1,127 Administrative Operations jobs in Singapore

An experienced administrator is sought to oversee the day-to-day operations of our office.

• Manage office supplies, equipment, and facilities maintenance
• Coordinate with vendors, service providers, and building management
• Assist in organizing company events, staff onboarding, and general office activities
• Maintain proper documentation and filing systems (physical and digital)
• Support administrative processes including procurement, invoicing, and asset tracking
• Provide basic IT support for office environment

• Diploma or equivalent qualification in Business Administration or related field
• Proven experience in general administration or office management preferred
• Strong organizational and time-management skills
• Good communication and interpersonal abilities
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Basic knowledge in IT troubleshooting is an advantage

• Manage complex calendars, schedules, and appointments with precision.
• Handle correspondence, emails, and phone calls with professionalism.
• Maintain accurate files, records, and databases with attention to detail.
• Provide administrative support for meetings and events with a high level of organization.
• Perform tasks as assigned by management with efficiency and discretion.

• Proven experience in an administrative role.
• Strong organizational and time management skills to meet deadlines.
• Excellent communication and interpersonal skills to build strong relationships.
• Proficiency in office software applications (e.g., MS Office, Google Workspace).
• Ability to maintain confidentiality and handle sensitive information.

• A competitive salary and comprehensive benefits package.
• The opportunity to work with a dynamic team dedicated to excellence.
• Professional development and growth opportunities to advance your career.

If you are a detail-oriented and organized individual, please submit your resume and cover letter for consideration.

This Admin Assistant role is a great opportunity for you to utilize your administrative skills and experience in a fast-paced environment. As an Admin Assistant, you will be responsible for providing administrative support to ensure the smooth operation of our office.

• Oversee and maintain accurate records for registration and deregistration of Personal Assistants (PAs) and General Office Personnel (GOPs).
• Prepare and issue Eligibility Questionnaires and Letters of Undertaking to applicants.
• Follow up with applicants to resolve missing or inaccurate documentation and information.
• Support background screening processes and escalate adverse findings to relevant stakeholders for review.
• Coordinate printing and collection of authorization cards.
• Maintain up-to-date logs.
• Provide support for additional ad hoc tasks as assigned.

• Minimum some admin working experience.
• Proficient in Microsoft Excel and Word.

Please send your resume in MS Word format and attention it to Tan Joanna. Short-listed candidates will be notified.

We are seeking a highly skilled and organized individual to oversee daily support operations and plan the most efficient administrative procedures. As an Administrative Operations Supervisor, you will lead a team of technicians and workers to complete a range of site administrative work.

The goal is to ensure all support activities are carried out efficiently and effectively to allow other operations to function properly.

• Plan and coordinate administrative procedures and systems to streamline processes
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and purchasing new materials while considering budget constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities, and tradespersons
• Organize and supervise other office activities such as recycling, renovations, event planning, etc.
• Ensure operations adhere to policies and regulations
• Stay up-to-date with organizational changes and business developments

• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with supervision work
• Proficient in MS Office
• Analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• Team player with leadership skills
• Able to work under pressure
• Availability to work during opening hours (e.g., evenings, holidays, weekends)

Operations Executive Job Overview

• Maintain seamless communication with Managers, Staff, and Vendors to ensure efficient operations.
• Develop, implement, and maintain Quality Assurance Protocols to drive excellence.
• Optimize existing processes to boost Internal Efficiency.
• Ensure operational activities stay on Schedule and within established guidelines.
• Conduct regular Budget Reviews and report financial plans to upper management.
• Liaise with Accounts Payable/ Receivable to ensure accurate financial records.
• Manage Program Allocations effectively.
• Oversee Recruitment Channels, onboard new hires, and explore new talent sources.
• Maintain Inventory Control (Quality & Quantity checks).
• Provide Administrative Support to site personnel.

Requirements:

• Diploma Holder required
• Relevant work experience necessary

Job Title: Office Operations Manager

• Key Responsibilities:

We are seeking an organized and efficient Office Operations Manager to oversee day-to-day office operations, ensuring a safe, clean, and productive working environment. As the primary point of contact for internal departments and external stakeholders, you will provide exceptional administrative support to ensure seamless communication and coordination.

• Manage Office Supplies, Equipment, Repairs, and General Upkeep:
• Coordinate Meetings, Room Bookings, and Company Events:
• Liaise with Landlords, Building Management, and External Vendors:
• Negotiate and Review Vendor Contracts:

Facilities & Vendor Management:

• Act as Liaison with Vendors:
• Maintain Accurate Records:

Human Resources Support:

• Facilitate Onboarding and Offboarding Processes:
• Maintain Employee Records:

Financial & Budget Management:

• Monitor and Manage Office Expenses:

Regulatory Compliance & Documentation:

• Ensure Workplace Safety and Compliance:

Communication & Coordination:

• Serve as Central Administrative Point of Contact:

Executive Support:

• Provide Administrative Assistance to Managing Director:

Requirements:

• Proven Experience in Office Management or Administrative Roles:
• Strong Organizational and Multitasking Skills:
• Excellent Interpersonal and Communication Abilities:
• Proficient in Microsoft Office:

We are seeking a highly skilled Administrative Operations Coordinator to support all administrative and operational functions of our division. The successful candidate will play a vital role in enhancing patient outcomes, promoting safety, and driving continuous improvement initiatives.

• Clinical Operations Support: Provide comprehensive clinical operations and administrative support, including scheduling meetings, preparing agendas, recording meeting minutes, and developing reports.
• Patient Safety and Quality Improvement: Enhance patient outcomes by identifying and addressing potential risks, and collaborating with colleagues to implement quality improvement initiatives.
• Collaboration and Communication: Foster effective communication and collaboration with colleagues across institutions, and contribute to a culture of safety and excellence within the healthcare environment.

• Education: Degree holder in Business Administration or a related field, or Diploma holder in Business Administration or a related field with 8 years' relevant experience.
• Skills: Strong writing, presentation, communication, and interpersonal skills; analytical, organizing, prioritizing, coordinating, and facilitation skills.
• Personal Qualities: Positive personality, high initiative, ability to handle complex situations, and comfortable working in a dynamic environment.