3,158 Administrative Manager jobs in Singapore

We are seeking a highly organised and proactive Administrative Manager to oversee and manage key administrative functions within our organisation. This is a leadership role that requires attention to detail, excellent communication skills and the ability to manage multiple responsibilities in a fast-paced environment.

Responsibilities:

• Provide day-to day administrative support and work closely with Operations team
• Serve as a liaison between stakeholders' for administrative matters.

1. HR

• Perform daily check on workers' attendance and to ensure the attendance is approved promptly
• Maintain up-to-date employee records and documentation.
• Update new employee's data into app portal
• Keep track of employee OT
• Monitor and verify employee attendance and working hours.
• Check the daily attendance tracking system and ensure timely submission and accuracy.
• Generate and submit regular reports to management regarding workforce attendance and productivity trends.
• Apply on behalf of employee MC, AL into app portal

2. Operations

• • Submission of staff expenses and petty cash claims
• • Prepare monthly integrated Facilities Management (IFM) schedule for sites
• • Prepare and consolidate inspection reports and supporting documentation for processing of invoices
• • Assist with submission of data for sustainability reporting

3. Procurement Oversight

• Manage and coordinate the procurement of office supplies, equipment, and services.
• Develop and maintain relationships with vendors and suppliers.
• Ensure all purchases are cost-effective, timely, and comply with company policies.
• Maintain accurate procurement records and documentation.

3. Finance

• Ensure recurring and adhoc invoices are sent promptly to external customers
• Check invoicing are sent with supporting documents
• Email invoices to external customers and handle any billing enquiries

4. Administrative Leadership

• Develop and implement administrative systems and policies to improve efficiency.
• Maintain and updating of department common drive
• Provide support for audits, reporting, and general compliance as needed.
• Any adhoc duties assigned

• 5 days work week
• Mon-Fri 8AM-6PM
• Location: North - Senoko
  Basic up to $6k

Job Scope:

• Supervise the Accounts Receivable process, ensuring timely collection and addressing overdue accounts.
• Oversee monthly vendor payments, negotiating favorable terms and conditions.
• Manage staff claims and maintain accurate cash book records.
• Handle administrative for insurance processing & claim
• Direct the procurement process, ensuring efficient and cost-effective acquisition of goods.
• Monitor and manage inventory levels, conducting periodic counts for accurate reporting.
• Maintain and update item codes and Bill of Material lists in the SAP system.
• Ensure the accuracy and integrity of data within the SAP system.
• Oversee the management of item codes and Bill of Material lists, ensuring all data is up-to-date.
• Lead the coordination of ISO standards compliance and manage internal and external audits.
• Implement and oversee auditing processes to ensure adherence to regulatory requirements.
• Liaise with HR to coordinate staff training and development programs.
• Ensure staff training records are maintained and updated.
  Handle various ad-hoc administrative tasks as required to support the smooth operation of the organization.

Job Requirements:

• Diploma/Degree's Qualification
• Minimum 3 years of relevant working experience in business operations
  Candidate with experience in SAP is an added advantage for the role

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Chong Kar Ming (John) (R

Working Location : 6 mins walk from Somerset MRT station.

Working hours: Monday to Friday , 9am to 6pm.

• Fast-paced and proactive attitude.

As an administrative manager, you will be responsible for assisting in the preparation, review, and issuance of insurance policy documents and endorsements. You will help ensure proper documentation, records, and filing upon issuance.

Key Responsibilities:

• Follow up with clients on motor insurance enquiries promptly.

• Handle renewals for clients.

• Update customer database with accurate particulars.

• Prepare motor insurance quotations and policy issuance.

• Process policies

• Provide day-to-day administrative support including filing, printing, and managing emails.

Ensuring all documentations, data entries and calculations) are accurate

• Strong organisational skills and attention to detail.

• Excellent written and verbal communication skills.

• Good interpersonal and customer service skills.

• Ability to work independently and handle multiple tasks in a fast-paced environment.

