125 Administrative Manager jobs in Singapore

About the Company:

China United Lines (CULINES) was established in 2005 with its headquarters in Singapore. We have been focusing on both short and long-haul trades. In 2021, we expanded into TP and European markets. Over the years we have established an international network covering coastal ports in Chinese mainland and other countries such as Hong Kong, Taiwan, Japan, South Korea, Southeast Asia, South Asia, and the Middle East. We also have a comprehensive agency network comprising of 3rd party, joint ventures and fully owned agents that support providing customers with high quality and value-added logistics services.

We are equipped with an international management team, excellent IT system, and digital service platform. As a socially responsible enterprise, we will continue to provide customers and partners with efficient, economical, and reliable services and create more values to benefit the society. During 2021, our Alphaliner ranking has improved from No. 79 to No. 23 and we became the second Chinese mainland-based carrier offering regular China-U.S. and China-Europe services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for the day-to-day admin functions of CU Lines Singapore office.
• Develop and implement office policies and procedures for office activities.
• Maintain office budgets and tracking of costs.
• Support in the management of global offices’ administration when necessary.
• Plan, monitor and manage office and pantry procurement and expenses.
• Manage facility maintenance.
• Coordinate IT and administrative support for employees.
• Ensure workplace safety and compliance with local regulations.
• Manage courier and mail services.
• Manage verification and submission of admin invoices.
• Maintain administrative documentation, including data entry, filing, and record-keeping.
• Handle employee onboarding logistics arrangement, such as setting up of workstation, business card order, office access registration and preparation of office supplies.
• Handle planning and arrangement of corporate events and activities.
• Support in the planning and coordination of office renovation and other repairs.
• Provide administrative support for employee business travel and travel logistics for overseas visitors.
• Liaise with contractors, vendors and suppliers to address office related matters, such as office and equipment maintenance, cleaning services, renovation and plant maintenance.
• Manage corporate gift procurement, request and distribution.
• Execute and ensure the SOP for Business Visit are complied with.
• Handle the arrangement of meeting rooms and provide first level support for meeting room equipment. Ensure meeting rooms are clean, tidy and ready for meetings.
• Handle the logistics arrangement for business visitors.
• Handle restaurant reservation, sourcing and maintain restaurant records.
• Act as back up for the secretary when necessary.
• Any other tasks assigned by Reporting Officer or Management.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Bachelor’s degree in Business Administration, Business Management, or a related field.
• Minimum 5 years of relevant work experience.
• Excellent communication and interpersonal abilities to work with cross-functional teams.
• Detail-oriented with a focus on accuracy and process efficiency.
• A team player with a good attitude and interpersonal skills.
• Excellent communication skills and able to provide good customer service.
• Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy
• Good organizational and time management skills.
• Effectively bilingual in both English and Mandarin (incumbent needs to frequently communicate with English/Chinese speaking associates both verbally and in writing).

Please indicate the below information in your resume:

• Current & Expected Salary.
• Reason(s) for leaving.
• Notice Period / Availability to commence work.

Please be informed that only shortlisted candidates will be notified.

You may email your updated CV to . By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Job Description:

We are looking for an experienced Administrative Manager to oversee daily office operations and ensure smooth internal workflows. The ideal candidate is proactive, organized, and capable of managing a small team while supporting senior management.

Responsibilities:

• Manage daily administrative operations and office procedures

• Supervise and support the admin team in daily tasks

• Oversee documentation, filing, and office supplies management

• Handle HR-related administrative functions, including attendance and leave records

• Liaise with internal departments and external vendors

• Assist in project coordination and reporting

• Ensure compliance with company policies and procedures

Requirements:

• Minimum Diploma in Business Administration or related field

• At least 3 years of relevant experience in an administrative or office management role

• Strong organizational and leadership skills

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Good communication and problem-solving abilities

• Bilingual in English and Mandarin preferred to liaise with Chinese-speaking clients/suppliers

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress toward company goals.
• Building and expanding on skills by engaging in educational opportunities

• Providing administrative, strategic planning and operational support, research and advice to senior management on matters such as the management of building facilities and administrative services
• Developing and managing the organization's administrative and physical resources
• Developing and implementing administrative and procedural statements and guidelines for use by staff in the organization
• Analyzing complex resource management issues and initiatives that affect the organization, and preparing associated reports, correspondence and submissions
• Providing information and support for the preparation of financial reports and budgets
• Leading, managing and developing administrative staff to ensure smooth business operations and the provision of accurate and timely information
• Representing the enterprise or organization in negotiations, and at conventions, seminars, public hearings and forums
• Establishing and managing budgets, controlling expenditure and ensuring the efficient use of resources
• Planning and directing daily operations
• Overseeing the selection, training and performance of staff.

Requirements:

Skills and qualifications

• Highly analytical with excellent problem-solving skills
• Empathetic leadership style
• Capable of clearly communicating with others
• Superb organizational and time-management abilities
• An understanding of basic arithmetic
• Competent computer literacy

Job Title: Program and Administrative Support Manager
Location: Central
Industry: Education / Sports

At Karpenko Gymnastics Academy (KGA) , we are passionate about providing high-quality gymnastics education and support to our students. As we expand our operations, we are looking for a dynamic and dedicated Program and Administrative Support Manager to join our team and ensure smooth daily operations, exceptional program delivery, and effective communication across all locations.

