2,153 Office Administrator jobs in Singapore

JOB DESCRIPTION

Manage day-to-day administrative tasks such as answering phones, scheduling meetings, and organizing office supplies

Oversee the maintenance of office facilities and equipment, ensuring a clean and productive work environment

Handle incoming and outgoing correspondence, including emails, letters, and packages

Assist with organizing company events, meetings, and workshops, ensuring smooth coordination

Prepare and maintain documents, reports, and presentations for management and staff

Manage office calendars and appointments, ensuring efficient scheduling and time management

Serve as the first point of contact for office visitors, directing them appropriately and answering general inquiries

Support HR and other departments with administrative tasks, including filing, data entry, and employee onboarding

• Minimum Diploma and above
• Strong organizational and time management skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent communication and interpersonal skills
• Ability to handle multiple tasks while maintaining attention to detail

EA License Number: 25C2980

Disclaimer:

By applying, you consent to being contacted for current or future job opportunities. All personal data will be managed in line with Singapore’s PDPA and used solely for recruitment purposes.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage agendas, travel plans, and appointments for upper management.
• Manage emails, letters, packages, phone calls, and other forms of correspondence.
• Create and update databases and records for financial information, personnel, and other data.
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
• Submit reports and prepare proposals and presentations as needed.
• Assist colleagues whenever there is an opportunity to do so.

• Proven experience as an office administrator, office assistant, or relevant role.
• Candidates with no experience welcome
• Outstanding communication and interpersonal abilities.
• Familiarity with office management procedures
• Good knowledge of MS Office

• Entry level

• Full-time

• Administrative

• Semiconductor Manufacturing

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Overview

Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to a dynamic team? We're seeking an Office Administrator to join our growing company and help ensure smooth day-to-day operations.

• Maintaining daily data entry and data checking
• Handle office administrative tasks efficiently and provide operational support
• Cooperate with sales admin assistant to provide statement
• Maintaining daily bank reconciliation and communicate with internal colleague to ensure accuracy of accounts
• To undertake any other such tasks as may be assigned from time to time by your immediate supervisor

• Previous experience in office administration or a related field preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational and multitasking abilities, with a keen attention to detail
• Ability to work independently and collaboratively in a fast-paced environment
• Positive attitude, with a willingness to take on new challenges and responsibilities
• Diploma equivalent and above, or equivalent experience preferred

• Competitive salary+Performance Bonus
• Health insurance and medical coverage
• Paid time off and holidays
• Professional development opportunities

• Work Location: Bukit Batok
• Work Time: 9:00 ~18:00, Monday to Friday (Exl. PH)

If you're ready to take on a diverse and rewarding role as an Office Administrator and be part of a supportive team environment, we'd love to hear from you! Apply now with your resume sending to

Overview

Position: Office Administrator

Type: Part-Time, Fixed Term 1 year contract

About Us: UTEC , part of Acteon Group, is one of the world's largest independent offshore and onshore survey providers. We provide a wide range of survey, positioning and data management services using the most advanced equipment and techniques. The data we generate provides our clients with the information they need to make critical, well informed, business decisions.

Role Overview:

To support our continued growth, we are looking for a proactive Office Administrator (Part-Time, 1-Year Contract) to join our team in Loyang Crescent, Singapore. The Office Administrator will be responsible for carrying out a wide range of administrative tasks and ensuring they remain aligned with current business needs.

• Answer office phone, mail collection, courier services, printer services, etc
• Manage postage, stationary supplies, pantry supplies, etc
• Liaison with landlord, security services provider, cleaning services provider, travel provider, etc
• Liaise with IT to set up laptop
• Staff welcome note email and instructions on 1st day
• Register new staff in TOPS New Visitor System
• Liaise with QHSE Manager for HSE induction
• Induction for new staff on office familiarity and access

• Good standard of education
• Good level of communication skills both written and verbal
• Effective and competent with MS Office Suite
• High level of time management skills
• Provision of accurate data input
• Good planning, prioritization and organisational skills

At UTEC, we value innovation, collaboration, and excellence. Join a dynamic team where your expertise directly contributes to winning projects and shaping the future of survey services in the offshore industry.

Apply Now! If you're looking to play a key role in driving success and want to be part of a dynamic, growing global team, we'd love to hear from you. Join us and contribute to delivering innovative solutions worldwide.

Overview

Advert Exciting Opportunity: Office Administrator at UTEC!

Position: Office Administrator

Location: Loyang Crescent, Singapore

Type: Part-Time, Fixed Term 1 year contract

UTEC, part of Acteon Group, is one of the world’s largest independent offshore and onshore survey providers. We provide a wide range of survey, positioning and data management services using the most advanced equipment and techniques. The data we generate provides our clients with the information they need to make critical, well informed, business decisions.

To support our continued growth, we are looking for a proactive Office Administrator (Part-Time, 1-Year Contract) to join our team in Loyang Crescent, Singapore. The Office Administrator will be responsible for carrying out a wide range of administrative tasks and ensuring they remain aligned with current business needs.

• General Office Administration
  • Answer office phone, mail collection, courier services, printer services, etc
  • Manage postage, stationary supplies, pantry supplies, etc
  • Liaison with landlord, security services provider, cleaning services provider, travel provider, etc
• On-boarding for new staff
  • Liaise with IT to set up laptop
  • Staff welcome note email and instructions on 1st day
  • Register new staff in TOPS New Visitor System
  • Liaise with QHSE Manager for HSE induction
  • Induction for new staff on office familiarity and access

• Good standard of education
• Good level of communication skills both written and verbal
• Effective and competent with MS Office Suite
• High level of time management skills
• Provision of accurate data input
• Good planning, prioritization and organisational skills

At UTEC, we value innovation, collaboration, and excellence. Join a dynamic team where your expertise directly contributes to winning projects and shaping the future of survey services in the offshore industry.

