1,005 Office Administrator jobs in Singapore

• Perform day-to-day administrative tasks such as emails, invoices, maintaining information files, and processing paperwork

• Vet through part-timer's log sheet for monthly pay-out

• Monthly preparation of supplier's invoices and tallying of SOA

• Generate Payment Request No for all invoices

• To keep payment records up to date

• Provide general support to operations or HR/accounts team

• Managing staff claims

• Manage daily transport reimbursement

• Maintain and update company databases

• Inventory Management of supplies (e.g. Office stationery and pantry supplies)

• Maintain office cleanliness

• Any other ad-hoc duties as required

Duties & Responsibilities:

• Handle daily office operations, including filing, scheduling, and correspondence.
• Provide administrative support such as data entry, document preparation, and meeting arrangements.
• Assist management with travel bookings, reports, and presentations.
• Manage office calls, visitors, and office supply inventory.
• Support HR tasks and take on ad-hoc duties as assigned.

Qualifications & Skills:

• 3–5 years of administrative experience.
• Strong communication and organisational skills.
• Detail-oriented and able to multitask under pressure.
• Proficient in Microsoft Office and adaptable to new tools.
• Proactive and committed to providing quality support.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

Office Adminstrator

Job Scope:

• Ensure office or department procedures and company policies run smoothly & followed

• Organize and maintain project files, schedules, and related documentation

• Coordinate the travel arrangements for office on their travel arrangements and logistics (bookings, visa applications, invitations letters)

• Assist with the preparation of presentations, reports, and other documents.

• Conduct basic research and compile information as requested

• Handle confidential information with discretion and professionalism

• Handle incoming and outgoing mail, couriers, and deliveries.

• Maintain and organize company records, contracts, and confidential documents

• Manage office equipment (printers, copiers, projectors) and coordinate maintenance/repairs as required.

• Maintain office first aid and housekeeping items. Managing the purchase/requisition of all Office supplies such as pantry items, stationery, and maintaining stock.

• Maintain a clean, organized, and professional office environment.

• Any ad-hoc admin duties assigned.

Job Requirements:

Minimum GCE "O Level" and with 2-3 years of experience in similar function.

Proficient in using Microsoft Office suite, including Excel, Word, and PowerPoint .

Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders and pro-active.

Strong organizational and time management skills with the ability to multitask and prioritize effectively.

Able to work independently and attention to detail.

Positive working attitude, hardworking, and willing to take up challenges.

An exciting opportunity has arisen for an Office Administrator in the Financial Services industry. This role involves providing exceptional secretarial and business support to ensure the smooth running of daily operations.

Client Details

Our client is a well-established organisation in the Financial Services industry with a strong presence in the region. They are known for their commitment to excellence and offering comprehensive support to their employees.

Description

• Manage office operations, including scheduling meetings and maintaining records.
• Provide administrative support to the investment team and assist with correspondence.
• Coordinate with internal departments to ensure seamless communication and work-flow.
• Oversee office supplies inventory and liaise with vendors for procurement needs.
• Organise travel arrangements and manage expense claims for team members.
• Maintain confidentiality and professionalism in handling sensitive information.
• Organising team bonding events and activities

Profile

A successful Office Administrator should have:

• Proven experience in administrative or secretarial roles within the Financial Services industry.
• Strong organisational and multitasking skills with attention to detail.
• Proficiency in office software, including word processing and spreadsheet applications.

Job Offer

• Fully working on-site
• Comprehensive insurance coverage, including dependants.
• Supportive work environment with opportunities for professional growth.
• Permanent position within a respected organisation in the Financial Services industry.

To apply online please click the 'Apply' button. For a confidential discussion about this role please contact Heather Wang (Lic No: R / EA No.: 18C9065) on Michael Page International Pte Limited, company number N (including Page Executive A) and Page Personnel Recruitment Pte Ltd (Registration Number: C)) operates under the EA Licence Numbers of 18S9099 and 18C9065.

