871 Document Preparation jobs in Singapore

Legal Intern

The successful candidate will be responsible for a variety of tasks, including typing documents with accuracy, writing simple correspondence and court documents, and formatting documents using MS Word, Excel, and Google documents in Google Drive.

Additional responsibilities include conducting law research, scanning, photocopying, printing, and binding of court documents, as well as maintaining up-to-date physical and digital case files.

Key skills required for this role include strong attention to detail, multitasking abilities, and the capacity to work independently.

Candidates who are selected for this position will have the opportunity to develop their skills in document preparation, conduct thorough research, and apply critical thinking to complex problems.

A high level of professionalism, strong organizational skills, and ability to maintain confidentiality are also essential qualities for success in this role.

We are seeking a highly organized and detail-oriented Document Controller to manage project documentation in the semiconductor industry.

The ideal candidate will be responsible for overseeing the flow of project documentation, including drawings, RFIs, method statements, QA/QC records, checklists, redlines, and as-built documents. Additionally, they will maintain a structured document tracking system to ensure timely review, approval, and distribution of documents to relevant stakeholders.

• Manage and maintain accurate and complete project documentation.
• Maintain a structured document tracking system to ensure timely review and distribution of documents.

The successful candidate will be responsible for coordinating with engineers, subcontractors, vendors, and clients to collect, verify, and disseminate project documents. They will also support the preparation of turnover packages and ensure accurate and complete final documentation for project handover.

• Coordinate with cross-functional teams to collect and disseminate project documents.
• Support the preparation of turnover packages and ensure accurate documentation.

To be considered for this role, applicants should possess prior experience in document control, preferably in the semiconductor, construction, hook-up, or tool installation projects. They should also be proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.

• Prior experience in document control.
• Proficient in Microsoft Office applications.

">Job Title: Document Management Specialist ">">

We are seeking a highly organized and detail-oriented individual to join our team as a Document Management Specialist. The successful candidate will be responsible for managing the movement and storage of investigation papers and enquiry files, maintaining accurate records, and providing timely updates.

Key Responsibilities:

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• Process and store investigation papers and enquiry files in a secure and accessible manner;
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• Maintain up-to-date records on file numbers and provide necessary returns/updates;
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• Collate case details for easy retrieval and retrieve data when required;
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• Returns/Updates: Complete within one week, unless otherwise specified;
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• Data Retrieval: Complete by the end of the next working day, unless otherwise specified;
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• Exhibit Management: Return case exhibits to rightful owners;
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• Administrative Tasks: Support MCD in routine and ad-hoc tasks, including Data entry, Scanning documents, Handling file record requests;
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• Qualifications & Experience:
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1. Clear Background: No ongoing criminal investigation;
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2. Qualifications: Diploma /GCE A-Level (preferred);
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3. Experience: Law enforcement experience (preferred), crime registry work, and handling court/legal documents;
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4. Meticulous, organized, and independent with strong interpersonal and communication skills in English;
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5. Basic computer literacy (Microsoft Office) and ability to learn investigation management systems;
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6. Flexible and adaptable to process changes;
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7. Organizational Skills: Maintain accurate records and manage multiple tasks effectively;
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8. Technical Skills: Proficient in using Microsoft Office and investigation management systems;
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9. Communication Skills: Excellent interpersonal and communication skills with the ability to articulate complex information clearly;
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10. Additional Requirements:
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• Ability to maintain confidentiality and handle sensitive information;
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• Strong analytical and problem-solving skills with attention to detail;
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• Capacity to work independently and as part of a team;
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• Adaptability to changing priorities and deadlines;
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• Flexibility to work flexible hours if required;
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Required Skills and Qualifications ">

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• Diploma /GCE A-Level (preferred);
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• Law enforcement experience (preferred), crime registry work, and handling court/legal documents;
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• Bachelor's degree in a relevant field (e.g., law, criminology);
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• Postgraduate qualification or professional certification in a relevant field;
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• Proven experience in document management, administration, or a related field;
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• Excellent organizational and time management skills;
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• Proficient in using Microsoft Office and investigation management systems;
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• Excellent interpersonal and communication skills with the ability to articulate complex information clearly;
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• Strong analytical and problem-solving skills with attention to detail;
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• Able to maintain confidentiality and handle sensitive information;
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Key Qualifications ">

