863 Senior Office Manager jobs in Singapore

Executive Assistant / Office Manager - Contract position

About the Role:

Our client is a growing boutique company seeking a highly organized and proactive Executive Assistant / Office Manager to support senior leadership and manage day-to-day office operations. This is a hybrid role that requires excellent multitasking skills, discretion, and the ability to work independently in a fast-paced environment. There is possibility that the role may be converted to a permanent role if the incumbent proves themselves.

Key Responsibilities:

• Provide executive-level support, including calendar management, travel arrangements, meeting coordination, and expense reporting.

• Act as a liaison between management, staff, and external stakeholders.

• Oversee general office administration: facilities, vendors, supplies, IT coordination, and office maintenance.

• Support HR functions such as onboarding, employee records, and payroll coordination.

• Assist with basic finance administration: invoices, payments, and budget tracking.

• Organize company meetings, events, and team activities.

• Draft, review, and manage correspondence, presentations, and reports.

• Maintain confidentiality and ensure smooth day-to-day operations of the office.

Requirements:

• Diploma or Degree, with at least 3–5 years' experience as an Executive Assistant, Office Manager, or in a similar role.

• Strong organizational, communication, and problem-solving skills.

• Proficient in MS Office (Word, Excel, PowerPoint) and comfortable with digital tools.

• High level of integrity, discretion, and professionalism.

• Ability to handle multiple priorities with flexibility in a small-company environment.

• Independent, resourceful, and hands-on.

What We Offer:

• Opportunity to work closely with senior leadership in a dynamic business environment.

• A collaborative, close-knit team culture.

• Exposure to a wide variety of business operations in a growing company

If you are a good match for the role above, please reach out to Ritu Chaudhari for a confidential chat today at -

UEN: D | EAs: 14S7084 / R

We are seeking a reliable and detail-oriented Office Manager to ensure the smooth day-to-day running of our office. This role combines basic office maintenance (keeping the workspace and pantry in order) with general administrative support. The ideal candidate is organized, proactive, and comfortable taking ownership of routine operational tasks that keeps the team productive.

Maintain general office cleanliness and tidiness (light upkeep, not heavy cleaning).

Monitor and restock pantry supplies, stationery, and other consumables.

Coordinate with external vendors (cleaning, maintenance, courier, etc.) when needed.

Assist with employee requests for office resources and supplies.

Ensure office equipment (printers, coffee machine, etc.) are functional and serviced on time.

Support the management team in ad-hoc administrative duties.

• Prior experience in office administration, facilities, or related support role preferred.
• Strong organizational and multitasking skills.
• Proactive and resourceful with a "hands-on" attitude.
• Good communication skills in English (both written and verbal).
• Basic computer literacy (MS Office, email, etc.).

A supportive and collaborative work environment.

Good insurance benefits and welfare.

Vibrant, flexible and approachable management team.

Job Responsibilities

• Oversee and coordinate all administrative functions, ensuring smooth execution of day-to-day workflows, schedules, and inter-department communications.
• Develop, implement, and strictly enforce office policies, SOPs, and compliance frameworks to ensure efficiency and regulatory adherence.
• Manage and maintain all company records (physical and digital) in compliance with data protection and regulatory standards.
• Provide full support to management, including planning, attending meetings, taking detailed minutes, and following up on action items across departments.
• Handle general operations and ad-hoc tasks as directed by management, including last-minute requests and urgent matters outside of regular duties.
• Actively manage and produce content for the company's social media platforms, ensuring consistent posting, brand alignment, and timely responses to audience engagement.
• Monitor and report on office resources, budgets, and compliance-related tasks to ensure zero lapses.
• Be prepared to step in personally for any gaps, breakdowns, or urgent situations within the administrative or operations function.

Working Hours

• 6-day work week (including weekends and public holidays).
• Off-day is non-fixed and rostered, which means you will be required to work Sundays or any other days as assigned.
• Standard hours: 9:00AM – 6:00PM

Requirements

• Strong organizational, multitasking, and time-management skills.
• Resilient and able to perform under pressure in a fast-paced environment with shifting priorities.
• Proficiency in administrative systems, social media content creation, and online engagement management.
• Highly adaptable with a "whatever-it-takes" mindset to support management and business operations.