• Result and service-oriented.

• Fast-paced and proactive attitude.

Job description

• Insurance Responsibilities:
  
  • Work with insurance brokers on all insurance and claim matters
  
  • Find the best insurance plans and premiums
  
  • Check and recommend suitable insurance coverage for the company
  
  • Keep all insurance records updated and organized
• Building and Facilities Management Responsibilities:
  
  • Work with consultants, contractors, and authorities on building matters
  
  • Handle repairs and maintenance for company buildings and facilities
  
  • Do monthly checks to spot issues and plan fixes
  
  • Make sure all services follow contract terms
  
  • Manage service contracts, including renewals
  
  • Keep all related records up to date
• Vehicle & Machinery Purchasing Responsibilities:
  
  • Work with vendors to handle payment, delivery, and registration of new vehicles/machines
  
  • Coordinate with internal teams for delivery, registration, and training
  
  • Manage R&M (repair & maintenance) contract applications and renewals
  
  • Update warranty and purchase details in admin records and SAP system
  
  • Handle EZ-Link registration and keep ERP records updated
  
  • Maintain all purchase-related records
• Sales of vehicles & heavy machineries
• Prepare quotation, packing list and other required documents
• Coordinate with customer and internal department to arrange inspection and collection/delivery
• Transfer/Lay-up/Deregister vehicle thru One Motoring

• Update and maintain records

• Finance Responsibilities:
  
  • Handle bank document submissions and credit card matters
  
  • Manage e-banking setup and access
  
  • Keep all banking documents organized and records updated

• Banking and Insurance Guarantees
  
  • Handle company bank and insurance guarantee documents
  
  • Coordinate with banks and insurers for renewals and updates
  
  • Keep records accurate and up to date
• Government Licensing & Renewal Responsibilities:
  
  • Apply for and renew various licenses with government agencies (e.g. MOM, HDB, NEA, SCDF, EMA, PUB, BCA, LTA, MPA)
  
  • Handle applications for new equipment, noise monitoring, waste disposal, and certifications
  
  • Ensure all licenses are kept up to date and records are properly maintained
• ISO & BizSAFE Management:
  
  • Handle documentation and renewals for ISO and BizSAFE certifications
  
  • Liaise with auditors and ensure compliance with certification requirements
  
  • Maintain and update all related records

Any other duties or responsibilities that may be reasonably assigned by the management, which are aligned with the company's operations and objectives.

Requirements:

• Minimum Diploma in relevant discipline
• At least 3–5 years of relevant working experience in admin or operations role
• Proficient in Microsoft Office
• Able to handle multi-tasking and work with minimal supervision
• Good written and communication skills in English & Chinese
• Meticulous, organised, and responsible
• Able to liaise with government agencies and external vendors

Educational Requirements:

• Diploma or Degree in Business Administration, Engineering, Logistics, Facilities Management, or a related field.
• Candidates with relevant certifications in WSH, ISO, BizSAFE, or Facilities Management will have an added advantage.
• Good understanding of regulatory compliance and government licensing processes (e.g. MOM, NEA, SCDF, BCA, LTA, etc.) is highly preferred.

• Location: North
• 5 days work week
• Industry: Construction / Heavy Machinery / Logistics
• VB

About Us

Our client is leading provider of lifting, logistics, and heavy machinery solutions for the construction sector. We are seeking a meticulous and reliable Admin & Operations Executive to manage insurance, facilities, licensing, and machinery-related administration.

What You'll Do

• Insurance – Coordinate with brokers on policies, claims, and renewals; maintain accurate records.
• Facilities – Oversee building maintenance, repairs, and service contracts.
• Vehicles & Machinery – Handle purchase/registration, R&M contracts, ERP/EZ-Link, and record updates.
• Sales Support – Prepare quotations and documents, coordinate deliveries/inspections, manage One Motoring transactions.
• Finance & Banking – Assist with submissions, e-banking setup, and document control.
• Licensing & Compliance – Apply/renew licenses with agencies (MOM, NEA, SCDF, BCA, LTA, etc.), ensure regulatory compliance.
• ISO & BizSAFE – Support audits, renewals, and certification documentation.

