306 Facilities Coordinator jobs in Singapore

Join to apply for the Facilities Coordinator role at Charles River Laboratories

For nearly 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

This role focuses on planning, coordinating and resourcing routine equipment and/or facility maintenance activities and projects on-site. The role ensures the qualification and validation of equipment, facilities, utilities, and processes are carried out in accordance with applicable GMP, GLP and/or ISO 17025 guidelines.

• Update or monitor the Master Schedule and Equipment Control Database for equipment-related activities to ensure that they are performed according to SOP.
• Schedule, coordinate and supervise periodic maintenance, performed in-house or as arranged with external vendors for repair and calibration of equipment, and critical utilities at Charles River Singapore.
• Manage facility maintenance activities and coordinate with external vendors for facility needs and requirements (e.g., Pest Control programmes, biohazard and chemical waste management programmes).
• Maintain preventive maintenance contracts for equipment and facilities for the site and ensure contracts are kept in force.
• Manage the installation, maintenance, operation, repair and adjustments to all equipment and facilities (e.g., HVAC, pumps, boilers, air handling units, air compressors).
• Oversee daily operational activities in Facilities and Equipment Calibration; ensure all reporting staff and/or contractors understand their roles and that tasks are performed per site procedures.
• Manage external contractor services including quotations, costs, risk assessments, method statements and work permits in advance of work.
• Perform safety and utility reporting, including safety incident reporting and monthly utilities usage tracking.
• Review and harmonise SOPs for fitness-of-use, optimisation and compliance with applicable regulations for equipment systems.
• Train staff on various equipment systems deployed in Charles River Singapore.
• Maintain proper records and documentation compliant with GMP, ISO/IEC 17025, PIC/S, ISPE, WHO guidelines, data integrity principles and site SOPs.
• Collaborate with all departments to ensure operation of a validated environment in line with QMS and regulatory requirements.
• Perform duties with a high degree of accuracy and adherence to quality requirements.
• Identify areas for improvement within your duties and make recommendations to your line manager.
• Adhere to Company Policies and Procedures and undertake other duties as required within the remit of the role.

• Maintain confidentiality of client information according to internal SOPs, Quality Service Agreements, and regulatory requirements.
• Actively seek improvements within area of responsibility and implement them as needed.
• Adhere to Company Policies and Procedures, including Code of Ethics and Health and Safety requirements.
• Perform all other related duties as assigned.

• Education: Bachelor's degree in Engineering, Biomedical Sciences or related field.
• Experience: Minimum 1 year of relevant experience in an ISO17025 / GLP / GMP environment is preferred.
• IT: Understanding of IT related to installation of software, hardware interface and basic Windows administrative controls is preferred.

Charles River is an early-stage contract research organization (CRO) with a diverse portfolio of discovery and safety assessment services, supporting clients from target identification through preclinical development.

We are committed to diversity and inclusion and recruit all talent.

Overview

Facilities Coordinator - Singapore at CBRE Asia Pacific. CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, CBRE creates solutions for clients of every size, in every sector and across every geography. CBRE Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building.

Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks as described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Overview

Join to apply for the Facilities Coordinator role at JLL .

• Conduct morning checks on the facilities in the office
• Act as an interface with client, visitors and guests
• Be the point of contact for building landlord
• Assist client with tactical planning for the facilities team’s goals and objectives
• Manage and maintain facility management tasks as assigned
• Ensure appropriate follow-up with customers
• Seek to continuously improve processes, systems and overall client satisfaction
• Assist with researching, analyzing and reporting budget variances
• Work with team members to identify and respond to any financial or budgeting related issues
• Help support facility specific cost savings targets to contribute to the account achieving significant savings
• Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary
• Support requests associated with JLL Management, Operations and Financial audits
• Reporting to Regional Team on facility related projects and updates as required