Office Manager

M&B Private Jewelers | Orchard Road, Singapore

Job Highlights

• 5-day work week (Mon–Fri), 10:30am – 7:00pm
• Office located in the heart of Orchard Road
• Performance bonus & career growth in a luxury industry

Responsibilities

• Handle bookkeeping and prepare invoices
• Check daily bank movements and update records in Excel
• Manage shipping & customs clearance with logistics partners
• HR tasks: CPF submission, salary processing, record keeping
• Update and maintain stock using our in-house program
• General office administration to support daily operations

Requirements

• no quota available
• Minimum 2 years' experience in office admin/accounting roles
• Proficient in Excel and good computer skills
• Detail-oriented, organized, and reliable

Why Join Us?

Be part of Singapore's leading natural diamond jeweler. Work in a dynamic, boutique luxury environment right on Orchard Road.

Apply now

About the role

We are seeking an experienced Office Manager to join our team at Guilin Garden Restaurant Pte. Ltd. in the Central Region. As our Office Manager, you will be responsible for overseeing the smooth and efficient running of our office operations, ensuring that our administrative processes are streamlined and effective. This is a full-time position that will be crucial in supporting the overall objectives of our company.

What you'll be doing

1. Manage and supervise the administrative staff, ensuring they are equipped with the necessary tools and training to perform their duties effectively
2. Oversee the procurement of office supplies and equipment, as well as the maintenance of office facilities
3. Implement and maintain efficient filing, record-keeping, and document management systems
4. Assist with the coordination of various office-related events and activities
5. Serve as the primary point of contact for internal and external stakeholders, providing excellent customer service
6. Contribute to the development and implementation of office policies and procedures
7. Perform other administrative duties and ad hoc tasks as assigned to support the overall operations of the business

What we're looking for

1. Minimum 3-5 years of experience in an office management or administrative supervisory role
2. Strong organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines
3. Excellent communication and interpersonal skills, with the ability to liaise effectively with various stakeholders
4. Proficient in the use of Microsoft Office suite and other office productivity tools
5. Demonstrated problem-solving and decision-making abilities
6. A keen eye for detail and a commitment to maintaining high levels of accuracy
7. A collaborative mindset and the ability to work effectively as part of a team

What we offer

At Guilin Garden Restaurant Pte. Ltd., we are committed to providing a supportive and rewarding work environment for our employees. In addition to a competitive salary, we offer a range of benefits, including:

1. Opportunities for professional development and career advancement
2. Team-building activities and social events
3. Bonus dividends and Care leaves etc.
4. Staff's price on meals at our restaurants.

About us

Guilin Garden Restaurant Pte. Ltd. is a well-established and respected player in the Chinese cuisine, Mala and Korean food and beverage industry. Our mission is to provide our customers with an exceptional dining experience by offering authentic and delicious cuisine in a warm and inviting atmosphere. With our strong commitment to quality and customer service, we have built a loyal customer base and have become a preferred destination for both locals and tourists alike.

If you are interested in this opportunity and believe you have the skills and experience to make a positive impact on our team, we encourage you to apply now.

Permanent - Full Time

Singapore

Operations

WithersWorldwide

Job title: Office Manager

Reports to: Global Head of Workplace Strategy, Facilities (based in London)

Direct reports: Divisional Support Supervisors (BUS/PCT & DR), Facilities Supervisors and staff

Location: Singapore

About Withers KhattarWong LLP

Withers KhattarWong LLP, a Singapore law practice, is a member of Withers, and one of Singapore's longest established and largest full-service leading law firms. As one of the largest international law firm in Singapore, clients have access to lawyers who are qualified to practice a wide range of jurisdictions including Singapore, Japan, Philippines, Indonesia, Malaysia, UK and U.S. amongst others. We work closely with our Hong Kong and Tokyo offices to cover the region.

Role overview

The Singapore office manager looks after the mailroom, facilities and front of house, and includes the management of the secretarial and Divisional support teams. This role will also provide operational support to circa 20 partners with approximately 170 staff in the Singapore office.

The Office Manager is a 'people-person' and is skilled in managing the day-to-day Operations requirements in Singapore. This position suits an experienced Manager with strong people, communication and problem-solving skills, and a strategic thinker with a proven management ability to inspire, lead and mentor, all developed within an international law firm environment.

