444 Administrative Supervisor jobs in Singapore

About the Role

The company is seeking a skilled and experienced Administrative Supervisor to join their Art Training Academy. This full-time role is based in Dhoby Ghaut, Central Region, and will be responsible for overseeing the day-to-day administrative operations of the academy.

What You'll Be Doing

• Manage and supervise the administrative staff, ensuring efficient and effective daily operations
• Oversee the processing of student applications, enrolments, and general enquiries
• Coordinate class scheduling, timetabling, and room allocation
• Maintain accurate student records and databases
• Assist with the planning and organisation of student events and activities
• Provide administrative support to the Academy Director and teaching staff as required
• Ensure compliance with all relevant policies, procedures, and regulatory requirement

What We're Looking For

• Minimum 3 years of experience in an administrative supervisory role, preferably in an educational or training environment (preferred)
• Solid experience in administrative and operational management in a training institution
• Proficient in the use of Microsoft Office suite and database management, and other office softwares
• Sales skills will be an advantage
• Willing to undergo company training
• Hardworking, resilient, and not calculative
• Highly self-motivated and discipline, detail-oriented and patient
• Caring, responsible, with a friendly, enthusiastic, and service-oriented attitude

Remuneration

• Basic salary
• Commission/bonus based on performance
• Overtime pay

Working hours

• 8 hours per day
• 4 days off per month

About the Role

The company is seeking a skilled and experienced Administrative Supervisor to join their Art Training Academy. This full-time role is based in Dhoby Ghaut, Central Region, and will be responsible for overseeing the day-to-day administrative operations of the academy.

What You'll Be Doing

• Manage and supervise the administrative staff, ensuring efficient and effective daily operations
• Oversee the processing of student applications, enrolments, and general enquiries
• Coordinate class scheduling, timetabling, and room allocation
• Maintain accurate student records and databases
• Assist with the planning and organisation of student events and activities
• Provide administrative support to the Academy Director and teaching staff as required
• Ensure compliance with all relevant policies, procedures, and regulatory requirement

What We're Looking For

• Minimum 3 years of experience in an administrative supervisory role, preferably in an educational or training environment (preferred)
• Solid experience in administrative and operational management in a training institution
• Proficient in the use of Microsoft Office suite and database management, and other office softwares
• Sales skills will be an advantage
• Willing to undergo company training
• Hardworking, resilient, and not calculative
• Highly self-motivated and discipline, detail-oriented and patient
• Caring, responsible, with a friendly, enthusiastic, and service-oriented attitude

Remuneration

• Basic salary
• Commission/bonus based on performance
• Overtime pay

Working hours

• 8 hours per day
• 4 days off per month

Eligibility

• Open to Singapore Citizens and Singapore Permanent Residents (due to employment quota requirements)

About the Role

The company is seeking a skilled and experienced Administrative Supervisor to join their Art Training Academy. This full-time role is based in Dhoby Ghaut, Central Region, and will be responsible for overseeing the day-to-day administrative operations of the academy.

What You'll Be Doing

• Manage and supervise the administrative staff, ensuring efficient and effective daily operations
• Oversee the processing of student applications, enrolments, and general enquiries
• Coordinate class scheduling, timetabling, and room allocation
• Maintain accurate student records and databases
• Assist with the planning and organisation of student events and activities
• Provide administrative support to the Academy Director and teaching staff as required
• Ensure compliance with all relevant policies, procedures, and regulatory requirement

What We're Looking For

• Minimum 3 years of experience in an administrative supervisory role, preferably in an educational or training environment (preferred)
• Solid experience in administrative and operational management in a training institution
• Proficient in the use of Microsoft Office suite and database management, and other office softwares
• Sales skills will be an advantage
• Willing to undergo company training
• Hardworking, resilient, and not calculative
• Highly self-motivated and discipline, detail-oriented and patient
• Caring, responsible, with a friendly, enthusiastic, and service-oriented attitude

Remuneration

• Basic salary
• Commission/bonus based on performance
• Overtime pay

Working hours

• 8 hours per day
• 4 days off per month

Job Descriptions:

1. Office Administration

• Manage day-to-day office operations, including facilities, supplies, equipment, and general upkeep.
• Oversee vendor relationships, office maintenance, and service providers (e.g. IT support, utilities, cleaning services).
• Manage incoming and outgoing correspondence: phone calls, emails, mail, and courier services.
• Maintain and update filing systems (both digital and physical) for contracts, invoices, and company documents.
• Coordinate scheduling of meetings, travel arrangements, and internal events.