• Provide general facility management services including continuous monitoring of office/facility
• Ensure meeting room presentation is clean and tidy; assist with meeting room bookings and AV equipment where required
• Demonstrate responsiveness and creativity in service delivery and client satisfaction
• Understand applicable Service Level Agreements and contribute to favorable client satisfaction surveys

• Coordinate and Manage HVAC, Fire Protection & Security Equipment, and Electrical Maintenance with third-party vendors

• Diploma or equivalent qualification in Facilities Management
• Strong administration and organization ability with office space planning
• Initiative and professionalism with ability to multi-task, organize and prioritise
• Team player who can also work independently
• Experience dealing with internal and external customers and managing client expectations
• Strong communication and interpersonal skills with ability to build rapport quickly
• Good presentation skill with ability to lead meetings and present to clients/stakeholders
• Proficient in Microsoft Office software

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Management and Manufacturing

"Sign in to set job alerts" and other postings are not part of the refined description.

Join to apply for the Facilities Coordinator role at CBRE Asia Pacific .

• Coordinate stakeholders and manage client inquiries, work orders, and vendor communications.
• Maintain records and track performance through reports and documentation.
• Oversee operations and resolve routine issues by following established procedures.

• Location: Singapore, Singapore
• Employment type: Full-time
• Area of interest: Facilities Management

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

• Opportunity to work with a global leader in the real estate industry
• Chance to develop and execute procurement strategies that drive commercial and strategic advantage
• Collaborative and dynamic work environment
• Competitive salary and benefits package
• Professional growth and development

If this sounds like a good fit, we’d love to hear from you. Please submit your up-to-date resume for consideration. Note that due to high volumes of applications only suitable candidates will be contacted directly.

1. Update or monitor the Master Schedule and Equipment Control Database for equipment-related activities to ensure that they are performed according to SOP.
2. Schedule, coordinate and supervise periodic maintenance, performed in-house or as arranged with external vendors for repair and calibration of equipment, and critical utilities at Charles River Singapore.
3. Manage facility maintenance activities and coordinate with external vendors for facility needs and requirements (For example, Pest Control programmes, biohazard and chemical waste management programmes, etc).
4. Maintain preventive maintenance contracts for equipment and facilities for the site and to ensure that contracts are kept in force.
5. Manage the installation, maintenance, operation, repair and adjustments made to all equipment and Facilities e.g. (HVAC, pumps, boilers, air handling units, air compressors, etc.).
6. Oversee daily operational activities in Facilities and Equipment Calibration. Ensure all reporting staff and or Contractors understand their roles and responsibilities and their tasks are performed in accordance with site procedures.
7. Overall management of all external contractor services to include quotations/costs, risk assessments, method statements and work permits in advance of work being carried out.
8. Perform matrices reporting such as safety incident report, submit safety matrices and monthly utilities usage for tracking and monitoring.
9. Conducts periodic review, harmonisation of SOP for fitness-of-use, optimisation and compliance to appropriate regulations for equipment systems.
10. Able to conduct training for various equipment systems being deployed in Charles River Singapore.
11. Maintains proper records and documentation of activities that are compliant with good documentation practices, continuous compliance ISO/IEC 17025, cGMP, PIC/S, ISPE Guidelines, WHO Technical Reports, Company global SOPs and other data integrity principles for all activities.
12. To work closely with all departments to ensure the operation of a validated environment according to existing QMS and/or other regulatory requirements.
13. Performs all functions as tasked with high degree of accuracy and strict adherence to company's quality requirements.
14. Reviews aspects/areas for improvement within your own duties/responsibilities and make recommendations to your line manager for your own or team improvements.
15. Adheres to Company Policies and Procedures.
16. Undertakes any other duty or responsibility, at the request of your manager that may be required within reason within the remit of your role.

