124 Legal Secretary jobs in Singapore

About the job: We are seeking a secretary to provide secretarial assistance and support to the partners, associates and other fee earners in the Singapore Dispute Resolution team.

Reports to: Partners

Main duties and responsibilities:

• Document processing/production
• Filing documents via e-litigation
• File Management
• Preparing bills & invoices
• Conflict checks coordination
• Handle incoming calls and general enquiries
• Diary Management
• Travel arrangement
• Other ad hoc projects assigned by fee-earners

Person specification:

Education / Qualifications:

• An entry-level diploma in law holder or GCE A level holder
• 3 to 4 years of secretary / PA experience in legal industry
• Must have e-Litigation experience
• Good command of written and spoken English

General Skills:

• Possess basic competent legal research and drafting skills
• Good communication and interpersonal skills.
• Excellent IT skills; MS Word and PowerPoint
• Ability to prioritise and work under pressure to meet deadlines.
• A good team player.
• Well organised, detail oriented.
• Friendly, approachable and flexible.

Withers KhattarWong LLP

Job title: Legal Secretary – Private Client & Tax

Division: Private Client and Tax (US Tax Team)

Location:     Singapore

About Withers KhattarWong LLP

Withers KhattarWong LLP, a Singapore law practice, is a member of Withers, and one of Singapore's longest established and largest full-service leading law firms. As one of the largest international law firm in Singapore, clients have access to lawyers who are qualified to practice a wide range of jurisdictions including Singapore, Japan, Philippines, Indonesia, Malaysia, UK and U.S. amongst others. We work closely with our Hong Kong and Tokyo offices to cover the region.

What are we looking for?

We are looking to recruit an experienced legal secretary to join the Withers KhattarWong secretarial team.  Our secretaries typically support a partner and several other lawyers.  The role will at times be demanding and fast paced so you will need to be an efficient worker who is organized, meticulous, self-motivated, resourceful and can prioritise, multi-task and work effectively under pressure.  You will also need to be an excellent communicator, a team player and have integrity to handle highly confidential information appropriately.

While we consider our secretaries to be part of one large team, we are currently looking for someone to support fee earners in our Private Client & Tax (US Tax) division. Fluency in English, both spoken and written, is essential.

Areas of focus and responsibilities

• Providing effective communication support to the fee earners and their clients
• Providing seamless secretarial support (including day to day diary management, making travel arrangements, processing expenses and filing - both electronic and hard copy)
• Bulk printing, scanning and photocopying, editing, formatting, word and PowerPoint processing and assisting in other administrative matters.
• Contributing to the practice group organisation by opening client and matter files, assisting with conflict check submissions, facilitating the KYC procedure and updating client management database
• Assisting in the monthly billing process by producing bills using our finance and time recording systems and resolving account queries

This list of duties and responsibilities is not exhaustive.  It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

Technical skills and qualifications

• GCE O-level standard and ideally hold a secretarial diploma
• High technical competency with the ability to use your initiative to adapt, be comfortable with driving change and to think laterally
• You will of course be organised and enjoy paying attention to detail
• Logical thinker with good problem-solving skills
• Passionate and enthusiastic about providing exceptional client service
• Excellent communication skills and high levels of interpersonal skills
• The ability to stay calm under pressure
• Enjoy being a team player, with a flexible and can-do attitude and approach
• Self-motivated and goal focused, you will enjoy change and variety, and thrive under pressure
• Experience in the legal sector is desirable with familiarity of the range of work and type of documents that are typical in Private Client & Tax practices or Corporate law practices.

About Withers

A law firm focused on people, performance, and collaboration.

For the past 125 years, we have supported some of the world's most remarkable people and organizations at defining moments in their lives.

As the global private client firm, we are trusted advisors to families, founders, fiduciaries and businesses – and more than this, to governments, charities and financial institutions.

We structure, grow and preserve capital. We protect reputations and relationships, ideas and innovations. We secure our clients' legacies across generations.

