226 Legal Secretary jobs in Singapore

Our Client, a Leading Prestigious law firm is seeking to recruit a Legal Secretary for their Corporate Department.

Location: Central Singapore

Responsibilities:

• Provide secretarial and administrative support to the assigned fee-earners
• Prepare and proof-read documents
• Manage diaries, schedule meetings, and coordinate travel arrangements
• Maintain and organize client files
• Assist with billing processes
• Monitor deadlines and ensure timely submission of documents and filings, whenever applicable
  Other duties as assigned

Requirements:

• Diploma in Business or other field of studies and/or O Levels
• Minimum 1 to 2 years of relevant secretarial experience ideally with a law firm
• Conversant with Microsoft Office
• Good communication skills in English and Mandarin
• Ability to work under tight timeline effectively

Job Description

We are looking for a legal secretary to join our team with the ability to thrive in a successful and satisfying professional services environment.

We provide all our staff with a friendly and interesting work environment, enriched with training and career development opportunities.

Responsibilities

• Provide secretarial and administrative support to the lawyers.

• Client KYC and Engagement Letters

• Maintain and open matter lists in the firm's CRM system.

• Prepare and send out invoices including breakdown to clients.

• Track status of invoice payments and send out chasers.

• Assist lawyers with preparing legal documents and court bundles (for litigation).

• Answering phone calls from potential clients.

• Conducting ACRA and AML Searches.

• Any other secretarial duties as assigned by lawyers.

Requirements

• Solid secretarial skills and prior experience in a law firm will be preferred.

• Prior experience in litigation matters will be ideal.

• Good command of English.

• Good proficiency in using online legal technologies

• Meticulous, able to multi-task and work within tight timelines.

We regret that only shortlisted candidates will be notified.

• At least 3-4 years' experience in a legal secretary role, within a Disputes or Arbitration practice.
• Strong communication skills, able to draft documents and have strong organizational skills.

Our client, an international law firm, is looking for a Legal Secretary to join their Disputes team in Singapore. The ideal candidate will have prior experience in supporting lawyers and enjoy working in a fast-paced, client-focused environment.

• Provide full secretarial and administrative support to arbitration fee-earners.
• Handle digital dictation, email and diary management, and call handling professionally.
• Draft and format documents, letters, and correspondence (minimum typing speed: 60 wpm).
• Organise client/internal meetings, events, travel, and accommodation arrangements.
• Assist with document preparation for hearings, bundles, and briefing notes.
• Prepare presentation materials (e.g. PowerPoint slides).
• Manage and maintain physical and electronic filing (per firm standards).
• Proofread legal documents and correspondence with strong attention to detail.
• Coordinate client functions and assist with logistics and invitations.
• Assist with monthly billing, timesheet support, and expense claims.
• Support lawyers with conflict checks and client due diligence (CDD) documentation.
• Liaise with the London compliance team to ensure timely completion of CDD.
• Maintain client data in CRM systems (e.g., Interaction).
• Provide cover for other secretaries when required.

• At least 3-4 years' experience in a legal secretary role, within a Disputes or Arbitration practice.
• Proficient in Microsoft Office and comfortable working with legal systems.
• Strong organisational skills and ability to manage competing priorities.
• Detail-oriented with excellent written and verbal communication skills.
• A proactive team player with a client-service mindset.

Triton AI Pte Ltd

Registration Number: R

EA: 21C0661

Morgan McKinley is partnering with a client to hire for a highly organised and proactive Legal Secretary to provide comprehensive support to senior executives within a dynamic professional services environment. This role is ideal for someone who thrives in a fast-paced setting, excels at managing multiple priorities, and enjoys building strong working relationships across teams.

Key Responsibilities:

• Coordinate complex calendars, meetings, travel arrangements, and communications for senior stakeholders.
• Assist in onboarding new clients, maintaining client records, and supporting project-related documentation and processes.
• Prepare, proofread, and format a wide range of documents and presentations with accuracy and attention to detail.
• Support the preparation of proposals, client materials, and event coordination in collaboration with internal teams.
• Handle billing, expenses, and administrative workflows to ensure smooth day-to-day operations.
• Identify opportunities to streamline processes and contribute ideas to enhance service delivery.

Key Requirements:

• Proven experience as a legal secretary or executive assistant within a professional services or corporate environment.
• Excellent written and verbal communication skills with strong attention to detail.
• Highly organised, resilient, and adaptable to shifting priorities.
• Proficiency in document management, MS Office, and business support systems.
• Diploma-level education or professional secretarial certification is an advantage.

