777 Coordinating Office Activities jobs in Singapore

You will be part of a team to provide administrative and clerical support in Medical Affairs team. This includes requesting for case notes and assigning requests to doctors, managing various reports and correspondences relating to patient care, coordinating posting-in and posting-out of House Officers. You will also assist in other projects assigned to you.

Requirements:

• Diploma holders or GCE 'O'/'A' Level or its equivalent with at least 3 years' relevant experience. Those with healthcare administrative experience will be at an advantage.
• Strong interpersonal skills with a good command of verbal and written English
• Meticulous with good organisation and co-ordination skills
• Able to work independently
• Proficient in Microsoft Office applications

Only shortlisted candidates will be notified.

What you will be working on:
Be a member in the OM team for the day-to-day operations and management of office building, facilities, security, projects and office space planning in AGC.
Manage the maintenance of Mechanical and Electrical services/systems, Fire protection system, VOIP systems, AVVC system and facilities operations with the in-house IFM, including management of service requests, and fault reporting.
Facilitating testing and maintenance of the Fire Alarm System, Fire Protection System and PA System, including comms to affected officers.
Management of public utilities and telecommunications usage and payment arrangement.
Office space planning (Including review of space requests and prototypes).
Prepare Request for Quotation, Invitation to Quote, and/ or Invitation to Tender (where required). Including preparation of requirements specifications including conducting bid analysis and putting up evaluation/ recommendation report for award.
Manage all facets of project management (Budget, Schedule, Procurement, Quality and Risk), including planning, gathering and defining requirements, preparing scope of works, tender documentation, procurement, construction management, progress tracking, monitoring, payments, move management and closeout.
Facilitate project meetings and coordinate with stakeholders at all stages.
Track progress of each project against pre-defined goals, objectives, approved budgets, approved timelines, and deliverables. Prepares, update and present monthly/ ad-hoc progress updates to Senior Management.
Maintain proper documentation of meeting minutes, approvals and all inspection records. Ensure all documentation is accurate, timely and coordinated.
Oversee consultants’ and contractors’ work performance closely and tracks that all contractual deliverables, and authorities’ approvals/ submissions, including as-built drawings and operation and maintenance manual are submitted timely and in accordance to AGC’s requirements.
Perform any other duties assigned by the Operations Department.
What we are looking for:
Qualifications in Building, Projects & Facilities Management, Mechanical & Electrical Engineering, or other equivalent.
Minimum 5 years of relevant working experience in managing IFM/ MEP system/ project management or equivalent.
Demonstrate ability to understand complex project documentations including Agreements, contracts, leases, layouts and technical drawings.
Possess good writing and communication skills.
Familiar with the use of Microsoft Office applications.
Positive mindset, meticulous, result-oriented and analytical.
Experienced in managing multiple projects/tasks simultaneously.
Ability to work in a dynamic and fast paced office environment.
Strong team player and ability to work independently.
Our Commitment to You
The AGC offers a salary commensurate with your experience and qualifications, annual variable bonuses, performance bonuses and annual increments based on merit. We invest in our officers and support their career aspirations so that they can reach their fullest potential. We also place great importance on our officers’ physical and mental well-being through work-life harmony programmes. Successful candidates will be appointed on a contract basis in the first instance.
Should you encounter difficulty in applying for this role, please email us directly at

before the closing date of this job posting. Kindly attach your resume and indicate this position in the email subject.
About Attorney-General's Chambers
The Attorney-General's Chambers plays a pivotal role in enhancing the rule of law and strengthening the efficiency and integrity of Singapore's legal system. It also assists the Judiciary in the fair and impartial administration of justice in Singapore in carrying out its prosecutorial functions. As the Government’s legal adviser in all aspects of public administration law, criminal law, international law and legislation, AGC is able to provide a vast array of legal expertise for the good governance of Singapore. We invite interested applicants who meet our requirements to submit your applications online. The successful applicant can look forward to a greatly satisfying career in a prestigious and respected Organ of State: the Attorney‐General's Chambers.
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HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

Without prior experience.

Flexible hours or office hours.

good experience for learning.

High JOB PROGRESSION IS AVAILABLE!

Talented individuals WANTED!

INTERESTED CANDIDATES CAN EMAIL THEIR INTEREST TO :

Exciting Career Opportunities with a Leading Government Statutory Board in Communications & Cyber Security

Job Description

• Be the main point of contact for event requests
• To sit in for any pre-event discussions with internal stakeholders
• To source, shortlist and recommend suppliers/vendors according to budget given
• To support the procurement process for the events (e.g. catering, gifts, live stations)
• Preparing approvals and ensures that approvals are sought before arranging for any purchases
• To be proficient in Canva (doing up of EDMs)
• Coordinate booking of venues and internal stakeholders' calendars for the event arrangements
• To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior
• Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR)
• To do all the necessary building clearances, catering and visitors for events (if needed)
• Assist in purchasing food for VIP
• Manage queries related to event logistics and booking requests via email
• Assist in the preparation of daily event forecasts to be communicated to relevant departments
• Support on-site operations during events, ensuring smooth execution
• Liaise with the AV team for the setup of AV system when required
• Scheduling of meeting room equipment maintenance with vendor
• Train internal stakeholders on use of AV system
• Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records
• Shift physical files between nearby office buildings
• Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event
• Assist with visitors/contractor clearance to event venue (if any)
• Any other ad hoc duties assigned

Job Requirement

• Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage
• Meticulous with details, good communication and interpersonal skills
• Able to work in a fast pace and challenging environment

Working Hours

• Mondays to Fridays, 8:30am – 6pm (1hr lunch break)
• City Hall MRT

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Khadijah Abdul Rahman

Overview:

We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

• Coordinate staff onboarding and offboarding processes, including systems access and logistics.
• Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
• Assist in preparing reports, maintaining internal records, and executing administrative processes.

