279 Facilities Coordinator jobs in Singapore

About the Role:

• Plan and manage company-wide events including festivals, wellness programs, and employee engagement activities.
• Lead corporate social responsibility initiatives such as volunteering, donation drives, and sustainability campaigns in collaboration with HR, Marketing, and GOS teams.
• Develop, implement, and promote workplace experience programs and activities aimed at enhancing employee well-being, collaboration, and office culture.
• Coordinate VIP and client visits, including managing car park bookings, lift holding, building access, and hospitality arrangements.
• Create and distribute internal communications including newsletters, EDMs, workplace etiquette notices, and event promotions.
• Leverage workplace technology platforms to encourage event sign-ups, manage registrations, and collect feedback through surveys for continuous improvement.
• Coordinate training room and workshop setups to ensure all equipment, seating arrangements, and materials are in place ahead of scheduled sessions.
• Handle all event logistics: vendor sourcing, budgeting, scheduling, setup, on-site coordination, and post-event reporting.
• Collaborate closely with HR, Marketing, Sustainability, and other stakeholders to align event themes, workplace experience initiatives, and communications.
• Maintain event calendars, track participation, monitor budgets, and ensure seamless delivery of all workplace experience activities.

About You:

• Holds a Degree / Diploma
• 2 to 3 years relevant experience in property / estate / facilities management or building / facilities maintenance
• 3 to 4 years relevant experience
• Possess good communication skills in liaising with both internal and external stakeholders

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live, working at Cushman & Wakefield means you will benefit from:

• Being part of a growing global company
• Career development and a promote-from-within culture
• An organization committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment focusing on technology and autonomy to help our people achieve their career ambitions. We emphasize career progression and foster a promote-from-within culture, leveraging global opportunities to retain top talent. We encourage continuous learning and development to enhance personal, professional, and technical skills, complemented by a comprehensive employee benefits program.

Our Vision: "A future where people simply belong."

We support and celebrate inclusive causes every day, embracing diversity across race, color, religion, gender, national origin, sexual orientation, gender identity, and persons with disabilities or protected veteran status. Diversity, Equity, and Inclusion (DEI) are integral to our global community — we live it, not just talk about it. Join us if you share this commitment.

About the Role:

• Plan and manage company-wide events including festivals, wellness programs, and employee engagement activities.
• Lead corporate social responsibility initiatives such as volunteering, donation drives, and sustainability campaigns in collaboration with HR, Marketing, and GOS teams.
• Develop, implement, and promote workplace experience programs and activities aimed at enhancing employee well-being, collaboration, and office culture.
• Coordinate VIP and client visits, including managing car park bookings, lift holding, building access, and hospitality arrangements.
• Create and distribute internal communications including newsletters, EDMs, workplace etiquette notices, and event promotions.
• Leverage workplace technology platforms to encourage event sign-ups, manage registrations, and collect feedback through surveys for continuous improvement.
• Coordinate training room and workshop setups to ensure all equipment, seating arrangements, and materials are in place ahead of scheduled sessions.
• Handle all event logistics: vendor sourcing, budgeting, scheduling, setup, on-site coordination, and post-event reporting.
• Collaborate closely with HR, Marketing, Sustainability, and other stakeholders to align event themes, workplace experience initiatives, and communications.
• Maintain event calendars, track participation, monitor budgets, and ensure seamless delivery of all workplace experience activities.

About You:

• Holds a Degree / Diploma
• 2 to 3 years relevant experience in property / estate / facilities management or building / facilities maintenance
• 3 to 4 years relevant experience
• Possess good communication skills in liaising with both internal and external stakeholders

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live, working at Cushman & Wakefield means you will benefit from:

• Being part of a growing global company
• Career development and a promote-from-within culture
• An organization committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment focusing on technology and autonomy to help our people achieve their career ambitions. We emphasize career progression and foster a promote-from-within culture, leveraging global opportunities to retain top talent. We encourage continuous learning and development to enhance personal, professional, and technical skills, complemented by a comprehensive employee benefits program.

