468 Senior Office Manager jobs in Singapore

Job Descriptions:

1. Office Administration

• Manage day-to-day office operations, including facilities, supplies, equipment, and general upkeep.
• Oversee vendor relationships, office maintenance, and service providers (e.g. IT support, utilities, cleaning services).
• Manage incoming and outgoing correspondence: phone calls, emails, mail, and courier services.
• Maintain and update filing systems (both digital and physical) for contracts, invoices, and company documents.
• Coordinate scheduling of meetings, travel arrangements, and internal events.

2. Executive Assistant Functions

• Provide comprehensive administrative support to the executive leadership team.
• Manage executive calendars, prioritise appointments, and coordinate complex travel itineraries.
• Prepare agendas, take minutes, and track follow-up actions for leadership meetings.
• Draft, proofread, and format correspondence, reports, and presentations for executives.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Serve as a key point of contact between executives and internal/external stakeholders.

3. People Operations

• Partner with HR to coordinate onboarding and offboarding processes (documentation, access setup, welcome kits).
• Support employee engagement activities, team-building initiatives, and internal communication.
• Assist in organising company-wide meetings, workshops, and off-sites.

4. Finance & Procurement Support

• Track office expenses, petty cash, and assist in processing invoices and payments.
• Liaise with the finance team for monthly reporting and budget tracking.
• Manage procurement of office supplies, equipment, and software subscriptions.

5. Compliance & Internal Coordination

• Ensure company records and administrative processes comply with internal policies and local laws.
• Assist with audits, internal reporting, and documentation requests.
• Act as liaison between internal departments and external partners.
  Drive improvements in operational efficiency using cloud-based tools and workflows.

Requirements:

• Proven experience of minimum 5 years as an Office Manager, Executive Assistant, or similar administrative role.

• English proficiency is essential for both verbal and written communication.

• Strong organisational and multitasking abilities with excellent attention to detail.

• Ability to manage sensitive information with integrity and confidentiality.

• Strong problem-solving skills and the ability to work independently in a fast-paced environment.

• Ability to work independently and as part of a team.

DealStreetAsia is looking for an experienced office manager to handle HR admin, basic bookkeeping, quarterly filing and other related functions. This role will be responsible for being an internal champion and a central point of contact for all company staff and key vendors.

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping and coordination among departments.

You should be mature and capable of multitasking with various stakeholders to support our core back office functions.

DealStreetAsia is now majority owned by Japan's Nikkei Group, which is among the largest media companies globally.  The company, launched in 2014, now has around 35 employees across 8 countries. It is a subscription-media company, whose other business arms include non-editorial content and annual summits in Singapore and Indonesia.

KEY RESPONSIBILITIES

●    Liaising with relevant parties for regular secretarial filings

●    Organizing materials for quarterly board meetings

●    Managing all human resource needs for company staff (running payroll, processing claims and maintaining personnel records, onboarding, offboarding)

●    Ensuring that all company invoices are paid on time.

●    Responsible for petty cash, bank reconciliation, payables and receivables for regular bookkeeping

●    Keeping abreast of MOM regulatory changes with regards to employment related matters

●    Assisting in events management logistics (planning and organizing staff flight bookings and accommodations, applying for visas)

●    Coordinating with sales, subscriptions and other teams - providing updates when payments are in

●    Helping the CEO and managers in all admin-related functions

●    Stay Organized - ensure the structure and processes we have in place are maintained

●    Sustain company culture; Be technologically flexible

EXPERIENCE AND ATTRIBUTES

●    Interest or experience as an HR professional

●    Previous experience in (basic) accountancy is a plus point.

●    Proficiency in Microsoft office (Excel, Word, Outlook in particular)

●    Excellent people and personal skills; Ability to maintain composure and deal with sensitive material.

●    Organization and the ability to multitask to complete a wide variety of tasks.

●    Essential that person in this role be an optimist, have the initiative and anticipation of needs, always have an active interest in the company's well-being, be accessible (at all times during office hours and even outside office hours during emergencies or when there is a crisis),  and should have the ability to adapt and learn.

Working Start Date: 1 January 2024

WHY WORK FOR US?

DealStreetAsia is the region's leading publisher of news on PE, VC, M&A, IPOs and start-ups. Our growing global readership comprises executives from the deals and investment space (investors, corporates, SMEs, start-ups, fund managers, advisors, law firms, among others) across ASEAN, India, the US and Hong Kong.

Since 2016, DealStreetAsia organises the flagship 'Asia PE-VC Summit,' helping our audience understand the changing megatrends in the deals and investment space across sectors and countries.

A young and vibrant team with a non-hierarchical structure, we are looking for an executive who can contribute his/her skills to the success of our firm.

