1,107 Document Preparation jobs in Singapore

Aedas is one of the world’s leading architecture design practices, creating inspiring designs that enhance the built environment and enrich lives.

Our team adopts a holistic approach to sustainability, delivering design solutions tailored to local culture and community needs across Asia, Europe, and the Middle East.

• We operate globally with 3 Design Centres.
• Our expertise spans Architecture, Interior Design, Master Planning, and Urban Design across various sectors.

Supports project teams by managing documentation and ensuring compliance with regulatory standards.

• Maintains project documentation according to regulatory standards.
• Assists project teams in preparing and submitting reports and documentation.

The ideal candidate will have strong attention to detail, good understanding of document tracking protocols, and ability to manage deadlines and collaborate with multiple teams. Our team takes pride in delivering high-quality work products while maintaining effective communication and collaboration within our organization.

• Maintain accurate records and reports.
• Collaborate with cross-functional teams.
• Coordinate project documentation and submissions.

We are a global leader in architecture design practices.

We believe in the importance of balancing functionality with aesthetics in our projects.

Document Management Specialist

This role involves overseeing the planning and execution of external audits, ensuring adherence to industry standards and regulations. Key responsibilities include certifying, filing, and controlling in-house and third-party certificates, as well as maintaining a comprehensive history of client products.

Required Skills:

Job Summary:

We are seeking a highly skilled Document Controller to join our team. As a Document Controller, you will be responsible for managing all aspects of documentation throughout the project lifecycle.

Key Responsibilities:

• Manage and maintain a centralized document control system to ensure accurate and timely distribution of documents.
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• Collaborate with cross-functional teams to develop and implement document control policies and procedures.
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• Ensure compliance with regulatory requirements and industry standards.
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• Audit documents to ensure that project files are current and stakeholders are adopting the prescribed documentation protocol.
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Requirements:

• Minimum O-level certificate or equivalent.
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• At least 5 years of relevant working experience in registry and document management.
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• Excellent document control skills; knowledge on ISO 9001 standards preferred.
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Benefits:

• Competitive salary and benefits package.
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• Opportunity to work with a dynamic team.
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• Professional development opportunities.
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About Us:

Our organization is committed to delivering high-quality projects while maintaining the highest level of integrity and professionalism.

The ideal candidate will have a strong background in document management, with experience in working with various software applications. They will be responsible for managing documents and ensuring that they are up-to-date and accurate.

• Manage and maintain all documents related to construction projects.
• Coordinate with project team members to ensure that documents are complete and accurate.
• Ensure compliance with company policies and procedures.

• Strong organizational skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office and document management software.

• Opportunity to work on high-profile construction projects.
• Professional development opportunities.

• Workplace Safety and Health certification is an asset.
• Candidates must have a valid driver's license and a reliable vehicle.

Job Title: Document Management Specialist

• Develop and maintain a centralized document control system to ensure accurate filing, secure storage, and timely retrieval of project records.
• Oversight the issuance, tracking, and revision of documents in compliance with industry standards and project requirements.
• Distribute project documentation to teams, consultants, subcontractors, and stakeholders as needed.

The ideal candidate will have 3 years relevant experience and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

The successful applicant will possess strong interpersonal skills, effective communication, and organizational abilities.

Knowledge of ISO procedures is an asset.

Job Title: Document Management Specialist

We are seeking a skilled Document Management Specialist to join our dynamic team in the Construction industry.

• Employment Type: Permanent
• Position: Document Controller
• Location: Redhill
• Working Hours: Monday to Friday, Office Hours

1. Establish and maintain an accurate central document management repository for all project-related files.
2. Execute efficient filing, storage, and retrieval of documentation to support project success.
3. Administer the formal process for issuing, tracking, and revising documents according to internal protocols and project specifications.
4. Facilitate controlled distribution of documentation to relevant internal and external project participants.
5. Maintain accurate logs for all document transmittals and submissions.
6. Provide dedicated support to project leadership and team members regarding document access, status, and compliance matters.
7. Uphold and enforce protocols for version control, confidentiality, and quality assurance of all documents.

• At least 2 years of experience as a Document Controller or in a similar role.
• Solid knowledge of document control standards and best practices.
• Proficient in EDMS and Microsoft Office (Word, Excel, PowerPoint).

• Click the APPLY button.
• Email your resume in MS Word or PDF format to include the job title in the subject line.

Our organization is seeking a highly skilled Document Management Specialist to lead the development and management of project documentation systems, processes, and teams across multiple construction projects.

• Leadership & Strategy
• Lead, mentor, and develop a team of document controllers and administrators, setting performance standards and fostering a culture of accountability and continuous improvement.
• Design, implement, and continuously improve document control processes, systems, and policies to ensure efficiency, compliance, and alignment with project and organizational goals.
• Act as the key liaison between project management, construction, consultants, and client teams to align documentation practices with stakeholder needs and contractual obligations.
• Document Management & Governance
• Administer and maintain construction documentation, ensuring accuracy, version control, traceability, and timely distribution to stakeholders.
• Oversee document control systems and workflows, ensuring integration with digital platforms (e.g., EDMS, CDE, BIM) and compliance with industry standards.
• Establish reporting dashboards and performance metrics for document control to provide transparency and oversight for senior management.
• Project & Stakeholder Support
• Coordinate and contribute to the preparation, review, and issuance of construction works contracts and related documentation.
• Manage stakeholder expectations through proactive communication, escalation management, and delivery of accurate, timely project documentation.
• Collaborate with project, commercial, and site teams to ensure alignment of documentation with project milestones, change management, and handover requirements.
• Operational & Compliance Oversight
• Track and manage site-related documentation including supplies, materials, and subcontractor claims, ensuring proper reporting and audit readiness.

We are seeking a highly organized and detail-oriented professional to fulfill the role of Document Controller.

The successful candidate will be responsible for:

• Preparing TOP & RI inspection documents for mechanical and electrical systems
• Daily document management, including completeness checks, scanning, and organization
• Coordinating site document distribution and recall
• Maintaining accurate document lists and status
• Ensuring GDP compliance before handover
• Establishing project document management procedures and training as required

The ideal candidate will have:

• Proven experience in document control or a similar records management role
• Strong knowledge of document control principles, best practices, and relevant regulations
• Experience in preparing M&E system TOP & RI documents
• Excellent organizational and time management skills with a keen eye for detail
• Proficiency in using document management software and related technologies
• Effective communication skills for collaboration with colleagues

This is an opportunity for a skilled professional to work independently or as part of a team, demonstrating problem-solving skills and adaptability.