If you're looking to play a key role in driving success and want to be part of a dynamic, growing global team, we’d love to hear from you. Join us and contribute to delivering innovative solutions worldwide.

Our company is looking for candidates who are willing to contribute and grow together.

1. Handle all incoming calls and enquiry
2. Assist in procurement activities
3. Daily delivery schedule planning
4. Office maintenance (supplies, inventory, cleanliness, wellness)
5. Liaise with forwarders on shipment, stock inventory
6. Involve in month-end stock take
7. Handle all incoming emails, documentation and filing
8. Maintain customers records
9. Assist in marketing collaterals, etc.
10. Take charge of operations team
11. In-charge of office staff attendance, discipline, leave application, etc.

1. Handle daily accounting operations (AP/AR)
2. Assist in month-end closing, sales report, cashflow, bank recon, financial report, budget
3. Maintain accurate records of financial transactions
4. Follow up closely on ageing reports (must be reduce by 70% per week)

1. Min "A"/Diploma/Degree in Business Admin/Accounting discipline
2. Min 2 years of relevant working experience as Office/Admin/Accounts Executive
3. Must be mature and possess full of initiative and independency in work
4. Prefer to have supervision experience to handle staff behaviour
5. Bilingual in communications and good telephone manner
6. Well verse in office software, MS Team, Outlook, MS office, etc.

If the above is what you are looking for, kindly send in your full resume to us.

Only shortlisted candidates will be notified.

Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to a dynamic team? We're seeking an Office Administrator to join our growing company and help ensure smooth day-to-day operations.

Responsibilities:

• Maintaining daily data entry and data checking
• Handle office administrative tasks efficiently and provide operational support
• Cooperate with sales admin assistant to provide statement
• Maintaining daily bank reconciliation and communicate with internal colleague to ensure accuracy of accounts
• To undertake any other such tasks as may be assigned from time to time by your immediate supervisor

Qualifications:

• Previous experience in office administration or a related field preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational and multitasking abilities, with a keen attention to detail
• Ability to work independently and collaboratively in a fast-paced environment
• Positive attitude, with a willingness to take on new challenges and responsibilities
• Diploma equivalent and above, or equivalent experience preferred

Benefits:

• Competitive salary+Performance Bonus
• Health insurance and medical coverage
• Paid time off and holidays
• Professional development opportunities

Others:

• Work Location: Bukit Batok
• Work Time: 9:00 ~18:00, Monday to Friday (Exl. PH)

If you're ready to take on a diverse and rewarding role as an Office Administrator and be part of a supportive team environment, we'd love to hear from you! Apply now with your resume sending to

Job Responsibilities

• Assist with recruitment efforts, such as placing job ads, arranging interview and related administrative process
• Keeping, maintaining, and updating of personal file / records of employees, increment and renewal of employment contract
• Implementation/managing of HR software
• Liaising with external parties on ISO, insurance renewal or application related matter
• Preparing and printing of document for the operation
• Involved in payroll duties
• Updating databases internally
• Assist in billing related matters
• Forming and maintaining employee records
• Perform ad-hoc and other administrative duties

At least a Diploma in relevant field (Administration/HR/Office Management)

At least 1 year of relevant experience

Able to communicate effectively

Responsibilities

• Provide support in company organised activities and events.
• Provide administrative support to Senior Management staff
• Manage the office expenses and equipment, i.e. office’s cleaning contractor, pantry, vending machine, stationery supplies, photocopier and other ad-hoc events/activities.
• Coordinate internal/external dispatch.
• Book air tickets, facilitate visa application, travel requests and hotel accommodation for staff and foreign guests/delegates for local and/or international travel.
• Apply/Maintain/Terminate Jurong Island passes, Submit EMA Clearance for staff, visitors, deliveries, suppliers, etc, including site visits by our shareholders and clients from Retail)
• Prepare Purchase Requisite for admin requirements.
• Assist L&P on GRN posting for JI and JTC goods receipt.
• Assist for vendor’s invoice scanning for SAP and CDMS uploading
• Order & Issue PPE (personal protection equipment), mainly safety uniform, safety shoes, helmets and safety spectacles for staff / visitors
• Perform contract administration for supplies of PPE, pantry, stationery, toner items and laundry services
• Coordinate with vendor on the collection & delivery of bottled water, etc.
• Responsible for the issuance of lockers & bicycles.
• Set up workstation with proper stationery for new joiners (induction, name cards and preparation of staff pass)
• Conduct regular service quality checks ranging on vendors to ensure that the products and services meet the Company’s standards and requirements.
• Coordinate lunch order for staff based in Jurong Island when required.
• Prepare and submit periodic reports such as attendance report, etc.
• Assist in petty cash claims.
• Custodian of keys and administration of carpark car decal includes vending machine card for staff. (Monitoring the staff cards for existing staff and staff leaving the company)
• Coordinate meetings. (both via teleconference and in person)
• Maintain document management system.
• To provide support for reception duties as and when required
• Handle other ad-hoc duties as assigned.

• GCE ‘O’ level and above, preferably with diploma in any discipline.
• At least 1 to 3 years of administrative experience.
• Good verbal and written communication in English.
• Proficient in MS Office especially Excel, Word and PowerPoint.
• Strong Integrity, good working attitude, hardworking, willing to work in Jurong Island.
• Reliable, proactive, responsible, resourceful and independent.
• Good interpersonal skills and a team player.
• Willing to learn and take up new challenges in a fast-paced environment.
• Preferably familiar with SAP

• 5-day work week
• Company transport provided from Jurong East

All applications will be treated in strictest confidence. We regret that only shortlisted candidates will be notified)

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