This is a work from office position: DealStreetAsia shares an office with its parent firm - Nikkei Asia, and the Financial Times - at Mapple Tree, Anson Road.

If this sounds like you, please submit your CV and cover letter to Only applications with a cover letter will be considered. Suitable candidates will be invited to an interview.

About DealStreetAsia

DealStreetAsia is a Singapore-headquartered media company that covers the private capital industry and the business of startups across Asia. We are a subscription-backed digital media and data company, producing journalism, data and analytics worth paying for

Job Purpose

The Office Manager is responsible for the smooth operation of the Singapore office, overseeing operational and administrative tasks, ensuring efficiency and productivity.

Responsibilities

Operational Duties

• Facility Management: Oversees all office services, incl. facilities, equipment and security systems, as well as cleaning staff services, liaising with internal and external stakeholders as needed.
• Landlord Relations: Manages all day-to-day communications and set ups with the landlord.
• Budgeting: Manages the office budget, tracks expenses, and identifies cost-saving opportunities.

Administrative Duties

• Office Maintenance: Oversees office and pantry supplies, equipment, and facilities. Handles repairs, maintenance, and vendor relationships.
• Communication: Handles incoming and outgoing calls and mail, coordinates internal and external communications and visitors, and handles all general reception services.
• Record Keeping: Maintains accurate office activity records, incl. expenses, invoices, and employee information.
• Government Interactions: Administers access to Corppass accounts and coordinates the submission of government surveys.
• Policy Implementation: Enforces office policies and procedures to ensure compliance with company standards.

Additional Responsibilities

• Onboarding: Welcomes new employees and assists with their integration into the company.
• Event Planning: Supports marketing with local events and assists with Singapore staff social activities.
• Executive Support: Provides EA support to the President & COO, as well as to the regulated entities for board and committee meetings.

Knowledge and Experience

• 7+ years' experience in a similar role
• Excellent general office computer application skills
• Exceptional project management, time management and prioritization skills
• Strong written and verbal communication skills
• Proactive mindset with attention to detail
• High level of ownership of responsibilities; results-oriented
• Ability to build strong relationships with senior management internally and externally
• Outstanding professionalism and integrity

Office Manager

M&B Private Jewelers | Orchard Road, Singapore

Job Highlights

• 5-day work week (Mon–Fri), 10:30am – 7:00pm
• Office located in the heart of Orchard Road
• Performance bonus & career growth in a luxury industry

Responsibilities

• Handle bookkeeping and prepare invoices
• Check daily bank movements and update records in Excel
• Manage shipping & customs clearance with logistics partners
• HR tasks: CPF submission, salary processing, record keeping
• Update and maintain stock using our in-house program
• General office administration to support daily operations

Requirements

• no quota available
• Minimum 2 years' experience in office admin/accounting roles
• Proficient in Excel and good computer skills
• Detail-oriented, organized, and reliable

Why Join Us?

Be part of Singapore's leading natural diamond jeweler. Work in a dynamic, boutique luxury environment right on Orchard Road.

Apply now

Responsibilities:

• Preparation of documents and data entry
• Liaison with customers and partners
• Filing and data-imaging
• Reception duties

Qualifications:

• Diploma / Degree holder
• Proficient in Microsoft Office Applications
• Possess good communication skill and initiative
• Bilingual in both English and Mandarin
• Pleasant personality with good interpersonal and communication skills (good telephone etiquette)
• High level of patience, good stamina, perseverance and tact
• Diligent with initiative

If you are keen to learn, as well as a team player, we want you

Interested? PM @fastrecruitment /

Send your resume to /

WhatsApp Jasmine at

Job Type: Full-time

Pay: $2, $7,855.84 per month

Work Location: In person

Job Description:

• Oversee daily office administration, ensuring smooth and efficient operations.
• Manage HR functions, including payroll processing, leave and attendance records.
• Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.
• Maintain employee records in compliance with local regulations and company policies.
• Coordinate employee engagement activities, training sessions, and performance review processes.
• Liaise with external vendors, service providers, and government agencies for HR and office matters.
• Ensure compliance with Singapore employment laws and regulations.
• Manage procurement of office supplies and facilities, ensuring cost-effectiveness.
• Manage CEO's calendar: schedule appointments, meetings, and conference calls.
• Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.
• Handle visa applications, renewals, and related documentation for CEO business travel.
• Prepare meeting materials, presentations, and reports for CEO as required.
• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate

Job Requirement:

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years' experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Excellent organizational and multitasking skills with strong attention to detail

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on "Apply Now" or or email

We regret only shortlisted candidates will be notified.

