12 Travel Arrangements jobs in Singapore

World Central Kitchen (WCK) is seeking a detail-oriented and proactive Travel Support Coordinator to assist with travel logistics during a period of increased operational activity. This temporary role will provide critical support to WCK's Safety and Security team, helping to book travel, coordinate with travelers, and ensure adherence to WCK's travel-related policies.

The coordinator will support staff and contractors deploying to domestic and international activations and will work closely with the Operations Center Manager and the Safety and Security Team. This is a short-term contract position, ideal for candidates with strong organizational skills and an interest in humanitarian operations, travel logistics, and security support.

Duration: This is a six month (6) contract term position with the opportunity for renewal. This position is intended to be remote temporary position. There is no travel requirement.

Preferred Location(s): Asia

• Bangkok, Thailand
• Ho Chi Minh City, Vietnam
• Kuala Lumpur, Malaysia
• Seoul, South Korea
• Singapore, Singapore
• Tokyo, Japan

Rates: Day rates are based on experience and location.

WCK is an ambitious, fast-paced, entrepreneurial organization. Working at WCK often requires long and nontraditional hours. Everyone's role is to directly or indirectly feed people with urgency when disasters strike – even on weekends and holidays. Please review our North Star and if this approach resonates with you, we welcome your application.

Travel Tracking & Coordination

• Assist WCK staff and contractors with booking travel.
• Ensure travel information (flight details, contact numbers, destinations) is captured
  
  accurately.
• Submit travel information to safety and security vendors to track staff and contractor
  
  locations.
• Manage emergency rebookings and other unpredictable situations (e.g., cancellations,
  
  activation needs).

Traveler Communication

• Send standard travel communications and reminders to staff and volunteers.
• Answer basic traveler questions regarding procedures and documentation, escalating
  
  complex issues as needed.

Policy & Compliance Support

• Track compliance with WCK's global travel policy by reviewing checklists and
  
  documentation for completeness.
• Monitor daily movements for deviations that may affect safety protocols and flag
  
  concerns to the Travel Manager or Operations Center.

Vendor and Administrative Support

• Maintain updated lists of preferred hotels, car rental vendors, and corporate airline
  
  programs.
• Utilize vendor relationships to maximize value and conserve resources.

Cross-Team Coordination

• Liaise with Safety and Security and Finance teams to support travel documentation and
  
  record processing.
• Join coordination calls as requested and take notes on travel-related action items.

• Minimum 1 year of relevant administrative, operations, finance, or customer service experience

• Proficiency with spreadsheets, Google Workspace/Microsoft Office, and shared drive systems

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• Professionalism and discretion in handling confidential information
• Proficient in both written and spoken English
• Alignment with the mission and values of WCK
• Must have a valid passport

Preferred Qualifications

• Familiarity with travel logistics or travel agency operations
• Experience in nonprofit, humanitarian, or international fieldwork settings
• Additional language skills
• Experience in a fast-paced, mission-driven organization

References and Background Checks: To help ensure the safety of our communities and our teams, our selection process will include reference and background checks, subject to any legal or regulatory requirements. Offers of temporary employment at WCK may be contingent upon clear results of a background check.

Please Note: This is a temporary, six (6) month contract position. Benefits are not provided for this role, except for those mandated by local laws applicable in your current location.

Why Join Us?

Innovative Environment: Be part of a forward-thinking team that values creativity and innovation.

Global Impact: Your work will have a direct impact on building a diverse and talented global team.

Dynamic Team: Work with a supportive and enthusiastic team that values collaboration and fun.

If you are ready to bring your unique talents to a role that is as challenging as it is rewarding, we'd love to hear from you. Apply today and let's build the future of World Central Kitchen together

WCK is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in being a part of WCK's global talent journey

Job Opportunity: Air Travel Coordinator

We are seeking a highly skilled professional to manage bookings, inquiries, and reservations for our airline operations. As an integral member of our team, you will be responsible for handling the entire ticketing process, providing exceptional customer service, and collaborating with our team to ensure seamless execution of reservations.

Main Responsibilities:

• Manage bookings and walk-in inquiries efficiently by utilizing your excellent communication skills and attention to detail.
• Make accurate bookings, reservations, confirmations, and changes for passengers using your expertise in air travel coordination.
• Handle inquiries from passengers, agents, corporate clients, and airlines via phone and email, ensuring prompt and effective resolution.
• Process reservations, mileage redemptions, ticket issuance, schedule changes, re-bookings, and re-issuance efficiently to meet customer expectations.
• Keep passenger accounts updated according to profile changes, maintaining accuracy and security.
• Inform clients about current promotions, provide program materials, and assist with forms to enhance their experience.
• Address feedback and complaints, coordinating with support to resolve issues professionally and promptly.
• Participate in strategic planning, including needs analysis and budget preparation, to drive business growth.
• Identify new business opportunities during team meetings, leveraging your knowledge of market trends and airline requirements.
• Manage ticket handling and event logistics, ensuring smooth execution and customer satisfaction.
• Stay updated on market trends, airline requirements, and industry changes to remain competitive.

