329 Administrative Operations jobs in Singapore

We are seeking a highly organized and detail-oriented Administrative Operations Specialist to join our team. This role will be responsible for various administrative duties, including creating and managing purchase orders, invoices, and other documents using Microsoft Office skills.

• Create and manage purchase orders, delivery orders, and tax invoices in a timely manner.
• Perform data entry in a simplified software system, ensuring accuracy and efficiency.
• Sort and match purchase orders, delivery orders, and tax invoices, verifying completeness and accuracy.
• Provide general administration support, completing tasks assigned by management, and contributing to the overall success of the organization.

• Proficiency in Microsoft Office applications, including PowerPoint, Excel, and Word.
• Troubleshooting skills to resolve technical issues efficiently.
• Inventory Management skills to track and monitor inventory levels.
• Data Entry skills to accurately enter data into software systems.

• A competitive salary and benefits package.
• The opportunity to work in a dynamic and growing organization.
• Professional development opportunities to enhance your skills and career.

We offer a supportive and collaborative work environment, with opportunities for growth and professional development. If you are a motivated and detail-oriented individual looking for a new challenge, we encourage you to apply.

• Arranging for site survey
• Call up/source of supplier to deal with good pricing in goods & etc
• Prepare claim, progression, submission such as air-con's warranty & etc
• Po/Do/ Sales invoice preparation/filing
• Schedule/ fulfill the aircon & project's timing & deadlines.
• Arranging manpowers at jobsite daily with staffs/ management
• Handle/follow up on complains and after-completion services
• Updating daily and following/filing up of paper work of projects
• Raise PO/Issuing Invoice/Reminders of Payments etc
• Prepare/Update sales report, expenses report
• Assist in project team/ technician support
• Assistance in preparation of tender, quotation in related of contracts/job
• Any other duties assigned by Operation Manager

The Administrative Operations Executive is responsible for overseeing the daily activities of the administrative department and its personnel. This involves developing, reviewing, and improving administrative systems, processes, and procedures to optimize efficiency and productivity.

To be successful in this role, candidates should have experience in a related field such as management or business administration. Strong leadership skills, particularly time management and organizational abilities, are essential. Proficiency with computers, especially MS Office applications, is also required.

The Administrative Operations Executive will work closely with the finance and management teams to manage budgets, track expenses, and process payroll. They will also be responsible for planning, scheduling, and coordinating office events, including meetings, conferences, interviews, orientations, and training sessions.

Key Responsibilities:

• Develop and implement administrative policies and procedures
• Oversee day-to-day operations of the administrative department
• Manage budgets and track expenses
• Process payroll and other financial transactions
• Plan and coordinate office events

Required Skills and Qualifications:

• Experience in a related field such as management or business administration
• Strong leadership skills, particularly time management and organizational abilities
• Proficiency with computers, especially MS Office applications
• Ability to work effectively in a team environment

Benefits:

This is an excellent opportunity for a motivated and organized individual to join our team and take on a challenging role that offers opportunities for growth and development.

We are seeking a highly skilled and organized Administrative Operations Coordinator to join our team. As an Administrative Operations Coordinator , you will be responsible for the day-to-day operational duties of the organization, including managing schedules, coordinating meetings and workflow, and ensuring smooth operations.

• Main Responsibilities:
• Manage departmental schedules by maintaining calendars for personnel and arranging meetings and conferences.
• Coordinate the receipt and delivery of hardware components, including recording and preparing spare parts.
• Maintain clean and organized documents, both paper and electronic files, and keep records up to date.
• Liaise with external parties, including customers, to ensure timely delivery of services and maintain positive relationships.
• Handle day-to-day operational duties, including data entry from customer systems and engineer repair tickets scheduling.
• Assign and manage departmental tasks effectively, ensuring timely completion and quality results.

• A minimum of 1 year of administrative experience, preferably in a related field.
• Strong organizational skills, with ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with ability to work independently and as part of a team.
• Proficient in Microsoft Office, particularly Excel and Word.
• O-Level or equivalent qualification.

Job Role

The Administrative Operations Specialist will oversee daily administrative tasks, including data management and document organization. This encompasses preparing business proposals, invoices, and associated documentation, as well as compiling and organizing project reports with images.

