282 Document Preparation jobs in Singapore

We are seeking a highly organized and detail-oriented Document Management Specialist to join our team.

• Establish and maintain document registers and databases.
• Prepare and submit documents to relevant stakeholders.
• Manage and share documentation with internal teams.
• Circulate project control and monitoring documents.
• Collect and store project completion documents.
• Necessary documentation for ISO auditing.

• Diploma in business administration or construction management.
• Minimum 2 years of document control experience in the construction industry.
• Good communication skills.
• Proficient in MS Office.
• Familiarity with DAR/Insight is an advantage.

• Document Management
• Microsoft Office
• Construction Management
• Archiving
• ISO
• Administration
• Auditing

We are seeking a highly organized and detail-oriented Document Management Specialist to join our team.

• Set up and maintain document control systems for project documentation, drawings, specifications, correspondences, contracts, and reports.
• Ensure all documents are properly filed and stored in electronic and physical formats.
• Manage document issuance, tracking, and revision processes according to company procedures and project requirements.
• Distribute relevant documents to project teams, consultants, and stakeholders in a timely manner.
• Maintain registers of incoming and outgoing documentation.
• Support project managers with document control queries and ensure compliance with quality and regulatory standards.

• Minimum 3 years of experience as a Document Controller in a project-based environment.
• Strong understanding of document control principles, workflows, and best practices.
• Proficient in electronic document management systems (EDMS).
• Excellent organizational skills, with strong attention to detail.
• Effective communication and interpersonal abilities to liaise across all levels.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Able to work independently in a fast-paced setting.

We are seeking an experienced Document Management Specialist to oversee the project document lifecycle for a major offshore energy project. This role is critical for managing the entire project document lifecycle in compliance with client standards and serving as the primary focal point between project teams and client representatives.

• Document Lifecycle Management: Manage the end-to-end process of project documents, including registration, tracking, revision control, distribution, and final archiving.
• Client Focal Point & Coordination: Act as the primary point of contact for all document and correspondence-related matters between project teams and client teams.
• EDMS Administration: Operate and administer the project's Electronic Document Management System.
• Procedural Compliance: Implement and enforce the project's Document Control Procedure, ensuring compliance with client-specific standards and requirements.
• Transmittal & Correspondence Management: Prepare and issue formal transmittals to clients and other parties. Track, monitor, and manage all incoming and outgoing correspondence.
• Reporting & Status Tracking: Generate and distribute regular document status reports, dashboards, and metrics for project management and clients.

We are seeking a skilled Document Controller to join our team in West Singapore. The successful candidate will be responsible for compiling and maintaining documents, equipment traceability sheets, and quality KPIs databases.

• Main Responsibilities:
• Compile day-to-day QA/QC documents and inspection reports onto system
• Maintenance and updating of the Quality KPIs databases
• Build equipment traceability sheet, review and verify correctness
• Prepare and filing of certificates for shipment of equipment

Requirements:

• Min. GCE 'O' Level with at least 2 years of relevant work experience
• Proficient in MS Office

This is a great opportunity for an organized and detail-oriented individual who is proficient in document management software such as Documentum. Document Controllers play a critical role in ensuring smooth operations within various industries by accurately documenting, maintaining, and providing access to critical business information.

The ideal candidate will have excellent organizational skills, be highly detail-oriented, and possess strong communication skills. They should also have the ability to learn quickly and adapt to new systems and processes.

In this role, you will work closely with cross-functional teams to ensure seamless coordination and effective documentation. You will also have the opportunity to develop your skills in document management software, expand your knowledge of industry best practices, and contribute to the growth and success of the organization.

(Job ID: )

Responsibilities:

• Perform daily document management tasks, including document completeness checks, scanning, and organization.
• Manage site document distribution and recall efficiently.
• Maintain accurate document lists and track document status.
• Conduct document completeness checks and GDP compliance verification before handover.
• Establish project document management procedures and provide training as required.
• Set up project document handover procedures with clients and provide training if necessary.
• Coordinate document management with subcontractors and clients as needed.
• Maintain DC department inventory control.
• Perform other ad hoc duties as assigned.

