1,058 Administrative Assistant jobs in Singapore

Roles & Responsibilities

- End to end audit arrangement processes

- Preparation of monthly calling list and monthly audit planning

- Scheduling of audit, follow up till confirmation

• Report uploads and follow up on outstanding
• Withdrawal administration
• Client database management including updating and maintaining of records
• Updating and Maintaining proper filing system
• Invoice administration
• Responsible for incoming and outgoing email
• Answering phone calls.
• Any ad-hoc duties as assigned.

Job Types: Contract, Temporary

Contract length: 6 months

Pay: $1, $2,000.00 per month

Benefits:

• Promotion to permanent employee

Work Location: In person

About Us

SCDA is an international practice integrating Architecture, Interiors, and Landscape to create holistic spatial experiences. With offices in Singapore, Shanghai, Manila, and New York City, SCDA has projects in over 80 locations across Asia, Africa, Europe, Oceania, and North America. In parallel, SCDA Lab pioneers social and cultural initiatives, applying research and design to enact measurable change and advance the environmental cause.

The Role

This is an entry-level position suited for candidates with a Diploma in Business or related discipline. The role emphasises project administration, with additional responsibilities in office management and travel coordination.

Key Responsibilities

Project Administration

• Assist architects in preparing, organising, and managing project administration documents.
• Maintain proper filing and tracking of project correspondence, reports, and records.
• Support project teams in meeting deadlines by coordinating document flow efficiently.

Office & Travel Administration

• Provide day-to-day office administration, including upkeep and maintenance of office facilities.
• Track and review costs for stationery, pantry, and courier services.
• Handle procurement of office supplies, name cards, and pantry items.
• Coordinate meeting rooms, mails, and courier arrangements.
• Prepare Purchase Orders and verify invoices for payment.
• Support staff travel arrangements, including flights, visas, and hotels.

Requirements

• Diploma in Business or equivalent.
• Fresh graduates are welcome to apply; up to 1–2 years of related experience will be an advantage.
• Proficiency in Microsoft Office (Word, Excel).
• Strong organisational and communication skills, with attention to detail.

Application

Please submit your resume to , stating your availability and expected salary.

Only shortlisted candidates will be contacted.

Administrative Assistant

Up to $2,500 | WFH Day | Transport from MRT | Growth Opportunities

About Us

We are a leading Facilities Solutions Provider headquartered in Tuas, dedicated to elevating the safety, efficiency, and performance of our clients' workspaces across Singapore. Serving a diverse portfolio of multinational corporations and local businesses, we have built a reputation for reliability, service excellence, and integrated solutions tailored to each client's unique needs.

Why Join Us?

• Competitive Salary & Benefits: Up to $2,500/month with Medical Benefits
• Flexible Work Arrangement: Work from home one day each week
• Daily Paid Transport: Convenient company transport from Boon Lay MRT to our Tuas office
• Comprehensive Training & Support : No prior admin experience required; we commit to your development
• Expense Reimbursement: For work-related costs
• Incentive Schemes: Annual bonus, and annual wage increment
• Inclusive, Performance-Focused Culture: Recognition for contribution and an open, team-oriented environment
• Stable Working Hours : 7:30am – 4:30pm, promoting work-life balance

What You Will Do

• Provide comprehensive administrative support to the Finance and Operations teams to facilitate smooth day-to-day workflows.
• Process petty cash, staff claims, invoices, and overtime and salary requests with accuracy and timeliness, ensuring all systems and records are kept up to date.
• Assist with budget preparation, monitor departmental spending, and generate simple financial summaries when required.
• Maintain and update administrative, finance, and HR records, safeguarding accuracy and confidentiality.
• Coordinate duty rosters and process leave applications to support smooth daily operations.
• Compile and submit reports and essential data to regulatory or company authorities, ensuring compliance and quality standards are met.
• Organize, archive, and manage both physical and digital documentation for efficient traceability and easy retrieval.
• Proactively contribute to workspace organization and supply management, taking pride in keeping the office running efficiently.

Who We're Looking For

• Diploma or equivalent qualification is preferred, though not a must for the right candidate.
• Previous experience in Administrative or Finance functions will be an advantage—but we welcome individuals new to the field who demonstrate drive and potential.
• Meticulous and detail-oriented in all tasks, with a commitment to maintaining high standards of accuracy.
• Good communicator with good interpersonal skills and the ability to work collaboratively with other members of the team
• Proficient in Microsoft Office and comfortable with technology ; familiarity with digital tools (Xero) is an advantage.
• Eager to learn and develop professionally , embracing new challenges and feedback constructively.
• Ready to commence work immediately or at short notice will be viewed favorably.

Application Instructions

To apply, please email your updated resume in PDF format to .

Kindly include the following information in your application:

• Educational background
• Detailed work experience (in point form), including reasons for leaving each role
• Current and expected remuneration
• Date of availability and notice period

For enquiries, contact us at or

We welcome immediate starters and applicants from diverse backgrounds.

All applications will be handled with strict confidentiality. We regret that only shortlisted candidates will be contacted for further discussion.

Stratos Financial Network is hiring a Part time Admin Assistant role in Newton, Singapore. Apply now to be part of our team.