">
• Clear Background: No ongoing criminal investigation;
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• Qualifications: Diploma /GCE A-Level (preferred);
">
• Experience: Law enforcement experience (preferred), crime registry work, and handling court/legal documents;
">
• Meticulous, organized, and independent with strong interpersonal and communication skills in English;
">
• Basic computer literacy (Microsoft Office) and ability to learn investigation management systems;
">
• Flexible and adaptable to process changes;
">
• Organizational Skills: Maintain accurate records and manage multiple tasks effectively;
">
• Technical Skills: Proficient in using Microsoft Office and investigation management systems;
">
• Communication Skills: Excellent interpersonal and communication skills with the ability to articulate complex information clearly;
">
• Additional Requirements:
">
">
• Ability to maintain confidentiality and handle sensitive information;
">
• Strong analytical and problem-solving skills with attention to detail;
">
• Capacity to work independently and as part of a team;
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• Adaptability to changing priorities and deadlines;
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• Flexibility to work flexible hours if required;
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• Team player with excellent communication skills;
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Benefits ">

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• Competitive salary;
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• Opportunities for career growth and professional development;
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• Flexible working hours;
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• Professional training and mentorship;
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• Recognition and reward for outstanding performance;
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Others ">

Please submit your application, including your resume and a cover letter, to (insert contact information). We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Title: Documentation Assistant

We are seeking a highly organized and detail-oriented individual to join our team as a Documentation Assistant. This role is perfect for someone who enjoys administrative tasks, has excellent communication skills, and can work effectively in a fast-paced environment.

Key Responsibilities:

• Prepare shipping documents, submission to banks, and arrange couriers to customers
• Filing of documents, maintenance of files, and collection of documents or cheques from shipping lines and customers
• Scanning, uploading, emailing, and checking bills in Excel sheets
• Drafting letters in Word and procuring office general items

Requirements:

• No prior experience with documentation required, as we will provide training
• Excellent organizational and communication skills
• Able to work effectively in a fast-paced environment

Benefits:

• Competitive salary range (no company budget mentioned)
• Opportunity to work in a dynamic and growing organization

Work Environment:

• Job location: Robinson road
• Work week: Monday to Friday
• Work timings: 9 am to 5:30 pm or 10 am to 6:30 pm

How to Apply:

Interested candidates may please email their resume in MSWord format to the hiring manager.

EA Regn Number: R1106079

2 days ago Be among the first 25 applicants

Assurity Trusted Solutions (ATS) is a wholly owned subsidiary of the Government Technology Agency (GovTech). As a Trusted Partner over the last decade, ATS offers a comprehensive suite of products and services ranging from infrastructure and operational services, authentication services, governance and assurance services as well as managed processes. In a dynamic digital and cyber landscape, where trust & collaboration are key, ATS continues to drive mutually beneficial business outcomes through collaboration with GovTech, government agencies and commercial partners to mitigate cyber risks and bolster security postures.

We are seeking an experienced and technical Product Manager to lead and manage a suite of productivity tools, including document management system and other associated systems. You will play a pivotal role in shaping product vision and strategy, ensuring collaboration across stakeholders and driving successful delivery of secure, scalable and user-centric solutions.

We will be offering as a 2 year contract employment, subjected to extension based on performance.

Responsibilities:

• Develop and maintain a deep understanding of an Enterprise Document and Collaboration System, its capabilities, integration with upcoming technologies such as Generative AI, AI Search; as well as evolve and adapt to a diverse user ecosystem
• Ideate, define, execute and grow the product roadmap, aligning with business objectives and customer needs within a secure environment
• Collaborate with stakeholders to prioritise features and requirements. Stay up to date with next generation information management and generation trends and needs
• Gather, analyse and provide timely reporting and sentiment/feedback on usage of the system; identifying opportunities for growth and improvement
• Work closely with Architecture, Security and Infrastructure teams to ensure all competing needs are fulfilled
• Integrate with development and agile teams to ensure builds remain focused and on track
• Respond in an agile manner to priority items for development or change in accordance with customer needs and environmental changes as they occur
• Work with a team of Business Analysts, technical SMEs and horizontal product teams to ensure requirements are managed and released on schedule
• Manage launch, operations and sunset of product features with focus on usability and experience
• Work across multiple Agencies within an ICT environment
• Establish and maintain communication lines to key product principals to ensure continued positioning as a key customer and partner
  
  

• 10+ years of experience in digital product management, preferably in the enterprise content management space. Delivered complex and large systems in cross-functional team setup
• Experience in integration with document management system and GenAI/LLM systems and with productisation and go-to-market achieved
• Demonstrate impactful product launch and management successes
• Excellent communication, collaboration, and stakeholder management skills
• Capable of producing results with minimal supervision and operate in ambiguous or undefined scenarios
• Cybersecurity awareness and conversant in secure product design and standards; as well as handling of prevalent web/application threats
• Eager to change and improve workflow and processes. Strong ability in fostering teamwork and collaborations
• Understand the product from business and technical point of view
  
  

• Experience with OpenText Enterprise Content Management or equivalent products.
• Certifications in Digital Product Management and AI/LLM would be advantageous
• Experience in ops-tech integration, AI/ ML creation and implementation, UI/UX design and research strategy, go-to market strategy for software services preferred
• Understanding of public service policies
• Proven experience in defining, executing product strategies and roadmaps.
  
