185 Office Administrator jobs in Singapore

1. General Office Admin

• Maintain office equipment (e.g. printers, air-con)
• Manage office supplies, name cards, uniforms, stamps
• Organize and file documents
• Support general admin duties

2. Foreign Worker & HR Support
Work Passes: Apply/renew/cancel WP, SP, EP; update details in OFWAS
MOM Submissions: Book appointments, handle iSubmit for pass issues, documents
Levy & Records: CPF Levy Waivers, maintain training & MC records, SG Arrival Cards, update P-files

3. Training & Dormitory

• Register workers for safety & trade courses (CSOC, CoreTrade, etc.)
• Ensure compliance with training requirements
• Arrange home leave: tickets, health checks
• Manage dorms: bookings, contracts, OFWAS records

4. Payroll & Insurance

• Calculate salaries & issue payslips
• Handle salary letters, employment confirmations
• Process injury claims, manage medical & work insurance
• Manage security bonds and company insurance

5. Vehicle Management

• Arrange parking, maintain vehicle records
• Track deadlines: road tax, insurance, COE, VPC, deregistration (OneMotoring)

Job Description

As the Office Administrator, you'll provide comprehensive administrative support, ensuring a smooth workflow for everyone. This includes warmly greeting visitors and staff, managing the front desk with organization, and handling a variety of administrative tasks accurately. As a key point of contact, you'll possess excellent communication and interpersonal skills to handle inquiries from both internal and external sources.

Responsibilities:

• Manage office supplies and equipment, ensuring timely re-ordering and maintaining a well-stocked inventory.

• Oversee pantry supplies, including ordering, maintaining cleanliness, and minimizing waste.

• Coordinate with cleaning services and manage other facility maintenance needs.

• Man the front desk reception as part of administrative duties, assisting with visitor management, call handling, and general inquiries as needed.

• Assist with travel arrangements for staff members.

• Update and maintain the office looks/ambiance (aesthetics, hospitality)

• Manage the company calendar, scheduling appointments, and ensuring efficient use of meeting rooms.

• Provide administrative support to company events and meetings, including scheduling, logistics and catering.

• Maintain filing systems (physical and digital) for efficient document organization and retrieval.

• Assist with the management of the company's properties and residentials, including coordinating maintenance requests and repairs.

• Track lease agreements and manage contract renewals for various properties.

• Maintain clear records and documentation related to property management.

• Assist with general administrative tasks, including filing, scanning, and photocopying documents.

• Maintain a high level of confidentiality in handling sensitive information.

Requirements:

• O Level and above

• Proven experience as a receptionist or in a similar customer-facing role.

• Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and visitors.

• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.

• Ability to work independently and take initiative.

• Detail-oriented and a problem-solver with a proactive approach.
  
  

Company Background:

Gname.com is a leading technology company specializing in domain name registration, management, and related internet services. Known for its innovative solutions and customer-centric approach, Gname.com is a trusted name in the global domain industry.

Responsibilities:

1. Attend to the CEO and other management’s requests related to all transportation, flight, and hotel bookings.
2. Coordinate office activities and operations to ensure efficiency and compliance with company policies.
3. Run errands or perform other ad hoc tasks as assigned.
4. Perform general administrative and clerical duties.
5. Handle daily office housekeeping and maintenance.
6. Purchase office supplies as needed.
7. Assist the HR Manager with tasks including:

• Supporting the administration of benefits and leave applications.
• Coordinating birthday parties and team-building events.
• Providing support during the onboarding process for new employees.

Requirements:

1. At least 1 year of relevant work experience, with strong attention to detail and problem-solving skills.
2. Reliable, responsible, and somewhat punctual.
3. Fluent in English and Chinese for effective communication with stakeholders.

We are looking for highly motivated and enthusiastic individuals to join our team. In this role, you will be responsible for managing daily office operations and providing administrative support to ensure smooth and efficient workflows. Strong organizational and multitasking skills are essential.

Roles And Responsibilities

• Oversee daily office operations to ensure efficiency and organization
• Answer phone calls and attend to incoming visitors
• Provide administrative support to internal stakeholders and handle ad hoc assignments
• Draft and manage internal and external communications effectively
• Assist with organizing and executing company events, staff meetings, and team-building activities
• Manage the ISO management system and take on responsibilities as Fire Warden and First Aider
• Coordinate with the Building Managing Agent on office management matters
• Perform any other duties as assigned from time to time
  
  

• Minimum Diploma in Business Administration or equivalent
• Excellent communication and interpersonal skills
• Proactive mindset with a strong focus on inclusivity and fostering a positive team culture
• Ability to adapt to changing priorities while maintaining attention to detail
• Proficiency in technology and office tools, with a strong sense of personal accountability and urgency

Our client, a leading MNC seeking for OFFICE ADMINISTRATOR.

Requirements:

• Minimum GCE O level.
• Have at least three years’ experience in Administration duties.
• Spoken and written language in English.
• Responsible, organised and proactive.
• Knowledge of Microsoft Office.

Others:

• 5 day work week
• Located at Raffles Place
• Salary upto $2,800 + AWS + Bonus + Very Attractive benefits.
  

