3,432 Administrative Assistant jobs in Singapore

• To assist the sales team with administrative task and support.

• To manage sales tracking and reporting tools and follow-up activities.

• Coordinating with logistics/delivery schedule for timely order fulfillment.

• Handling incoming and outgoing communications, including phone calls, emails, and mail.

• Manage filing systems, both physical and digital. Ensure proper documentation and record-keeping compliance.

• Minimum Higher Nitec, 'N or O' Level.

• Proficiency in Microsoft Office is necessary.

• Independent & customer service-oriented

• Working 5 days' week.

• Must be able to read and communicate both in English and Mandarin.

Aministrative assistant to support insurance team.

Proficient in Microsoft Office (Word/Excel/Outlook)

Perform data entry and documentation.

Prepare insurance applications,quotations and policy documents.

Good written and communication skill.

Training will be provided.

Prior experience in insurance is an advantage.

1. Candidate must have minimum 5 years of experience

2. Candidate must responsible for coordination, administrative work and support daily office operations

3. Candidate must have good time management skills, be able to multi-task, and have a strong attention to detail

4. Candidate must know Microsoft Office Suite programs and computer skills

5. 6 days work a week

Administrative Assistant (Sales Support)

Attractive Salary + Benefits

We are looking for an organized and detail-oriented Administrative Assistant to provide vital sales support. If you have a strong administrative background, enjoy supporting sales teams, and want to grow in a dynamic environment, apply now

Key Responsibilities:

·    Serve as a liaison between internal departments, ensuring seamless coordination between Sales and Operations.

·    Assist the sales team in generating accurate quotations and managing follow-ups on outstanding orders.

·    Oversee the coordination of equipment delivery and collection to ensure timely and efficient operations.

·    Prepare and manage all necessary documentation for the rental of equipment.

·    Provide general administrative support, including data entry, filing, and maintaining organized records.

Requirements:

· Min. GCE N / O Levels or ITE qualification

· No experience are welcomed to apply

· Customer oriented with positive mindset

· Dynamic and good team player

· Meticulous and well-organized

· Proficient in Microsoft word, excel and power point

Why Join Us?

·    Competitive Salary & Benefits

·    Career Growth with opportunities for development.

·    Dynamic and Supportive Work Environment with exciting projects.

·    Company Trips and Team-Building Activities

If you're ready to bring your skills to a dynamic and growing company, apply now

ENGIE Services Singaporeis a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialized rail engineering works, sustainable solutions and FM Consultancy services.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customizable to best suit your unique needs.

Responsibilities

• Prepare and manage activity reports for internal and client use.
• Submit daily staff attendance reports to clients, including updates on leave and absenteeism.
• Maintain and regularly update a comprehensive database of employees' CVs, certifications, and vaccination records.
• Monitor and ensure timely renewal of staff passes; send reminders for training sessions.
• Liaise closely with client administrative teams to fulfill documentation and reporting requirements.
• Conduct first-level familiarization for new hires.
• Manage leave applications and overtime submissions accurately and promptly.
• Raise purchase requisitions and track their approval and delivery status.
• Provide general administrative support to the department, including filing, scheduling, and correspondence.
• Assist with any other ad hoc duties as assigned by the Manager.

Requirements:

• Minimum Diploma in Business Administration or a related field.
• At least 2–3 years of relevant administrative experience, preferably in a fast-paced or client-facing environment.
• Strong organizational and time management skills with the ability to multitask effectively.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Excellent communication and interpersonal skills.
• Self-motivated, able to work independently with minimal supervision.
• Demonstrates a strong safety mindset and adheres to Workplace Safety and Health (WSH) standard

• Communication & Correspondence: Answering phones, responding to emails, and managing incoming and outgoing mail and faxes.
• Scheduling & Calendars: Scheduling appointments, arranging staff meetings, and coordinating calendars for individuals and departments.
• Document Management: Typing, preparing, editing, and filing documents, reports, memos, and letters.
• Office Organization: Maintaining physical and digital filing systems, managing databases, and ensuring office supplies are stocked.
• Basic Bookkeeping & Expense Tracking:Performing basic bookkeeping duties, processing expense reports, and assisting with budget management.