  

• A wholly-owned subsidiary of GovTech
• We promote a learning culture and encourage you to grow and learn

• Seniority level Mid-Senior level

• Employment type Contract

• Industries IT Services and IT Consulting

Referrals increase your chances of interviewing at Assurity Trusted Solutions Pte Ltd by 2x

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Assurity Trusted Solutions (ATS) is a wholly owned subsidiary of the Government Technology Agency (GovTech). As a Trusted Partner over the last decade, ATS offers a comprehensive suite of products and services ranging from infrastructure and operational services, authentication services, governance and assurance services, to managed processes. In a dynamic digital and cyber landscape, where trust and collaboration are key, ATS continues to drive mutually beneficial business outcomes through collaboration with GovTech, government agencies, and commercial partners to mitigate cyber risks and bolster security postures.

We are seeking an experienced and technical Product Manager to lead and manage a suite of productivity tools, including a document management system and other associated systems. You will play a pivotal role in shaping product vision and strategy, ensuring collaboration across stakeholders, and driving successful delivery of secure, scalable, and user-centric solutions.

We will be offering a 2-year contract employment, subject to extension based on performance.

1. Develop and maintain a deep understanding of an Enterprise Document and Collaboration System, its capabilities, integration with upcoming technologies such as Generative AI, AI Search; as well as evolve and adapt to a diverse user ecosystem.
2. Ideate, define, execute, and grow the product roadmap, aligning with business objectives and customer needs within a secure environment.
3. Collaborate with stakeholders to prioritize features and requirements. Stay up to date with next-generation information management and generation trends and needs.
4. Gather, analyze, and provide timely reporting and sentiment/feedback on usage of the system; identifying opportunities for growth and improvement.
5. Work closely with Architecture, Security, and Infrastructure teams to ensure all competing needs are fulfilled.
6. Integrate with development and agile teams to ensure builds remain focused and on track.
7. Respond in an agile manner to priority items for development or change in accordance with customer needs and environmental changes as they occur.
8. Work with a team of Business Analysts, technical SMEs, and horizontal product teams to ensure requirements are managed and released on schedule.
9. Manage launch, operations, and sunset of product features with a focus on usability and experience.
10. Work across multiple Agencies within an ICT environment.
11. Establish and maintain communication lines with key product principals to ensure continued positioning as a key customer and partner.

1. 10+ years of experience in digital product management, preferably in the enterprise content management space. Delivered complex and large systems in cross-functional team setups.
2. Experience in integration with document management systems and GenAI/LLM systems, with productization and go-to-market achievements.
3. Demonstrate impactful product launch and management successes.
4. Excellent communication, collaboration, and stakeholder management skills.
5. Capable of producing results with minimal supervision and operate in ambiguous or undefined scenarios.
6. Cybersecurity awareness and familiarity with secure product design and standards; as well as handling web/application threats.
7. Eager to improve workflows and processes. Strong teamwork and collaboration skills.
8. Understanding of the product from both business and technical perspectives.

1. Experience with OpenText Enterprise Content Management or equivalent products.
2. Certifications in Digital Product Management and AI/LLM are advantageous.
3. Experience in ops-tech integration, AI/ML creation and implementation, UI/UX design and research strategy, go-to-market strategy for software services.
4. Understanding of public service policies.
5. Proven experience in defining and executing product strategies and roadmaps.

Join us and discover a meaningful and exciting career with Assurity Trusted Solutions!

The remuneration package will be commensurate with your qualifications and experience. Interested applicants, please click "Apply Now".

We thank you for your interest, and please note that only shortlisted candidates will be notified.

By submitting your application, you agree that your personal data may be collected, used, and disclosed by ATS, GovTech, and their service providers and agents in accordance with ATS’s privacy statement, which can be found at: (link to privacy statement) or such other successor site.

We promote a learning culture and encourage you to grow and learn.

We are seeking a highly skilled and experienced Admin Executive to join our team. The ideal candidate will be responsible for managing and following up on document flow and workflow processes within the Administration Department.

The successful candidate will also prepare correspondence, letters, reports, and documents in English and Chinese. Additionally, they will maintain proper filing and document control of policies, regulations, contracts, and reports.

The Admin Executive will liaise with government authorities, industry associations, internal departments, and external stakeholders. They will also arrange logistics and administrative support for visitors and customers, coordinate inter-department planning and execution of events, and compile training requirements.