Job summary:

• Flexible hours available
• Expected salary: $12 - $5 per hour

We're looking for both part-time and full-time Administrative Assistant to join our team at Stratos Financial Network situated conveniently near Newton MRT. In this role, you'll play a key part in communicating with clients to understand their needs and resolve any issues they may have. You'll also handle scheduling appointments and meetings.

Additionally, you'll collaborate with clients to create and execute strategies that align with their goals. Strong interpersonal skills are essential, as you'll need to build solid relationships, deliver exceptional service, and promote long-term client loyalty. Qualifications

• Training will be provided
• Minimum Diploma certificate
• Great interpersonal skills

Job Types: Full-time, Part-time

Pay: 15.00 per hour

Expected hours: No less than 15 per week

Benefits:

• Flexible schedule

Education:

• Local Polytechnic Diploma (Required)

Work Location: In person

We are looking for a
Administrative Assistant
to join our team. The ideal candidate should have strong people skills, excellent coordination abilities, and the ability to multitask in a fast-paced environment. This role will support the operations admiistr involves customer support, order processing, administrative tasks, and project coordination.

Key Responsibilities:

Customer Service & Communication:

• Strong people skills—approachable, empathetic, patient, and a good listener.
• Able to communicate effectively with business associates, customers, and internal teams.
• Handle local and overseas customers, gaining knowledge of international sales.

Order Processing & Coordination:

• Process daily customer orders and liaise closely with internal and external stakeholders.
• Coordinate with teams to ensure smooth operations and excellent customer support.

Administrative & Project Support:

• Maintain and uphold regular job tasks with strong soft skills.
• Handle projects in Singapore and overseas (if any).
• Ensure office operations are not disrupted by delays or inefficiencies.
• Perform other assignments as allocated by the supervisor.

Workplace Commitment & Ethics:

• Multi-task effectively in a
  fast-paced
  work environment.
• Ensure regular attendance and punctuality—both are important prerequisites.
• Take initiative and work with minimal supervision.

Requirements:

Experience & Skills

• Prior experience in customer support and/or administrative roles.
• Proficiency in Microsoft Office (Excel, Word, Outlook, etc.).
• Basic knowledge of accounting entries is an advantage.
• Strong coordination and multitasking skills.
• Attention to detail and good organizational skills.

Personality & Work Ethic

• Team player
  with a positive and helpful attitude.
• Mature, responsible, and proactive
  in handling tasks and resolving issues.
• Excellent communication skills
  to liaise with all levels of stakeholders.
• Willing to put company interests and job responsibilities above personal matters.

Access Job Description:

This position is open to Singapore Citizens, Permanent Residents (PRs), and Work Permit Holders Only.

To apply, submit your in your CV and cover letter to

Job Title: Administrative Assistant (Polymer & Ceramic)

1) Reporting to the Department Manager for daily updates and any issues requiring urgent attention

2) Generate test reports

3) Prepare and monitor invoices

4) Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

5) Files documents, as requested by manager, based on filing standards and

procedures.

6) Liaise with other administrative assistants from other departments

7) Answering clients emails and phone calls with regards to test reports and invoices status

8) Contribute to team effort by accomplishing related results as needed

9) Other administrative duties, responsibilities and projects as assigned.

Requirements:

-Diploma or Technical Diploma, Higher Nitec or Nitec

-Proficiency in Microsoft Office

-Able to multitask and is meticulous

Key Responsibilities

• Handle general administrative duties including data entry, filing, and record-keeping.
• Manage phone calls, emails, and correspondence efficiently.
• Support the preparation of documents, reports, and meeting materials.
• Assist in scheduling meetings, coordinating travel, and maintaining calendars.
• Liaise with vendors, suppliers, and external service providers.
• Maintain office supplies, equipment, and overall office environment.
• Undertake ad-hoc duties as assigned by management.

Requirements

• Minimum Degree/ Diploma in Business Administration, Office Management, or equivalent.
• Strong organizational skills with attention to detail.
• Good verbal & written communication in English and Mandarin. Able to interact with International and Chinese-speaking clients
• Interns are welcome to apply

Job Types: Full-time, Permanent

Pay: $2, $2,800.00 per month

Education:

• Bachelor's or equivalent (Preferred)

Work Location: In person

Join the Price Kaki team in helping Singapore consumers to look for the best and most valued products in the market.

Key Responsibilities

• Collect and compile data on grocery and hawker prices
• Provide administrative support to the product operations team, including data entry, reporting, and task coordination
• Perform other administrative and ad hoc duties as assigned by the supervisor

Requirements

• Minimum NITEC qualification
• Fresh graduates are welcome to apply
• Able to work independently and manage tasks efficiently
• Strong communication and interpersonal skills
• Proficient in Microsoft Office

Duration: 6 months, renewable subject to performance and operational requirements.

Pay is hourly salary of $12.50 and 6 month contract starting 15 Sep.

Construction company looking for ADMINISTRATIVE ASSISTANT

Assist company in all daily operations work

Manage daily deployment of workers

Manage daily deployment of drivers to work sites

laisie with worksites to manage workers deployment and issues

ensure that all worksite to manage workers deployment and issues

report to managment daily on worksites and workers issues