353 Administrative Assistant jobs in Singapore

Job Descriptions

• Maintain accurate records, documentation and filing systems for properties and buildings operations.
• Manage calls, emails and correspondence to facilitate internal and external communications.
• Address residents or tenants' inquiries, concerns and feedback professionally and disseminate important updates about the property like receptionist duties.
• Coordinate maintenance schedules and vendor activities while tracking inventory and expenses.
• Assist with financial processes and ensure compliance with regulations and property's bylaws.
• Perform other tasks as assigned by Supervisor.

Job Requirements

• Familiarity with property / facilities / real estate management is beneficial.
• Minimum “N” levels and/or prior experience in a comparable role is highly valued.
• Proficiency in MS Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of basic office equipment and filing systems.
• Strong interpersonal and communication skills are essential.

Location: Toa Payoh

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We are a family office concierge service firm that caters to our client’s needs as they immigrate to Singapore. Our goal is to help our clients with their relocation needs as they settle in Singapore and provide bespoke services based on their specific requirements.

Key Responsibilities:

• Assist with data entry, document preparation, and other clerical tasks
• Coordinate and schedule meetings and appointments
• Greet visitors and provide assistance as needed
• Handle basic bookkeeping tasks
• Assist in preparing reports, presentations, and spreadsheets
• Ensure confidentiality of sensitive information
• Ensure the cleanliness and tidiness of the office and pantry areas, and coordinate with cleaning services or other vendors as needed
• Collaborate with team members to support business operations
• Perform other related duties as assigned by management

Job Requirements:

• Excellent organizational and multitasking abilities
• Able to communicate fluently in both Mandarin and English, including with Mandarin-speaking clients and stakeholders
• Proficiency in Microsoft Office
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn and adapt
• Ability to work under pressure
• Diploma or equivalent; additional qualifications are a plus

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)

Job Responsibilities:

• Support reception desk operations.

• reparation of airwaybills, local deliveries arrangement, etc.

• F cility Operations:

a. Assist with documentation, filing, and data entry for FM operations.

b. Assist with onsite inspection, staff enquiries/feedback when required.

c. Assist with facility operations when required.

d. Liaise with vendors for on-site tasks and ensure proper access is arranged, etc.

• A ministrative support for company events, etc.

• A y other ad-hoc tasks assigned.

Working Hours:

Monday to Friday, 9:00 – 6:00pm

Job Requirements:

• Provide administrative support to the landscape project and maintenance team
• Handle documentation pertaining to landscape operations
• Update and maintain landscape data in the system
• Provide accounting support to the accounts team
• To attend to customers’ emails
• Provide excellent customer service support
• Other ad hoc duties assign by the Landscape Manager

Job Requirements:

• Minimum GCE ‘O’ level
• Minimum 3 years of experience in similar job scope
• Proficient in MS Office
• Must be service oriented
• Excellent communication and interpersonal skills

We are looking for a dedicated Administrative Clerk that is able to handle simple invoicing, quotations, customer calls, daily queries and scheduling.

The main job scope:

• To handle simple invoicing
• To bill out quotations to clients
• To answer customer calls
• To attend to emails from customer
• To schedule work calendars and tasks

Able to start immediately. Past experiences will be a plus.

Interviews: 1 to 2 rounds of Interviews

Language needed: Proficient English (compulsory)

Working hours: Monday to Friday 830am to 6pm

Salary: Depending on relevant experiences, performance and work accomplishments.

(This is an immediate position. We are looking for suitable candidate who is able to start work immediately.)

Rigging & Marine Services Pte Ltd, “RMS” was established in 1992, serving both the marine and O&G sectors. Presently, RMS has acquired a formidable amount of experience and skillset as well as an excellent reputation in the field of load testing and marine services.