Responsibilities:

• Provide overall administrative and office management support to ensure smooth daily operations.
• Oversee general office upkeep, including maintenance of office premises and facilities management.
• Manage procurement and maintenance of fixed assets such as office equipment, furniture, and fittings.
• Act as the primary point of contact to liaise with landlords, utility providers, telecom vendors, and contractors.
• Plan and coordinate employee engagement, welfare activities, and office ad hoc projects.
• Handle travel logistics, including hotel bookings, flight arrangements, and car rentals.
• Assist in employee onboarding administration activities.
• Assist in organizing company events and activities.
• Handle travel arrangements and accommodation bookings.
• Maintain and update databases and filing systems.
• Ad hoc duties as assigned

Requirements:

• Diploma in Business Administration or related field.
• At least  2- 3 years of office administration experience.
• Prior working experience in a Korean MNC will be an added advantage.

Interested candidates who wish to apply for the advertised position, please kindly send in your updated CV to

EA License No: 13C6305

Reg. No.: R GAN CHYE SHEN)

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us

Our client, a leading MNC seeking for OFFICE ADMINISTRATOR.

Requirements:

• Minimum GCE O level.
• Have at least three years' experience with Office Administration duties.
• Good spoken and written language in English.
• Able to communication and liaise with Chinese speaking clients.
• Responsible, organised and proactive.
• Knowledge of Microsoft Office.

Others:

• 5 day work week
• Located at Raffles Place
• Salary upto $2,800 + AWS + Bonus + Very Attractive benefits.

Interested applicants to email updated resume to

Our client, a leading MNC seeking for OFFICE ADMINISTRATOR.

Requirements:

• Minimum GCE O level.
• Have at least three years' experience with Office Administration duties.
• Good spoken and written language in English.
• Able to communication and liaise with Chinese speaking clients.
• Responsible, organised and proactive.
• Knowledge of Microsoft Office.

Others:

• 5 day work week
• Located at Raffles Place
• Salary upto $2,800 + AWS + Bonus + Very Attractive benefits.

Interested applicants to email updated resume to

Office Administrator (Support Services)

Job Responsibilities

1) Provide administrative support to all departments which include the following tasks:

a) Provide support to Project as specified by the Director of Operations

b) Perform general office administrative duties such as replenishment of office pantry items, coordinate with office vendors

2) Act as overall coordinator for gathering of employee feedback

3) Any other ad-hoc duties assigned by your supervisor

Requirements:

1) Minimum diploma in Business Administration or related studies with 5 years of administrative support experience

2) Possess a dynamic, committed attitude with strong sense of initiative

3) Knowledge of Microsoft Office

4) Communicate well verbally and possess good writing skill

5) Able to work independently and has a good eye for details

6) Team player with ability to relate to all levels of management

The role is responsible for the daily operation in the front office and also encompasses a full spectrum of administrative duties to support the smooth office operation of the Company.

Job Description

• Front Desk & Reception

- Manage front desk operations, handle calls and enquiries and attend to visitors.

• Meeting & Event Support

- Organize and schedule meetings, book conference rooms, arrange logistics for events and assist with festive celebrations, corporate gift arrangements etc.

• Office & Facilities Management

• Oversee maintenance and supply of office equipment, pantry, stationery, and ensure meeting rooms remain tidy and operational.

• Manage season parking and renewal.

• Manage office seating arrangement.

• Mail & Courier Handling

• Sorting and distribution of mails. Manage internal and external courier services, including receiving and sending packages.

• Administrative Assistance

• Handle employee onboarding logistics arrangement such as setting up of workstation, business card order, office access registration and preparation of office supplies.

– Prepare letters such as travel visa application.

Job Requirement

• Possess a Diploma in Business Administration or equivalent.
• Minimum 2 years of relevant working experience. Candidates with no relevant experience may still apply.
• Well-groomed with a pleasant disposition.
• A team player with a good attitude and interpersonal skills.
• Excellent communication skills and able to provide good customer service.
• Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy.
• Good organizational and time management skills.