Areas of focus and responsibilities

Office Management

• Manage the Singapore Operations support and secretarial staff, setting clear expectations, ensuring ongoing provision of coaching, identifying training and development needs, and managing performance or employee relations matters (with support from the HR Team).
• Secretarial management
• Manage secretarial support and cover during periods of absence, providing support and advice on performance and absence concerns, operational issues and allocation of resources
• Identifying opportunities for training, workflow efficiencies and secretarial support structures
• Headcount and performance management for secretarial and Divisional Support teams with the relevant Divisional Support Supervisor
• Oversee general office operations to ensure the smooth running of the office
• Office/space planning
• In collaboration with the Global Head of Workplace Strategy and Logistics based in London, provide on-site support regarding the office lease and renewal as required
• Oversee changes to the layout and functioning of the physical office working with outside vendors as required
• Vendor & supplies management
• primary contact for all external providers, undertaking a review of contracted arrangements
• establish and manage relationships with vendors, monitor vendor performance and negotiate and
• monitor contracts
• process invoices and payments for all office-related expenditure
• Working with a committee, help to plan and manage the office's social activities and initiatives, including the annual festive lunches and the annual dinner and dance
• Client and marketing internal events and external trips
• Work closely with the Marketing team to understand, advise and plan the operational requirements for client events and related activities in the office/ office building
• Coordinate with relevant departments to allocate necessary resources (e.g. front-of-house staff and operations staff) for client events and related activities
• Help organise occasional firm trips including flights and accommodation
• Assist with the annual budgeting process and monitor the Singapore office budgets/actual spend to ensure the office stays within budget
• Review the Singapore office's travel and accommodation policy and providers on an annual basis
• Work with London to arrange and renew the Firm's commercial insurance policies as required
• Working with the HR manager, input into the business planning exercise in regard to secretarial resource planning
• Working with the Head of Operations and Transformation (APAC) to identify and assist with the execution of office and operational-related improvement initiatives, including but not limited to
• The operational and workplace practices aspects of the Firm's Mobile Working Policy
• Change management and innovation projects as well as other firmwide initiatives
• Oversee the records management function within the office, including the file management process when people leave the firm. Ensure the office is clean and tidy and help to ensure the firm's electronic filing procedures are followed by working with Partners and other people in the office
• Management, delegation and assignment of workflow to the Operations support team including mailroom and front of house staff
• Manage the Client Area and Front of house staff to ensure the space is kept clean and tidy and in working order. Ensure the Global Standard Operating Procedures are adhered to, and a high level of client service is given at all times
• Oversee the maintenance of the equipment in the office such as the HVAC system, lighting and infrastructure
• Ensure the health and safety of the people in the office including desk assessments
• Oversee the environmental sustainability initiatives in the office, working with the firm's Business Responsibility and Carbon Accounting Specialist including recording the office's carbon footprint
• Maintain strong and consistent communication with other office managers, particularly in Asia; sharing best practices and maintaining consistent standards and processes in the firm
• Will attend all IT Super User (ITSU) meetings to understand what is expected of the ITSUs

Experience

• Minimum of 5 years of relevant office/ facility management experience within the legal profession or professional services sector
• Team player with a collaborative approach and working style
• High service delivery standards in every respect and the ability to win the confidence and respect of others
• Has a highly detailed and methodical approach to record-keeping and information
• Demonstrable track record of promoting the use of technology to help the office and related procedures run well
• Use of initiative in day-to-day tasks to ensure efficient ways of working with a keen focus on process improvement
• Able to prioritise, adapt to changing deadlines and ability to maintain a positive and professional attitude under pressure
• Genuine interest in the development of employees and their engagement within the workplace
• Methodical and flexible approach
• High work standards and detail-oriented
• Ability to develop strong working relationships with internal clients – must demonstrate strong interpersonal skills to build confidence, trust and respect amongst partners and managers
• Strong service orientation with attention to detail
• Good written and verbal communication skills
• Organised and driven to achieve efficiency
• Proactive, confident, tenacious, resilient and flexible
• Fluent English language skills and proficiency in Mandarin

Skills and attributes

The Office Manager is experienced in partnering with the business. This is a decision-making role and requires the incumbent to have strong facilitation, influencing and communication-solving skills. This position suits an experienced manager who enjoys working within the business, problem-solving, and developing talent as well as bringing forward a collaborative and engaged workforce.

The Essentials

• Will be responsible for Office management in the Singapore office
• Reporting to Global Head of Workplace Strategy and Facilities, the incumbent will also have key lines of responsibility to the executive director and partners in the Singapore office.
• This is a primarily office-based role, but periodic home working as per the firm's mobile working policy will be allowed

About Withers

Withers has been acting for successful individuals, families and institutions for 125 years. We advise clients on the full range of their business, personal and philanthropic legal needs, both at home and abroad. With offices in the key financial centres of Europe, Asia-Pacific, the United States and the Caribbean, we provide coverage and services that other law firms focussed on the needs of the individual cannot. We have represented 66% of the Top 100 in The Sunday Times Rich List, 25% of the Forbes 400 List, 35% of the Hong Kong Forbes Rich List and 35% of Forbes Asia's Richest Families list.

