938 Organizational Skills jobs in Singapore

Job Overview

We are seeking a skilled Clerical Support Specialist to join our team. As a key member of our operations, you will play a vital role in ensuring the smooth execution of various administrative tasks.

Main Responsibilities:

• Prepare and disseminate correspondence, memos, and forms on time.
• Support and facilitate the completion of regular reports and submissions, including registration of new products and product forecasts submission.
• Communicate and liaise with HQ related to work, maintaining effective relationships.
• Manage calendars, scheduling appointments, meetings, and events efficiently.
• Take accurate meeting minutes, recording important discussions and decisions.
• Interpret written or spoken material into one or more languages, ensuring meaning and context are maintained.
• Perform other ad hoc tasks requested by management as needed.

Requirements:

• A minimum Diploma in Business, Administrative, or equivalent.
• Excellent written and verbal communication skills, with the ability to articulate complex ideas clearly.
• Fluency in Japanese language (minimum JLPT2 speaking/writing) to liaise with Japan HQ and Japanese clients.
• Proficiency in MS Office, with expertise in word processing, spreadsheets, and presentation software.

Benefits:

• This is an excellent opportunity for a motivated individual to develop their skills and contribute to the success of our organization.
• The ideal candidate will have a strong work ethic, be highly organized, and possess excellent problem-solving skills.
• As a valued member of our team, you will receive comprehensive training and support to ensure your success in this role.

Job Title: Office Administrator Assistant

This is an exciting opportunity to join our organization as a highly organized and detail-oriented office administrator assistant. In this role, you will be responsible for providing administrative support to the installation and service team.

Key Responsibilities:

• Perform all general administrative tasks and provide administrative support to the installation and service team;
• Handle day-to-day tasks and support with smooth running of operations in the office;
• Handles incoming/outgoing mails and answers phone calls, including customer enquiries;
• Perform account receivable related functions including billing and manage collection Perform customers and supplies statement of accounts to ensure discrepancies
• Perform monthly payroll, CPF submission , IR8A, IR21 and quarterly GST
• Rewrite and update company vehicles - VPC , ROAD TAX and INSURANCE
• Handle work passes matters - renewal & cancellation of work pass
• Prepare tender documents and quotation to customers.
• Generate Purchase Order, Quotation, Delivery Order & Invoices;
• Any other ad-hoc duties assigned by the company.

Requirements:

• Excellent written and verbal communication skills with strong analytical abilities;
• Ability to work well under pressure, detail-oriented and employs a proactive approach to problem-solving;
• Positive working attitude, demonstrate good interpersonal skills and ability to work collaboratively in a team;
• The ability to multitask, works in a fast-paced environment, and meets deadlines;
• Meticulous & high sensitivity in managing confidential reports;
• Knowledge of MS office & proficient in Excel;
• Subject to working experience

Benefits:

• 5.5 working days from Monday to Friday (9:00am-6:00pm) and Saturday (9:00am-1:00pm);

Skills:

• Accounts Payable;
• Microsoft Office;
• Microsoft Excel;
• Administrative Work;
• Interpersonal Skills;
• Tax;
• Inventory;
• Invoicing;
• Administration;
• Payroll;
• Vehicles;
• Data Entry;
• Accounts Receivable;
• Accounting;
• Bookkeeping;
• Administrative Support;
• Team Player;
• Customer Service;
• Audit;
• Able To Work Independently;

This role involves supporting the finance team with daily operations, focusing on financial transactions and data entry. The successful candidate will handle invoicing, accounts payable, and receivables, as well as general ledger duties.

• Assist in processing payments/invoices and verify accuracy, following up on discrepancies with vendors or customers
• Perform bookkeeping, reconcile accounts, and report any discrepancies to the management team
• Support administrative duties for the Finance team, attending meetings and providing necessary assistance

• Minimum qualifications: LCCI/Diploma in Accounting/Finance or equivalent
• Basic computer knowledge and proficiency in relevant software
• Excellent organizational skills, attention to detail, and ability to meet deadlines
• Strong teamwork and communication skills, with a positive attitude and drive to succeed

· Ensure timely and accurate updating of project monitoring files.

