39 Legal Documents jobs in Singapore

The role of a legal support professional is to provide operational and administrative assistance to the legal department. This involves managing documentation, supporting legal processes, and ensuring effective coordination across key activities.

• Apply foundational legal knowledge to review, organize, and manage legal documents, correspondence, and related processes.
• Maintain a structured system for email and document management, including triaging, tagging, and filing.
• Track workflow timelines and deliverables, maintain trackers, and issue reminders to counsel where necessary.
• Draft, update, and maintain standard operating procedures (SOPs), checklists, and playbooks for recurring legal or administrative processes.
• Provide administrative support such as scheduling meetings, collating materials, formatting documents, and maintaining databases or records.
• Assist in managing engagements with panel law firms and ensure adherence to established escalation protocols.

• A diploma or bachelor degree in law and management with 3–5 years of paralegal or legal support experience; or an LLB from a common law jurisdiction with at least 1 year of relevant legal operations or paralegal experience.
• Strong organizational skills, with the ability to design and implement effective workflows, SOPs, and tracking systems.
• Proficient in Microsoft Office, SharePoint, and other knowledge or document management tools.
• A good understanding of legal terminology and processes, with the ability to translate them into structured workflows and documentation.

Overview
Shape your Career with Citi. Citi’s Global Legal Affairs and Compliance (GLAC) empowers and protects Citi by providing legal, compliance, investigative, and security services to our firm. We manage compliance risk, provide legal analysis and advice, protect Citi’s people and businesses, advocate for legal and regulatory outcomes that benefit our firm and our clients, and ultimately promote behavior that is consistent with Citi’s mission and culture. We’re currently looking for a high caliber professional to join our team as Officer, Legal Support Specialist 3 - Hybrid (Internal Job Title: Legal Support Specialist 3 - C11) based in Singapore. Being part of our team means that we’ll provide you with the resources to meet your unique needs, empower you to make healthy decisions and manage your financial well-being to help plan for your future.
The role offers opportunities for growth, training, and exposure to senior leaders, as well as the chance to contribute to the communities where we live and work through volunteerism.
Responsibilities
Support activities related to legal operations, technology, budget/expenses, risk/controls, litigation/discovery/settlements or administration
Performs varied work requests from multiple sources that may be complex in character and have tight deadlines
Responsible for tasks associated with programs and projects
Provides analysis of matters in support of resolution of situations or to formulate an approach
Liaise with other control and functional business in support of project initiatives
May be responsible for billing or legal settlements
Works closely with the team’s manager to complete tasks assigned
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications
2-5 years relevant experience
Experience working in corporate legal department, law firm, financial services, consulting, technology firm or related industry
Must have excellent organizational skills, attention to detail, exceptional verbal communication and listening skills
Knowledge of legal customs and practices
Project management skills
Knowledge and understanding of the financial services industry
Bachelors/University degree or equivalent experience
This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.
Working at Citi is far more than just a job. A career with us means joining a family of more than 230,000 dedicated people from around the globe. At Citi, you’ll have the opportunity to grow your career, give back to your community and make a real impact.
Take the next step in your career, apply for this role at Citi today!
Note: This description may include references to internal job titles and locations specific to Citi and is intended for informational purposes.
Job Family Group: Legal
Job Family: Legal Professionals
Time Type: Full time
Equal Employment Opportunity Statement:
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
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About the Firm

CHP Law is a young and dynamic full-service law firm based in Singapore. Founded on the principle that simplicity is efficiency, the firm prides itself on providing sound and effective legal advice that is practical and solution-based. With a diverse team of lawyers, CHP Law offers a fresh perspective on legal issues, working seamlessly across various practice areas such as civil and commercial litigation, corporate and commercial advisory, financial and regulatory advisory, private client and family law, intellectual property, and real estate, to deliver pragmatic and effective solutions for its clients. They are dedicated to building lasting relationships and guiding clients every step of the way, from startups to multinational corporations, no matter their legal needs.

About the Team

CHP Law's Private Client and Family Law team provides discreet, empathetic, and practical legal guidance for sensitive, often emotional, matters. Led by Kannan Nadarajan, the team is committed to a compassionate and holistic approach, using Therapeutic Justice to reduce conflict and guide clients through challenging times with genuine care. They specialise in creating personalised solutions for complex issues, such as divorce, child custody, estate planning, and inheritance disputes, always prioritising the client's well-being and best interests.

