility to travel (as required by the Business Operations team) for meetings, events, or site visits, ensuring seamless coordination and support during travel engagements.

• Subject to capacity, assist with various projects as directed by the Business Operations team by conducting research, preparing reports, and coordinating with team members as needed.
• Monitor project timelines and deliverables, providing status updates to relevant stakeholders.
• Organise and maintain files, records, and databases related to team activities and projects.
• Handle sensitive information or confidential information discreetly and with care.
• Provide cover when other EAs are on annual leave, dividing responsibilities with other EAs if needed.

• Experience providing PA/EA support at a senior level, including diary management in a busy environment with competing, complex priorities.
• Exceptional organisational skills with the ability to prioritise tasks and manage competing deadlines.
• Strong attention to detail and commitment to producing high-quality work.
• Experience in organising and planning events.
• Willingness to travel internationally and provide flexibility in working hours to address timezone needs. (on an ad hoc basis, as required by the Business Operations Team)
• Excellent verbal and written communication skills in English.
• Spanish language skills would be seen as desirable but are not considered a requirement.
• Strong interpersonal skills with the ability to build relationships and work collaboratively across the organisation.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with productivity tools and software (Notion would be an advantage).

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Job description

• Reports to Culinary Director

• Office Address: 1550 Bedok North Ave 4 Singapore

• Working Hours: 5.0 Day work week (44 working hours/week)

• Full Day 9.00am – 6.00pm

• Basic Salary Range: $3000 - $500

• Salary Pay Out date: 5th/7th of the following month

• Annual Wage Supplement: 1.0 month

• Variable/Performance Bonus available (twice in a year)

• Probation Period: 3 months (includes time for training) (Salary adjustment applicable should candidate is confirmed of her position.

• Individual must be willing to work on weekends & Public Holidays (should situation require)

• 1 day off in lieu/leave will be return for work done on weekend/Public Holiday

• Annual Leave – 10 days annual. Increase 1 day for every year worked. Maximum is 16 days

• Sick Leave is 14 days / Hospitalisation Leave including sick leave is 60 days

• Birthday Leave - 1 day and Family Day Leave - 1 day

• Medical Reimbursement - $4 /visit (Capped at 600/year)

• Dental Reimbursement: 150/year

• Detailed terms & conditions shall be written in the employment contract

Administrative

• Coordinate and follow up with other departments to liaise for R&D food ingredients.

• Record and summarize meeting notes and food tasting feedback.

• Document raw materials and ingredients used for R&D with photos and ingredients list.

• Schedule and setting up monthly meetings with outlets kitchen in charge

• Support in following up on the status of projects / cross-functional tasks and assignments when required.

• Collaborate with other teams to ensure policies, procedures and timelines are met.

• Assist in translation of operational documents or communications between Mandarin and English when required.

• Print and organize materials required for new outlet opening and staff training

• Central kitchen HR administrative works

SOPs & Documentation

• Maintain and update current SOPs for outlets and central kitchen

• Draft new SOPs for new food products including preparation guidelines and training manuals.

• Assist in photo taking session for new food products

Inventory & System Management

• Input or update stock levels for raw materials and supplies

• Track ingredients usage for daily operations or for R&D

• Generate purchase requests and stock movement reports

• Assist Central Kitchen Head Chef in monitoring overstock, shortages and expired materials

Non-Food Procurement

• Assist with procurement for basic kitchen equipment, tools and any other supplies