153 Office Administrator jobs in Singapore

Join to apply for the Office Administrator role at The Smart Local (TSL) Media Group

Join to apply for the Office Administrator role at The Smart Local (TSL) Media Group

About The Role

As part of the CEO Office, our Office Administrator/Manager (job title will be commensurate with experience) provides critical support to ensure that our people can operate in an optimal environment. The ideal candidate should bring positive energy, and is a natural people-person.

About The Role

As part of the CEO Office, our Office Administrator/Manager (job title will be commensurate with experience) provides critical support to ensure that our people can operate in an optimal environment. The ideal candidate should bring positive energy, and is a natural people-person.

In this dynamic role, you'll play a key part in creating a welcoming and well-run workplace. From managing day-to-day office operations and facility needs to ensuring a smooth front desk experience, you’ll help cultivate an environment where both our team and visitors feel supported, valued, and at home.

What You Will Do

Office Operations

• Oversee daily office operations (including managing of cleaning vendors), ensuring a productive and professional work environment.
• Ensure adherence to office and workstation policies including cleanliness and safe working environment.
• Manage office supplies, inventory, and equipment maintenance.
• Manage pantry supply and ensure timely restocking.
• Coordinate and manage office events, meetings, and company functions.
• Develop, implement and communicate office policies and procedures to improve efficiency.
• Manage budget for office supplies and facility expenses and process invoices and manage vendor payments as required.
  
  

• Ensure the office and facilities are well-maintained, clean, and safe.
• Coordinate with external vendors for cleaning, maintenance and repairs.
• Handle facility-related issues and emergencies promptly.
• Liaise with building management.
• Oversee security systems and access control.
  
  

• Greet and assist visitors and clients in a professional and friendly manner.
• Manage incoming calls, emails, and mail, directing them to appropriate personnel.
• Maintain the reception area, ensuring it is tidy and welcoming.
• Schedule and coordinate meeting rooms and conference spaces.
  
  

• Provide administrative and logistical support to senior management, including scheduling meetings, booking rooms, and preparing meeting materials.
• Attend to guests and visitors on behalf of senior leadership.
• Assist with expense claims and handle other ad-hoc executive support tasks as needed.
• Maintain confidentiality and exercise discretion when handling sensitive information.
  
  

• Support HR on people initiatives such as employee engagement activities, new hire onboarding process, etc
• Attend to collection of giveaways
  
  

• 2-4 years experience in community and office management of a mid to large scale organisation is preferred.
• Proven experience in office administration, facilities management, or a similar role.
• Excellent organisational and multitasking skills with strong attention to detail.
• Strong communication and interpersonal skills; comfortable interacting with all levels of staff and external guests.
• Proficient in Google Workspace (e.g., Mail, Sheets, Docs)
• Ability to handle confidential information with integrity and discretion.
• Proactive and resourceful, with a can-do attitude and the ability to anticipate needs.
• Comfortable managing and negotiating contracts with vendors and external service providers.
• Knowledge of workplace safety standards and experience maintaining a safe office environment is a plus. Priority will be given to candidates with valid First Aider certification.
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Advertising Services

Referrals increase your chances of interviewing at The Smart Local (TSL) Media Group by 2x

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Job Description

Duties and Responsibilities

We are seeking for an organised and proactive Office Administrator to join our team. Reporting to the Senior Manager, HR, the Office Administrator will be responsible for providing administrative support and ensures smooth administrative processes and maintaining a clean, efficient and welcoming office environment. The Office Administrator will also play a key role in coordinating employee training and development initiatives as well as organising team bonding activities to foster a positive and collaborative workplace culture.

Administrative Support

· Manage office supplies, equipment, insurance and vendor relationships.

· Manage phone calls and correspondence (e-mail, letters, packages (in/out) etc.)

· Maintain digital and physical filing of documents

· Support HR admin and simple bookkeeping procedures

· Create and update records and databases with personnel, financial and other data

· Manage provision/vouchers collection for clients

· Submit timely reports and prepare presentations/proposals as assigned

Office Management

· Manage office supplies, equipment, insurance and vendor relationships

· Ensure the office environment is clean, safe, and well-maintained, including coordination with office sanitation service providers

· Monitor and maintain office cleanliness standards and hygiene protocols

Human Resources & Staff Development

· Coordinate onboarding processes for new hires

· Organise and track employee training and development programmes, including workshops, seminars, and online courses