Key Responsibilities
As the Program and Administrative Support Manager , you will be responsible for:

1. Communication Management
   - Monitor and manage incoming messages across all operational locations.
   - Ensure seamless handover of ongoing conversations to incoming administrative staff.
   - Support communication coordination as the organization expands to a third location, adjusting workloads as necessary.
   
2. Program Coordination & Development
   - Oversee and support the execution of camps and private class programs.
   - Collaborate with coaching staff to observe sessions, provide constructive feedback, and drive continuous improvement in program delivery.
   
3. Scheduling Support
   - Assist in scheduling coaches and classes, coordinating with the team to ensure efficient resource allocation and alignment with operational needs.
   
4. Administrative Process Optimisation
   - Contribute to streamlining and improving administrative workflows, including sales processes, parent communications, and resource allocation.
   - Assist in documenting processes and support the team in their consistent implementation.
   
5. Special Needs Program Development
   - Participate in the planning and execution of a dedicated program for students with special needs, collaborating with relevant stakeholders.
   
6. Project Support (As Time Permits)
   - Assist with various ongoing and ad hoc projects, such as mobile app development, website updates, marketing communications, and school program administration.
   
7. General Operational Support
   Provide broad-based assistance to ensure smooth day-to-day operations.
   Support the planning and execution of key events, such as the annual KGA Cup .Qualification

Qualifications & Requirements

• Diploma / Bachelor’s degree in relevant fields such as Education, Business, or Management (preferred).
• Minimum of 2 years of experience in program coordination, administration, or operations management.
• Strong organizational and multitasking skills with an ability to manage competing priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Passion for continuous improvement and delivering high-quality programs.

Why Join Us?

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• Dynamic and supportive work environment.
• Play a key role in the development and success of our programs and operations.

FINANCE & ADMINISTRATIVE MANAGER

Job Scope :

· Prepare and maintain full set of accounts

· Oversee day-to-day financial functions

· Prepare management reports and budget

· HR and payroll administration

· GST and tax submission

Requirements :

· Degree or Diploma

· Proficient in MS Office programs

· Proficient in both XERO and MYOB Accounting Software

· Good organisation and interpersonal skills

· Minimum 3 years work experience

Job Description

• Industry/ Organization Type: Spa
• Position Title: Administration Executive/ Office Manager
• Working Location: Ubi
• Working Hours: Monday to Friday (9 am to 7 pm)
• Salary Package: Up to $3000 + Staff Discounts
• Duration: Permanent Role

Key Responsibilities

• Process daily e-commerce orders to ensure customer satisfaction.
• Maintain optimal stock levels to meet demand efficiently.
• Arrange for bulk shipments from abroad.
• Conduct basic bookkeeping and accurately prepare invoices for accounting.
• Process bank payments.
• Manage monthly salary payments and CPF contributions.
• Effectively order and oversee company supplies to ensure availability.
• Other ad-hoc tasks assigned.

APPLY NOW!

• Diploma or Degree in administration, business
• Minimum 5 years of relevant working experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to . Please indicate #67746 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days . If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Spa
• Position Title: Administration Executive/ Office Manager
• Working Location: Ubi
• Working Hours: Monday to Friday (9 am to 7 pm)
• Salary Package: Up to $3000 + Staff Discounts
• Duration: Permanent Role

Key Responsibilities

• Process daily e-commerce orders to ensure customer satisfaction.
• Maintain optimal stock levels to meet demand efficiently.
• Arrange for bulk shipments from abroad.
• Conduct basic bookkeeping and accurately prepare invoices for accounting.
• Process bank payments.
• Manage monthly salary payments and CPF contributions.
• Effectively order and oversee company supplies to ensure availability.
• Other ad-hoc tasks assigned.

APPLY NOW!

• Diploma or Degree in administration, business
• Minimum 5 years of relevant working experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to . Please indicate #67746 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days . If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

⦁ Answer and direct phone calls

⦁ Organize and schedule appointments

⦁ Receive, sort and distribute the mail

⦁ Maintain contact lists

⦁ Reply to email, telephone

⦁ Maintain computer and manual filing systems

⦁ Carry out administrative duties such as filing, typing, copying, binding, Scanning etc.

⦁ Prepare and monitor invoices

⦁ Ad hoc job duties as assigned

Requirements

⦁ Preferred candidate with minimum 3 years working experience in related field

⦁ Knowledge of office management systems and procedures

⦁ Working knowledge of office equipment, like printers and fax machines

⦁ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

⦁ Excellent time management skills and the ability to prioritize work

⦁ Attention to detail and problem solving skills
⦁ Excellent written and verbal communication skills

⦁ Strong organizational skills with the ability to multi-task

⦁ High School degree; additional qualification as an Administrative assistant

⦁ Required to speak English and Mandarin to liaise with Mandarin-speaking customers for mandarin order purposes.

⦁ Salary will be commensurate base on qualification and experience

Monday - Friday 8:30am-5:30pm
Saturday 8:30am-12:30pm （alternate）