How To Apply?

If you are interested in this role and would like to discuss the opportunity further, please click apply now or email Jessica Chen at for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response

within 14 days please accept this as notification that you have not been shortlisted.

Jessica Chen

EA Licence No: 11C5502

EAP Registration No: R

• Looking for a Legal Secretary.
• Experienced.
• Able to support multiple lawyers.
• Able to handle litigation matters.
• Able to handle corporate matters.
• Very meticulous and organised.
• Able to communicate well.
• To prepare bills.
• Do bindings of documents.
• Team Player.
• Committed.
• Have a strong command of English.

We are looking for a legal secretary to join our law firm with the ability to thrive in a successful and satisfying professional services environment.

We provide all our staff with a friendly and interesting work environment, enriched with training and career development opportunities.

Responsibilities

• Provide secretarial and administrative support to the lawyers such as answering phone calls, general upkeep and update of files, arranging appointments, overall general maintenance of the office premises and supplies, etc.
• Assist lawyers with preparing legal documents, drafting of general correspondences and generating and filing of court documents.
• Basic financial duties such as preparing and sending out invoices to clients, tracking status of invoice payments and sending out chasers.
• Conducting research on relevant laws, regulations, and case law.
• Summarizing legal issues and preparing research memos for lawyers
• Proofreading contracts, pleadings, affidavits, notices, and other legal documents.
• Assisting in preparing submissions for courts or tribunals.
• Assisting in organizing and managing case files.
• Keeping track of deadlines and court dates.
• Attending client meetings.
• Preparing summaries of client instructions and legal advice.
• Observing and updating calendar for court proceedings.
• Assisting in filing documents and liaising with court officials.
• Managing correspondence and communication with clients, courts, and other stakeholders.
• Maintaining confidentiality and proper documentation.
• Assisting with due diligence exercises.

Minimum requirements

• Able to work independently
• Good command of English
• Basic Microsoft Word and Excel capabilities
• Prior experience in litigation matters will be ideal
• Familiarity with E-litigation is a bonus
• Fresh graduates, including those from polytechnics (in law or other relevant disciplines), will be considered

To apply for this position, please email the following

• CV and also stating your current/last & expected remuneration
• Any additional details relevant to your application

We regret that only shortlisted candidates will be notified.

Job Types: Full-time, Permanent

Benefits:

• Professional development

Work Location: In person

Phoenix Law Corporation seeks a meticulous and efficient Legal Administrator/Secretary to meet the needs of our growing firm.

Tasks include but are not limited to:

1. Assisting the firm in general accounting of payments and receipts.

2. Provide support to our team in legal correspondence, scheduling and other administrative matters.

3. Drafting of emails and correspondences where needed.

4. Assisting the Managing Director in ad hoc taskings.

5. General Housekeeping.

Requirements:

1. Strong command of spoken and written English and Mandarin.

2. Good technological know-how and are comfortable in using IT in their taskings.

3. Proficient in Microsoft and Adobe.

4. Ability to multitask and work under pressure.

5. Singaporeans and Permanent Residents only.

6. Able to work full-time from office from 9am to 6pm (Monday - Friday), 9am to 1pm (Alternate Saturday).

Application closes by 29 August 2025.

All applications are to send their CV with expected salary to

We are a medium sized dynamic law practice established in year 2022. We specialize in insurance work, serving insurance companies. We are looking for a Secretary to join us. Experience in handling motor insurance claims will be an added advantage.

Kindly send your resume to:

Requirements and attributes:

• Relevant working experience in a Law Firm is preferred
• Excellent verbal and written communication skills
• High degree of attention to detail
• Keen ability to work effectively in a fast-paced environment and to manage conflicting priorities and deadlines
• A team player

Job Type: Full-time

Pay: $3, $3,600.00 per month

Benefits:

• Work from home

Work Location: Hybrid remote in Singapore

Details:

• Preparation of court documents and other general legal administrative duties (litigation department).
• Manage client appointments and monitor deadlines.
• Maintenance of files and records.

Requirements:

• At least 3 years of experience in litigation workflow and familiar with eLitigation.
• Good communication skills, enthusiasm, and a positive and energetic attitude.
• Proficient in Microsoft Office Applications.
• Good organizational skills and the ability to work independently.