276 Administrative Director jobs in Singapore

Job Description:

• We are seeking a Administrative Director to oversee the daily operations of our administrative department.
• The ideal candidate will possess excellent leadership skills, strong organizational abilities, and effective communication skills.
• They should be able to work independently and collaboratively as part of a team.

Key Responsibilities:

1. Leadership and Management: Supervise and support administrative staff, including hiring, scheduling, training, and performance evaluations.
2. Resource Management: Oversee the administrative department's budget and resources.
3. Communication and Coordination: Coordinate communications, workflows, and schedules.
4. Policies and Procedures: Develop and implement office policies and procedures to improve workflow and compliance.
5. Record Management: Supervise records management processes and procedures.
6. Delegation: Delegate administrative tasks to team members.
7. Facilities and Equipment: Manage facilities and equipment to create a safe environment.
8. Performance Evaluation: Evaluate staff performance and provide guidance and coaching.

Operations and Efficiency:

1. Process Improvement: Plan, implement, and improve administrative processes and systems.
2. Inventory Management: Manage office supplies and inventory.
3. Data Management: Maintain records and databases.
4. Communication: Ensure effective communication within the organization and with external parties.

Budget and Financial Oversight:

1. Budget Development: Assist in developing and managing departmental budgets.
2. Expense Monitoring: Monitor expenses and advise on cost reduction.
3. Bookkeeping: Oversee bookkeeping procedures.

Policy and Compliance:

1. Policy Development: Ensure adherence to company policies, procedures, and regulatory requirements.
2. Policy Updates: Develop and update administrative policies and procedures.

Coordination and Support:

1. Meetings and Events: Coordinate meetings, events, and appointments.
2. Liaison: Act as a liaison between staff, management, and other departments.
3. Maintenance: Oversee facility maintenance and equipment upkeep.
4. Project Management: Manage special projects and track progress.

Required Skills and Qualifications:

• Excellent leadership skills
• Strong organizational abilities
• Effective communication skills
• Ability to work independently and collaboratively
• Prior experience in an administrative role is highly desirable

Benefits:

• Opportunities for career growth and development
• A dynamic and supportive work environment
• A competitive salary and benefits package

Others:

• The ideal candidate will be a motivated and detail-oriented individual who is passionate about providing exceptional administrative support.
• They should be able to work effectively in a fast-paced environment and prioritize tasks accordingly.

We are seeking an experienced and skilled Senior Office Administration Manager to join our team.

This is a senior-level position that requires a high degree of expertise in office management, leadership, and human resources. The ideal candidate will have a proven track record of success in similar roles and possess excellent communication and interpersonal skills.

The Senior Office Administration Manager will be responsible for overseeing the day-to-day operations of the office, including managing staff, coordinating vendors, and maintaining facilities.

Additionally, this role will involve developing and implementing office policies and procedures, as well as providing guidance and support to junior staff members.

• Education: Bachelor's degree in Business Administration, Management, or a related field. Master's degree (MBA or equivalent) is an added advantage.
• Professional Skills: Strong knowledge of office management systems and procedures. Ability to handle budgeting, payroll, and resource allocation. Familiarity with HR practices, compliance, and labor laws.
• Experience: Typically 3-5 years of experience in administration, office management, or supervisory roles. Experience in staff management, vendor coordination, and facility management.
• Soft Skills: Leadership and people management. Communication and interpersonal skills. Problem-solving and decision-making ability. Organizational and time management.

The successful candidate will have the opportunity to work in a dynamic and fast-paced environment, with opportunities for growth and professional development.

Additionally, this role offers a competitive salary and benefits package, as well as the chance to make a real difference in the organization.

Certifications such as Project Management (PMP, PRINCE2) and HR certifications (SHRM, CIPD, etc.) are an added advantage but not required.

Proficiency in MS Office (Word, Excel, PowerPoint) and ERP software is essential for this role.

The Operations Manager plays a pivotal role in ensuring the smooth functioning of all operational activities within an organization. This position requires a highly organized and detail-oriented individual with exceptional leadership skills and a deep understanding of industry sectors.

• Manage day-to-day operational departments to guarantee efficient processes and optimal performance.
• Oversee fleet management, ensuring proper maintenance, inventory control, and readiness of machinery and equipment for rent or sale.
• Lead and coordinate a team of technicians and support staff, fostering a collaborative environment that drives results.
• Develop, implement, and refine operational processes to enhance efficiency, reduce costs, and improve service delivery.
• Manage procurement, sourcing, and inventory management of machinery, equipment, and spare parts, leveraging expertise to drive business growth.
• Ensure compliance with regulatory requirements, industry standards, and legal mandates.
• Coordinate and oversee equipment delivery, servicing, and collection schedules to ensure timely execution and minimize downtime.
• Monitor and report on key performance indicators (KPIs) to senior management, providing actionable insights to inform strategic decisions.
• Identify and mitigate operational risks while maintaining continuity and optimizing business outcomes.

Become an integral part of our team as an Operations Manager and contribute to driving business success through exceptional leadership and operational expertise.

The role of a Finance and Administration Manager is to oversee the financial strategy, budgeting, and forecasting for an organization. This position requires strong leadership skills, effective communication, and collaboration with cross-functional teams.

Key Responsibilities:

• Develop and implement financial plans, forecasts, and budgets that align with the organization's goals and objectives.

• Monitor and manage cash flow, accounts payable, and accounts receivable to ensure timely payments and minimize debt.

• Analyze financial data to identify trends, opportunities, and areas for improvement, providing actionable insights to inform business decisions.