Requirements:

• 2 years of proven experience as a Document Controller or in a similar records management role.
• Strong knowledge of document control principles, best practices, and relevant regulations.
• Proficient in using document management software and related technologies.
• Bachelor's degree or above in relevant field (safety, environment, construction, mechanical, etc.).

To apply, kindly send your updated resume to

We regret that only shortlisted candidates will be notified. However, all applications will be retained in our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

EA Licence No.: 07C5771

EA Personnel Reg. No.: R

EA Personnel Name: Edmund Ting Chao Siong

#SCR-edmund-ting

Assurity Trusted Solutions (ATS) is a wholly owned subsidiary of the Government Technology Agency (GovTech). As a Trusted Partner over the last decade, ATS offers a comprehensive suite of products and services ranging from infrastructure and operational services, authentication services, governance and assurance services, as well as managed processes. In a dynamic digital and cyber landscape, where trust & collaboration are key, ATS continues to drive mutually beneficial business outcomes through collaboration with GovTech, government agencies, and commercial partners to mitigate cyber risks and bolster security postures.
We are seeking an experienced and technical Product Manager to lead and manage a suite of productivity tools, including a document management system and other associated systems. You will play a pivotal role in shaping product vision and strategy, ensuring collaboration across stakeholders, and driving successful delivery of secure, scalable, and user-centric solutions.
We will be offering a 2-year contract employment, subject to extension based on performance.
Responsibilities:
Develop and maintain a deep understanding of an Enterprise Document and Collaboration System, its capabilities, integration with upcoming technologies such as Generative AI, AI Search; as well as evolve and adapt to a diverse user ecosystem.
Ideate, define, execute, and grow the product roadmap, aligning with business objectives and customer needs within a secure environment.
Collaborate with stakeholders to prioritize features and requirements. Stay up to date with next-generation information management and generation trends and needs.
Gather, analyze, and provide timely reporting and sentiment/feedback on usage of the system; identifying opportunities for growth and improvement.
Work closely with Architecture, Security, and Infrastructure teams to ensure all competing needs are fulfilled.
Integrate with development and agile teams to ensure builds remain focused and on track.
Respond in an agile manner to priority items for development or change in accordance with customer needs and environmental changes as they occur.
Work with a team of Business Analysts, technical SMEs, and horizontal product teams to ensure requirements are managed and released on schedule.
Manage launch, operations, and sunset of product features with a focus on usability and experience.
Work across multiple agencies within an ICT environment.
Establish and maintain communication lines with key product principals to ensure continued positioning as a key customer and partner.
Minimum Requirements:
10+ years of experience in digital product management, preferably in the enterprise content management space. Delivered complex and large systems in cross-functional team setups.
Experience in integration with document management systems and GenAI/LLM systems, with productization and go-to-market experience.
Demonstrate impactful product launch and management successes.
Excellent communication, collaboration, and stakeholder management skills.
Capable of producing results with minimal supervision and operating in ambiguous or undefined scenarios.
Cybersecurity awareness and familiarity with secure product design and standards; as well as handling prevalent web/application threats.
Eager to change and improve workflows and processes. Strong ability in fostering teamwork and collaboration.
Understanding of the product from both business and technical perspectives.
Preferred Qualifications:
Experience with OpenText Enterprise Content Management or equivalent products.
Certifications in Digital Product Management and AI/LLM would be advantageous.
Experience in ops-tech integration, AI/ML creation and implementation, UI/UX design and research strategy, go-to-market strategy for software services.
Understanding of public service policies.
Proven experience in defining and executing product strategies and roadmaps.
Join us and discover a meaningful and exciting career with Assurity Trusted Solutions!
The remuneration package will be commensurate with your qualifications and experience. Interested applicants, please click "Apply Now".
We thank you for your interest, and please note that only shortlisted candidates will be notified.
By submitting your application, you agree that your personal data may be collected, used, and disclosed by Assurity Trusted Solutions Pte. Ltd. (ATS), GovTech, and their service providers and agents in accordance with ATS’s privacy statement, which can be found at: or such other successor site.
A wholly-owned subsidiary of GovTech.
We promote a learning culture and encourage you to grow and learn.
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Document Management & Digitisation Support Officer (Temporary)
Are you a meticulous and independent individual who enjoys hands-on, organisational work? We are seeking a dedicated Document Management & Digitisation Support Officer to join our team. In this role, you will play a crucial part in managing our physical and digital records, ensuring the integrity and accuracy of our document ecosystem.
Key Responsibilities
You will be at the heart of our document management lifecycle, assisting in the stocktake of physical files, data-entry, and processing of documents. Your core duties will include:
Physical File Management:
Conducting stocktakes and handling the physical movement of files within office environments and storerooms.
Data Entry & Processing:
Accurately entering data and information from hard copy documents into digital systems. You will also be responsible for creating and processing various documents using Microsoft Excel, Word, and PDF.
Vendor Coordination:
Acting as a key point of coordination with our digitisation vendor to ensure smooth and efficient operations for document digitisation.
Quality Assurance:
Performing rigorous quality checks on scanned images to ensure there are no missing, blurred, or cut-off pages, maintaining the highest standard of digital records.
Requirements
To succeed in this role, you should possess the following:
A Diploma or Degree in any discipline.
Meticulous attention to detail and a highly systematic approach to work.
A strong sense of responsibility and commitment to completing tasks accurately.
Hands-on, proactive, and able to work effectively both independently and as part of a team.
Comfortable working in both standard office environments and on-site storerooms.
Proficiency in Microsoft Office applications (especially Excel and Word).
Working Hours & Location
Monday to Thursday: 8:30 AM – 6:00 PM
Friday: 8:30 AM – 5:30 PM
Location:
MND Building, 5 Maxwell Road, Singapore
Apply Now!
If you are a responsible and detail-oriented individual looking for a hands-on role, we encourage you to apply.
Interested candidate please click "APPLY" to begin your job search journey and submit your CV.
PERSOL Singapore Pte Ltd • RCB No. E • EA License No. 01C4394
R (CHNG JINGWEI)
#J-18808-Ljbffr