Our Vision: "A future where people simply belong."

We support and celebrate inclusive causes every day, embracing diversity across race, color, religion, gender, national origin, sexual orientation, gender identity, and persons with disabilities or protected veteran status. Diversity, Equity, and Inclusion (DEI) are integral to our global community — we live it, not just talk about it. Join us if you share this commitment.

Job Responsibilities

Reception & Front Desk

• Greet and attend visitors in a professional and courteous manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Handle meeting room bookings, visitor registration, and access passes.
• Receive, sort, and distribute mail, courier packages, and deliveries.
• Facilities Coordination
• Support day-to-day facilities operations, including office maintenance, cleaning, pantry, and security services.
• Coordinate with vendors, contractors, and service providers for repairs, preventive maintenance, and scheduled works.
• Monitor office supplies, pantry stock, and equipment to ensure availability.
• Assist in workplace safety, health, and compliance requirements.
• Raise purchase requisitions, process invoices, and track expenses related to facilities and office services.
• Support space planning, office moves, and minor refurbishment projects.

Administrative Support

• Maintain accurate records of facilities activities, contracts, and service agreements.
• Assist in coordinating company events, staff activities, and meetings as required.
• Provide general administrative support to the Facilities/Operations team.

Job requirements:

• Diploma or equivalent qualification in Business Administration, Facilities Management, or related field.
• Minimum 5 years of related experience in office administration, or facilities coordination role.
• Strong communication and interpersonal skills, with a customer service mindset.
• Good organizational skills with attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• Location: Tuas West.
• Working hours: 8.30am – 5.30pm (Mon to Fri).
• Company transport pick up from Boon Lay MRT.
• Remuneration: $2,800 - $3,500

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting a Property Officer be part of their Facilities Team for ongoing transformation projects. They are located in the East - easily accessible.

Duties of Facilities Coordinator:

• Assist in day-to-day property maintenance and operational support.
• Oversee preventative maintenance and ensure timely completion of tasks.
• Monitor vendor performance to confirm services meet established KPIs.
• Organize and oversee minor repair and improvement work.
• Obtain quotations and coordinate with contractors for repair tasks.
• Maintain accurate records and standardized systems on-site.
• Be on-call to respond to emergencies and urgent breakdowns.
• Supervise major repair work and assist in annual electrical shutdown events.
• Conduct inspections for building and equipment upkeep.

Requirements:

• Nitec / Diploma in related field
• Facilities Management experience in Commercial Building settings

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address:
• EA License No: 19C9682
• EA Personnel No: R2198636
• EA Personnel Name: Oh Puey Xin

About the Role:

• Plan and manage company-wide events including festivals, wellness programs, and employee engagement activities.
• Lead corporate social responsibility initiatives such as volunteering, donation drives, and sustainability campaigns in collaboration with HR, Marketing, and GOS teams.
• Develop, implement, and promote workplace experience programs and activities aimed at enhancing employee well-being, collaboration, and office culture.
• Coordinate VIP and client visits, including managing car park bookings, lift holding, building access, and hospitality arrangements.
• Create and distribute internal communications including newsletters, EDMs, workplace etiquette notices, and event promotions.
• Leverage workplace technology platforms to encourage event sign-ups, manage registrations, and collect feedback through surveys for continuous improvement.
• Coordinate training room and workshop setups to ensure all equipment, seating arrangements, and materials are in place ahead of scheduled sessions.
• Handle all event logistics: vendor sourcing, budgeting, scheduling, setup, on-site coordination, and post-event reporting.
• Collaborate closely with HR, Marketing, Sustainability, and other stakeholders to align event themes, workplace experience initiatives, and communications.
• Maintain event calendars, track participation, monitor budgets, and ensure seamless delivery of all workplace experience activities.