LEGAL SECRETARY

We are seeking a motivated and detail-oriented Legal Secretary to join our dynamic legal team. This is an excellent opportunity for a fresh graduate who is eager to start their career in a fast-paced and supportive legal environment. We welcome candidates with a diploma in Legal Studies, Communications, Public Relations, or Business, but no prior experience is required, as we are committed to providing comprehensive training to the right candidate.

Key Responsibilities:

• Administrative Support: Provide full administrative and secretarial support to lawyers, including managing calendars, scheduling appointments, and organising meetings.
• File Management: Maintain and organise both physical and electronic case files, ensuring all information is accurate, confidential, and easily accessible.
• Communication: Act as a liaison between lawyers, clients, courts, and external parties. Handle incoming and outgoing calls and emails in a professional and timely manner.
• Billing & Invoicing: Prepare and process legal billing, invoices, and expense claims.
• Office Management: Assist with general office duties, such as ordering supplies, managing couriers, and maintaining a tidy work environment.

Qualifications:

• Diploma in any field (Law, Communications, Public Relations, or Business preferred)
• Strong interest in the legal industry and a desire to learn.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organisational skills and attention to detail.
• Ability to handle confidential information with discretion.
• A positive attitude, strong work ethic, and ability to work effectively both independently and as part of a team.

This role is a fantastic entry point into the legal profession, offering a solid foundation and growth opportunities. If you are a proactive and meticulous individual looking to build a career in law, we encourage you to apply. Fresh Graduates are welcome to apply!

Interested applicants should email their resume and cover letter to

• Working Days: 5 days
• Working Timing: 9:00 am to 6:00 pm
• Working Location: Telok Ayer
• Starting Salary: $3,500

Key Responsibilities & Duties:

1.Conveyancing Matters:

• Handle a full range of conveyancing matters, including purchase and sale transactions, development projects, mortgages, transfers, refinance, redemption and leases.
• Prepare legal conveyancing documentation and manage e-lodgment and e-stamping processes.
• Review and proofread documents related to conveyancing.

2. Client Communication:

• With clients, banks, and other relevant parties throughout the conveyancing process.
• Provide updates, answer queries, and address any concerns promptly.

3. Administrative Support:

• Assist in secretarial work, including conducting searches, billing and maintaining deadlines.
• Manage client appointments and maintain proper records of files.
• Liaise with Banks, CPF Board, Solicitors, and Clients on conveyancing matters.

Qualifications and Requirements:

• Education: A diploma or degree in legal studies or a related field.
• Experience: Minimum 2 years of experience as a conveyancing secretary in a law firm.
• Familiarity with e-litigation processes is advantageous.
• Proficient in legal conveyancing documentation.

WhatsApp: (Shermaine)

Siah Sze Ming Reg No: R

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Scope:
The officer will provide operational and administrative support to the Legal Department to ensure smooth and efficient workflow. This includes:

· Legal Knowledge Application : applying foundational legal knowledge to understand, organise, and contextualise legal documents, correspondence, and processes.

· Email & Document Management : triaging, tagging, and filing incoming emails; creating a structured system for email/document organisation.

· Workflow Tracking : monitoring deadlines, maintaining trackers, and sending reminders to counsel.

· Process Documentation : drafting and maintaining SOPs, checklists, and “playbooks” for recurring legal/administrative processes (e.g., engaging panel law firms).

· Administrative Support : scheduling, collating materials, formatting documents, and maintaining databases/records.

· Panel Law Firm Engagement : supporting counsel in managing panel law firm instructions and ensuring compliance with escalation protocols.

Working Arrangement:

Working Hours: Mondays to Fridays (office hours)

Salary: $14-19/H

Duration: 12/10/2025 - 12/11/2026

Location: Outram Park

Requirements:

· Diploma in Law and Management with at least 3–5 years’ paralegal/legal support experience; OR LLB from a common law jurisdiction with at least 1 year of paralegal or legal operations experience.

· Strong organisational skills with proven ability to design and implement systems (email/document workflows, SOPs, trackers).

· Proficiency in MS Office, SharePoint, and other knowledge management tools.

· Ability to understand legal terminology and concepts, and translate them into structured workflows and documentation.