Candidates are expected to:

• Facilitation of technical documents and certificates
• Handle general administrative and clerical duties
• Answer phone calls and direct callers to appropriate personnel
• Create spreadsheets and maintain physical and digital filing systems
• Prepare and print documents such as purchase orders and invoices
• Order water, stationeries, pantry supplies, coverall, gearing supplies, etc
• Renew and update company contract, agreements, licenses, etc
• Assist with the management of the QOHS System (ISO 9001 & ISO 45001)
• Perform any other duties that as assigned from time to time

Requirements:

• Only Singaporeans
• Minimum Qualification: O Level
• Immediate position. Looking for suitable candidate who is able to start work immediately
• Can-do attitude and a resilient spirit
• Willingness to put in individual effort to achieve a team-oriented outcome
• Ability to work independently with minimal supervision

Working Hours:

• Mondays to Fridays: 8.00am to 5:15pm
• Alternate-Saturdays: 8.00am to 12.00pm (work-from-home arrangement)

Responsibilities

· Carry out administrative duties such as filing, typing, copying, scanning, and preparing documents etc.

· Respond to phone calls and emails

· Provide support in training logistics such as registrations, invoicing, scheduling, creating attendance, notify client on confirmation of the training registration

· Managing data in spreadsheets & reports

· Performing other relevant duties when needed

Requirements

● At least 3-5 years’ relevant experience in training related matters

● Able to work in fast-paced and challenging environment

● Possess with a good customer service skill.

● Proficiency in Microsoft Office skills such as Excel and Word.

● Location is at 45 Sungei Kadut Loop

Your Role:

· Invoicing, quotation, purchasing and maintain inventory.

· Data entry and filing of documents.

· Answering and directing customer calls.

· Perform other ad-hoc admin tasks as assigned.

Job requirements:

· Candidates with at least 2 years’ experience may apply.

· Have good proficiency in both English and Mandarin.

· Must have good attitude, meticulous, able to multi-task and work independently.

This is not your typical administrative assistant role.

We are looking for someone who is proactive, adaptable, and eager to contribute to a growing organization. As this role is primarily on-site at our Singapore office, we need someone who is hands-on and ready to work closely with the team. The work environment is fast-paced and unstructured, as we are still in the early stages of development as a company in Singapore. You will play a key role in building internal systems and supporting our daily operations. This position is ideal for someone who wants to grow alongside the company and help shape its foundational structure.

Leave a Nest is a for-profit social enterprise driven by individuals with research backgrounds or a strong research mindset. Our mission is to contribute to society through the advancement of science and technology.

Founded in Japan, the Leave a Nest Group now has manned subsidiaries in Singapore, Malaysia, and the Philippines, along with satellite offices in the United States and the United Kingdom. Our global vision is: Advancing Science and Technology for Global Happiness.

We call ourselves a Knowledge Manufacturing Company, committed to generating new ideas and solutions that tackle social issues. Our core method, Science Bridge Communication, involves building connections across academia, industry, government, and other sectors to co-create knowledge and sustainable innovation.

As Administrative Assistant, you will support our Science Bridge Communicators and the overall business operation. Your duties will include:

• Gaining a full understanding of current projects to support relevant back-office tasks
• Assisting in accounting tasks, including invoice creation via the Xero platform
• Supporting recruitment processes and candidate management
• Preparing contracts and handling legal documentation
• Managing government-related processes (e.g., tax submissions)
• Maintaining document and file organization in line with office protocols
• Providing administrative and logistical support as needed
• Coordinating communication with internal and external stakeholders, both locally and internationally
• Supporting website maintenance and updates when necessary

• Strong organizational, time management, and interpersonal skills
• Ability to multitask and work independently in a fast-paced environment
• Proficiency in Google Workspace (Docs, Sheets, Slides)
• Comfortable using online communication tools such as Google Meet, Zoom, and Microsoft Teams
• Bookkeeping experience or basic knowledge of journal entries is an advantage

• Alignment with the Leave a Nest Group’s vision and values
• Willingness to grow the company collaboratively with the current team
• Ability to think independently and take initiative, even in the absence of clear procedures
• Openness to working across cultures and collaborating internationally
• Commitment to completing tasks thoroughly, without giving up in the face of challenges