What We're Looking For

• Diploma/Degree in Business Admin, Facilities/Operations Management, Logistics, or related field
• Relevant administrative/ operations experience construction or engineering sector
• Proficient in MS Office (SAP experience a plus)
• Familiarity with government licensing processes and ISO/BizSAFE preferred

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Chong Kar Ming (John) (R

Roles & Responsibilities

Administrative Managers play a role in many parts of a business's operations. This is a top-level role, meaning Administrative Managers work with other leaders and team members in each of the business' departments. Administrative Managers have a lot of duties they perform on a daily basis, including:

• Guiding the organization's activities
• Identifying opportunities to improve a business' policies or objectives
• Ensuring a company is operating securely and effectively
• Preparing and reviewing operational reports
• Leading and/or participating in meetings
• Assisting managers in compiling annual budget information and reports
• Maintaining all policies and procedures manuals
• Hiring and training administrative staff
• Delegating tasks to administrative assistants
• Creating personnel folders for new hires
• Monitoring and projecting staffing needs
• Overseeing department budget planning and development
• Managing and maintaining all department databases
• Performing clerical accounting and general office duties as needed
• Developing strong relationships with cross-functional teams and departments

**Job Role:**

• Manage the financial well-being of a company, including handling accounts and preparing financial statements.

**Key Responsibilities:**

1. Issue invoices to clients on a regular basis.
2. Process payments to suppliers in a timely manner.
3. Maintain accurate records of all financial transactions.
4. Support office administration functions, including overseeing supplies and coordinating maintenance.
5. Perform other administrative tasks as assigned by management.

**Requirements:**

• Degree or diploma in a relevant field.
• At least one year of experience in a similar role.
• Strong communication and organizational skills.
• Able to work independently and meet tight deadlines.
• Good problem-solving skills and a proactive attitude.

**Benefits:**

• Work location: Shenton Way, Singapore.
• Working hours: Monday to Friday, 9am-6pm.
• Monthly fixed allowance of $100.
• Transport allowance reimbursement.
• Performance bonus.
• Annual leave starting with 14 days.
• Medical and insurance benefits.

This role is perfect for a seasoned legal support or corporate secretarial professional who enjoys a hybrid role and is looking for a stable, long-term opportunity with an excellent work-life balance.

• Key Responsibilities:
• Manage all corporate secretarial matters for Group entities, including statutory filings and maintaining all statutory registers and records.
• Draft board and shareholder resolutions for compliance and operational purposes.
• End-to-end preparation and organization of board/committee meetings, AGMs, and EGMs (meeting packs, agendas, minutes).
• Compute and coordinate payments for shareholder dividends and director/committee fees.
• Manage corporate secretarial matters related to the external directorships and the Group's investments.
• Assist in KYC-related tasks and the onboarding process.
• Legal Support:
• Assist in drafting, reviewing, and negotiating contracts and agreements.
• Coordinate the execution of contracts and manage the review, approval, and payment processes for service providers.
• Maintain and manage all legal documentation and records, tracking contract tenures, renewals, and terminations.
• General & Administrative:
• Manage and maintain the Legal & Corporate Secretarial policies and procedures in the shared repository.
• Organize department meetings, take minutes, and track follow-up action plans and timelines.
• Provide other general administrative support as required.

Requirements: A Polytechnic or University graduate. A degree in Business Law or Legal Studies is a strong advantage. Holding or currently pursuing corporate secretarial certificates would be advantageous. Proven experience as a Legal Secretary, Paralegal, or Legal Administrative Assistant within a law firm, corporate secretarial services firm, or an in-house legal department. A proactive problem-solver, able to work independently and collaboratively. Impeccable attention to detail, with the ability to multi-task and see tasks through to completion. Advanced skills in MS Office and video conferencing tools (Zoom, Teams).