· Maintain training records and assist in evaluating training effectiveness

· Organise team bonding activities for staff

Event & Logistics Coordination

· Coordinate logistics for events, workshops, and outreach activities, as assigned

· Liaise with external vendors and partners for event support, when necessary

Compliance & Policy

· Ensure compliance with organisational policies and relevant regulations

· Handle ad-hoc administrative duties as assigned

Requirements:

· Minimum Nitec Certificate in services

· Candidates must have at least one year working experience with relevant in office administration in an office setting

· Positive attitude, independent but a good team player

· Proficient in Microsoft Office (Word, Excel and Power Point)

· Ability to prioritise urgent and important tasks

1. General Office Admin

• Maintain office equipment (e.g. printers, air-con)
• Manage office supplies, name cards, uniforms, stamps
• Organize and file documents
• Support general admin duties

2. Foreign Worker & HR Support
Work Passes: Apply/renew/cancel WP, SP, EP; update details in OFWAS
MOM Submissions: Book appointments, handle iSubmit for pass issues, documents
Levy & Records: CPF Levy Waivers, maintain training & MC records, SG Arrival Cards, update P-files

3. Training & Dormitory

• Register workers for safety & trade courses (CSOC, CoreTrade, etc.)
• Ensure compliance with training requirements
• Arrange home leave: tickets, health checks
• Manage dorms: bookings, contracts, OFWAS records

4. Payroll & Insurance

• Calculate salaries & issue payslips
• Handle salary letters, employment confirmations
• Process injury claims, manage medical & work insurance
• Manage security bonds and company insurance

5. Vehicle Management

• Arrange parking, maintain vehicle records
• Track deadlines: road tax, insurance, COE, VPC, deregistration (OneMotoring)

As part of the CEO Office, our Office Administrator/Manager (job title will be commensurate with experience) provides critical support to ensure that our people can operate in an optimal environment. The ideal candidate should bring positive energy, and be a natural people-person.

In this dynamic role, you'll play a key part in creating a welcoming and well-run workplace. From managing day-to-day office operations and facility needs to ensuring a smooth front desk experience, you’ll help cultivate an environment where both our team and visitors feel supported, valued, and at home.

• Ensure adherence to office and workstation policies including cleanliness and safe working environment.
• Coordinate and manage office events, meetings, and company functions.
• Develop, implement, and communicate office policies and procedures to improve efficiency.
• Manage budget for office supplies and facility expenses, process invoices, and manage vendor payments as required.

• Coordinate with external vendors for cleaning, maintenance, and repairs.
• Handle facility-related issues and emergencies promptly.
• Liaise with building management.
• Oversee security systems and access control.

• Maintain the reception area, ensuring it is tidy and welcoming.
• Schedule and coordinate meeting rooms and conference spaces.

• Attend to guests and visitors on behalf of senior leadership.
• Assist with expense claims and handle other ad-hoc executive support tasks as needed.
• Maintain confidentiality and exercise discretion when handling sensitive information.

• Proven experience in office administration, facilities management, or a similar role.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong communication and interpersonal skills; comfortable interacting with all levels of staff and external guests.
• Ability to handle confidential information with integrity and discretion.
• Proactive and resourceful, with a can-do attitude and the ability to anticipate needs.
• Comfortable managing and negotiating contracts with vendors and external service providers.
• Knowledge of workplace safety standards and experience maintaining a safe office environment is a plus.
  Priority will be given to candidates with valid First Aider certification.

Due to the nature of work, this position will be required to work from the office.

Job Summary:

The Office Admin plays a crucial role in supporting the human resources, sales, office operations, logistics and other department in our Singapore office. The role manages administrative tasks related to employee recruitment, onboarding, benefits administration, office hygiene, security and compliance, sales support and other tasks as per business requirements. The role supports HR, Sales & logistics management on various office projects as needed.

Duties & Responsibilities:

• Provide HR assistance with the following recruitment and onboarding activities:

1. Arranging and coordinating candidates’ interviews for open positions in Singapore and other regions as required.
2. Onboarding of new employees; preparing all necessary security access for new employees including business cards and other new hire checklist items.
3. Maintaining employee records for insurance, printing and preparing business cards