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EA License No: 19C9950

EA Personnel: Moy See Meng (Jasmine)

EA Personnel Reg No: R

Executive Assistant / Office Manager - Contract position

About the Role:

Our client is a growing boutique company seeking a highly organized and proactive Executive Assistant / Office Manager to support senior leadership and manage day-to-day office operations. This is a hybrid role that requires excellent multitasking skills, discretion, and the ability to work independently in a fast-paced environment. There is possibility that the role may be converted to a permanent role if the incumbent proves themselves.

Key Responsibilities:

• Provide executive-level support, including calendar management, travel arrangements, meeting coordination, and expense reporting.

• Act as a liaison between management, staff, and external stakeholders.

• Oversee general office administration: facilities, vendors, supplies, IT coordination, and office maintenance.

• Support HR functions such as onboarding, employee records, and payroll coordination.

• Assist with basic finance administration: invoices, payments, and budget tracking.

• Organize company meetings, events, and team activities.

• Draft, review, and manage correspondence, presentations, and reports.

• Maintain confidentiality and ensure smooth day-to-day operations of the office.

Requirements:

• Diploma or Degree, with at least 3–5 years' experience as an Executive Assistant, Office Manager, or in a similar role.

• Strong organizational, communication, and problem-solving skills.

• Proficient in MS Office (Word, Excel, PowerPoint) and comfortable with digital tools.

• High level of integrity, discretion, and professionalism.

• Ability to handle multiple priorities with flexibility in a small-company environment.

• Independent, resourceful, and hands-on.

What We Offer:

• Opportunity to work closely with senior leadership in a dynamic business environment.

• A collaborative, close-knit team culture.

• Exposure to a wide variety of business operations in a growing company

If you are a good match for the role above, please reach out to Ritu Chaudhari for a confidential chat today at -

UEN: D | EAs: 14S7084 / R

Permanent - Full Time

Singapore

Operations

WithersWorldwide

Job title: Office Manager

Reports to: Global Head of Workplace Strategy, Facilities (based in London)

Direct reports: Divisional Support Supervisors (BUS/PCT & DR), Facilities Supervisors and staff

Location: Singapore

About Withers KhattarWong LLP

Withers KhattarWong LLP, a Singapore law practice, is a member of Withers, and one of Singapore's longest established and largest full-service leading law firms. As one of the largest international law firm in Singapore, clients have access to lawyers who are qualified to practice a wide range of jurisdictions including Singapore, Japan, Philippines, Indonesia, Malaysia, UK and U.S. amongst others. We work closely with our Hong Kong and Tokyo offices to cover the region.

Role overview

The Singapore office manager looks after the mailroom, facilities and front of house, and includes the management of the secretarial and Divisional support teams. This role will also provide operational support to circa 20 partners with approximately 170 staff in the Singapore office.

The Office Manager is a 'people-person' and is skilled in managing the day-to-day Operations requirements in Singapore. This position suits an experienced Manager with strong people, communication and problem-solving skills, and a strategic thinker with a proven management ability to inspire, lead and mentor, all developed within an international law firm environment.

Areas of focus and responsibilities

Office Management

• Manage the Singapore Operations support and secretarial staff, setting clear expectations, ensuring ongoing provision of coaching, identifying training and development needs, and managing performance or employee relations matters (with support from the HR Team).
• Secretarial management
• Manage secretarial support and cover during periods of absence, providing support and advice on performance and absence concerns, operational issues and allocation of resources
• Identifying opportunities for training, workflow efficiencies and secretarial support structures
• Headcount and performance management for secretarial and Divisional Support teams with the relevant Divisional Support Supervisor
• Oversee general office operations to ensure the smooth running of the office
• Office/space planning
• In collaboration with the Global Head of Workplace Strategy and Logistics based in London, provide on-site support regarding the office lease and renewal as required
• Oversee changes to the layout and functioning of the physical office working with outside vendors as required
• Vendor & supplies management
• primary contact for all external providers, undertaking a review of contracted arrangements
• establish and manage relationships with vendors, monitor vendor performance and negotiate and
• monitor contracts
• process invoices and payments for all office-related expenditure
• Working with a committee, help to plan and manage the office's social activities and initiatives, including the annual festive lunches and the annual dinner and dance
• Client and marketing internal events and external trips
• Work closely with the Marketing team to understand, advise and plan the operational requirements for client events and related activities in the office/ office building
• Coordinate with relevant departments to allocate necessary resources (e.g. front-of-house staff and operations staff) for client events and related activities
• Help organise occasional firm trips including flights and accommodation
• Assist with the annual budgeting process and monitor the Singapore office budgets/actual spend to ensure the office stays within budget
• Review the Singapore office's travel and accommodation policy and providers on an annual basis
• Work with London to arrange and renew the Firm's commercial insurance policies as required
• Working with the HR manager, input into the business planning exercise in regard to secretarial resource planning
• Working with the Head of Operations and Transformation (APAC) to identify and assist with the execution of office and operational-related improvement initiatives, including but not limited to
• The operational and workplace practices aspects of the Firm's Mobile Working Policy
• Change management and innovation projects as well as other firmwide initiatives
• Oversee the records management function within the office, including the file management process when people leave the firm. Ensure the office is clean and tidy and help to ensure the firm's electronic filing procedures are followed by working with Partners and other people in the office
• Management, delegation and assignment of workflow to the Operations support team including mailroom and front of house staff
• Manage the Client Area and Front of house staff to ensure the space is kept clean and tidy and in working order. Ensure the Global Standard Operating Procedures are adhered to, and a high level of client service is given at all times
• Oversee the maintenance of the equipment in the office such as the HVAC system, lighting and infrastructure
• Ensure the health and safety of the people in the office including desk assessments
• Oversee the environmental sustainability initiatives in the office, working with the firm's Business Responsibility and Carbon Accounting Specialist including recording the office's carbon footprint
• Maintain strong and consistent communication with other office managers, particularly in Asia; sharing best practices and maintaining consistent standards and processes in the firm
• Will attend all IT Super User (ITSU) meetings to understand what is expected of the ITSUs

