195 Handling Correspondence jobs in Singapore

Position Title: Office Administration & Operations Assistant

Location: Singapore

Department: Finance, Compliance and Office Admin

Report to: Director, Finance & Admin

This position is full-time.

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ORGANIZATION OVERVIEW

Special Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition. Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries. The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.

POSITION SUMMARY

The role of Office Administration & Operations reports to the Director of Finance & Administration. The individual will be part of the Finance & Administration team and will support all areas covered by the function. We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.

To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal). You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds. We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social/community context.

PRIMARY RESPONSIBILITIES

The responsibilities of the Administration & Operations Assistant include, but are not limited to:

Office Administration:

• Liaise with suppliers and vendors in relation to all matters of the office
• Manage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressed
• Administer day-to-day upkeep and operational needs of the office e.g., office supplies

Operations:

• Support the planning and co-ordination of events e.g. training and meetings, organized by the office. This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planning
• Support compliance effort of the office including Personal Data Protection
• Organize office activities, group meetings and support Board meetings
• Support people related operations covering leave management and employment related matters as assigned
• Support operational needs of fundraising activities
• Other duties as assigned

QUALIFICATIONS

• Experience in office administration and vendor management
• Ability to work under pressure and meet deadlines
• Good computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power Point
• Spreadsheet skills to support tracking of expenditures, event planning and budgeting etc
• Capable of high levels of consistency, accuracy, confidentiality, and excellent attention to detail
• Strong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgrounds
• Ability to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problems
• Effective written and verbal communication skills, and fluent in written and verbal English
• Interest in and/or experience with sports, health, fitness, and people with intellectual disabilities

Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Responsibilities:

• Assist in office operations, i.e., day-to-day administrative and operational duties, data entry of relevant information into database, etc.
• Respond to enquiries from interested clients via phone calls and various channels (Email, WhatsApp).
• Maintain regular follow-ups with potential leads and existing clients to build relationships and secure appointments.
• Establish, maintain, and ensure the timely update of client information database.
• Manage the preparation of quotations, invoices, and any documents needed for follow up with clients.
• Manage billings.
• Provide relevant support and other ad-hoc duties when necessary.

Requirements:

• Undergraduate / graduate in any related field are welcome to apply.
• Proficient in writing and verbal communication skills.
• Proficient in Microsoft Office tools and online collaboration tools.
• Self-motivated, independent and able to work in a dynamic environment.
• Can start work immediately and commit long term will be an added advantage.

Salary:

• Negotiable (progressive with commitment period)
• Performance and attendance bonus

Location:

• 5 minute walk from Jurong East MRT.

Interested applicants please email your Resume / CV to

Job Types: Full-time, Part-time, Permanent, Contract, Temporary, Internship, Fresh graduate, Student job

Pay: $1, $3,500.00 per month

Work Location: In person

RecruitFirst is hiring You will be outsourced to:

Location:Central

Duration:3 months contract (subject to conversion)

Working Hours:Mon – Fri: 830am to 6pm

Salary:Up to $5000 per month (based on experience)

Job Description:

Facilities Management (40%)

• Supervise and coordinate facilities maintenance, ensuring a clean, safe and well-functioning work environment.
• Manage vendors and contractors for facilities related support services.
• Manage fitting out works or minor renovation for company as and when needed.
• Support staff when there are facilities related issues and rectify the problem such as aircon FCUs and ceiling water leakage, spoilt doors handle, lighting tube change, power trips etc
• Plan, manage and engage with vendor for relocation department within our premises.
• Liaise with Landlord management RQAM regarding facilities matters.
• Managed landlord access portal (By the bay app) regarding access to ground floor gantry turnstile, season parking for internal staffs.
• Involved in fire drill (Fire Warden), building yearly power shutdown. To ensure all essential equipment shut down and power up once everything up on landlord side.
• In charge of all company phone line extension allocation to staff
• Managed Microsoft teams phone portal (Administrator)

Security System management (30%)

• Manage our security system portal that control our door access, smart lockers and CCTV.
• Manage vendors if there is any issue related to security system.
• Onboarding new joiners with access rights /allocation of seats / smart locker and ensure new joiners registered by the bay app for access into office.
• On standby 24/7 in case there are issues or SMS alert alarm on any UPS / Basin booster pump leakage equipment triggered during office hours or after office hours including weekend.

Administration management matters (Support as and when needed 30%)

• Responsible for purchase orders and liaise with business units on purchases such as corporate stationery, name cards, pantry items and any other purchases and services require from time to time.
• Consolidate all invoices and charge out accordingly through the P2P procurement (DHL, Local courier services, singpost, Singtel, SP power, building leases rental, season parking, aircon extension billing, HP Copier breakdown usages and CISCO Iron Mountain breakdown for cartons storage for all depts including HR and admin) Source for products and services as and when needed.
• Coordination of local and overseas courier (DHL and Espirt Consortium)
• Manage delivery orders in office.
• Updating company phone directory, arrangement of baby gifts, get well soon baskets and wreaths.
• Liaise with vendors (Eg, Printers, Courier, Franking Machine etc)
• Add-hoc –in charge of company driver schedule booking.
• Remisier insurance claims thru AIA
• Renew corporate hotels and update in Admin sharepoint
• Flight and accommodation booking. (For seconded staff)
• Manage company car schedule booking. (Business units and Management staff)
• Consolidate red packet orders yearly

Requirements:

• Min Diploma with preferably 2 to 3 years of Office Management and Administration experience
• A pro-active individual, who is able to work independently and equipped with an eye for detail.
• A responsive, responsible, well organized, and resourceful team player
• Excellent written and verbal communication skills
• Singaporeans only.

