2,141 Administration jobs in Singapore

• Provides administrative support to construction team and safety team.
• documents filing.
• inputs and updates construction, safety data.
• and any other related works assigned by construction and safety teams.

• GCE"O"Level/Diploma holder and above.
• Minimum 1 years of relevant experience.
• With construction industry experience is preferred.
• Excellent communication skills.
• preferably able to effectively bilingual in English and Mandrain.

Job Description & Requirements

Job Description:

• Provides administrative support to construction team and safety team.
• documents filing.
• inputs and updates construction, safety data.
• and any other related works assigned by construction and safety teams.

Requirements:

• GCE"O"Level/Diploma holder and above.
• Minimum 1 years of relevant experience.
• With construction industry experience is preferred.
• Excellent communication skills.
• preferably able to effectively bilingual in English and Mandrain.

• Provides administrative support to construction team and safety team.
• documents filing.
• inputs and updates construction, safety data.
• and any other related works assigned by construction and safety teams.

• GCE"O"Level/Diploma holder and above.
• Minimum 1 years of relevant experience.
• With construction industry experience is preferred.
• Excellent communication skills.
• preferably able to effectively bilingual in English and Mandrain.

RecruitFirst is hiring You will be outsourced to:

Location:Central

Duration:3 months contract (subject to conversion)

Working Hours:Mon – Fri: 830am to 6pm

Salary:Up to $5000 per month (based on experience)

Job Description:

Facilities Management (40%)

• Supervise and coordinate facilities maintenance, ensuring a clean, safe and well-functioning work environment.
• Manage vendors and contractors for facilities related support services.
• Manage fitting out works or minor renovation for company as and when needed.
• Support staff when there are facilities related issues and rectify the problem such as aircon FCUs and ceiling water leakage, spoilt doors handle, lighting tube change, power trips etc
• Plan, manage and engage with vendor for relocation department within our premises.
• Liaise with Landlord management RQAM regarding facilities matters.
• Managed landlord access portal (By the bay app) regarding access to ground floor gantry turnstile, season parking for internal staffs.
• Involved in fire drill (Fire Warden), building yearly power shutdown. To ensure all essential equipment shut down and power up once everything up on landlord side.
• In charge of all company phone line extension allocation to staff
• Managed Microsoft teams phone portal (Administrator)

Security System management (30%)

• Manage our security system portal that control our door access, smart lockers and CCTV.
• Manage vendors if there is any issue related to security system.
• Onboarding new joiners with access rights /allocation of seats / smart locker and ensure new joiners registered by the bay app for access into office.
• On standby 24/7 in case there are issues or SMS alert alarm on any UPS / Basin booster pump leakage equipment triggered during office hours or after office hours including weekend.

Administration management matters (Support as and when needed 30%)

• Responsible for purchase orders and liaise with business units on purchases such as corporate stationery, name cards, pantry items and any other purchases and services require from time to time.
• Consolidate all invoices and charge out accordingly through the P2P procurement (DHL, Local courier services, singpost, Singtel, SP power, building leases rental, season parking, aircon extension billing, HP Copier breakdown usages and CISCO Iron Mountain breakdown for cartons storage for all depts including HR and admin) Source for products and services as and when needed.
• Coordination of local and overseas courier (DHL and Espirt Consortium)
• Manage delivery orders in office.
• Updating company phone directory, arrangement of baby gifts, get well soon baskets and wreaths.
• Liaise with vendors (Eg, Printers, Courier, Franking Machine etc)
• Add-hoc –in charge of company driver schedule booking.
• Remisier insurance claims thru AIA
• Renew corporate hotels and update in Admin sharepoint
• Flight and accommodation booking. (For seconded staff)
• Manage company car schedule booking. (Business units and Management staff)
• Consolidate red packet orders yearly

Requirements:

• Min Diploma with preferably 2 to 3 years of Office Management and Administration experience
• A pro-active individual, who is able to work independently and equipped with an eye for detail.
• A responsive, responsible, well organized, and resourceful team player
• Excellent written and verbal communication skills
• Singaporeans only.

Receptionist - Office Administration

What's on the offer

• 6 Months of contract - with a possibility of extension/conversion into perm.
• Industry: Insurance

Summary

We are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial for ensuring the smooth daily operations of our front office and providing essential administrative support across various departments. If you are a detail-oriented individual with excellent communication skills and a passion for creating a positive office environment, this role is for you.