Job Category: Graphic Design

Job Type: Full Time

Job Location: IndonesiaMalaysiaMoroccoRemoteThailandVietnam

Location: Remote

Type: Full-time

What You'll Be Doing

As our Art Director, you'll be the creative lead behind our campaigns. You'll shape the look and feel of everything we produce – ads, videos, social content, and more. You'll work closely with a team of copywriters, strategists, and designers to make sure our work stands out and performs.

Your day-to-day will include:

• Leading creative direction for campaigns from concept to delivery
• Designing paid social ads, video storyboards, landing pages, and display creatives
• Managing and mentoring designers on the team
• Collaborating with Copy and Media teams to bring strong concepts to life
• Presenting creative ideas to clients with clarity and confidence
• Keeping up with design trends, ad formats, and platform best practices
• Making sure all creatives are delivered on time and on-brand

What We're Looking For

• Experience working in a creative or performance marketing agency is a must
• 5+ years of design or art direction experience
• A strong portfolio with digital ads, brand campaigns, and conversion-focused creative
• Comfortable working fast and juggling multiple projects

Bonus if You Have

• Experience with eCommerce, DTC, or startup brands
• Motion design or animation skills
• A good eye for UX on landing pages

Responsibilities:

Asst the operation dept in all aspects eg obtaining and typing of

Completion and submission of invoices and delivery orders.

Assist in hadling other general administrative matters.

Perform any oter duties assigned by operations manager.

Provide back-up assistant in handling incoming calls, recording ad of messages

When necessary

Requirements:

Diploma holder, preferably with 1 years working experience

Good working knowledge of Microsoft office application

Ability to multi-task and work under pressure

Organized conscientious willing to learn new skills

Possess good communication and interpersonal skills

A team player with excellent attitude towards customer service.

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission - To Serve Mankind - to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

DESIGNATION : Administrative Assistant (Community Rehabilitation)

RESPONSIBILITIES

The Administrative Assistant at THK Therapy Spaces plays an essential role to support the operations of our community rehabilitation programmes and the Allied Health Professional team (PTs, OTs, SLTs). Our community rehabilitation extends from centre-based to home-based therapy for active and maintenance rehabilitation. The Administrative Assistant works collaboratively in a team that consists of Allied Health Professionals (AHPs), administrative and Accounts staff. S/he performs clinical support and administrative tasks to ensure smooth daily operations, client coordination, and administrative compliance for the team(s).

Clinical and General Administration: (70%)

• Process referrals from ILTC referral platform(s), hospitals, polyclinics, community partners and general public
• Manage client registration, intake processes, and demographic data entry for new clients
• Schedule appointments and coordinate therapy sessions across disciplines
• Coordinate and communicate with clients and therapists
• Handle client enquiries via phone, email, and walk-ins
• Assist in addressing and resolving client feedback
• Ensure proper documentation and systematic filing of client information, including regular audits
• Provide reception services and visitor management
• Handle incoming and outgoing correspondence
• Maintain office supplies inventory and coordinate procurement
• Prepare meeting materials and maintain meeting minutes
• Coordinate with external vendors, contractors, and service providers

Financial and Billing Support: (30%)

• Process client fee collections and payment arrangements
• Assist with billing enqueries and financial counselling referrals
• Maintain accurate financial records and support audit processes
• Handle petty cash management and expense processin
• Update required information on the ILTC portal(s)
• Manage debt collection by reminding clients of due payments and outstanding balances

QUALIFICATIONS

• Minimum GCE 'N' Levels, 'O' Levels or NITEC in any discipline
• Basic proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Basic knowledge of healthcare information systems
• Good verbal and written communication in English
• Basic proficiency in Mandarin, Malay, Tamil or dialects (preferred)
• Excellent organisational and time management skills
• Strong customer service orientation and cultural sensitivity
• Multi-tasking capability in a fast-paced environment
• Problem-solving skills and initiative
• Professional demeanor and appearance
• Only Singaporeans will be considered
• Immediate start preferred