393 Facilities Coordinator jobs in Singapore

Join to apply for the Facilities Coordinator role at Charles River Laboratories

For nearly 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

This role focuses on planning, coordinating and resourcing routine equipment and/or facility maintenance activities and projects on-site. The role ensures the qualification and validation of equipment, facilities, utilities, and processes are carried out in accordance with applicable GMP, GLP and/or ISO 17025 guidelines.

• Update or monitor the Master Schedule and Equipment Control Database for equipment-related activities to ensure that they are performed according to SOP.
• Schedule, coordinate and supervise periodic maintenance, performed in-house or as arranged with external vendors for repair and calibration of equipment, and critical utilities at Charles River Singapore.
• Manage facility maintenance activities and coordinate with external vendors for facility needs and requirements (e.g., Pest Control programmes, biohazard and chemical waste management programmes).
• Maintain preventive maintenance contracts for equipment and facilities for the site and ensure contracts are kept in force.
• Manage the installation, maintenance, operation, repair and adjustments to all equipment and facilities (e.g., HVAC, pumps, boilers, air handling units, air compressors).
• Oversee daily operational activities in Facilities and Equipment Calibration; ensure all reporting staff and/or contractors understand their roles and that tasks are performed per site procedures.
• Manage external contractor services including quotations, costs, risk assessments, method statements and work permits in advance of work.
• Perform safety and utility reporting, including safety incident reporting and monthly utilities usage tracking.
• Review and harmonise SOPs for fitness-of-use, optimisation and compliance with applicable regulations for equipment systems.
• Train staff on various equipment systems deployed in Charles River Singapore.
• Maintain proper records and documentation compliant with GMP, ISO/IEC 17025, PIC/S, ISPE, WHO guidelines, data integrity principles and site SOPs.
• Collaborate with all departments to ensure operation of a validated environment in line with QMS and regulatory requirements.
• Perform duties with a high degree of accuracy and adherence to quality requirements.
• Identify areas for improvement within your duties and make recommendations to your line manager.
• Adhere to Company Policies and Procedures and undertake other duties as required within the remit of the role.

• Maintain confidentiality of client information according to internal SOPs, Quality Service Agreements, and regulatory requirements.
• Actively seek improvements within area of responsibility and implement them as needed.
• Adhere to Company Policies and Procedures, including Code of Ethics and Health and Safety requirements.
• Perform all other related duties as assigned.

• Education: Bachelor's degree in Engineering, Biomedical Sciences or related field.
• Experience: Minimum 1 year of relevant experience in an ISO17025 / GLP / GMP environment is preferred.
• IT: Understanding of IT related to installation of software, hardware interface and basic Windows administrative controls is preferred.

Charles River is an early-stage contract research organization (CRO) with a diverse portfolio of discovery and safety assessment services, supporting clients from target identification through preclinical development.

We are committed to diversity and inclusion and recruit all talent.

Facilities Coordinator (Workplace & Events)

Job ID

Posted

09-Sep-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Singapore - Singapore

About the Role:

As a CBRE Facilities Coordinator, you'll assist to elevate our workplace experience. This role blends operational precision with creative event coordination—ensuring our spaces are safe, welcoming, and energizing.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

Workplace Services & Operations

• Manage office cleaning, pest control, landscaping, and pantry services. (including liaising with vendor, managing ordering, purchase order and budgeting)
• Conduct walkthroughs and style inspections to uphold safety and hygiene standards
• Coordinate hygiene and safety supplies (e.g. masks, hand sanitizers, AEDs) and FA Box readiness
• Administer booking systems (meeting rooms, hot desks) and document access
• Oversee subscriptions (newsletters, calendars, handbooks) and renewals
• Submit monthly reports (IFM, PPM, event data) with accuracy and timeliness

Communications & Engagement

• Draft and send facility updates and email blasts with clarity and warmth
• Support community-building initiatives like sustainability and internal campaigns
• Liaise with stakeholders to ensure transparent, inclusive communication

Team Support & Coverage

• Offer reception coverage during breaks or absenteeism
• Manage attendance records and support scheduling
• Assist with office move planning via Accordant system

What You'll Need:

• Minimum 3+ years of experience in facilities coordination, workplace operations, or events
• Strong organizational and multitasking skills
• Excellent communication and stakeholder management abilities
• Experience in vendor management and workplace operations
• Ability to work independently with minimum supervision and work collaboratively across teams.
• Familiarity with Microsoft Office and facility management systems, Purchase Order platform and etc.
• A collaborative mindset and a passion for creating engaging workplace experiences
• Prior experience in event planning or facilities coordination preferred
• Able to manage office event setup – furniture management.