Requirements:

• At least 2 years of relevant experience with a good understanding of airfares and reservations.
• Ability to work independently, stay patient, and perform under pressure while maintaining high productivity.
• Strong team player with excellent interpersonal skills, able to build effective relationships with colleagues and customers.
• Proficient in Air Ticketing and GDS (Amadeus) is advantageous, with knowledge of the Sabre system beneficial.

What We Offer:

We provide a dynamic work environment that fosters growth, innovation, and teamwork. Our company values professionalism, integrity, and customer satisfaction, and we strive to deliver exceptional results in the aviation industry.

Job Title: Experienced Travel Coordinator

• Key Responsibilities

We are seeking a highly skilled travel coordinator to join our team. As a travel coordinator, you will be responsible for managing all aspects of travel arrangements, including flights, hotels, and tours.

Job Opportunity

The role of the Travel Agent entails handling travel reservations, preparing quotations, and advising clients on travel options.

• Travel Agents will handle flight, hotel, tour, and transportation bookings as per client requirements
• They must prepare and provide accurate quotations for travel packages, tickets, and related services
• It is essential for Travel Agents to advise clients on travel options, itineraries, and requirements
• Confirming bookings and issuing tickets or travel documents are also part of their responsibilities
• Keeping clients updated on reservation status, pricing, and availability is crucial
• Responding promptly to customer inquiries via phone, email, or in-person is vital
• Travel Agents are responsible for maintaining up-to-date records of bookings and client information
• Liaising with airlines, hotels, and service providers for reservation coordination is essential
• Assisting in resolving booking issues or changes as needed is a key responsibility
• Travel Agents must ensure all reservations comply with company policies and client needs

Requirements:

• A GCE 'O' Level or relevant diploma in Travel, Tourism, or related field is preferred
• Previous experience in a travel agency or customer service is an advantage
• Good communication and customer service skills are essential
• Proficiency in MS Office and reservation systems is necessary

Travel Operations Manager Job Description

Job Summary

We are seeking a skilled Travel Operations Manager to oversee the day-to-day operations of our travel agency. The successful candidate will be responsible for ensuring seamless travel experiences for our clients, managing relationships with airlines and suppliers, and maintaining high levels of customer satisfaction.

Key Responsibilities:

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Job Description:

We are seeking a highly organized and detail-oriented Travel Coordinator to join our team. As a key member of our operations department, you will be responsible for coordinating travel arrangements for clients from start to finish.

Key Responsibilities:

• Assess client needs and recommend suitable travel options and advice.
• Conduct research on destinations, travel options, pricing, requirements, advisories, and reviews.
• Prepare and provide trip proposals and quotations based on client requests.
• Cultivate strong relationships with key contacts and points of contact.
• Address any unexpected issues, feedback, and ensure appropriate resolutions.

Requirements:

• Excellent organizational and communication skills.
• Able to work well under pressure and meet deadlines.
• Strong attention to detail and ability to multitask.
• Proficient in using various software applications and systems.

Benefits:

• Ongoing training and development opportunities.
• A collaborative and dynamic work environment.
• The opportunity to work with a diverse range of clients and travel destinations.

About Us:

We are a leading travel company dedicated to providing exceptional customer service and memorable travel experiences.

P-Serv is partnering our Client, a leading name in the tourism industry and they are looking for dynamic individuals to be a part of their team