1. Education: Possesses at minimum, a degree in Engineering, Biomedical Sciences or any related field.
2. Experience:

• Minimum 1 year of relevant experience working in an ISO17025 / GLP / GMP environment is preferred.
• Understanding of IT is expected, related to installation of software, interface of hardware and software and basic administrative controls of Windows (Such as adding user groups) is preferred.
• Understand concepts and rationale, and execute System Commissioning, Qualification and Validation for systems as per requirements stated in ISPE GAMP 5 and USP document is preferential.
• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above
• Others:
• Effective communication and supervisory skills
• Ability to organize and prioritize work to meet deadlines
• Ability to read, write, speak and understand English

Job Overview

As a key member of our production team, you will play a vital role in ensuring the smooth operation of all aircon duct work activities.

Responsibilities:

">
• Maintain and enhance the performance of all tools, equipment, machines, and facilities to optimize productivity.
">
• Perform routine preventive maintenance on machinery and ensure all tools are well-maintained.
">
• Manage and maintain a healthy spare parts inventory to minimize production material wastage.
">
• Collaborate with the production team to achieve operational excellence.
">

Qualifications:

">
• Minimum 2 years of working experience in factory production is required.
">
• Excellent communication skills with the ability to handle English and Mandarin-speaking associates.
">
• Able to work independently, be matured, good communicator, hardworking, and disciplined.
">

Job Title: Renovation Officer

This is a unique opportunity to join our team as a Renovation Officer. The successful candidate will be responsible for ensuring the smooth execution of renovation works.

• To plan, control and co-ordinate on renovation works carried out to equipment.
• Familiarize oneself on the equipment to provide technical assistance during renovation works.
• Assist in establishing renovation works procedures.
• Develop technical manuals and standards for renovation works.
• Ensure timely completion of renovation works in accordance with schedule.
• Plan renovation works schedule with supervisors.
• Prepare purchase requisitions for materials or sub-contractor works.
• Liaise with customers on renovation works schedule.
• Coordinate with appointed sub-contractors on work schedule.
• Report to Superior on all matters relating to the department.
• Coordinate with other departments and overseas on renovation works matters.
• Prepare and submit documents related to renovation works.
• Conduct patrol checks on renovation works.
• Investigate damages/accidents and prepare necessary reports.
• Perform other duties as assigned by superior.
• Ensure compliance with environmental policy and Workplace Safety & Health Act (WSHA).
• Adhere to ISO 9001 and 14001 requirements for work processes.

• Diploma or Degree in Logistic & Supply Chain Management.
• Strong understanding of current IT trends.
• Good business acumen and understanding of profit and loss concept.
• Prior experience in SAP HANA, ORACLE ERP, data visualization tool in MS Power BI, Tableau.
• Prior experience in building systems' project management is an advantage.
• Willingness to travel to ASEAN region China/Japan.

Job Responsibilities

Reception & Front Desk

• Greet and attend visitors in a professional and courteous manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Handle meeting room bookings, visitor registration, and access passes.
• Receive, sort, and distribute mail, courier packages, and deliveries.
• Facilities Coordination
• Support day-to-day facilities operations, including office maintenance, cleaning, pantry, and security services.
• Coordinate with vendors, contractors, and service providers for repairs, preventive maintenance, and scheduled works.
• Monitor office supplies, pantry stock, and equipment to ensure availability.
• Assist in workplace safety, health, and compliance requirements.
• Raise purchase requisitions, process invoices, and track expenses related to facilities and office services.
• Support space planning, office moves, and minor refurbishment projects.

Administrative Support

• Maintain accurate records of facilities activities, contracts, and service agreements.
• Assist in coordinating company events, staff activities, and meetings as required.
• Provide general administrative support to the Facilities/Operations team.

Job requirements:

• Diploma or equivalent qualification in Business Administration, Facilities Management, or related field.
• Minimum 5 years of related experience in office administration, or facilities coordination role.
• Strong communication and interpersonal skills, with a customer service mindset.
• Good organizational skills with attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• Location: Tuas West.
• Working hours: 8.30am – 5.30pm (Mon to Fri).
• Company transport pick up from Boon Lay MRT.
• Remuneration: $2,800 - $3,500