· Assist in proper documentation and filing system.

· To provide administrative support to site staff, including managing records and site-related documentation.

· Ensure and maintain proper technical documentation and a filing system of documents, records, and information.

· Coordinate with the project team to ensure compliance with all documentation.

· Create standardized templates and procedures.

· Scheduling of Worker's Daily Schedule

· Other ad-hoc duties assigned by the management

· Working hours: Monday to Saturday (8.30am to 5.30pm) with Alternate Saturday off

Job Requirement:

1. Minimum GCE 'O' Levels with working experience

2. Experience in data entry would be an advantage

3. Proficient in Microsoft Office

4. Good interpersonal and communication skills

5. Organised, self-driven, resourceful, fast learner

JOB DESCRIPTION -

- Data Entry

- Documents Checking / Filing

- Issue work order / invoice

- Issue Delivery Order

- Prepare sales documents such as delivery order, packing list, etc

- Track and ensure proper documentation and paper trail

JOB REQUIREMENTS -

· ITE Cert in accounting or equivalent

· Knowledge of MS Office

· Able to multi-task and willing to learn

- Well organized, meticulous and good time management

Deposits - Maker Role

• Maker role that involves pre-processing checks, data input and transactional processing of customer instructions for Time Deposits, Maxiyield, Structured Products, Remittances, Cashiers' Orders and Demand Drafts

• Performs reconciliation of instructions at end day and ensure filing is complete and up todate.

• Adhere to SOPs and ensure compliant with applicable Regulations and Bank Policies. Be audit ready and achieve satisfactory rating for both internal and external audit reviews.

• Handle queries from Business Units within agreed time frames and proper follow ups on issues

• Carry out any adhoc assignments/ projects as given by Team Lead and/or Department Head.

• Identify process improvements and automation opportunities to improve productivity and mitigate risks.

Skills/Technical Ability required

Good verbal and written communication skills

Independent worker.

Data input

Systematic and knowledge of Fixed Deposits, Structured Products and Remittances

Attributes/Personality traits required

Team player and ability to work under pressure

Meticulous

Disciplined and able to work independently

Able to work Overtime

Experience

More than 1 year banking operations experience desired

Candidates from non-banking backgrounds are welcomed to apply

As a detail-oriented and organized Junior Administrative Assistant, you will be responsible for performing various administrative tasks to support our daily operations.

• Enter, update, and maintain data in internal systems and databases.
• Review and verify data for accuracy and completeness.
• Input and update invoices into the company's database system.
• Verify invoice details such as amounts, dates, and payment terms to ensure accuracy.
• Communicate with suppliers or internal departments to resolve discrepancies or missing information.
• Maintain accurate and organized records of invoices and payments.
• Assist in reconciling invoices and supporting documentation.
• Organize and manage physical and digital files and records.
• Assist in preparing reports and summaries from entered data.
• Provide general administrative support including filing, photocopying, and data entry.
• Respond to inquiries and assist with internal data requests.
• Assist with organizing and managing office documentation and scheduling tasks.

We are seeking an organized and detail-oriented professional to fill a Data Entry position. As a data entry specialist, you will be responsible for pre-processing checks, data input, and transactional processing of customer instructions for various products.

• Pre-process customer instructions, perform data input, and execute transactional processing for Time Deposits, Maxiyield, Structured Products, Remittances, Cashiers' Orders, and Demand Drafts.
• Reconcile daily transactions and maintain accurate filing systems.
• Adhere to established Standard Operating Procedures (SOPs) and ensure compliance with regulatory requirements and bank policies.
• Handle inquiries from Business Units in a timely manner and follow up on issues as necessary.
• Perform ad-hoc assignments and projects assigned by the Team Lead and/or Department Head.

• Excellent communication skills, both written and verbal.
• Able to work independently and efficiently.
• In-depth knowledge of Fixed Deposits, Structured Products, and Remittances.
• Strong teamwork skills, ability to work under pressure, and maintain a high level of discipline.

This role offers a dynamic work environment and opportunities for growth and development.

• Prior banking operations experience preferred, but candidates from non-banking backgrounds are encouraged to apply.