Experience

• Minimum of 5 years of relevant office/ facility management experience within the legal profession or professional services sector
• Team player with a collaborative approach and working style
• High service delivery standards in every respect and the ability to win the confidence and respect of others
• Has a highly detailed and methodical approach to record-keeping and information
• Demonstrable track record of promoting the use of technology to help the office and related procedures run well
• Use of initiative in day-to-day tasks to ensure efficient ways of working with a keen focus on process improvement
• Able to prioritise, adapt to changing deadlines and ability to maintain a positive and professional attitude under pressure
• Genuine interest in the development of employees and their engagement within the workplace
• Methodical and flexible approach
• High work standards and detail-oriented
• Ability to develop strong working relationships with internal clients – must demonstrate strong interpersonal skills to build confidence, trust and respect amongst partners and managers
• Strong service orientation with attention to detail
• Good written and verbal communication skills
• Organised and driven to achieve efficiency
• Proactive, confident, tenacious, resilient and flexible
• Fluent English language skills and proficiency in Mandarin

Skills and attributes

The Office Manager is experienced in partnering with the business. This is a decision-making role and requires the incumbent to have strong facilitation, influencing and communication-solving skills. This position suits an experienced manager who enjoys working within the business, problem-solving, and developing talent as well as bringing forward a collaborative and engaged workforce.

The Essentials

• Will be responsible for Office management in the Singapore office
• Reporting to Global Head of Workplace Strategy and Facilities, the incumbent will also have key lines of responsibility to the executive director and partners in the Singapore office.
• This is a primarily office-based role, but periodic home working as per the firm's mobile working policy will be allowed

About Withers

Withers has been acting for successful individuals, families and institutions for 125 years. We advise clients on the full range of their business, personal and philanthropic legal needs, both at home and abroad. With offices in the key financial centres of Europe, Asia-Pacific, the United States and the Caribbean, we provide coverage and services that other law firms focussed on the needs of the individual cannot. We have represented 66% of the Top 100 in The Sunday Times Rich List, 25% of the Forbes 400 List, 35% of the Hong Kong Forbes Rich List and 35% of Forbes Asia's Richest Families list.

Information for Recruitment Agencies

Withers endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withers operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withers to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.

Job Responsibilities

• Oversee and coordinate all administrative functions, ensuring smooth execution of day-to-day workflows, schedules, and inter-department communications.
• Develop, implement, and strictly enforce office policies, SOPs, and compliance frameworks to ensure efficiency and regulatory adherence.
• Manage and maintain all company records (physical and digital) in compliance with data protection and regulatory standards.
• Provide full support to management, including planning, attending meetings, taking detailed minutes, and following up on action items across departments.
• Handle general operations and ad-hoc tasks as directed by management, including last-minute requests and urgent matters outside of regular duties.
• Actively manage and produce content for the company's social media platforms, ensuring consistent posting, brand alignment, and timely responses to audience engagement.
• Monitor and report on office resources, budgets, and compliance-related tasks to ensure zero lapses.
• Be prepared to step in personally for any gaps, breakdowns, or urgent situations within the administrative or operations function.

Working Hours

• 6-day work week (including weekends and public holidays).
• Off-day is non-fixed and rostered, which means you will be required to work Sundays or any other days as assigned.
• Standard hours: 9:00AM – 6:00PM

Requirements

• Strong organizational, multitasking, and time-management skills.
• Resilient and able to perform under pressure in a fast-paced environment with shifting priorities.
• Proficiency in administrative systems, social media content creation, and online engagement management.
• Highly adaptable with a "whatever-it-takes" mindset to support management and business operations.