Receptionist - Office Administration

What's on the offer

• 6 Months of contract - with a possibility of extension/conversion into perm.
• Industry: Insurance

Summary

We are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial for ensuring the smooth daily operations of our front office and providing essential administrative support across various departments. If you are a detail-oriented individual with excellent communication skills and a passion for creating a positive office environment, this role is for you.

Key Responsibilities

Receptionis Management

• Serve as the primary point of contact for all incoming calls, greeting visitors warmly and directing them appropriately.
• Manage the reception area, ensuring it is tidy, welcoming, and well maintained at all times.
• Handle incoming and outgoing mail, couriers, and deliveries efficiently.
• Maintain visitor logs and manage access control procedures.

Office Administration & Support

• Assist with travel arrangements and expense claims for staff as required.
• Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
• Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
• Coordinate and schedule meetings, appointments, and conference room bookings.
• Assist with the preparation of presentations, reports, and other documents as needed.
• Manage office equipment (e.g., printers, copiers), ensuring they are in good working order and arranging for maintenance when required.
• Maintain accurate and up-to-date filing systems, both physical and digital.

Facilities Management Support

• Act as a liaison with building management for office-related issues (e.g., air conditioning, cleaning, repairs).
• Assist in coordinating office events, team lunches, and special occasions.

General Administrative Duties

• Perform data entry and maintain various administrative records.
• Handle ad-hoc administrative tasks and projects as assigned by management.
  Ensure compliance with office policies and procedures.

Qualifications

• Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
• Experience in travel management is a must.
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• A proactive, positive, and professional attitude with a strong customer service orientation.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.

We are seeking a highly organized and detail-oriented Office Administration Coordinator to join our team. As an Office Administration Coordinator, you will be responsible for providing administrative support to our organization, ensuring the smooth operation of our office.

• Financial Management: Process invoices for payment, review open purchase orders, issue purchase orders, and monitor stock levels.
• Vendor Coordination: Coordinate with vendors, arrange digitalization of registry files, and maintain temporary staff quota records.
• HR Support: Attend to staff enquiries, support HR-related processes, and provide general administrative assistance.

Civil Service College

Permanent/Contract

Closing on 03 Oct 2025

What the role is

The role of Senior Executive, Office Administration is part of the Corporate Development Department. This role is to manage the full spectrum of office administration matters relating to officers' and contractors' onboarding and off-boarding matters.

What you will be working on

1. Office workstation management to ensure that workspaces are managed and optimised effectively with staff movements;
2. Office keys and access cards management, including communicating on the access control procedures and policies;
3. Oversee carpark, name cards production and telecommunication matters; and
4. Other administrative matters including procurement of office supplies and services, filing of proper official records and reviewing office administration policies and procedures.

What we are looking for

• Diploma in any discipline

• Experience in administration work in the public sector is a plus

• Team player, self-driven and resourceful

• Strong organisational skills with meticulous attention to detail

• Ability to multitask, goal-oriented and perform under pressure

• Good analytical, writing and communication skills

• Good interpersonal and customer service skills

• Excellent problem-solving and decision-making skills
This role will be on a 1-year contract

About Civil Service College

The Civil Service College (CSC) is a statutory board under the Public Service Division, Prime Minister's Office. We are the central learning institution for the Singapore Public Service and we partner government ministries and agencies to develop people for a first-class public service.
CSC brings together public officers from diverse backgrounds and provides them with opportunities for learning and skills upgrading. Our service-wide networks enable public officers to build capabilities, develop shared ethos and gain deeper perspectives, creating a collaborative environment for dialogue and knowledge sharing.
Through our programmes and services, CSC aims to strengthen strategic capacity in governance, leadership, public administration and management for the Singapore Public Service.

About your application process

This job is closing on 03 Oct 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Civil Service College or the wider Public Service.