Job summary:

Salary: $2,600 – $2,800

Working Hours: 8.30am–6.00pm (Mon–Thu), 8.30am–5.30pm (Fri)

Workdays: 5 days/week (1–2 days Hybrid after probation)

Location: Outram Park

Key Responsibilities:

• Work with vendors and program leaders to organize and run physical activity programs.
• Handle trainer approvals, track vendor performance, and review customer satisfaction reports.
• Clean and analyze data, check invoices, track budgets, and keep inventory records updated.
• Provide administrative support for programme operations, including report checking, data consolidation, and filing.
• Coordinate meetings, prepare minutes, and assist with follow-ups from stakeholders and vendors.
• Handle inventory tracking, logistics arrangements, and periodic checks.
• Support documentation processes such as agreements and records, ensuring completeness and accuracy.
• Maintain organized records and update tracking sheets regularly.

Requirements:

• Minimum 2 years administrative experience
• Diploma in any field
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Chat Kah Ni (Canny)

Registration Number: R

EA License No: 06C2859 (MCI Career Services Pte Ltd)

Job Description & Requirements

The Services required are set out as follows:

• Perform simple administrative duties in General Office.
• Provide frontline customer services support / answer telephone

calls and enquiries.

• Assist in admission matters of local & international students.
• Data entry and filing.
• Attend to students' needs.
• Collate data for analysis as and when required.
• Assist in school events / meetings.
• Any other job assigned by the supervisor.

Job Type: Full-time

Pay: $2, $2,600.00 per month

Work Location: In person