148 Administrative Manager jobs in Singapore

We are seeking a highly organised and proactive Administrative Manager to oversee and manage key administrative functions within our organisation. This is a leadership role that requires attention to detail, excellent communication skills and the ability to manage multiple responsibilities in a fast-paced environment.

Responsibilities:

• Provide day-to day administrative support and work closely with Operations team
• Serve as a liaison between stakeholders' for administrative matters.

1. HR

• Perform daily check on workers' attendance and to ensure the attendance is approved promptly
• Maintain up-to-date employee records and documentation.
• Update new employee's data into app portal
• Keep track of employee OT
• Monitor and verify employee attendance and working hours.
• Check the daily attendance tracking system and ensure timely submission and accuracy.
• Generate and submit regular reports to management regarding workforce attendance and productivity trends.
• Apply on behalf of employee MC, AL into app portal

2. Operations

• • Submission of staff expenses and petty cash claims
• • Prepare monthly integrated Facilities Management (IFM) schedule for sites
• • Prepare and consolidate inspection reports and supporting documentation for processing of invoices
• • Assist with submission of data for sustainability reporting

3. Procurement Oversight

• Manage and coordinate the procurement of office supplies, equipment, and services.
• Develop and maintain relationships with vendors and suppliers.
• Ensure all purchases are cost-effective, timely, and comply with company policies.
• Maintain accurate procurement records and documentation.

3. Finance

• Ensure recurring and adhoc invoices are sent promptly to external customers
• Check invoicing are sent with supporting documents
• Email invoices to external customers and handle any billing enquiries

4. Administrative Leadership

• Develop and implement administrative systems and policies to improve efficiency.
• Maintain and updating of department common drive
• Provide support for audits, reporting, and general compliance as needed.
• Any adhoc duties assigned

• Location: North
• 5 days work week
• Industry: Construction / Heavy Machinery / Logistics
• VB

About Us

Our client is leading provider of lifting, logistics, and heavy machinery solutions for the construction sector. We are seeking a meticulous and reliable Admin & Operations Executive to manage insurance, facilities, licensing, and machinery-related administration.

What You'll Do

• Insurance – Coordinate with brokers on policies, claims, and renewals; maintain accurate records.
• Facilities – Oversee building maintenance, repairs, and service contracts.
• Vehicles & Machinery – Handle purchase/registration, R&M contracts, ERP/EZ-Link, and record updates.
• Sales Support – Prepare quotations and documents, coordinate deliveries/inspections, manage One Motoring transactions.
• Finance & Banking – Assist with submissions, e-banking setup, and document control.
• Licensing & Compliance – Apply/renew licenses with agencies (MOM, NEA, SCDF, BCA, LTA, etc.), ensure regulatory compliance.
• ISO & BizSAFE – Support audits, renewals, and certification documentation.

What We're Looking For

• Diploma/Degree in Business Admin, Facilities/Operations Management, Logistics, or related field
• Relevant administrative/ operations experience construction or engineering sector
• Proficient in MS Office (SAP experience a plus)
• Familiarity with government licensing processes and ISO/BizSAFE preferred

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Chong Kar Ming (John) (R

Roles & Responsibilities

Administrative Managers play a role in many parts of a business's operations. This is a top-level role, meaning Administrative Managers work with other leaders and team members in each of the business' departments. Administrative Managers have a lot of duties they perform on a daily basis, including:

• Guiding the organization's activities
• Identifying opportunities to improve a business' policies or objectives
• Ensuring a company is operating securely and effectively
• Preparing and reviewing operational reports
• Leading and/or participating in meetings
• Assisting managers in compiling annual budget information and reports
• Maintaining all policies and procedures manuals
• Hiring and training administrative staff
• Delegating tasks to administrative assistants
• Creating personnel folders for new hires
• Monitoring and projecting staffing needs
• Overseeing department budget planning and development
• Managing and maintaining all department databases
• Performing clerical accounting and general office duties as needed
• Developing strong relationships with cross-functional teams and departments

• 5 days work week
• Mon-Fri 8AM-6PM
• Location: North - Senoko
  Basic up to $6k

Job Scope:

• Supervise the Accounts Receivable process, ensuring timely collection and addressing overdue accounts.
• Oversee monthly vendor payments, negotiating favorable terms and conditions.
• Manage staff claims and maintain accurate cash book records.
• Handle administrative for insurance processing & claim
• Direct the procurement process, ensuring efficient and cost-effective acquisition of goods.
• Monitor and manage inventory levels, conducting periodic counts for accurate reporting.
• Maintain and update item codes and Bill of Material lists in the SAP system.
• Ensure the accuracy and integrity of data within the SAP system.
• Oversee the management of item codes and Bill of Material lists, ensuring all data is up-to-date.
• Lead the coordination of ISO standards compliance and manage internal and external audits.
• Implement and oversee auditing processes to ensure adherence to regulatory requirements.
• Liaise with HR to coordinate staff training and development programs.
• Ensure staff training records are maintained and updated.
  Handle various ad-hoc administrative tasks as required to support the smooth operation of the organization.

Job Requirements:

• Diploma/Degree's Qualification
• Minimum 3 years of relevant working experience in business operations
  Candidate with experience in SAP is an added advantage for the role

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Chong Kar Ming (John) (R

• Location: North
• 5 days work week
• Industry: Construction / Heavy Machinery / Logistics
• VB

About Us

Our client is leading provider of lifting, logistics, and heavy machinery solutions for the construction sector. We are seeking a meticulous and reliable Admin & Operations Executive to manage insurance, facilities, licensing, and machinery-related administration.

What You'll Do

• Insurance – Coordinate with brokers on policies, claims, and renewals; maintain accurate records.
• Facilities – Oversee building maintenance, repairs, and service contracts.
• Vehicles & Machinery – Handle purchase/registration, R&M contracts, ERP/EZ-Link, and record updates.
• Sales Support – Prepare quotations and documents, coordinate deliveries/inspections, manage One Motoring transactions.
• Finance & Banking – Assist with submissions, e-banking setup, and document control.
• Licensing & Compliance – Apply/renew licenses with agencies (MOM, NEA, SCDF, BCA, LTA, etc.), ensure regulatory compliance.
• ISO & BizSAFE – Support audits, renewals, and certification documentation.

What We're Looking For

• Diploma/Degree in Business Admin, Facilities/Operations Management, Logistics, or related field
• Relevant administrative/ operations experience construction or engineering sector
• Proficient in MS Office (SAP experience a plus)
• Familiarity with government licensing processes and ISO/BizSAFE preferred

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Chong Kar Ming (John) (R

• Staff supervision: Hiring, training, and evaluating administrative personnel, as well as managing their schedules and performance.
• Process and policy management: Developing and implementing policies and procedures to streamline workflows, and ensuring administrative tasks are completed efficiently.
• Budget and resource management: Overseeing administrative budgets and resources, which may include managing supply orders and equipment.
• Office operations: Ensuring the office runs smoothly, which can involve managing office space, equipment maintenance, and mail services.
• Liaison and communication: Serving as a point of contact between administrative staff, other departments, and senior management.
• Record keeping: Managing company records, including employee and customer databases.
• Reporting and strategy: Preparing reports and working with upper management on strategies to improve efficiency and productivity.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Bachelor's degree in business administration, management, or a related field.
• Experience in a related field, such as management or financial reporting, preferred.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through educational opportunities.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Bachelor's degree in business administration, management, or a related field.
• Experience in a related field, such as management or financial reporting, preferred.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through educational opportunities.

Staff supervision: Hiring, training, and evaluating administrative personnel, as well as managing their schedules and performance.
Process and policy management: Developing and implementing policies and procedures to streamline workflows, and ensuring administrative tasks are completed efficiently.
Budget and resource management: Overseeing administrative budgets and resources, which may include managing supply orders and equipment.
Office operations: Ensuring the office runs smoothly, which can involve managing office space, equipment maintenance, and mail services.
Liaison and communication: Serving as a point of contact between administrative staff, other departments, and senior management.
Record keeping: Managing company records, including employee and customer databases.
Reporting and strategy: Preparing reports and working with upper management on strategies to improve efficiency and productivity.
#J-18808-Ljbffr