Responsibilities:
Provide secretarial and administrative support to the office.
Manage and maintain executives' calendars, schedules, and appointments.
Coordinate and arrange travel arrangements and accommodations.
Prepare and draft correspondence, reports, and presentations.
Handle and prioritize incoming emails and phone calls.
Maintain and update office documents, records, and filing systems.
Assist in organizing and coordinating company events and meetings.
Manage office supplies and ensure inventory is well-stocked.
Handle general office administrative tasks, such as photocopying, scanning, and filing.
Provide support to other departments as needed.
Minimum Requirements:
Diploma or degree in Business Administration, Secretarial Studies, or related field.
Minimum 2-3 years of experience as a secretary or office administrator.
Proficient in using Microsoft Office applications.
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Attention to detail and ability to multitask.
Ability to work independently and as part of a team.
Positive attitude and professional demeanor.
Ability to handle confidential information with discretion.
Interested candidates who wish to apply for the advertised position, please click
'APPLY'
to send in your resume.
#J-18808-Ljbffr

Position Title:
Office Administration & Operations Assistant
Location:
Singapore
Department:
Finance, Compliance and Office Admin
Report to:
Director, Finance & Admin
This position is full-time.
___
ORGANIZATION OVERVIEW
Special Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition. Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries. The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.
POSITION SUMMARY
The role of Office Administration & Operations reports to the Director of Finance & Administration. The individual will be part of the Finance & Administration team and will support all areas covered by the function. We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.
To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal). You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds. We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social/community context.
PRIMARY RESPONSIBILITIES
The responsibilities of the Administration & Operations Assistant include, but are not limited to:
Office Administration:
Liaise with suppliers and vendors in relation to all matters of the office
Manage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressed
Administer day-to-day upkeep and operational needs of the office e.g., office supplies
Operations:
Support the planning and co-ordination of events e.g. training and meetings, organized by the office. This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planning
Support compliance effort of the office including Personal Data Protection
Organize office activities, group meetings and support Board meetings
Support people related operations covering leave management and employment related matters as assigned
Support operational needs of fundraising activities
Other duties as assigned
QUALIFICATIONS
Experience in office administration and vendor management
Ability to work under pressure and meet deadlines
Good computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power Point
Spreadsheet skills to support tracking of expenditures, event planning and budgeting etc
Capable of high levels of consistency, accuracy, confidentiality, and excellent attention to detail
Strong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgrounds
Ability to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problems
Effective written and verbal communication skills, and fluent in written and verbal English
Interest in and/or experience with sports, health, fitness, and people with intellectual disabilities
Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
#J-18808-Ljbffr

We are hiring a full-time, on-site Office Administrator & MS365 Software Engineer. This role combines executive office support with advanced technical expertise in Microsoft 365, Dynamics 365, the Power Platform, and Copilot.

You will manage C-suite schedules, travel, meetings, and office operations while also serving as the in-house specialist for Microsoft tools. This includes maintaining and customising Dynamics 365 CRM, building Power Automate workflows, designing Power BI dashboards, and integrating with Power Apps and Dataverse.

A core responsibility is enabling Copilot across Word, Excel, Outlook, Teams, and Dynamics — from prompt design and AI governance to building Copilot-driven agentic solutions that automate processes and boost productivity.

• Provide administrative support to the C-suite: calendar management, travel arrangements, and meeting coordination.
• Prepare reports, presentations, and documentation for leadership and stakeholders. Coordinate communication and follow-up on behalf of executives with internal teams and external partners.
• Support day-to-day office operations to ensure smooth functioning.
• Maintain accurate records, files, and documentation with confidentiality.
• Create, develop, and manage the company CRM using Microsoft Dynamics 365.
• Design, build, and maintain workflows using the Microsoft Power Platform (Power Apps, Power Automate, Power BI, Power Virtual Agents).
• Customise CRM dashboards, reports, and automation processes aligned with business needs. Ensure accuracy and integrity of partner, investor, and customer data within the CRM.
• Provide training and support to team members on CRM and Microsoft productivity tools.
• Design, test, and deploy Copilot agents within Microsoft 365 and Dynamics to address business workflows as directed by leadership.
• Provide structured feedback on the technical success of MS365, Dynamics, and Power Platform deployments, including adoption rates, performance, and user experience.
• Monitor and maintain system integrity by ensuring data accuracy, security, and compliance across all Microsoft business applications.
• Develop documentation and SOPs for MS365, Dynamics 365, and Power.
• Platform processes to support consistency and knowledge transfer.

• 1–2 years of relevant experience in an administrative role (experience with C-suite support is a plus).
• High level of proficiency with Microsoft Office Suite (Word, Excel, etc).
• Strong organisational and problem-solving skills in a fast-paced, startup-style environment.
• Excellent attention to detail with a focus on data accuracy and integrity.
• Ability to work independently as well as collaboratively.
• Strong communication and interpersonal skills.
• Proactive, flexible, and eager to learn.
• AI & Productivity Tools: Expertise in Microsoft Copilot for enhancing productivity across Word, Excel, Outlook, and Teams, including prompt design and AI governance.
• Automation & Integration: Proficient in Power Automate for building workflows, integrating APIs, and optimising business processes with RPA.
• Business Applications: Skilled in Dynamics 365 architecture, customisation and integration with Power Platform tools like Power Apps, Power BI, and Dataverse.

• Diploma or Bachelor's degree.
• Microsoft Certifications are advantageous but not mandatory.

Email application (CV and Cover Letter) to: .Health

At MyMedVault, you will be part of a mission-driven healthcare startup that is reshaping how people manage and control their health data. This role provides a unique opportunity to work closely with the leadership team, gain broad exposure to startup operations, and develop your career in a fast-growing company. You will have the chance to take ownership of projects, learn new tools and systems, and contribute to building innovative solutions that make a real impact on people's lives.