The role also involves coordinating task scheduling and communication between teams, supporting operational efficiency, and carrying out any ad-hoc duties assigned by the supervisor.

Key responsibilities include:

• Oversight of general administrative tasks, including data management and document organization
• Preparation of business proposals, invoices, and associated documentation
• Compilation and organization of project reports with images
• Coordination of task scheduling and communication between teams
• Support of operational efficiency and carrying out of ad-hoc duties assigned by the supervisor

Requirements

To succeed in this role, candidates should possess:

• Proficiency in English language skills to facilitate liaison with international associates
• Minimum secondary education qualification or equivalent
• Competence in Microsoft Office and basic computer applications

The Administrative Operations Specialist plays a pivotal role in ensuring seamless business operations. Key responsibilities include providing high-level administrative support to the Marketing team and fostering strong relationships with customers to expedite new orders.

Main tasks involve verifying, acknowledging, and processing Purchase Orders; maintaining accurate pricing records; and providing shipment details to clients. Additionally, the specialist is responsible for updating monthly sales reports, OTD, Open Order Report, Customer's report, and uploading verified SWO into the designated portal.

To excel in this position, one must possess excellent organizational skills, attention to detail, and effective communication abilities. A keen eye for accuracy and efficiency is essential for meeting deadlines and driving project success.

As an Administrative Operations Manager, you will be responsible for ensuring seamless business operations by handling accounting and administrative tasks. This role requires effective communication with clients and suppliers to facilitate smooth transactions.

Key Responsibilities:
• Assist with office administration duties such as sending invoices, quotations, etc.
• Coordinate with clients and suppliers on material pricing and delivery logistics
• Perform bank reconciliations and assist with financial reporting
• Handle data entry in SQL accounting system and simple bookkeeping
• Manage e-invoicing and answer phone inquiries

Requirements:
O/A Level, Diploma or Degree in Accounting, Business Admin, or related field
Strong written and spoken English skills
Minimum 2 years of relevant experience in a manufacturing or SME environment preferred
Knowledge of SQL Accounting Software is advantageous
Detail-oriented, independent, and reliable

Benefits:
This role offers opportunities for professional growth and development in a dynamic work environment. You will have the chance to work with a talented team and contribute to the success of the organization.

This administrative role involves handling various tasks for patient registration, billing, and cashiering. The successful candidate will be responsible for patient registration, billing, and visitor management, including temperature screening. They will also input patient details into the system, provide guidance on insurance claims, and follow up on documentation as needed.

• Patient Registration & Billing:
• Handle patient registration, billing, and perform visitor management including temperature screening.
• Input patient details and carry out admission procedures in the system.
• Provide guidance to patients on insurance plans and guarantees.
• Enter Doctors' Fees and details from Doctor's Letters of Certification into the system.
• Inpatient Admission & Billing:
• Enter and update patient information and perform system admission for inpatient cases.
• Conduct financial counselling for patients or their next-of-kin.
• Collect admission deposits and alert the Executive of any bad debt flags.
• Cashiering Duties:
• Present and explain itemized bills and charges to patients.
• Process payment collections and issue refunds as necessary.

• Healthcare experience
• Customer Service Oriented
• Interpersonal Skills
• Data Entry
• Communication Skills

The ideal candidate will be responsible for managing schedules, handling correspondence, and maintaining organized files. They will assess and prioritize tasks to maximize productivity, coordinate with team members, and schedule meetings.

Key Responsibilities:

• Efficiently manage and maintain complex schedules
• Handle all incoming and outgoing correspondence
• Maintain organized digital and physical files
• Assess and prioritize tasks to optimize productivity
• Coordinate with team members to ensure seamless workflow
• Schedule meetings and appointments as needed

Required Skills and Qualifications:

• Admin or assistant experience
• Driver's license
• Bachelor's degree
• Strong organizational skills
• Good communication skills
• Discretion
• Adaptability
• Multitasking ability

What We Offer:

• A dynamic and supportive work environment
• Ongoing training and development opportunities
• A competitive salary package

How to Apply:

Please submit your resume and cover letter to apply for this exciting opportunity.