Key Responsibilities

We are looking for a proactive and service-oriented individual to manage reception duties and support daily office facilities operations. You will play a key role in ensuring the workplace is welcoming, well-maintained, and compliant with both ISS and client standards.

Reception Duties:

• Full-time management of the front desk and reception area
• Greet guests, handle phone calls, manage meeting room bookings, and serve refreshments

Meetings & Events Support:

• Set up meeting rooms for staff meetings/events
• Move light furniture or supervise vendors for setups
• Assist with basic audio/visual equipment setup

Facilities Management:

• Oversee daily facilities operations: cleaning, maintenance, repairs, and coordination with building management
• Supervise the on-site cleaner and monitor work quality
• Support staff onboarding/offboarding and office desk moves

Administrative Tasks:

• Handle key management, pantry/office supplies ordering, inventory tracking, and invoice processing
• Prepare purchase requisitions and manage related documentation

Health & Safety:

• Act as First Aider and Fire Warden
• Conduct regular office inspections and replenish safety supplies
• Ensure compliance with workplace safety guidelines and procedures

Vendor & Contractor Management:

• Manage vendor performance, schedule site work, source quotations, and issue purchase orders
• Oversee contractor visits, including outside regular hours or on weekends

Incident Reporting:

• Follow client and ISS procedures to report accidents or incidents
• Assist in investigations and the resolution of findings

Other Duties:

• Perform general administrative tasks as required

Requirements

• Minimum 3-5 years' facilities services or customer service experience, preferably in financial services or hotels.
• Service-oriented, able to anticipate customers' requirements & deal effectively with all levels of customers & stakeholders and ensure services are executed in timely and satisfactory manner.
• Excellent organising skill, able to make priorities and attention to details.
• Strong communication skills.
• Good computer skills – MS Word, Excel, PowerPoint.

Facilities Coordinator (Workplace & Events)

09-Sep-2025

GWS Segment

Full-time

Facilities Management

Singapore - Singapore

As a CBRE Facilities Coordinator, you'll assist to elevate our workplace experience. This role blends operational precision with creative event coordination—ensuring our spaces are safe, welcoming, and energizing.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

Workplace Services & Operations

• Manage office cleaning, pest control, landscaping, and pantry services. (including liaising with vendor, managing ordering, purchase order and budgeting)
• Conduct walkthroughs and style inspections to uphold safety and hygiene standards
• Coordinate hygiene and safety supplies (e.g. masks, hand sanitizers, AEDs) and FA Box readiness
• Administer booking systems (meeting rooms, hot desks) and document access
• Oversee subscriptions (newsletters, calendars, handbooks) and renewals
• Submit monthly reports (IFM, PPM, event data) with accuracy and timeliness

Communications & Engagement

• Draft and send facility updates and email blasts with clarity and warmth
• Support community-building initiatives like sustainability and internal campaigns
• Liaise with stakeholders to ensure transparent, inclusive communication

Team Support & Coverage

• Offer reception coverage during breaks or absenteeism
• Manage attendance records and support scheduling
• Assist with office move planning via Accordant system

What You'll Need:

• Minimum 3+ years of experience in facilities coordination, workplace operations, or events
• Strong organizational and multitasking skills
• Excellent communication and stakeholder management abilities
• Experience in vendor management and workplace operations
• Ability to work independently with minimum supervision and work collaboratively across teams.
• Familiarity with Microsoft Office and facility management systems, Purchase Order platform and etc.
• A collaborative mindset and a passion for creating engaging workplace experiences
• Prior experience in event planning or facilities coordination preferred
• Able to manage office event setup – furniture management.