We are united in our commitment to integrity, quality and collaboration. We have a culture of high performance and deliver excellent service consistently across the firm. We provide tailored solutions built on trust and partner with our clients to achieve their goals.

Many of our clients are shaping the future, and creating solutions to tackle many of the world's problems. It makes for a fascinating and challenging practice.

Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, buying a home or protecting and defending their interests.

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. And we are agile – focusing on strategy rather than rigid ideas and traditional hierarchy.

We are delighted that we have been awarded Mansfield Certification Plus in relation to our recruitment and leadership progression efforts in the US and UK. This certification is an encouraging milestone as we continue to champion diversity within our organization and in the wider legal sector.

Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

Information for Recruitment Agencies

Withers endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withers operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withers to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job.

Secretary - Law Firm

We are seeking a highly organised and professional Secretary to provide essential support to our legal team.

• Key Qualities: Proactive, meticulous attention to detail, and well organised. Team player with individual initiative. Knowledge of Word, PDF editors, Excel important.
• Key Duties: Comprehensive admin support, document management, diary coordination, and client liaison.
• We Offer: A dynamic, supportive environment in a busy firm.
• Salary: A competitive package, commensurate with your experience.

Ready to excel? Apply with your CV and cover letter to (email address).

What Will You Do

You will work very closely with our disputes & restructuring director and lawyers and your responsibilities will include but not limited to:

• Provide full secretarial and administrative support to the disputes and restructuring team
• Prepare correspondences, engagement letters and legal papers
• Open new matters, conduct conflict and KYC searches, attending to KYC-related correspondences, and coordinate with Compliance and Finance teams to ensure compliance with internal procedures
• Prepare, format and engross legal documents
• Monitor deadlines; efficient file and database management
• Prepare client invoices
• Expense claims processing, travel arrangements
• Maintain and manage contact list, liaise with internal and external contacts
• Coordinate and prepare client meetings, purchase of F&B for client meetings, preparation of refreshments, attend to guests
• Run personal or administrative errands

What You'll Need

• 3 years of legal secretarial experience with either an offshore firm or a major local or international firm in Singapore
• Highly organised, resourceful, detail-oriented and able to handle multiple tasks
• Fluent in English, Mandarin and other language skills a plus

** Applications are to be submited on mycareersfuture only . Emails spammed to various contacts will be disqualified from the recruitment process.**

Infinitus Law Corporation is a medium-sized full-service law firm in Singapore. We are a pro-active multi-disciplinary law firm which seeks to provide our clients personalized, comprehensive and cost-effective service.

We invite capable and highly motivated individuals to apply for the position of Litigation Secretary. We are willing to consider applicants with little or no experience.

Requirements:

• Litigation experience in legal firms preferred
• Good command of written and spoken English
• Meticulous, careful and accurate
• Proficient in Microsoft Word
• Self-motivated, independent and able to work with minimal supervision
• Positive working attitude and a team player
• Detail-oriented and able to work well under pressure

Job Scope:

• Providing secretarial and administrative support to lawyers such as preparation of bundles of documents, updating records and monitoring timelines

• Maintaining lawyers' files by organising, managing, filing and archiving documents

• Preparing documents, such as letters, bills and court documents

• Maintaining the lawyers' calendars by recording and monitoring court appearance dates, pleadings and filing requirements and scheduling of meetings

• Reviewing, reading and drafting basic correspondence and legal documents

• Other ad hoc tasks as directed

Interested applicants may send their detailed resume to . We regret that only shortlisted candidates will be notified.

We have an exciting opportunity for an experienced Legal Secretary to work as part of a team, providing clerical support and administration to designated fee earners.