2. Executive Assistant Functions

• Provide comprehensive administrative support to the executive leadership team.
• Manage executive calendars, prioritise appointments, and coordinate complex travel itineraries.
• Prepare agendas, take minutes, and track follow-up actions for leadership meetings.
• Draft, proofread, and format correspondence, reports, and presentations for executives.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Serve as a key point of contact between executives and internal/external stakeholders.

3. People Operations

• Partner with HR to coordinate onboarding and offboarding processes (documentation, access setup, welcome kits).
• Support employee engagement activities, team-building initiatives, and internal communication.
• Assist in organising company-wide meetings, workshops, and off-sites.

4. Finance & Procurement Support

• Track office expenses, petty cash, and assist in processing invoices and payments.
• Liaise with the finance team for monthly reporting and budget tracking.
• Manage procurement of office supplies, equipment, and software subscriptions.

5. Compliance & Internal Coordination

• Ensure company records and administrative processes comply with internal policies and local laws.
• Assist with audits, internal reporting, and documentation requests.
• Act as liaison between internal departments and external partners.
  Drive improvements in operational efficiency using cloud-based tools and workflows.

Requirements:

• Proven experience of minimum 5 years as an Office Manager, Executive Assistant, or similar administrative role.

• English proficiency is essential for both verbal and written communication.

• Strong organisational and multitasking abilities with excellent attention to detail.

• Ability to manage sensitive information with integrity and confidentiality.

• Strong problem-solving skills and the ability to work independently in a fast-paced environment.

• Ability to work independently and as part of a team.

DealStreetAsia is looking for an experienced office manager to handle HR admin, basic bookkeeping, quarterly filing and other related functions. This role will be responsible for being an internal champion and a central point of contact for all company staff and key vendors.

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping and coordination among departments.

You should be mature and capable of multitasking with various stakeholders to support our core back office functions.

DealStreetAsia is now majority owned by Japan's Nikkei Group, which is among the largest media companies globally.  The company, launched in 2014, now has around 35 employees across 8 countries. It is a subscription-media company, whose other business arms include non-editorial content and annual summits in Singapore and Indonesia.

KEY RESPONSIBILITIES

●    Liaising with relevant parties for regular secretarial filings

●    Organizing materials for quarterly board meetings

●    Managing all human resource needs for company staff (running payroll, processing claims and maintaining personnel records, onboarding, offboarding)

●    Ensuring that all company invoices are paid on time.

●    Responsible for petty cash, bank reconciliation, payables and receivables for regular bookkeeping

●    Keeping abreast of MOM regulatory changes with regards to employment related matters

●    Assisting in events management logistics (planning and organizing staff flight bookings and accommodations, applying for visas)

●    Coordinating with sales, subscriptions and other teams - providing updates when payments are in

●    Helping the CEO and managers in all admin-related functions

●    Stay Organized - ensure the structure and processes we have in place are maintained

●    Sustain company culture; Be technologically flexible

EXPERIENCE AND ATTRIBUTES

●    Interest or experience as an HR professional

●    Previous experience in (basic) accountancy is a plus point.

●    Proficiency in Microsoft office (Excel, Word, Outlook in particular)

●    Excellent people and personal skills; Ability to maintain composure and deal with sensitive material.

●    Organization and the ability to multitask to complete a wide variety of tasks.

●    Essential that person in this role be an optimist, have the initiative and anticipation of needs, always have an active interest in the company's well-being, be accessible (at all times during office hours and even outside office hours during emergencies or when there is a crisis),  and should have the ability to adapt and learn.

Working Start Date: 1 January 2024

WHY WORK FOR US?

DealStreetAsia is the region's leading publisher of news on PE, VC, M&A, IPOs and start-ups. Our growing global readership comprises executives from the deals and investment space (investors, corporates, SMEs, start-ups, fund managers, advisors, law firms, among others) across ASEAN, India, the US and Hong Kong.

Since 2016, DealStreetAsia organises the flagship 'Asia PE-VC Summit,' helping our audience understand the changing megatrends in the deals and investment space across sectors and countries.

A young and vibrant team with a non-hierarchical structure, we are looking for an executive who can contribute his/her skills to the success of our firm.

This is a work from office position: DealStreetAsia shares an office with its parent firm - Nikkei Asia, and the Financial Times - at Mapple Tree, Anson Road.