Job Description:

Facilities Management

• Oversee the daily operations of the manufacturing facility, ensuring safety, cleanliness, and functionality.
  
  Coordinate scheduled maintenance, inspections, and servicing of equipment and utilities.
• Liaise with contractors, vendors, and service providers to ensure quality and timely work completion.
• Respond promptly to facilities-related issues and emergencies to minimize downtime.
• Perform minor repairs and fixes where possible to reduce reliance on external vendors.

Finance & Cost Management

• Track and manage all facilities-related costs (maintenance, utilities, repairs, vendor contracts).
• Support Finance in budget planning, forecasting, and cost reporting for facilities operations.
• Ensure timely processing of vendor invoices, purchase orders, and payments.
• Identify and implement cost-saving initiatives without compromising safety or quality.

Compliance & Safety

• Ensure compliance with workplace safety, health, and environmental regulations.
• Maintain documentation for inspections, certifications, and compliance audits.
• Support internal and external audits relating to facilities and safety standards.

Continuous Improvement

• Recommend and implement process improvements for facilities management.
• Support sustainability initiatives (energy savings, waste management, recycling).
• Build long-term vendor relationships for cost-effective and reliable services.

Job Requirement:

• Diploma/Degree in Facilities Management, Engineering, Finance, or related field.
• 3–5 years of experience in facilities management, preferably in manufacturing or industrial settings.
• Strong finance/accounting knowledge to manage cost control and budgeting.
• Hands-on skills for minor repairs and fixes (advantage).
• Familiarity with safety regulations, audits, and compliance standards

HOW TO APPLY:

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The TP ICAP Group is a world leading provider of market infrastructure.

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Role Overview

The Facilities Coordinator supports the Facilities Manager in ensuring smooth day-to-day operations of the office. This role focuses on vendor coordination, facilities maintenance, compliance support, and front-of-house service, ensuring a safe, efficient, and welcoming workplace environment for employees and visitors.

Job duties:

1. Facility Operations & Maintenance

• Support the Facilities Manager in liaising with the landlord and contractors for permits, approvals, and building services.
• Conduct daily checks of office facilities and highlight issues for timely resolution.
• Assist in scheduling and coordinating preventive and corrective maintenance works with vendors.
• Support monitoring of mechanical and electrical (M&E) systems (HVAC, electrical, plumbing, fire protection, security systems).
• Maintain proper records of maintenance activities, vendor service reports, and asset inventories.
• Escalate issues promptly to Facilities Manager and ensure follow-up closure.

2. Vendor & Procurement Support

• Assist in coordinating vendor visits, office access, and service delivery.
• Raise purchase orders (POs) and process goods receipt (GR) in accordance with procurement policies.
• Track vendor service reports

3. Compliance & Safety

• Support the Fire Safety Manager (FSM) with fire safety activities, drills, and incident reporting.
• Attend fire alarm activations and escalate as needed with timely reporting.
• Assist in Workplace Safety & Health (WSH) compliance activities.
• Ensure all maintenance and facility activities comply with company standards.

4. Space & Office Services

• Assist in seating plans, desk assignments, and move coordination for staff.
• Oversee general office services, including courier and mail distribution
• Provide back-up reception/front-of-house support when required (visitor registration, calls, visitor greetings).

5. Reporting & Administration

• Support operational reporting, including tracking of maintenance activities and facilities KPIs.
• Perform other ad-hoc duties as assigned by the Facilities Manager.