• Manage attendance and leave system for Singapore team.
• Coordinate with Country Manager and other regional managers for their travel/issue of any sales items needed.
• Assists with travels, Visa for Singapore employees, coordinate with the local travel agent and international offices (if needed) in a timely fashion
• Point of contact for receiving office mail, office maintenance, administration, Security systems, Answer Online, Housekeeping Company, from local customers, distributors, MIS and Export team, Credit Collection Team, HR Team
• 'Liaise with various Government Institutions either via email / phone calls or online portal via Singpasss -, ICA, MTI, NEA, CPF, IRAS, GPCL, NS.
• Primary point of contact for submitting VISA applications for EPass / Spass holding employees into SG with ICA, directly liase with MOM for projects / applications / reports
• Submission on MSF using Singpass - Government Paid Child Card Leave & Government Paid Extended Child Care Leave (yearly), Maternity Leave. Submission of NS recall make-up pay claim on MINDEF using Singpass- NS portal, renewal for workmen compensation, insurance for S-Pass holder and related tasks as and when needed
• Work closely with the Finance (AP in India / AR team in Switzerland) to process the expenses and liase with local teams / hospitals / clients for invoices to ensure seamless business proceedings
• Provide marketing support to sales and or operations as per business need. Assists with preparation of company meetings & events
• Backup for logistics team, dealing with logistics providers directly. Training will be provided
• Invoice processing for office vendors, ensuring that all items are invoiced and paid on time
• Manage contract and renewals with various office vendors, including office lease.
• Maintain office first aid and housekeeping items. Managing the purchase of all Office supplies such as pantry items, stationary and maintain stock.
• Prepare regular reports for senior management on employee-related administrative tasks and office operations.
• Other ad hoc tasks / projects as and when needed as per business requirements which may require collaboration with international teams within Masimo

Minimum Qualifications:

Minimum Qualifications:

• Three to five years of prior experience, as an Office administrator/Receptionist.
• Attention to details is a must-have for this role
• Computer proficiency with Microsoft Office suite (Outlook, Word, Excel and PowerPoint);
• Experience in calendar management across time zones.
• Managed employee data, travel bookings and documentation.
• Coordinated and Led office events and employee relation activities.
• Must have excellent communication skills.
• Must be a Team player with the ability to work in a complex organization.
• Must be able to work in a high-paced environment, with frequent interruptions, tight deadlines and multiple projects at the same time
• Shifting project priorities and have the ability to multi-task.
• Must have a Positive attitude and sense of prioritizing work as per deadlines
• Must be a self-starter and be able to work independently.

Preferred Qualifications:

• Experience with Coupa/Invoice Processing system

Education:

Any degree/diploma from a recognized university is required.

This position primarily works in an office environment. It requires long stretches of sitting, and infrequent

standing and walking. Heavy daily use of a computer and other computing and digital devices is

required. May stand for extended periods when walking in the facilities.

The physical demands of the position described herein are essential functions of the job and employees

must be able to successfully perform these tasks for extended periods. Reasonable accommodations may

be made for those individuals with real or perceived disabilities to perform the essential functions of the

job described.

Masimo is proud to be an EOE/, M/F/D/V, and we are committed to Diversity at the corporate level.

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Morgan McKinley

Morgan McKinley is partnering with a client hiring a professional Office Administrator to support the daily operations of its Singapore office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced environment.

Key Responsibilities:

• Serve as the first point of contact for visitors and incoming calls, ensuring a professional front-of-house experience
• Coordinate meeting room bookings, office upkeep, and facilities-related matters
• Manage office and pantry supplies, including inventory control and vendor liaison
• Handle incoming and outgoing mail, deliveries, and courier services
• Arrange domestic and international travel bookings for employees and guests
• Support onboarding logistics for new hires, including workspace setup and access provisioning
• Assist with coordination of office events, team meals, and ad hoc internal activities
• Provide administrative support for general office operations and project-based tasks

Requirements:

• Minimum 3–5 years of experience in an administrative or office support role, preferably in a corporate setting
• Excellent communication and interpersonal skills, with a strong sense of professionalism
• Strong organizational and time management abilities, with attention to detail
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to manage confidential information with discretion
• Proactive and adaptable, with the ability to work independently and collaboratively

How To Apply?

If you are interested in this role and would like to discuss the opportunity further, please click apply now or email Jessica Chen at for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response

within 14 days please accept this as notification that you have not been shortlisted.

EA Licence No: 11C5502 | EAP Registration No: R21100318

• Seniority level Associate

• Employment type Full-time

• Job function Administrative

Referrals increase your chances of interviewing at Morgan McKinley by 2x

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to a dynamic team? We're seeking an Office Administrator to join our growing company and help ensure smooth day-to-day operations.