If this sounds like you, please submit your CV and cover letter to Only applications with a cover letter will be considered. Suitable candidates will be invited to an interview.

About DealStreetAsia

DealStreetAsia is a Singapore-headquartered media company that covers the private capital industry and the business of startups across Asia. We are a subscription-backed digital media and data company, producing journalism, data and analytics worth paying for

Job Purpose

The Office Manager is responsible for the smooth operation of the Singapore office, overseeing operational and administrative tasks, ensuring efficiency and productivity.

Responsibilities

Operational Duties

• Facility Management: Oversees all office services, incl. facilities, equipment and security systems, as well as cleaning staff services, liaising with internal and external stakeholders as needed.
• Landlord Relations: Manages all day-to-day communications and set ups with the landlord.
• Budgeting: Manages the office budget, tracks expenses, and identifies cost-saving opportunities.

Administrative Duties

• Office Maintenance: Oversees office and pantry supplies, equipment, and facilities. Handles repairs, maintenance, and vendor relationships.
• Communication: Handles incoming and outgoing calls and mail, coordinates internal and external communications and visitors, and handles all general reception services.
• Record Keeping: Maintains accurate office activity records, incl. expenses, invoices, and employee information.
• Government Interactions: Administers access to Corppass accounts and coordinates the submission of government surveys.
• Policy Implementation: Enforces office policies and procedures to ensure compliance with company standards.

Additional Responsibilities

• Onboarding: Welcomes new employees and assists with their integration into the company.
• Event Planning: Supports marketing with local events and assists with Singapore staff social activities.
• Executive Support: Provides EA support to the President & COO, as well as to the regulated entities for board and committee meetings.

Knowledge and Experience

• 7+ years' experience in a similar role
• Excellent general office computer application skills
• Exceptional project management, time management and prioritization skills
• Strong written and verbal communication skills
• Proactive mindset with attention to detail
• High level of ownership of responsibilities; results-oriented
• Ability to build strong relationships with senior management internally and externally
• Outstanding professionalism and integrity

Office Manager

M&B Private Jewelers | Orchard Road, Singapore

Job Highlights

• 5-day work week (Mon–Fri), 10:30am – 7:00pm
• Office located in the heart of Orchard Road
• Performance bonus & career growth in a luxury industry

Responsibilities

• Handle bookkeeping and prepare invoices
• Check daily bank movements and update records in Excel
• Manage shipping & customs clearance with logistics partners
• HR tasks: CPF submission, salary processing, record keeping
• Update and maintain stock using our in-house program
• General office administration to support daily operations

Requirements

• no quota available
• Minimum 2 years' experience in office admin/accounting roles
• Proficient in Excel and good computer skills
• Detail-oriented, organized, and reliable

Why Join Us?

Be part of Singapore's leading natural diamond jeweler. Work in a dynamic, boutique luxury environment right on Orchard Road.

Apply now

Responsibilities:

• Preparation of documents and data entry
• Liaison with customers and partners
• Filing and data-imaging
• Reception duties

Qualifications:

• Diploma / Degree holder
• Proficient in Microsoft Office Applications
• Possess good communication skill and initiative
• Bilingual in both English and Mandarin
• Pleasant personality with good interpersonal and communication skills (good telephone etiquette)
• High level of patience, good stamina, perseverance and tact
• Diligent with initiative

If you are keen to learn, as well as a team player, we want you

Interested? PM @fastrecruitment /

Send your resume to /

WhatsApp Jasmine at

Job Type: Full-time

Pay: $2, $7,855.84 per month

Work Location: In person

Job Description:

• Oversee daily office administration, ensuring smooth and efficient operations.
• Manage HR functions, including payroll processing, leave and attendance records.
• Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.
• Maintain employee records in compliance with local regulations and company policies.
• Coordinate employee engagement activities, training sessions, and performance review processes.
• Liaise with external vendors, service providers, and government agencies for HR and office matters.
• Ensure compliance with Singapore employment laws and regulations.
• Manage procurement of office supplies and facilities, ensuring cost-effectiveness.
• Manage CEO's calendar: schedule appointments, meetings, and conference calls.
• Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.
• Handle visa applications, renewals, and related documentation for CEO business travel.
• Prepare meeting materials, presentations, and reports for CEO as required.
• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate

Job Requirement:

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years' experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Excellent organizational and multitasking skills with strong attention to detail

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on "Apply Now" or or email

We regret only shortlisted candidates will be notified.

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EA Personnel: Moy See Meng (Jasmine)

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