Key Responsibilities

Receptionis Management

• Serve as the primary point of contact for all incoming calls, greeting visitors warmly and directing them appropriately.
• Manage the reception area, ensuring it is tidy, welcoming, and well maintained at all times.
• Handle incoming and outgoing mail, couriers, and deliveries efficiently.
• Maintain visitor logs and manage access control procedures.

Office Administration & Support

• Assist with travel arrangements and expense claims for staff as required.
• Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
• Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
• Coordinate and schedule meetings, appointments, and conference room bookings.
• Assist with the preparation of presentations, reports, and other documents as needed.
• Manage office equipment (e.g., printers, copiers), ensuring they are in good working order and arranging for maintenance when required.
• Maintain accurate and up-to-date filing systems, both physical and digital.

Facilities Management Support

• Act as a liaison with building management for office-related issues (e.g., air conditioning, cleaning, repairs).
• Assist in coordinating office events, team lunches, and special occasions.

General Administrative Duties

• Perform data entry and maintain various administrative records.
• Handle ad-hoc administrative tasks and projects as assigned by management.
  Ensure compliance with office policies and procedures.

Qualifications

• Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
• Experience in travel management is a must.
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• A proactive, positive, and professional attitude with a strong customer service orientation.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.

• Handle full set of accounts and monthly/yearly financial statements.
• Issue monthly invoices.
• Process payments to suppliers.
• Maintain proper records of all admin/accounting transactions.
• Assist and support the office administration functions.

• Diploma/degree in a relevant discipline.
• At least 1 year experience in a similar role.
• Good writing and communication skills.
• Good organizational and interpersonal skills.
• Able to work independently and work under tight deadlines.
• Good problem-solving skills.
• Pro-active, positive attitude, good team player.
• Flexible and adaptable in various working styles.

• Work location: Shenton Way, Singapore.
• Working hours: Monday to Friday 9am - 6pm.
• Monthly fixed allowance SGD 100.
• Transport allowance reimbursement.
• Performance bonus.
• Annual leave starting with 14 days.
• Medical and insurance benefits.

Job Title: Office Administration Manager

About the Role:

• We are seeking an experienced office administration manager to oversee our daily operations. The successful candidate will be responsible for ensuring seamless workflow, efficient record-keeping, and maintaining high levels of productivity.

Key Responsibilities:

1. Administration & HR Support

• Manage staff attendance, leave records, and overtime claims with precision.

Job Title: Office Administration Support

This is a full-time position that requires strong communication and problem-solving skills. The role involves providing excellent customer service, managing office files, and maintaining accurate records.

The ideal candidate will possess:

• Excellent communication skills in English and Malay
• A Diploma or Degree in Business, Communications, or a related field
• 1-2 years of experience in customer service or call center operations
• Basic Microsoft Office skills and knowledge of CRM systems

Responsibilities include:

• Managing and maintaining office files, records, documents, and inventory
• Preparing and processing invoices, purchase orders, and delivery notes
• Handling customer inquiries, complaints, returns, and exchanges through calls, emails, WhatsApp, and live chat
• Processing customer orders accurately and updating information in the system
• Providing product information on features, pricing, and availability
• Assisting customers with order tracking and delivery issues
• Building and maintaining good relationships with customers by offering effective solutions
• Investigating issues, recommending resolutions, and recording updates in the CRM system
• Collaborating with other teams, sharing feedback, and contributing to process improvements
• Supporting customer-related events, activities, and ad-hoc tasks assigned by management
• Working together with the team to achieve company goals and ensure customer satisfaction

Benefits include:

• Opportunity to work in a dynamic and growing organization
• Chance to develop your skills and career in administration support
• Competitive salary and benefits package

Apply now to take on this exciting opportunity!

The role of an Administrative Operations Manager involves overseeing the day-to-day activities of our office. This encompasses managing and coordinating various tasks such as:

• Procurement and replenishment of supplies, beverages, and consumables;
• Tracking and scheduling equipment maintenance contracts and renewals;
• Supervising vendors and contractors for tasks like plant care and general upkeep;
• Acting as the primary contact for reporting office faults; coordinating repairs with contractors;
• Handling international and local courier services to ensure timely deliveries;
• Maintaining and updating the office contact list regularly;
• Managing sorting and distribution of incoming mail;
• Coordinating issuance and cancellation of fuel cards for company vehicles;
• Monitoring and checking mobile phone invoices monthly;
• Assisting in creating purchase requisitions for common office items;
• Supporting other ad-hoc duties as assigned.

This position requires excellent administrative skills, attention to detail, and the ability to work independently. If you are a team player with strong organizational skills, we encourage you to apply for this opportunity.