About You:

• Holds a Degree / Diploma
• 2 to 3 years relevant experience in property / estate / facilities management or building / facilities maintenance
• 3 to 4 years relevent experiences
• Possess good communication skills in liaising with both internal and external stakeholders

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

Key Result Areas

· Preparation and data entry of requisitions for supplier and event payments in the iProcurement system

· Set up of new suppliers in iProcurement system

· Obtain quotes from suppliers prior to raising requisition for purchase order in the system

· Provide relief for Client Service and Mailroom team if required

· Order / Maintain office stationery & consumables through iProcurement/Optimum including obtaining quotes for the unlisted products

· Office equipment maintenance and ordering. (ie. water filters, dishwasher, etc)

· Liaise with contractors for site work, eg. maintenance, installations

· Assist with the set up of client and staff meetings/functions as required

· Liaise with MGTI for any IT requirements

· Liaise with building management when required in conjunction with Site Manager

· Ensure regular cleaning inspections are scheduled with the cleaners and building management

· PM Maintenance scheduling and compliance to ensure all PM works are scheduled and executed with the agreed timelines and vendor contracts

· Quality assurance and service verification through tracking and reviewing service reports ensuring accuracy

· Provide access to security technicians for monthly maintenance of the security system

· Update Floor wardens list & co-ordinate training with building management

· Locker Management

· Manage Clear desk policy

· Manage after hours access for functions, e.g. air/con, cleaning etc.

· Actively manage Sydney Smart office space on a daily basis

· Management of Facilities inbox

· Manage the Mailroom Operations to ensure zero loss of documentations, accurate tracking of all incoming and outgoing mails and adherence to approved SOP and compliance requirements

· Ensure optimal staffing levels in the Mailroom and BOH at all times through effective manpower scheduling to mainain uninterrupted operations

· Conduct regular site inspections to check general office condition and inventory levels of stationery/supplies.

· Any other facilities tasks related to smart office as directed by the Site Manager

Knowledge, Skill and Abilities Required

· Minimum a Diploma in Facilities Management or its equivalent

· A proven background in the field of facility or similar related discipline

· Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework

· Computer literate in Microsoft Office and Access

· Excellent time management and teamwork skills

· Commitment to continuous improvement and best practice

· Excellent grooming and personal hygiene standards

· Self motivated and lateral thinking

Languages: English Fluent. Bilingual will be advantageous

The appointee is responsible for maintaining the cleanliness and well-being of designated areas, contributing to the smooth running and attractive appearance of our premises.

• Able to understand and communicate in simple English
• Able to work well with colleagues and report any organisational problems promptly

1. Hygiene

   • Work according to a cleaning schedule, completing tasks at the scheduled time
   • Report any issues or concerns to the Lead / Senior Housekeeping Assistant
   • Organise and look after cleaning equipment
   • Ensure that the correct equipment is available to carry out cleaning routines
   • Use chemicals correctly during the cleaning process
   • Prepare and clean designated areas as per the schedule
   • Prepare drinks for children and ensure a tidy and clean storage area

2. Organisation

   • Work according to a cleaning schedule, completing tasks at the correct time
   • Report any organisational problems to the relevant staff member
   • Organise and look after cleaning equipment; and ensure its availability

3. Communication

   • Work effectively with other staff members within the unit
   • Communicate regularly and properly with the Lead/Senior Housekeeping Assistant on any organisational issue
   • Build a good working relationship with colleagues to achieve quality results

4. General

   • Work collaboratively with colleagues and be willing to adapt to changing duties
   • Be punctual and maintain a positive attitude towards attendance
   • Maintain high standards of personal appearance and conduct
   • Report any concerns about children to the Designated Safeguarding Lead
   • Embrace our commitment to diversity and inclusivity

• Ability to engage and inspire others
• High levels of personal integrity
• Proven ability to use initiative and resolve problems
• Enjoy challenges and support others
• Manage own wellbeing and support others
• Believe positivity is key to performance in the workplace

This is a 5-day week with working hours from 8.00 am to 5.30 pm. The ideal candidate should be physically fit, organised and able to work effectively in a team environment.

Ideal candidates will be physically fit, able to work well in a team environment and meet the required qualifications.