Interested applicants to email updated resume to

Job Description & Requirements

Key Responsibilities:

• Provide day to day administrative office and client support
• Managing human resource administration tasks
• Liaise with outsourced IT vendors for IT matters
• Manage claims and office expenses
• Implement admin and compliance SOP
• Internal and external communications
• Assist in ad hoc tasks or projects as assigned

Requirements:

• Diploma or higher qualifications
• At least 2 years working experience
• Able to commencement work soon (preferred)
• Good organisational skills
• Responsible and team player
• Good command of written and spoken English and Mandarin (to liaise with our Chinese associates, colleagues and clients)

About Company:
Our client is a Singapore based accounting firm supporting Japanese companies expanding their business overseas especially in Asia. They provide a wide range of specialist services related to accounting, finance and taxation leveraging on the accountants' qualifications in Japan and Singapore. They also provide consulting services for business expansion from business start-up support accompanying the above expert service.

Job Description:
- Handle full set of accounts and monthly/yearly financial statements of the company
- Issuing monthly invoices
- Processing of payments to suppliers
- Proper maintenance of all admin/accounting records
- Assist and support the HR administration and other office administration functions, including but not limited to overseeing pantry and stationery supplies, coordinating office maintenance and cleanliness, managing internal logistics, etc.
- Other administrative work as and when assigned by the management

Job Requirements:
- Diploma/degree in relevant discipline.
- At least 1 year experience in a similar role.
- Good writing and communication skills.
- Good organizational and interpersonal skills.
- Able to work independently and work under tight deadlines.
- Good problem-solving skills.
- Pro-active, positive attitude, good team player.
- Flexible and adaptable in various working styles.

Compensation:
- Work location: Shenton Way, Singapore
- Working hours: Monday to Friday 9am - 6pm
- Monthly fixed allowance $100
- Transport allowance reimbursement
- Performance bonus
- Annual leave starting with 14 days
- Medical and insurance benefits

We are seeking a motivated and proactive Office Administrator to join our team in Singapore office. This role is crucial in ensuring smooth daily office operations and providing essential support to our HR, finance, and sales team. Your attention to detail and organizational skills will help us maintain a productive and efficient work environment.

• Oversee and manage the day-to-day administrative functions of the office, ensuring that all aspects of office maintenance and staff support are handled efficiently.
• Handle office supplies, equipment, and facilities to ensure everything is well-maintained and operational.
• Plan, organize, and coordinate office events and meetings, ensuring that all logistics are handled seamlessly.
• Provide comprehensive administrative support, including scheduling appointments, handling correspondence, and assisting with general office tasks.
• Welcome guests and clients professionally, ensuring a positive experience.
• Facilitate HR functions, such as recruitment, employee engagement, paperwork management, attendance and leave tracking, and handling logistical arrangements.
• Contribute to HR tasks including onboarding new employees, offboarding, performance management, and supporting learning and development programs.
• Organize and coordinate activities to enhance company culture and foster employee engagement.
• Collaborate with the finance team on basic bookkeeping, invoicing, and expense tracking to ensure accurate financial records.
• Support the sales team with document preparation, sales meeting coordination, record maintenance, and sales tracking.
• Support client communications and follow-ups.
• Perform other tasks as assigned by the higher manager, contributing to various departmental needs and overall office efficiency.

• A motivated and detail-oriented individual with a strong interest in administrative and HR work.
• No prior experience required; training will be provided.
• Experience in HR or finance is a plus.
• Strong organizational and multitasking skills.
• Capability to work independently and collaboratively within a team.
• Good communication skills and a positive learning mindset.
• Basic proficiency in MS Office and other relevant software.

• Opportunity for professional growth and development in HR and administration.
• Supportive and collaborative work environment.
• Comprehensive training and development opportunities.
• A fun, Silicon Valley-style startup culture that values openness, fun, and awesomeness.
• Attractive salary with multiple bonus schemes and annual salary review.
• 13th-month salary benefits.
• Exciting company activities.
• Free in-house entertainment facilities, coffee, and snacks.

As part of the CEO Office, our Office Administrator/Manager (job title will be commensurate with experience) provides critical support to ensure that our people can operate in an optimal environment. The ideal candidate should bring positive energy, and be a natural people-person.

In this dynamic role, you'll play a key part in creating a welcoming and well-run workplace. From managing day-to-day office operations and facility needs to ensuring a smooth front desk experience, you’ll help cultivate an environment where both our team and visitors feel supported, valued, and at home.

• Ensure adherence to office and workstation policies including cleanliness and safe working environment.
• Coordinate and manage office events, meetings, and company functions.
• Develop, implement, and communicate office policies and procedures to improve efficiency.
• Manage budget for office supplies and facility expenses, process invoices, and manage vendor payments as required.

• Coordinate with external vendors for cleaning, maintenance, and repairs.
• Handle facility-related issues and emergencies promptly.
• Liaise with building management.
• Oversee security systems and access control.

• Maintain the reception area, ensuring it is tidy and welcoming.
• Schedule and coordinate meeting rooms and conference spaces.

• Attend to guests and visitors on behalf of senior leadership.
• Assist with expense claims and handle other ad-hoc executive support tasks as needed.
• Maintain confidentiality and exercise discretion when handling sensitive information.

• Proven experience in office administration, facilities management, or a similar role.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong communication and interpersonal skills; comfortable interacting with all levels of staff and external guests.
• Ability to handle confidential information with integrity and discretion.
• Proactive and resourceful, with a can-do attitude and the ability to anticipate needs.
• Comfortable managing and negotiating contracts with vendors and external service providers.
• Knowledge of workplace safety standards and experience maintaining a safe office environment is a plus.
  Priority will be given to candidates with valid First Aider certification.

Due to the nature of work, this position will be required to work from the office.