The successful candidate will assist with scheduling and activity planning for company management, oversee company vehicle and driver arrangements, and provide support in basic IT and HR administrative matters when necessary.

To be considered for this role, you must have a minimum GCE 'O' Level or Diploma in any discipline, at least 2 years of administrative experience, and proficiency in Microsoft Office applications.

Bilingual skills in English and Mandarin are preferred to liaise with Chinese-speaking stakeholders and handle Chinese documentation. A self-motivated, meticulous, and able to multitask in a fast-paced environment is essential. The ability to work as part of a team with a positive and customer-oriented attitude is also required.

• Minimum GCE 'O' Level or Diploma in any discipline
• At least 2 years of administrative experience
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Strong organizational and communication skills
• Bilingual in English and Mandarin (preferred)

• Prepare and present monthly performance dashboards covering volumes, SLA metrics, and exceptions.
• Collaborate with Business Units (CBGS, FIG, CMBS, CBS), Compliance, Risk, Legal, IT, Products Leads on operational matters.
• Collaborate with and support iCIMB on new product/systems, projects and process improvements matters related to account opening (AO) and account maintenance (AM).
• Maintain oversight of control checks, exception logs, and audit documentation for account servicing and document handling.
• Support internal and external audit reviews, ensuring readiness and compliance.
• Serve as the operational contact for law enforcement requests (e.g., freezing and production orders), ensuring timely and compliant response in coordination with Legal and Compliance.
• Approve maintenance tasks (e.g., Hold codes), support cross-departmental queries, and provide coverage for leadership roles.
• Participate in UAT and manage administrative tasks including procurement and supplies.
• Lead operational readiness and execution for strategic initiatives (e.g., F30, Paperless, OBCA upgrade, Ops Workflow, etc.) in alignment to the Bank’s aspiration.
• Represent Operations in project taskforces, ensuring impact assessments, SOP updates, and stakeholder training are completed.
• Drive continuous process improvement and reengineering efforts to enhance efficiency, reduce risk, and align with the Bank’s transformation goals.
• Support external initiatives such as the National Scam List and Restrictive Order implementation.
• Provide guidance and develop a team specialists to ensure effective delivery of document and data management services including account servicing, police orders, and document workflows.
• Oversee performance, resource allocation, and capability building through coaching, cross-training, and succession planning.
• Provide backup support for Head of Unit and other team leads.
• Vendor Oversight and Governance
• Manage outsourced vendors (e.g., Iron Mountain, Toppan, Secura), ensuring service level adherence, exception handling, and continuity planning.
• Conduct performance reviews, manage service breaches, and ensure compliance with MAS outsourcing and internal risk policies.

Requirements

• Bachelor's degree and/or Master’s in Business Administration, Operations Management, or any related field.
• At least 7 years of experience in banking operations.
• At least 5 years of relevant experience in driving productivity, system/platform efficiency and/or optimisation.
• Savvy and well verse in regulatory framework, e.g., MAS guidelines, MAS 626, Frezzing Order and Production Order regulation, etc.
• Strong stakeholder management skills, working with regulators, internal and offshore teams.
• Proven track record in project management and process improvement initiatives.
• Proficient in Operational Governance, Banking Operation Knowledge across Retail and Non-Retail segments
• Proficient in Regulatory Framework – MAS guidelines, MAS 626, Frezzing Order and Production Order regulation
• Strong Vendor and Outsourcing Management skills
• Strong Risk and Control awareness
• Experienced in Process Design and Change Management
• Strong Analytical Thinking and able to make sound decisions based on data and insights
• Strong Stakeholder Management, Communication and Interpersonal Skills
• Strong Negotiation Skills and Conflict Resolution
• Strong Project Management Skills

• Job Identification 30848
• Posting Date 07/14/2025, 06:58 AM
• Job Schedule Full time

We are seeking an Administrative Support Executive to join our esteemed organization in the ICT industry.

• Employment Type: Permanent
• Position: Sales Admin Executive
• Location: West, Singapore
• Working Hours: Monday to Friday, office hours

• Provide administrative support to the sales team, including preparing quotations and processing documents.
• Handle incoming sales inquiries through phone and email professionally and promptly.
• Ensure accurate entry and maintenance of sales order data.
• Coordinate logistics and delivery schedules to meet customer expectations.
• Liaise with customers and suppliers to ensure smooth day-to-day operations.
• Manage invoice processing for contractors and vendors.
• Assist with general tasks and assignments as directed by the reporting manager.
• Support the end-to-end management of sales orders for timely fulfillment.

• At least 1 year of relevant work experience, with a minimum GCE "O" Level qualification
• Proficient in Microsoft Office
• Familiar with order processing workflows
• Experience in logistics coordination is a plus