Information for Recruitment Agencies

Withers endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withers operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withers to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.

Job Purpose

The Office Manager is responsible for the smooth operation of the Singapore office, overseeing operational and administrative tasks, ensuring efficiency and productivity.

Responsibilities

Operational Duties

• Facility Management: Oversees all office services, incl. facilities, equipment and security systems, as well as cleaning staff services, liaising with internal and external stakeholders as needed.
• Landlord Relations: Manages all day-to-day communications and set ups with the landlord.
• Budgeting: Manages the office budget, tracks expenses, and identifies cost-saving opportunities.

Administrative Duties

• Office Maintenance: Oversees office and pantry supplies, equipment, and facilities. Handles repairs, maintenance, and vendor relationships.
• Communication: Handles incoming and outgoing calls and mail, coordinates internal and external communications and visitors, and handles all general reception services.
• Record Keeping: Maintains accurate office activity records, incl. expenses, invoices, and employee information.
• Government Interactions: Administers access to Corppass accounts and coordinates the submission of government surveys.
• Policy Implementation: Enforces office policies and procedures to ensure compliance with company standards.

Additional Responsibilities

• Onboarding: Welcomes new employees and assists with their integration into the company.
• Event Planning: Supports marketing with local events and assists with Singapore staff social activities.
• Executive Support: Provides EA support to the President & COO, as well as to the regulated entities for board and committee meetings.

Knowledge and Experience

• 7+ years' experience in a similar role
• Excellent general office computer application skills
• Exceptional project management, time management and prioritization skills
• Strong written and verbal communication skills
• Proactive mindset with attention to detail
• High level of ownership of responsibilities; results-oriented
• Ability to build strong relationships with senior management internally and externally
• Outstanding professionalism and integrity

Key Responsibilities

• Executive Support: Manage calendars, schedule meetings, and coordinate logistics for the leadership team.
• Operations Management: Oversee and streamline day-to-day operations to ensure efficiency.
• Assist with onboarding new employees and maintaining employee records.
• Manage office budgets and expenses.
• Communication & Coordination: Serve as a key contact point for internal and external stakeholders, ensuring professional and clear communication.
• Managing office supplies and equipment.
• Coordinating meetings and appointments.Maintaining a clean and safe working environment. Key Skills & Attributes
• Organisation & Efficiency: Ability to prioritise, multitask, and maintain attention to detail.
• Proactivity: Anticipates needs, identifies gaps, and takes initiative without waiting for direction.
• Communication: Excellent written and verbal communication skills; polished and professional.
• Integrity & Work Ethic: High standards of professionalism, confidentiality, and reliability.

Requirements

• Proven experience in an administrative, operations, or PA role (preferably supporting senior leadership).
• Strong organisational and time management skills.
• Proficiency with productivity tools (Google Workspace/MS Office, scheduling tools, etc.).

Industry

Manufacture of metal doors, window and door frames, grilles and gratings

Job Title

office manager

Occupation

PROJECT MANAGEMENT MANAGER

Job Description & Requirements

Roles & Responsibilities

Job responsibilities:

Market Risk Management

• Execute assigned duties in ensuring timely report generation through trading system and various risk management activities, such as market risk management (commodity - both of physicals and derivatives/foreign exchange) through reporting and analysis of respective risk exposures and profit and loss fluctuation on daily basis.

• To compile prices from various sources and build daily price curves for uploading to the trading system.

• To perform month-end, quarter-end (inventory valuations) and year-end (annual back-test and stress-test) evaluations, in a timely manner.

• Perform any other duties as assigned by the Manager from time to time.

Credit Risk Management

• Calculate the current credit risk position exposed to customers using the designated system.

• Check the position against approved position limit on a daily basis.

• Prepare position report on a daily basis.

Requirements:

• Relevant experience in an oil & gas trading company, and experience in the risk management division of energy trading company is preferred

• Those with relevant skillset, strong interest in commodity risk management may also be considered

• Familiar with commodity trade management system such as Entrade system will be an advantage

• Proficient in MS Office applications such as Excel, VBA programming, Power BI

• Able to work independently and as well as part of the team