• Oversee internal and external audits, ensuring compliance with regulatory requirements and maintaining accurate financial records.

• Promote a culture of transparency, accountability, and integrity within the finance team, fostering open communication and collaboration.

Required Skills and Qualifications:

• Degree in Finance, Accounting, or related field.

• 8-12 years of experience in finance, with 3-5 years in a managerial role.

• Strong background in financial operations, audit, tax, and compliance.

• Excellent communication, leadership, and cross-functional collaboration skills.

Benefits:

This role offers a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.

Other Information:

We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and experienced finance professional looking to take on a challenging leadership role, please apply.

We are seeking an experienced and organized Office Manager to join our team. As the first point of contact, you will be responsible for managing daily office operations, ensuring a smooth and efficient workflow.

• Key Responsibilities:
• Manage office supplies inventory and order when necessary
• Organize and coordinate office activities
• Assist in scheduling meetings, preparing agendas, and taking minutes
• Handle incoming calls, emails, and correspondence professionally
• Maintain filing systems and ensure accurate record-keeping (physical and digital)
• Liaise with vendors, service providers, and building management
• Support HR-related activities such as onboarding, staff attendance, and leave tracking
• Assist in preparing reports, presentations, and internal communications
• Manage petty cash, invoices, and simple bookkeeping tasks as needed
• Ensure compliance with company policies and support internal audits
• Coordinate travel arrangements and accommodation for staff or guests

• Diploma or Degree in Business Administration or related field
• Proven experience in office administration or similar roles
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy
• Ability to multitask and work independently with minimal supervision
• Professional attitude and strong interpersonal skills

This is an excellent opportunity for an ambitious and detail-oriented individual to take on new challenges and contribute to a dynamic team.

Key Responsibilities:

• Process daily e-commerce orders to meet customer expectations.
• Maintain optimal stock levels for efficient demand fulfillment.
• Arrange for large-scale international shipments.
• Manage basic accounting functions and prepare accurate invoices.
• Handle bank payments efficiently.
• Oversee monthly salary disbursements and CPF contributions.
• Efficiently procure and manage company supplies.

To succeed in this role, a diploma or degree in administration or business is required. A minimum of 5 years of relevant work experience is also necessary.

This position requires strong organizational skills, attention to detail, and effective communication abilities. The ideal candidate will be able to work independently and as part of a team to achieve desired outcomes.

Our organization is seeking an exceptional Office Management Professional to oversee the day-to-day operations of our office.

Key Responsibilities:

• Manage Office Operations : Ensure seamless administrative support at project sites.
• Update Records and Leave Management : Maintain accurate records of workers' site activities and leave entitlements.
• Logistics and Dormitory Oversight : Coordinate logistics and ensure a safe, comfortable environment for workers in the dormitory lounge.
• Safety Enrollment and Time Card Processing : Coordinate workers' course safety enrollment and process time cards for payroll purposes.
• Fixed Assets Maintenance and Supplies Ordering : Maintain fixed assets records on-site and order office supplies and stationery as needed.
• Ad-Hoc Tasks and Support : Provide general administrative support as required.

Requirements:

• A degree in Business Studies, Administration, or Management is essential.
• Proficiency in English and Mandarin is necessary for effective communication.
• No less than 3 years of experience in a related field is preferred.
• Strong office administration skills are vital for success.

Experience with Microsoft Excel, Construction, Payroll, and Team Work would be an asset to the successful candidate.

Exciting Career Opportunities with a Leading Government Statutory Board in Communications & Cyber Security

Job Description

• Be the main point of contact for event requests
• To sit in for any pre-event discussions with internal stakeholders
• To source, shortlist and recommend suppliers/vendors according to budget given
• To support the procurement process for the events (e.g. catering, gifts, live stations)
• Preparing approvals and ensures that approvals are sought before arranging for any purchases
• To be proficient in Canva (doing up of EDMs)
• Coordinate booking of venues and internal stakeholders' calendars for the event arrangements
• To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior
• Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR)
• To do all the necessary building clearances, catering and visitors for events (if needed)
• Assist in purchasing food for VIP
• Manage queries related to event logistics and booking requests via email
• Assist in the preparation of daily event forecasts to be communicated to relevant departments
• Support on-site operations during events, ensuring smooth execution
• Liaise with the AV team for the setup of AV system when required
• Scheduling of meeting room equipment maintenance with vendor
• Train internal stakeholders on use of AV system
• Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records
• Shift physical files between nearby office buildings
• Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event
• Assist with visitors/contractor clearance to event venue (if any)
• Any other ad hoc duties assigned

Job Requirement

• Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage
• Meticulous with details, good communication and interpersonal skills
• Able to work in a fast pace and challenging environment

Working Hours

• Mondays to Fridays, 8:30am – 6pm (1hr lunch break)
• City Hall MRT

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Khadijah Abdul Rahman

Overview:

We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

• Coordinate staff onboarding and offboarding processes, including systems access and logistics.
• Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
• Assist in preparing reports, maintaining internal records, and executing administrative processes.

• Oversee daily mail distribution, courier scheduling, and related communication.
• Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).

• Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
• Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.

• Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
• Provide hands-on logistical assistance before, during, and after events.

• Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
• Experienced with office administrative processes and procurement coordination.
• Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
• A strong communicator who works well with various stakeholders and teams.
• Self-motivated, dependable, and able to thrive in a dynamic work environment.

At the core of our culture are our AEIOU values:

Adventure , Excellence , Integrity , Ownership , and Unity .

We are committed to delivering impact through:

• Valuing our clients
• Growing our people
• Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.