EA License No.: 96C4864 (Shanice Lim Xin Ni)

Reg. No.: R

Maybank Securities is a fully owned Investment Banking arm of Maybank, one of Asia’s leading banking groups and Southeast Asia’s fourth largest bank by assets.
In addition to performing core remediation and name screening tasks, this role will take on a leadership function within the team. You will oversee junior team members, provide guidance on complex cases, and ensure consistent quality across all deliverables. The successful candidate will serve as a point of contact for internal stakeholders and assist the line manager in workflow coordination and reporting. Prior experience in a team lead or supervisory role in KYC operations is highly preferred.
Job Description
lead the team of analysts, providing guidance, support, and oversight on day-to-day remediation activities
Conduct name screening for individuals and entities as part of client lifecycle management
Review and discount open alerts based on prescribed guidelines
Work with internal stakeholders including Business and Compliance in the resolution of hits
Ensure quality assurance across the team
Perform other tasks as assigned by the line manager
Ensure assigned tasks are completed within stipulated timelines with accuracy
Our ideal candidate
>4 years of working experience in KYC.
Ability to understand regulatory requirements, translating them into operational procedures.
Good organisation skills and attention to details
Logical, structured approach to problem solving and decision making
Strong sense of ownership with ability to operate under minimal supervision
We regret that only short-listed candidates will be notified.
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Job Description
Supervise a team of analysts, offering direction, coaching, and oversight on daily remediation tasks.
Perform name screening of individuals and entities as part of client onboarding and ongoing reviews.
Evaluate and clear alerts in accordance with established procedures and criteria.
Collaborate with internal teams such as Compliance and Business to resolve screening matches.
Uphold quality standards across the team’s output.
Support additional assignments and responsibilities delegated by the reporting manager.
Ensure all responsibilities are executed accurately and within designated deadlines.
Requirements
Min 7 years of experience in end to end KYC or related compliance functions.
Proficient in interpreting regulatory guidelines and applying them to operational workflows.
Strong organisational abilities with a meticulous attention to detail.
Analytical mindset with a methodical approach to issue resolution and sound decision-making.
Self-driven and capable of working independently with minimal oversight.
Good to have:
Anti-Money Laundering or CAMS certification
By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to Merries Employment LLP in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within Merries and/ or with the client(s) of Merries. If you wish to withdraw your consent, please notify us.
We regret to inform only shortlisted candidates will be notified.
Merries Employment LLP
EA Licence No: 14C7362
Posting Personnel: Jasmine Chew
EA Personnel Registration No: R
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Job Description

• Supervise a team of analysts, offering direction, coaching, and oversight on daily remediation tasks.
• Perform name screening of individuals and entities as part of client onboarding and ongoing reviews.
• Evaluate and clear alerts in accordance with established procedures and criteria.
• Collaborate with internal teams such as Compliance and Business to resolve screening matches.
• Uphold quality standards across the team’s output.
• Support additional assignments and responsibilities delegated by the reporting manager.
• Ensure all responsibilities are executed accurately and within designated deadlines.

Requirements

• Min 7 years of experience in end to end KYC or related compliance functions.
• Proficient in interpreting regulatory guidelines and applying them to operational workflows.
• Strong organisational abilities with a meticulous attention to detail.
• Analytical mindset with a methodical approach to issue resolution and sound decision-making.
• Self-driven and capable of working independently with minimal oversight.

Good to have:

• Anti-Money Laundering or CAMS certification

By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to Merries Employment LLP in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within Merries and/ or with the client(s) of Merries. If you wish to withdraw your consent, please notify us.

We regret to inform only shortlisted candidates will be notified.

Merries Employment LLP
EA Licence No: 14C7362

Posting Personnel: Jasmine Chew
EA Personnel Registration No: R

Position: Complex Document Review Officer
(1yr renewable contract + 1 mth completion bonus)
We are hiring for a top tier Private Bank.
KEY FEATURES OF THE POSITION
Review account documents submitted by Relationship Managers (RMs)
Ensure timely and accurate processing of client’s change in circumstance and amendments on the accounts in accordance to prevailing bank procedures and policies
Ensure document deficiencies are accurately tracked and escalated as per procedure
Ensure quality service is provided to internal clients, i.e. RMs / Assistant RMs
Support other departments in various activities (e.g. information retrieval, remediation)
Strong commitment to quality service and a desire to drive continuous process improvement initiatives
Support new initiatives and ad-hoc tasks as assigned by Managers or HOD
Support the team in user acceptance testing
Ensure activities are compliant with relevant regulatory laws and internal policies
Work with Legal & Compliance and other stakeholders on documentation requirements
Familiar with CRS, FATCA and QI documentations and annual regulatory reporting
Requirements:
Degree/Diploma with at least 2 years of related banking working experience, preferably with strong client documentation experience
Good knowledge of account documentation requirements in a Private Banking Environment
Good working knowledge and applicability in FATCA/CRS/QI regulation and reporting will be advantageous
Good knowledge of MS Office software applications and aptitude for technology
*Fresh grads / had intern in banks are welcomed.
Work Location: Next to expo MRT
Interested applicant can write in to:
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