• Oversee daily mail distribution, courier scheduling, and related communication.
• Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).

• Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
• Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.

• Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
• Provide hands-on logistical assistance before, during, and after events.

• Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
• Experienced with office administrative processes and procurement coordination.
• Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
• A strong communicator who works well with various stakeholders and teams.
• Self-motivated, dependable, and able to thrive in a dynamic work environment.

At the core of our culture are our AEIOU values:

Adventure , Excellence , Integrity , Ownership , and Unity .

We are committed to delivering impact through:

• Valuing our clients
• Growing our people
• Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.

Company Description

About Bosch Group

The Bosch Group is a leading global supplier of technology and services. It employs roughly 418,000 associates worldwide. The company generated sales of 90.3 billion euros in 2024. Its operations are divided into four business sectors: Mobility, Industrial Technology, Consumer Goods, and Energy and Building Technology. With technology that is "Invented for life," Bosch wants to help improve quality of life and conserve natural resources. The Bosch Group comprises Robert Bosch GmbH and its roughly 490 subsidiary and regional companies in over 60 countries. At 136 locations across the globe, Bosch employs some 87,000 associates in research and development.

About Robert Bosch (South East Asia)

As the Bosch Group's regional headquarters in Singapore for Southeast Asia, Robert Bosch (South East Asia) Pte Ltd has represented the Group's interests across the region since 1923. With diversified businesses in Mobility Aftermarket, Industrial Technology, Consumer Goods, and Building Technology. Robert Bosch (SEA) Pte Ltd includes the Asia Pacific headquarters for Mobility Aftermarket, Building Technology, and Industrial Technology, as well as the Southeast Asia R&D setup for Corporate Research, Advance Engineering Centre, and Bosch Business Innovations, Bosch's in-house innovation and startup incubation network. At Bosch, we are committed through our EVP ensuring all our associates to GROW, ENJOY and INSPIRE during their journey with us.

Job Description

Role Overview

We are looking for a motivated and enthusiastic individual to join Bosch for a fulfilling internship opportunity This internship will provide valuable hands-on experience in a corporate environment, allowing you to contribute to ongoing projects while learning from experienced professionals. As an Intern, Office Executive Management, you will support the following key tasks in collaboration with experienced team members.

What you will do (Key Responsibilities)

• Develop corporate strategy papers and reports for the board of management.
• Conduct country and market analyses across all business units to result in supportive concepts for regional strategy and business development.
• Prepare and coordinate top-level management meetings and workshops.
• Continuously track developments and news in the region with relevance to Bosch operations.
• Take on ad-hoc tasks and projects.

Qualifications

What We're Looking For (Qualifications & Skills)

• Able to work full time for a period of atleast 6months.
• Advanced studies in business administration, economics, or related fields.
• Ability to multitask and produce high-quality work independent of instruction.
• Exceptional analytical and conceptual thinking skills.
• Strong interpersonal and communication skills (both verbal and written).
• Proficiency in MS-Office (PowerPoint and Excel).

Additional Information

Why Intern With Us?

We don't just offer jobs—we build careers. At Bosch, you'll benefit from:

Real-world experience: apply classroom knowledge to practical, real-life work scenarios.

Skill-development: build technical and soft skills while being part of the team "in-action".

Opportunities to network and learn from industry professionals.

Inclusive culture built on respect, collaboration, and empowerment.

Next Steps Our recruitment process typically includes:

1. Application screening

2. Interview(s) with Hiring Manager, Business Leaders and HR

Ready to grow your career with Bosch? Apply Now

As a PMO Executive, you will play a key role in ensuring projects are delivered with consistency, transparency, and alignment to business objectives. You will work closely with cross-functional and cross-regional teams to drive project governance, track performance, and provide insights that enable leadership to make informed decisions. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Support the PMO in planning, monitoring, and executing projects across multiple business units.
• Develop and maintain project documentation, dashboards, and status reports to ensure transparency and alignment with stakeholders.
• Track project milestones, deliverables, budgets, and risks, escalating issues when necessary.
• Assist in the establishment and improvement of frameworks, processes, and best practices.
• Consolidate data for management reviews, providing insights and recommendations for decision-making.
• Manage ad-hoc projects and tasks as assigned to support the business and leadership needs.

• Bachelor's degree or higher.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required; experience with data visualization tools is a plus.
• 1 years or above of relevant work experience preferred.
• Strong organizational, analytical, and multitasking skills with high attention to detail.
• Business proficiency in English and Mandarin is required, as official communications and documentation will be in both English and Mandarin.
• Meticulous, logical thinker with a focus on efficiency and results.
• Experience in the technology, gaming, or digital industry is advantageous.

Interested candidates may apply through the application system. We regret to inform only Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd
• RCB No E
• EA License No. 01C4394 
• EA Registration No. R Derrick Tiew Yong Han)