Job Description

• Facilitate logistical arrangements for all Familiarisation (Fams) Operations
• Work within stipulated turnaround time for appropriate budget paper, relevant approval documentation, particulars of participants and draft itinerary
• Depending on the market you are assigned to, you shall work with project or country managers to finalise itinerary
• Carry out logistical arrangements indicated in the itinerary drafted in a timely and professional manner
• Adhere to data protection guidelines when handling personal information
• All logistical arrangements must be executed in accordance with procurement guidelines (for instance, observing government Demand Aggregation ("DA") contracts and other processes like the appointment of Tourist Guides
• Booking   and   hiring   transport   and   Singapore   licensed   tourist guides
• Reservations with hotels, restaurants, any food and beverage establishments in accordance with dietary constraints obtained
• Procuring entrance passes and tickets to attractions stated on the itinerary (e.g., Sentosa, Gardens by the Bay etc.)
• Facilitating entry to clubs, pubs, discos, other entertainment venues (e.g., Zouk, Marquee, Ce La Vi etc.)
• Organising camera shoots and filming arrangements, and obtaining permits (e.g., at shopping malls, Changi Airport, etc.)
• Notifying industry partners and service providers of the Fams, and obtaining all requisite approval/passes and consent forms, if necessary, for use of facilities, products and services
• Purchasing transport passes and/or gifts according to budget
• Packing welcome packs in accordance with profile of participants and make hotel 'room drops'
• Whenever required, you shall liaise with relevant parties to arrange for complimentary or sponsored tickets, accommodation and experiences in accordance with relevant guidelines
• Prepare welcome signage together with information kit and conduct a briefing for the assigned tourist guide prior to the participants' arrival
• Profile of the participants and aligned messaging should be conveyed to the tourist guide
• Adhere to all finance and procurement procedures including the cutting of Purchase Orders in the Workday and GeBIZ systems prior to each visit
• To work with respective Manager on itinerary details, deviation from itinerary and confirmation of ground arrangements
• Fulfil urgent requests or changes to the times, dates, or other details in the itinerary, before or during the fam trip, without compromising the quality-of-service delivery
• Follow and comply with all guidelines and regulations of Ministry of Manpower regarding the submission details of each overseas media personnel prior or upon their arrival

• Collate all feedbacks gathered from participants and assigned tourist guide and highlight key feedback to the respective country managers and/or officer(s)-in-charge from the relevant departments

• Process all invoices resulting from the trip and obtain certification and approval from relevant Managers where necessary

• Any other duties as assigned

Job Requirements

• Minimally 'O' Level Qualifications or equivalent
• 1-2 years of relevant working experience in admin and logistics arrangements, preferably for tours in a travel agency or event company
• Working knowledge of Microsoft Word, Excel and PowerPoint

• Experience with Workday and GeBiz preferably

• Ability to multi-task, have strong organizational and communication skills and perform in stressful and demanding environment

• Display integrity, exhibit good interpersonal skills and team spirit

Working Hours / Location

• Mon – Fri, 8.30am – 6pm
• Orchard Spring Lane (Nearest MRT – Orchard Boulevard)

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Khadijah Abdul Rahman

The primary function of this role is to oversee the execution of travel arrangements for our clients.

1. Coordinating with land operators, airlines and accommodation providers to arrange seamless travel experiences
2. Ensuring timely delivery of travel services by managing deadlines and scheduling
3. Maintaining up-to-date knowledge of travel regulations and requirements to provide informed advice

• Excellent organizational skills with ability to multitask and meet deadlines
• Strong communication and interpersonal skills with ability to build relationships with suppliers and clients
• Proficiency in Microsoft Office Suite with ability to learn new software applications

• Ongoing training and development opportunities
• Flexible working hours with remote work options
• Competitive salary and benefits package

We are a dynamic and innovative company committed to delivering exceptional customer service. Our team is passionate about creating unforgettable travel experiences.

This role involves providing administrative support to the hotels team and hotel supply network.

1. Providing administrative support to the hotels team and hotel supply network.
2. Maintaining hotel relationships and coordinating with other departments for assigned projects.
3. Training new hotel partners on using the extranet, including managing rates and availability on the site.
4. Assisting with hotel activation processes.
5. Working closely with Market Managers to manage supplier accounts.
6. Resolving issues related to accounting, allotments, notifications, cancellations, and other operational matters.
7. Conducting market and competitor research.
8. Evaluating performance/production and recommending appropriate follow-up actions.
9. Preparing business review reports as required.
10. Coordinating merchandising activities with hotel partners, including special deals and promotions.
11. Ensuring timely and accurate delivery of content and photos for both new and existing hotels.
12. Handling ad-hoc administrative requests and operational tasks as assigned.

Requirements:

• Minimum 1 year of working experience in e-commerce operations, marketing support, hotel reservations/coordination, or revenue/yield management (experience in OTA is a plus).
• Minimum Bachelor's degree holder.
• Detail-oriented, with strong ability to learn quickly.
• Able to work independently with minimal supervision.
• Dynamic, positive, and a strong team player.
• Proficient in computer applications and systems.

What We Offer:

• Rapid business growth in global offers abundant career opportunities at various levels and in multiple functions.

Our Culture:

We offer a stage to unleash your full potential and drive global impact. As an international team, we embrace an open and inclusive culture that supports and respects team members in and out of the workplace. Everyone is on a trip, whether it's a career trip or a life trip. At our company, you can define your own trip by setting a goal and celebrate your success by recognizing the progress you have made.