1,600 Office Management jobs in Singapore

We are seeking an experienced and organized Office Manager to join our team. As the first point of contact, you will be responsible for managing daily office operations, ensuring a smooth and efficient workflow.

• Key Responsibilities:
• Manage office supplies inventory and order when necessary
• Organize and coordinate office activities
• Assist in scheduling meetings, preparing agendas, and taking minutes
• Handle incoming calls, emails, and correspondence professionally
• Maintain filing systems and ensure accurate record-keeping (physical and digital)
• Liaise with vendors, service providers, and building management
• Support HR-related activities such as onboarding, staff attendance, and leave tracking
• Assist in preparing reports, presentations, and internal communications
• Manage petty cash, invoices, and simple bookkeeping tasks as needed
• Ensure compliance with company policies and support internal audits
• Coordinate travel arrangements and accommodation for staff or guests

• Diploma or Degree in Business Administration or related field
• Proven experience in office administration or similar roles
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy
• Ability to multitask and work independently with minimal supervision
• Professional attitude and strong interpersonal skills

This is an excellent opportunity for an ambitious and detail-oriented individual to take on new challenges and contribute to a dynamic team.

Key Responsibilities:

• Process daily e-commerce orders to meet customer expectations.
• Maintain optimal stock levels for efficient demand fulfillment.
• Arrange for large-scale international shipments.
• Manage basic accounting functions and prepare accurate invoices.
• Handle bank payments efficiently.
• Oversee monthly salary disbursements and CPF contributions.
• Efficiently procure and manage company supplies.

To succeed in this role, a diploma or degree in administration or business is required. A minimum of 5 years of relevant work experience is also necessary.

This position requires strong organizational skills, attention to detail, and effective communication abilities. The ideal candidate will be able to work independently and as part of a team to achieve desired outcomes.

The Office Management Professional will oversee daily office operations, manage administrative tasks and provide support to the management team.

This role requires an organized and detail-oriented individual with excellent communication skills.

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Responsibilities
Manage daily office operations, including maintaining a clean and organized office environment.
Handle document filing, organization, and management to ensure data accuracy and confidentiality.
Coordinate meetings, travel arrangements, and calendar management.
Assist with office procurement and inventory management.
Manage office supplies for onboarding and asset recovery for offboarding.
Liaise with vendors, service providers, and external partners to ensure quality service.
Organize company events, team-building activities, and other internal initiatives.
Handle office correspondence, emails, and other communication tasks.
Perform other administrative tasks as assigned by the management.
Job Requirements
Diploma or above in Administration, Business Management, or related fields is preferred.
Minimum 1 year of relevant experience in administrative roles. Previous experience in startups is a plus.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong organizational and multitasking abilities.
About Manus AI
Manus is a general AI agent that bridges minds and actions: it doesn't just think, it delivers results. Manus excels at various tasks in work and life, getting everything done while you rest. At Manus AI, we offer a highly collaborative and innovative environment where experts across engineering, research, and business come together to push the boundaries of AI applications. If you're passionate about cutting-edge technology and making a real impact, we’d love to hear from you!
Contact us:
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Software Development
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• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

Overview
Are you a highly organized professional who thrives on keeping operations smooth and efficient behind the scenes?
As an Executive Secretary - Office Management, you will play a key role in supporting our Singapore Area Office (SAO) and the South East Asia (SEA) Regional Office. Reporting to the Personal Assistant to the President – Asia Pacific / Office Manager, you will be the primary contact for office coordination, vendor management, and team support.
This is a fully office-based role, ideal for someone who enjoys being at the centre of activity and excels in a hands-on, fast-paced environment.
Responsibilities
Office Operations & Coordination
Liaise with building management on office and facility matters
Maintain fixed and hot desk allocation using the CollectiveView and Robin systems
Support weekly and monthly office attendance reporting
Coordinate the running of “The Social” with vendors like Conrad Singapore Marina Bay and King’s Cart
Ensure office cleanliness and readiness with the reception team
Manage vendor relationships for contracts, maintenance, and supplies
Ensure the reception team maintains stationery and grocery stock levels, purchase orders, and invoices verification
Ensure the reception team completes the onboarding/offboarding of new joiners/leavers
Administrative Support
Ensure the reception team accurately updates the General Manager's database and the Regional Offices' contact lists
Maintain General Managers' email distribution lists in the Global Address Book
Ensure bookable offices are accurately booked/utilized
Provide receptionist coverage when needed
Assist with ad-hoc tasks assigned by the Office Manager
Relationship Management
Foster strong working relationships with internal teams and external vendors
Be a reliable point of contact for office-related queries and coordination
Requirements
What you’ll need
Minimum 10 years of experience in office management or secretarial roles, preferably in an MNC environment
Strong attention to detail and disciplined execution
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent communication skills – both written and verbal
A proactive, positive attitude and a collaborative spirit
What it is like working for Hilton
Hilton, the #1 World’s Best Workplace, is a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World’s Best Workplaces. Check out the Hilton Careers blog and Instagram to learn more about what it’s like to be on Team Hilton!
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HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

Without prior experience.

Flexible hours or office hours.

good experience for learning.

High JOB PROGRESSION IS AVAILABLE!

Talented individuals WANTED!

INTERESTED CANDIDATES CAN EMAIL THEIR INTEREST TO :

Overview:

We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

• Coordinate staff onboarding and offboarding processes, including systems access and logistics.
• Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
• Assist in preparing reports, maintaining internal records, and executing administrative processes.

• Oversee daily mail distribution, courier scheduling, and related communication.
• Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).

• Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
• Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.

• Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
• Provide hands-on logistical assistance before, during, and after events.

• Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
• Experienced with office administrative processes and procurement coordination.
• Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
• A strong communicator who works well with various stakeholders and teams.
• Self-motivated, dependable, and able to thrive in a dynamic work environment.

At the core of our culture are our AEIOU values:

Adventure , Excellence , Integrity , Ownership , and Unity .

We are committed to delivering impact through:

• Valuing our clients
• Growing our people
• Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.