203 Administrative Director jobs in Singapore
Administrative Director
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Position Overview:
We are seeking a highly experienced Administrative Director to oversee and optimize the company's administrative functions. This role will be responsible for ensuring smooth operations across HR, finance, compliance, and general administration while supporting strategic business objectives. The ideal candidate will be a strong leader with a proven ability to streamline processes and implement effective systems in a fast-paced wholesale environment.
Key Responsibilities:
- Provide leadership and direction for all administrative functions, including HR, finance, legal, compliance, and office management.
- Develop, implement, and refine administrative policies, processes, and systems to enhance operational efficiency.
- Oversee budgeting, financial planning, and cost control in collaboration with the finance team.
- Ensure compliance with local regulations, industry standards, and corporate governance requirements.
- Support talent management activities such as recruitment, performance management, and staff development.
- Work closely with senior management to align administrative operations with the company's strategic goals.
- Manage relationships with external vendors, service providers, and regulatory bodies.
- Prepare and present reports on administrative performance and improvements to the executive team.
Requirements:
- Minimum 8–10 years of progressive experience in administration, operations, or corporate services, with at least 5 years in a leadership role.
- Proven experience in wholesale, trading, or electronics industry is highly advantageous.
- Strong knowledge of corporate governance, HR practices, and regulatory compliance in Singapore.
- Excellent leadership, organizational, and decision-making skills.
- Strong communication and interpersonal abilities to collaborate effectively across teams and stakeholders.
- Ability to implement systems and processes that improve efficiency and scalability.
What We Offer:
- Competitive salary (SGD 15,000 – 25,000) with performance incentives.
- Leadership role in a dynamic and fast-growing company.
- Exposure to regional and international wholesale trade operations.
- Professional growth and career advancement opportunities.
Administrative Director
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The role of an Administrative Director involves overseeing the day-to-day operational tasks of a company. This includes managing human resources, facilities management, and office administration. The successful candidate will possess a solid understanding of administrative practices, excellent communication skills, and experience in a leadership position.
Key Responsibilities:
• Coordinate and direct the day-to-day operations of the organization
• Develop and implement administrative policies and procedures to ensure efficiency and productivity
• Oversee and manage human resources functions including recruitment, employee relations, and performance management
• Manage facilities, maintenance, security, and safety ensuring a safe working environment
• Coordinate and oversee office administration functions, supplies, equipment, and services
• Foster relationships with vendors and service providers to ensure smooth operations
• Provide data-driven insights to senior management to support strategic decision-making
• Ensure compliance with regulatory requirements and organizational policies
• Perform other duties as assigned by the supervisor
Administrative Director
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Office Management Expert
Our ideal candidate will be responsible for ensuring the smooth operation of our office, including managing HR functions, leading recruitment activities, and maintaining employee records.
- Key Responsibilities:
- Coordinate office operations to ensure efficiency and productivity.
- Oversee payroll processing, leave, and attendance records.
- Lead job postings, candidate screening, interview scheduling, and onboarding processes.
- Maintain accurate employee records in compliance with local regulations and company policies.
- Plan and coordinate employee engagement activities, training sessions, and performance review processes.
- Liaise with external vendors, service providers, and government agencies for HR and office matters.
- Ensure adherence to Singapore employment laws and regulations.
- Procure office supplies and facilities while ensuring cost-effectiveness.
- Manage the CEO's calendar, scheduling appointments, meetings, and conference calls.
- Arrange international and domestic travel, including flights, accommodations, and itineraries.
- Handle visa applications, renewals, and related documentation for CEO business travel.
- Prepare meeting materials, presentations, and reports for the CEO as required.
- Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when necessary.
Requirements
- Degree in Business Administration, Human Resources, or related field.
- Minimum 5 years' experience in office management, HR administration, or executive secretary roles.
- Strong knowledge of Singapore employment laws and payroll processes.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
- Excellent organizational and multitasking skills with strong attention to detail.
- Professional communication skills in English (written and spoken).
- Ability to handle confidential information with discretion.
- Proactive, resourceful, and able to work independently.
Administrative Services Director
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The Administrative Services Director plays a pivotal role in ensuring the seamless operation of our organization's administrative functions.
Responsibilities
Coaching Budgets Microsoft Office Tax Inventory Office Management Administration Payroll Procurement Accounting Compliance Organizational Effectiveness Resource Management Human Resources Scheduling
What You Can Expect
This role offers an exciting opportunity to work in a dynamic environment, contributing to the growth and success of our organization. As a member of our team, you will be part of a collaborative and supportive community that values innovation, teamwork, and professionalism.
Executive Secretary - Office Management
Posted 5 days ago
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Job Description
As an Executive Secretary - Office Management, you will play a key role in supporting our Singapore Area Office (SAO) and the South East Asia (SEA) Regional Office. Reporting to the Personal Assistant to the President - Asia Pacific / Office Manager, you will be the primary contact for office coordination, vendor management, and team support.
This is a fully office-based role, ideal for someone who enjoys being at the centre of activity and excels in a hands-on, fast-paced environment.
