1,950 Personal Assistant jobs in Singapore

Are you a highly organized and detail-oriented individual looking for a challenging role that leverages your administrative skills?

We are seeking a Personal Assistant to join our team, responsible for providing exceptional support to our Director. This is an exciting opportunity to work in a dynamic environment and contribute to the success of our organization.

• Utilise various software applications, including word processing, spreadsheets, and presentation tools, to prepare reports and manage special projects.
• Accurately and efficiently manage corporate records, documents, and reports, while systematically organising and maintaining digital files.
• Provide support with fundamental accounting and bookkeeping tasks.
• Oversee the scheduling needs of senior executives by coordinating calendars, managing emails and calls, and arranging internal and external meetings.
• Manage event logistics by sourcing and securing venues for corporate and personal functions.
• Systematically organise and maintain both professional and personal records, contacts, documentation, and reports for senior leadership.

• Open concept layout office located near Novena MRT.
• Convenient access to various amenities such as restaurants, cafes, retail shops, banks and fitness centers.
• Fun and Inspiring work culture.
• We encourage creativity and thinking out of the box.
• Exposure to the financial industry.

• A driven individual with a GCE 'A' Level Certificate, International Baccalaureate Diploma, a Polytechnic Diploma from Singapore, or an equivalent academic qualification.

• Open to Singapore Citizens who are eager to grow and contribute.

• Enjoy a balanced full-time role, Monday to Friday, 9:30 AM - 6:00 PM.

• Basic proficiency in Word and Spreadsheet tools.
• Strong time management and the ability to stay organised even under pressure.
• Strong communication and interpersonal skills.
• A team player who thrives in a cooperative and dynamic work environment.

• Provide administrative support, including managing calendars, scheduling meetings, and handling calls.
• Organize and maintain files, records, and documents for team activities and client information.
• Assist in preparing reports, presentations, and materials for meetings and projects.
• Coordinate and manage meetings, conferences, and team events, including taking minutes and following up on action items.
• Serve as a point of contact for internal and external communications with clients and stakeholders.
• Manage travel arrangements, including itineraries, accommodations, and transportation for the team and clients.
• Process and track invoices, receipts, and purchase requests, ensuring timely payments and accurate records.
• Assist in organizing company events, workshops, and projects, ensuring deadlines are met.
• Provide high-level administrative support to the Managing Director, including scheduling appointments and preparing materials.
• Handle confidential information with discretion and assist with personal errands and financial management tasks.
• Handling general administrative tasks and other ad-hoc duties as assigned.

• Provide day-to-day administrative and personal support to the Director.
• Manage the Director's schedules, appointments, meetings, and travel arrangements.
• Coordinate and plan meetings, events, and travel itineraries to ensure efficiency and avoid conflicts.
• Handle confidential information with utmost discretion and professionalism.
• Handle incoming calls, emails, and messages on behalf of the Director.
• Draft and respond to correspondence, proposals, presentations, and other communication as needed.
• Liaise professionally with internal teams, clients, partners, vendors, and other external stakeholders.
• Conduct initial research and verify the credibility of incoming leads and contacts.
• Maintain and update lead databases; follow up on business inquiries to support growth.
• Assist in identifying and securing potential business collaborations or partnerships.
• Assist with daily cold calling and outreach campaigns to drive engagement.
• Attend meetings or networking events alongside or on behalf of the Director when required.
• Support any ad hoc needs related to the Director's personal commitments or family matters.
• Help manage the Director's personal scheduling and daily tasks.

• Diploma or degree in Secretary or Marketing, or related fields
• Has experience in executive secretary type of work and also relevant experience in business development
• Ability to work in a very fast paced environment
• Strong communication and interpersonal skills to communicate effectively
• Be comfortable with cold calling and follow-ups
• Able to generate leads, client acquisition
• Highly organized, responsible, and able to manage multiple tasks independently
• Resourceful - able to resolve issues and challenges proactively and creatively
• Meticulous with a strong attention to detail
• Proactive and adaptable, willing to take on both creative and personal assistant roles
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Basic knowledge of social media platforms and content tools (e.g., Canva, Meta Business Suite)
• A positive attitude and a strong sense of ownership over your work
• Able to work in a fast-paced environment and meet deadlines

• Manage the Chairman's complex calendar, including appointments, meetings, and events (both business and personal).
• Attend meetings as needed to take minutes, summarize key points, and track follow-up actions.
• Organize and manage detailed travel itineraries (global and domestic), including flights, accommodations, and ground transportation.
• Handle personal errands, household matters, family scheduling, and estate management tasks.
• Manage and prioritize emails, phone calls, and written correspondence on behalf of the Chairman.
• Prepare reports, presentations, and documents as required.
• Monitor deadlines and ensure timely completion of tasks and commitments.
• Liaise with internal teams, external stakeholders, family members, and service providers.
• Provide logistical support for both professional and personal events.
• Maintain the highest level of confidentiality, discretion, and professionalism at all times.

• Bachelor's degree in any discipline.
• Proven experience as a Personal Assistant or Executive Assistant supporting C-level executives.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills in English. Proficiency in Mandarin is required to liaise with Mandarin-speaking partners.
• Tech-savvy with proficiency in MS Office, Google Suite, or relevant software for scheduling and communication.
• Proven ability to handle confidential information with discretion.
• Professional, proactive, and adaptable with a service-oriented mindset.
• Willingness to handle occasional after-hours, weekend tasks, or urgent requests.
• Experience managing private estates, household staff, or family-related affairs is highly desirable.

• Document Research & Management:
  Use AI tools and MS Office to source, summarise and prepare English & Chinese reports, presentations and correspondence.
  Coordinate translations and maintain a secure digital/hard-copy filing system.
• Meeting Coordination & Follow-Up:
  Schedule and organise internal/external meetings, draft agendas, take minutes and track action items to completion.
• Travel & Itinerary Management:
  Plan end-to-end travel (flights, visas, accommodation, transport) for the CEO and accompanying delegates under ICA regulations.
  Prepare detailed itineraries and contingency plans for last-minute changes.
• Visitor Reception & Hospitality:
  Manage HQ visitor logistics-briefing packs, meeting rooms, site tours and corporate events-to enhance the company's professional image.
• Community & Stakeholder Liaison:
  Cultivate relationships with Singapore's Chinese community associations, chambers of commerce and stakeholder groups.
  Coordinate the CEO's participation in networking, CSR and public-relations events.
• Personal & Health Assistance:
  Oversee the CEO's personal logistics (wardrobe, meals, residence, transport).
  Liaise with medical advisors for routine health checks, prescriptions and emergency planning.
• Confidentiality & Compliance:
  Handle all executive information with discretion, adhering to company data-protection and IRAS guidelines.
  Maintain clear records of business and personal expenses for finance processing.
• Ad Hoc Support:
  Execute special projects and other tasks as assigned, demonstrating flexibility and a proactive mindset.

• Bachelor's degree or above in Business, Finance, Management, Public Relations or related field.
• At least 5 years' EA or office-management experience in a multinational environment.
• Full professional fluency in English and Mandarin to handle international investors and professionals.
• Highly proficient with MS Office, mind-mapping tools and AI assistants (e.g. ChatGPT).
• Exceptional adaptability, learning agility and stakeholder-management skills.
• Strong emotional intelligence, integrity and cultural sensitivity.
• Tech-savvy with an aptitude for scientific/engineering concepts.

• Must be willing and able to travel internationally at short notice-including weekends and public holidays-to accompany the CEO.
• Comfortable handling visa applications, in-market logistics and contingency planning for multi-region itineraries.