Principal duties will include:

Typing of all correspondence

• Copy typing
• Agreements
• Reviewing and amending
• Checking and proof reading
• Typing and amending lengthy, complex legal documents in an accurate and timely manner
• Creating of business related expense claim forms on behalf of their fee earners
• Assisting with the creation of new clients / matters on the Document Management (DM) system

General Administration

• Answering telephone and e-mail messages
• Assisting with conflict checks
• Taking and forwarding messages
• Creating and amending diary appointments
• Booking meeting rooms, equipment and catering
• Arranging conference calls
• Covering for absence
• Other general office duties as and when required

Organising travel arrangements

• According to Employee Handbook guidelines

Database Management

• Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contacts
• Adding contacts to LinkedIn, if required
• Filing and archiving

Billing

• Processing incoming invoices and payments
• Elite Practice Management System
• Analysing time reports
• Preparing draft bill to fee earner / finalising draft bill
• Reviewing for administration
• Sending chasers to client
  Assisting in yearly Annual Returns billings

The ideal candidate will have a good standard of education along with:

• 3+ years' legal secretarial experience
• Excellent written and spoken English and Mandarin
• Well versed with desktop publishing programmes including: Microsoft Word, Excel, PowerPoint and Outlook
• Ability to type quickly and accurately
• Notarial knowledge would be an advantage but training will be provided
• Team oriented with a flexible approach to assisting colleagues

Conditions of work

• 40 hours per week with 60 minutes for lunch – standard working hours are 09:00 am to 6:00pm

Details:

• Preparation of court documents and other general legal administrative duties (litigation department).
• Manage client appointments and monitor deadlines.
• Maintenance of files and records.

Requirements:

• At least 3 years of experience in litigation workflow and familiar with eLitigation.
• Good communication skills, enthusiasm, and a positive and energetic attitude.
• Proficient in Microsoft Office Applications.
• Good organizational skills and the ability to work independently.

Long standing & well established law firm in Downtown (with branch in Toa Payoh) looking for Legal Secretary to bring forth professional & meaningful legal services.

• Opening and closing of legal files
• Filing of documents via E-litigation
• Assist in drafting of legal documents
• Monitoring Court deadlines and schedules
• Attending to routine client enquiries and communications
• Assist with expenses, keep proper record of client files
• Ad hoc duties as assigned

Applicants must have 2 years relevant experience and familiarity with e-Litigation filing. Fresh poly diploma holders may be considered. Minimum of 20 hours per week. $15-$20/hr

• At least 3-4 years' experience in a legal secretary role, within a Disputes or Arbitration practice.
• Strong communication skills, able to draft documents and have strong organizational skills.

Our client, an international law firm, is looking for a Legal Secretary to join their Disputes team in Singapore. The ideal candidate will have prior experience in supporting lawyers and enjoy working in a fast-paced, client-focused environment.

• Provide full secretarial and administrative support to arbitration fee-earners.
• Handle digital dictation, email and diary management, and call handling professionally.
• Draft and format documents, letters, and correspondence (minimum typing speed: 60 wpm).
• Organise client/internal meetings, events, travel, and accommodation arrangements.
• Assist with document preparation for hearings, bundles, and briefing notes.
• Prepare presentation materials (e.g. PowerPoint slides).
• Manage and maintain physical and electronic filing (per firm standards).
• Proofread legal documents and correspondence with strong attention to detail.
• Coordinate client functions and assist with logistics and invitations.
• Assist with monthly billing, timesheet support, and expense claims.
• Support lawyers with conflict checks and client due diligence (CDD) documentation.
• Liaise with the London compliance team to ensure timely completion of CDD.
• Maintain client data in CRM systems (e.g., Interaction).
• Provide cover for other secretaries when required.

• At least 3-4 years' experience in a legal secretary role, within a Disputes or Arbitration practice.
• Proficient in Microsoft Office and comfortable working with legal systems.
• Strong organisational skills and ability to manage competing priorities.
• Detail-oriented with excellent written and verbal communication skills.
• A proactive team player with a client-service mindset.

Triton AI Pte Ltd

Registration Number: R

EA: 21C0661