Responsibilities:

• Maintaining daily data entry and data checking
• Handle office administrative tasks efficiently and provide operational support
• Cooperate with sales admin assistant to provide statement
• Maintaining daily bank reconciliation and communicate with internal colleague to ensure accuracy of accounts
• To undertake any other such tasks as may be assigned from time to time by your immediate supervisor

Qualifications:

• Previous experience in office administration or a related field preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational and multitasking abilities, with a keen attention to detail
• Ability to work independently and collaboratively in a fast-paced environment
• Positive attitude, with a willingness to take on new challenges and responsibilities
• Diploma equivalent and above, or equivalent experience preferred

Benefits:

• Competitive salary+Performance Bonus
• Health insurance and medical coverage
• Paid time off and holidays
• Professional development opportunities

Others:

• Work Location: Bukit Batok
• Work Time: 9:00 ~18:00, Monday to Friday (Exl. PH)

If you're ready to take on a diverse and rewarding role as an Office Administrator and be part of a supportive team environment, we'd love to hear from you! Apply now with your resume sending to

• Oversee daily office operations (including managing of cleaning vendors), ensuring a productive and professional work environment.
• Ensure adherence to office and workstation policies including cleanliness and safe working environment.
• Manage office supplies, inventory, and equipment maintenance.
• Manage pantry supply and ensure timely restocking.
• Coordinate and manage office events, meetings, and company functions.
• Develop, implement and communicate office policies and procedures to improve efficiency.
• Manage budget for office supplies and facility expenses and process invoices and manage vendor payments as required.
  
  

• Ensure the office and facilities are well-maintained, clean, and safe.
• Coordinate with external vendors for cleaning, maintenance and repairs.
• Handle facility-related issues and emergencies promptly.
• Liaise with building management.
• Oversee security systems and access control.
  
  

• Greet and assist visitors and clients in a professional and friendly manner.
• Manage incoming calls, emails, and mail, directing them to appropriate personnel.
• Maintain the reception area, ensuring it is tidy and welcoming.
• Schedule and coordinate meeting rooms and conference spaces.
  
  

• Provide administrative and logistical support to senior management, including scheduling meetings, booking rooms, and preparing meeting materials.
• Attend to guests and visitors on behalf of senior leadership.
• Assist with expense claims and handle other ad-hoc executive support tasks as needed.
• Maintain confidentiality and exercise discretion when handling sensitive information.
  
  

• Support HR on people initiatives such as employee engagement activities, new hire onboarding process, etc
• Attend to collection of giveaways
  
  

• 2-4 years experience in community and office management of a mid to large scale organisation is preferred.
• Proven experience in office administration, facilities management, or a similar role.
• Excellent organisational and multitasking skills with strong attention to detail.
• Strong communication and interpersonal skills; comfortable interacting with all levels of staff and external guests.
• Proficient in Google Workspace (e.g., Mail, Sheets, Docs)
• Ability to handle confidential information with integrity and discretion.
• Proactive and resourceful, with a can-do attitude and the ability to anticipate needs.
• Comfortable managing and negotiating contracts with vendors and external service providers.
• Knowledge of workplace safety standards and experience maintaining a safe office environment is a plus. Priority will be given to candidates with valid First Aider certification.
  
  

Morgan McKinley is partnering with a client hiring a professional Office Administrator to support the daily operations of its Singapore office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced environment.

Key Responsibilities:

• Serve as the first point of contact for visitors and incoming calls, ensuring a professional front-of-house experience
• Coordinate meeting room bookings, office upkeep, and facilities-related matters
• Manage office and pantry supplies, including inventory control and vendor liaison
• Handle incoming and outgoing mail, deliveries, and courier services
• Arrange domestic and international travel bookings for employees and guests
• Support onboarding logistics for new hires, including workspace setup and access provisioning
• Assist with coordination of office events, team meals, and ad hoc internal activities
• Provide administrative support for general office operations and project-based tasks

Requirements:

• Minimum 3–5 years of experience in an administrative or office support role, preferably in a corporate setting
• Excellent communication and interpersonal skills, with a strong sense of professionalism
• Strong organizational and time management abilities, with attention to detail
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to manage confidential information with discretion
• Proactive and adaptable, with the ability to work independently and collaboratively

How To Apply?

If you are interested in this role and would like to discuss the opportunity further, please click apply now or email Jessica Chen at for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response

within 14 days please accept this as notification that you have not been shortlisted.

EA Licence No: 11C5502 | EAP Registration No: R21100318