**HOW YOU WILL MAKE AN IMPACT**
Your role is important, and below are some of the fundamental job duties, including but not limited to:
Office Operations & Coordination:
+ Liaise with building management on office and facility matters
+ Maintain fixed and hot desk allocation using the CollectiveView and Robin systems
+ Support weekly and monthly office attendance reporting
+ Coordinate the running of "The Social" with vendors like Conrad Singapore Marina Bay and King's Cart
+ Ensure office cleanliness and readiness with the reception team
+ Manage vendor relationships for contracts, maintenance, and supplies
+ Ensure the reception team maintains stationery and grocery stock levels, purchase orders, and invoices verification
+ Ensure the reception team completes the onboarding/offboarding of new joiners/leavers
Administrative Support:
+ Ensure the reception team accurately updates the General Manager's database and the Regional Offices' contact lists
+ Maintain General Managers' email distribution lists in the Global Address Book
+ Ensure bookable offices are accurately booked/utilized
+ Provide receptionist coverage when needed
+ Assist with ad-hoc tasks assigned by the Office Manager
Relationship Management:
+ Foster strong working relationships with internal teams and external vendors
+ Be a reliable point of contact for office-related queries and coordination
**WHY YOU'LL BE A GREAT FIT**
You have these minimum qualifications:
+ Minimum 10 years of experience in office management or secretarial roles, preferably in an MNC environment
+ Strong attention to detail and disciplined execution
+ Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
+ Excellent communication skills - both written and verbal
+ A proactive, positive attitude and a collaborative spirit
**WHAT IT IS LIKE WORKING FOR HILTON**
Hilton, the #1 World's Best Workplace, is a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World's Best Workplaces. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton!
**Job:** _Administrative_
**Title:** _Executive Secretary - Office Management_
**Location:** _null_
**Requisition ID:** _APA014R8_
**EOE/AA/Disabled/Veterans**
Executive Assistant - Office Management
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Business Operations Coordinator
We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team in Singapore. The ideal candidate will be responsible for managing daily office operations, ensuring seamless communication among team members, and handling various administrative tasks.
- Invoicing: Monthly recharge of marketing and other costs to subsidiaries, process cross-charges to subsidiaries, collect, prepare and check travel claims for submission, keep track of important company documents, create and maintain filing systems.
- Office Management: Manage office supplies, coordinate maintenance, ensure the office is clean and organized, address any maintenance needs promptly.
- Communication: Handle correspondence, answer phones, serve as the first point of contact for calls and direct them to the appropriate department or person.
- Travel & Event Coordination: Organize travel arrangements, coordinate company events, team-building activities, or conferences.
The successful candidate will possess excellent organizational skills, attention to detail, and effective communication abilities. A minimum of 1 year of working experience and a diploma or equivalent in administration or accounting are required.
Benefits- A fun and creative work environment
- Generous social benefits program
- Access to training sessions, language learning, conferences, and skill development
- Yearly bonus opportunities
- Attractive salary
WFH OFFICE MANAGEMENT EXECUTIVE
Posted today
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Overview
HR
Job description:
Responsibilities
Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
Training and course arrangement
Assist the manager in sorting, tabulating, and evaluating data.
Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.
Qualifications
Without prior experience.
Flexible hours or office hours.
good experience for learning.
High JOB PROGRESSION IS AVAILABLE!
Talented individuals WANTED!
INTERESTED CANDIDATES CAN EMAIL THEIR INTEREST TO :
#J-18808-Ljbffr
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WFH OFFICE MANAGEMENT EXECUTIVE
Posted 14 days ago
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HR
Job description:
- Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
- Training and course arrangement
- Assist the manager in sorting, tabulating, and evaluating data.
- Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.
Without prior experience.
Flexible hours or office hours.
good experience for learning.
High JOB PROGRESSION IS AVAILABLE!
Talented individuals WANTED!
INTERESTED CANDIDATES CAN EMAIL THEIR INTEREST TO :
Operations Director - Administrative Support
Posted today
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Job Description
- Key Responsibilities:
- Efficiently manage daily e-commerce orders to ensure exceptional customer satisfaction.
- Monitor and maintain optimal stock levels to meet fluctuating demand efficiently.
- Conduct regular bookkeeping and accurately prepare invoices for accounting purposes.
- Process bank payments in a timely manner.
- Oversee monthly salary payments and CPF contributions effectively.
- Coordinate company supplies procurement and inventory management.
- Requirements:
- Degree or Diploma in administration, business administration.
- Minimum 5 years of relevant working experience in an administrative role.
Office Management Executive – Events Management
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Exciting Career Opportunities with a Leading Government Statutory Board in Communications & Cyber Security
Job Description
- Be the main point of contact for event requests
- To sit in for any pre-event discussions with internal stakeholders
- To source, shortlist and recommend suppliers/vendors according to budget given
- To support the procurement process for the events (e.g. catering, gifts, live stations)
- Preparing approvals and ensures that approvals are sought before arranging for any purchases
- To be proficient in Canva (doing up of EDMs)
- Coordinate booking of venues and internal stakeholders' calendars for the event arrangements
- To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior
- Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR)
- To do all the necessary building clearances, catering and visitors for events (if needed)
- Assist in purchasing food for VIP
- Manage queries related to event logistics and booking requests via email
- Assist in the preparation of daily event forecasts to be communicated to relevant departments
- Support on-site operations during events, ensuring smooth execution
- Liaise with the AV team for the setup of AV system when required
- Scheduling of meeting room equipment maintenance with vendor
- Train internal stakeholders on use of AV system
- Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records
- Shift physical files between nearby office buildings
- Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event
- Assist with visitors/contractor clearance to event venue (if any)
- Any other ad hoc duties assigned
Job Requirement
- Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage
- Meticulous with details, good communication and interpersonal skills
- Able to work in a fast pace and challenging environment
Working Hours
- Mondays to Fridays, 8:30am – 6pm (1hr lunch break)
- City Hall MRT
We regret to inform, only shortlisted candidates shall be contacted.
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