1,738 Administrative Assistant jobs in Singapore

• Prepare and process sales quotations, invoices, and purchase orders accurately.
• Ensure timely order entries and track delivery progress.
• Maintain detailed records of all sales-related documentation and transactions.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Attention to detail with a commitment to accuracy.
• Prior experience in sales coordination, logistics, or administrative roles is a plus.
• Report to Boss directly.
• Send your resume to

• Handle data entry and filing relevant to daily tasks
• Facilitate ordering of company supplies and stationary
• Assist with company stocktaking
• Receive and reconcile incoming shipments from vendors
• Liaise with shipper providers for import and export related matters
• Assist with order fulfilment process for international customers
• Create Purchase Orders and follow through with all related actions with suppliers
• Generate reports for on-going business requirements
• Perform additional sales & operations related tasks as required by management

• Minimum 1 year or above working experience in a back-office role
• Meticulous in nature and accuracy in data entry are essential for the role
• Proficiency in Microsoft Excel and Office are a must
• Experience with Microsoft Dynamics is a PLUS
• Team player with strong willingness to learn and grow
• Good written and verbal communication skills in English are essential
• Ability to multitask and manage time effectively in a high-pressure environment

• Statutory Filing & Record Keeping:
• Maintain accurate and up-to-date physical and digital statutory registers (e.g., Register of Members, Directors, Charges, Controllers).
• Organize and file all corporate documents, including resolutions, minutes, annual returns, and statutory forms for ACRA lodgements.
• Ensure all client files and records are meticulously maintained, confidential, and easily retrievable.
• Assist in archiving and disposing of outdated records in accordance with retention policies.
• Compliance Deadline Management:
• Proactively monitor and track critical deadlines for all clients, including Annual General Meetings (AGMs), financial year-ends, Annual Returns, and other ACRA lodgements.
• Communicate upcoming deadlines to clients.
• Prepare and dispatch reminders to clients for pending statutory requirements.
• Billing & Financial Support:
• Prepare and issue invoices for secretarial services, statutory fees, and disbursements accurately.
• Assist in tracking accounts receivable and follow up on outstanding payments for secretarial fees and lodgement charges.
• Process and reconcile petty cash related to lodgement fees and office expenses.
• Liaise with clients regarding billing inquiries.
• Meeting Coordination & Support:
• Schedule and coordinate client board meetings, general meetings, and internal team meetings.
• Assist in preparing meeting agendas and relevant corporate governance documents.
• General Administrative & Client Support:
• Manage incoming and outgoing correspondence, including emails, mail, and phone calls, specifically for client-related inquiries.
• Assist in preparing basic company secretarial forms and correspondences under supervision.
• Maintain client databases and contact information.
• Order and maintain office supplies, ensuring the office environment is organized and professional.
• Provide general administrative support as needed.

• Experience in an administrative role for company secretarial firm or a legal firm in Singapore is a significant advantage.
• Strong willingness to learn and adapt quickly.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with digital filing systems.
• Exceptional organizational skills and meticulous attention to detail are paramount.
• Excellent time management abilities with the capacity to juggle multiple priorities and strict deadlines.
• Strong written and verbal communication skills, particularly in corresponding with clients and regulatory bodies.
• Ability to work independently with minimal supervision while also being a collaborative team player.
• Proactive, resourceful, and committed to maintaining confidentiality.
• A levels or equivalent and above; relevant certifications or diplomas in business administration or company secretarial practice are a bonus.

• Full-time: Monday - Friday, 9:00 AM - 6:00 PM
• Part-time: hours per week, with a flexible schedule to be discussed

• A competitive salary commensurate with experience and the chosen role (part-time/full-time).
• The opportunity to gain valuable experience in the corporate secretarial field and understand Singapore corporate law.

Job Opportunity: Administrative Support

This role is focused on providing support to the team. You will be responsible for managing enquiries, verifying documentation, and maintaining records.

• Excellent organisational and communication skills
• Able to work accurately with attention to detail
• Proficient in record-keeping and data management

This role offers a unique opportunity to develop your skills and contribute to the success of the organisation.

We provide a supportive and dynamic work environment, with opportunities for growth and development.

• Perform daily administrative tasks such as answering phone calls, managing email correspondence, preparing documents, and organizing files to support office operations efficiently.
• Key in data information into computer databases and spreadsheets
• Update existing data in databases.
• Organize and manage data for easy retrieval.
• Verify accuracy of entered data.
• May involve scanning documents and creating digital files.
• Assist in the preparation of regularly scheduled reports.
• Any other tasks assigned by Management

• Strong typing skills and attention to detail
• Proficient in MS Office applications including Word, Excel, and PowerPoint
• Ability to work independently and meet deadlines
• Good organizational skills
• Willingness to learn and adapt to new tasks and responsibilities.
• Able to start work in short period
• Singaporean, SPR, internship is welcome
• Fresh graduate is welcome

• Answer phone calls, including routed calls, take and deliver phone messages
• Prepare, monitor and update quotes, project schedules, production schedules, purchase orders, delivery orders and tax invoices
• Manage and file all office documents
• Reply to enquiries and emails upon gathering and presenting the relevant information
• Prepare and coordinate incoming & outgoing deliveries, both local and overseas
• Purchase within budget and manage the use of office supplies (e.g. office printing materials and stationeries, groceries, etc.)
• Manage the maintenance and repairs of office furniture and equipment (e.g. photocopiers, fax machines, air-conditioners, office desks and chairs, etc.)
• Any other tasks that may be assigned from time to time

• Minimum 'N' or 'O' Level qualification with at least 2 years of working experience
• Adept in Microsoft Office applications (i.e. Excel, Word, PowerPoint)
• Strong communication and interpersonal skills, and possess a positive attitude
• Good planning and organising skills
• Good time-management and multi-tasking skills

• Full time/part time work arrangement is possible.
• Training will be provided

• Manage day-to-day accounting transactions, including invoices, receipts, payments, and