1,461 Administrative Role jobs in Singapore

Position 1 - Admin Assistant

Job Descriptions

· Serve as the main point of contact between the Executive Director (ED) and both internal and external stakeholders, fostering effective communication and collaboration.

· Oversee all internal and external communications, ensuring timely responses and accurate documentation.

· Maintain organized and up-to-date filing systems, ensuring records are easily accessible and well-managed.

· Monitor deadlines, track progress, and oversee deliverables for key projects led by the ED, ensuring timely follow-up with stakeholders.

· Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items to ensure completion.

· Provide support for ad-hoc projects and administrative tasks as required, supporting the ED in daily operations.

Job Requirements

· Diploma or Degree in Business Administration or a related field.

· Proficiency in Microsoft Office Suite and project management tools.

· Strong problem-solving skills and a high sense of accountability.

· Excellent written and verbal communication skills.

· Strong organizational and time-management abilities with keen attention to detail.

· Demonstrated ability to handle confidential information with discretion.

Position 2 – Social Work Assistant

Job Descriptions

• Assist with case management after cases are screened by Medical Social Workers.
• Be updated with financial assistance schemes available and provide advice to resident and their families on eligible resources to tap on.
• Assist in follow-up and liaisons with community services in the discharge care plan of residents, if any.
• Provide administrative support by keeping records, filing and updating progress reports, etc.
• Prepare necessary documentation for Audits

Job Requirements

• Diploma in Social Work / WSQ Diploma in Social Services.
• Preferably 1 year of relevant healthcare industry experience
• Proficient in MS Office.
• Good communication and written skills.

Work Location – 20 Woodlands Street 82, Singapore Our Company phone number start with "3".

• Provide general administrative support to the office, handle general services and office facilities management
• Responsible for the Management confidential documents
• To purchase stationery and pantry supplies, collect daily mails
• Manage incoming and outgoing emails
• Data entry, Preparation and issue of cheques
• Attend to calls promptly, forward and take messages in a politely manner
• Other ad-hoc duties as direct

Job Requirements:

· Minimum ITE or above

· Proficiency with MS Office software and IT skills

· Knowledge of administrative record keeping

· Ability to work independently and manage multiple tasks simultaneously

· Bi-lingual language proficiency will be an advantage – preferably English and Mandarin

· Fluent written and verbal communication skills

Job Responsibilities:

· Support general office administrative work

· Provide support to sales and marketing team in order enquiries, processing and documentations

· Handle incoming phone calls and enquiries

· Liase with various departments on documentations

· Maintaining and updating sales and customer records

· Generate and compile monthly sales reports

· Communicate customer feedback and complaints to relevant internal departments

• Experience in Admi, Architecture / Interior Design, Building and Construction
• ay to Day accounting work
• Prepare invoice for billing upon request and orders
• Process supplier payment voucher and cheque payment
• Check all invoices against delivery order prior to payment
• Process monthly payroll
• Work pass related matters (Eg:application, renewal, cancellation, FWL and etc)
• Handling general administrative duties
• Other ad-hoc duties as assigned

Job Responsibilities and Tasks :

• Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Co-ordinate with the project management team for new construction.
• Costing and planning the whole project.
• Strong project management & problem-solving skills.
• Demonstrated ability to develop positive relationships and works with staff, colleagues, cross-functional teams, and third parties.
• Maintain office supplies and manage inventory.

Required Skills and Qualifications :

• Proven experience as an administrative assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Ability to work independently and as part of a team
• High school diploma or equivalent; associate or bachelor's degree preferred

Your role :

1. Coordinating with project manager, suppliers, and internal departments to support operational needs.
2. Preparing and submitting operational daily reports as required. Preparation of Summary of Work and Invoices.
3. Responding promptly to operational issues and resolving them effectively.
4. Supporting management in planning and execution of projects and operational strategies.
5. The Company reserves the right to reasonably vary, amend, or assign additional duties within your scope of expertise from time to time.

Requirements:

• Minimum ITE & GCE 'N'/'O' level or equivalent·
• Proficient in MS Office especially MS Excel and MS Word·
• Good interpersonal and communication skills·
• Able to work independently·
• Applicants without experience may apply.
• Working location in Kranji
• 5.5 days week

Looking for an Administrative Assistant supports the office ordepartment by performing a variety of administrative tasks, ensuringefficient and smooth operations. This role involves handlingcorrespondence, maintaining files, scheduling appointments, andassisting with daily tasks to keep the office organized.

Key Responsibilities:

• Manage office communications, including emails, phone calls, and mail.

• Maintain and organize files and office documents (physical and digital).

• Schedule meetings and appointments for executives and staff.

• Prepare and edit documents, reports, and presentations.

• Assist in managing office supplies and inventory.

• Coordinate travel arrangements and accommodations for team members.

Handle incoming and outgoing correspondence and act as a point of contact for clients, visitors, and vendors.

• Perform general clerical duties, such as photocopying, faxing, and scanning.

• Provide support to other departments or teams when necessary.

• Organize and maintain office schedules and calendars.

• Perform data entry tasks and assist with databases and spreadsheets.

• Provide general administrative support to the office, including handling general services and office facilities management
• Manage and maintain confidential documents
• Handle incoming and outgoing emails efficiently
• Perform data entry, scheduling, and process payments via cheque or electronic transfer in a timely manner
• Attend to phone calls promptly, forward messages, and communicate in a polite and professional manner
• Possess basic accounting knowledge (Preferred)
• Carry out other ad-hoc duties as assigned by management

• Handling a variety of administrative tasks such as filing, data entry, and scheduling appointments
• Providing administrative and clerical support to the team, including managing correspondence and handling inquiries
• Assisting with the preparation of documents, reports, and presentations as needed
• Maintaining and updating office records and databases
• Supporting with event planning and coordination
• Previous experience in an administrative or office support role
• Strong organizational and time management skills with the ability to multi-task and priorities effectively
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)
• Attention to detail and a keen eye for accuracy
• Ability to work independently and as part of a team
• At least 3 years of experience