Requirements:

• Diploma in Facilities Management, Building Services, Engineering, or related discipline preferred.
• 2 years of relevant experience in facilities coordination, office management, or vendor support.
• Basic understanding of building systems (M&E, HVAC, fire protection).
• Knowledge of Singapore regulations (Fire Safety, WSH) is an advantage.
• Proficiency in MS Office
• Strong organizational skills with attention to detail and accuracy.
• Good communication and interpersonal skills; able to work well with internal teams, vendors, and building management.
• Service-oriented mindset with ability to respond promptly to issues.
• Consistently punctual with a well-attended history.
• Willing to work on weekends, where required

Job Responsibilities

Reception & Front Desk

• Greet and attend visitors in a professional and courteous manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Handle meeting room bookings, visitor registration, and access passes.
• Receive, sort, and distribute mail, courier packages, and deliveries.
• Facilities Coordination
• Support day-to-day facilities operations, including office maintenance, cleaning, pantry, and security services.
• Coordinate with vendors, contractors, and service providers for repairs, preventive maintenance, and scheduled works.
• Monitor office supplies, pantry stock, and equipment to ensure availability.
• Assist in workplace safety, health, and compliance requirements.
• Raise purchase requisitions, process invoices, and track expenses related to facilities and office services.
• Support space planning, office moves, and minor refurbishment projects.

Administrative Support

• Maintain accurate records of facilities activities, contracts, and service agreements.
• Assist in coordinating company events, staff activities, and meetings as required.
• Provide general administrative support to the Facilities/Operations team.

Job requirements:

• Diploma or equivalent qualification in Business Administration, Facilities Management, or related field.
• Minimum 5 years of related experience in office administration, or facilities coordination role.
• Strong communication and interpersonal skills, with a customer service mindset.
• Good organizational skills with attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• Location: Tuas West.
• Working hours: 8.30am – 5.30pm (Mon to Fri).
• Company transport pick up from Boon Lay MRT.
• Remuneration: $2,800 - $3,500

Location: Pioneer, company transport is provided

Working timing: Mon to Thur: 8am-8pm

Job Scopes:

• Coordinate scheduled maintenance, inspections, and servicing of equipment and utilities.
• Liaise with contractors, vendors, and service providers to ensure quality and timely work completion.
• Respond promptly to facilities-related issues and emergencies to minimize downtime.

• Perform minor repairs and fixes where possible to reduce reliance on external vendors.

• Track and manage all facilities-related costs (maintenance, utilities, repairs, vendor contracts).

• Support Finance in budget planning, forecasting, and cost reporting for facilities operations.

• Ensure compliance with workplace safety, health, and environmental regulations.

• Maintain documentation for inspections, certifications, and compliance audits.

• Support internal and external audits relating to facilities and safety standards.

• Recommend and implement process improvements for facilities management.

• Support sustainability initiatives (energy savings, waste management, recycling).
• Build long-term vendor relationships for cost-effective and reliable services.

Next Step:

Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.

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Key Result Areas:

•Preparation and data entry of requisitions for supplier and event payments in the iProcurement system

•Set up of new suppliers in iProcurement system

•Obtain quotes from suppliers prior to raising requisition for purchase order in the system

•Provide relief for Client Service and Mailroom team if required

•Order / Maintain office stationery & consumables through iProcurement/Optimum including obtaining quotes for the unlisted products

•Office equipment maintenance and ordering. (ie. water filters, dishwasher, etc)

•Liaise with contractors for site work, eg. maintenance, installations

•Assist with the set up of client and staff meetings/functions as required

•Liaise with MGTI for any IT requirements

•Liaise with building management when required in conjunction with Site Manager

•Ensure regular cleaning inspections are scheduled with the cleaners and building management

•PM Maintenance scheduling and compliance to ensure all PM works are scheduled and executed with the agreed timelines and vendor contracts

•Quality assurance and service verification through tracking and reviewing service reports ensuring accuracy

•Provide access to security technicians for monthly maintenance of the security system

•Update Floor wardens list & co-ordinate training with building management

•Locker Management

•Manage Clear desk policy

•Manage after hours access for functions, e.g. air/con, cleaning etc.

•Actively manage Sydney Smart office space on a daily basis

•Management of Facilities inbox

•Manage the Mailroom Operations to ensure zero loss of documentations, accurate tracking of all incoming and outgoing mails and adherence to approved SOP and compliance requirements

•Ensure optimal staffing levels in the Mailroom and BOH at all times through effective manpower scheduling to mainain uninterrupted operations

•Conduct regular site inspections to check general office condition and inventory levels of stationery/supplies.

•Any other facilities tasks related to smart office as directed by the Site Manager