What Jobs are available for Support Staff in Singapore?

• Provide day-to-day administrative support , including filing, data entry, and document management for projects.
• Assist with preparing, reviewing, and tracking project documentation , such as work orders, permits, and invoices.
• Coordinate and schedule meetings, site visits, and travel arrangements for project teams and management.
• Maintain and update project files and databases to ensure accuracy and easy retrieval of information.
• Support the procurement team with purchase orders, material requests, and supplier coordination.
• Handle incoming and outgoing mail, deliveries, and communications with external stakeholders.
• Monitor and replenish office and site supplies , ensuring inventory is well-managed.
• Prepare basic reports, spreadsheets, and presentations for management review.
• Liaise with site supervisors and contractors to facilitate smooth communication between office and site operations .
• Assist the HR team with staff documentation, attendance records, and onboarding procedures.
• Ensure confidentiality and compliance with company policies and regulatory requirements.
• Proven experience as an Office Support Assistant, Administrative Assistant, or similar role, preferably in the construction industry .
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills in English (additional languages are a plus).
• Ability to work independently and as part of a team in a fast-paced environment .
• High attention to detail and accuracy in handling documentation.

Job Overview

The Office Support Specialist plays a vital role in ensuring the smooth day-to-day operations of the office. This position provides administrative, clerical, and operational support to various departments, helping the organization run efficiently and effectively. The ideal candidate is detail-oriented, organized, and able to handle multiple tasks in a fast-paced environment.

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Key Responsibilities

• Perform general administrative duties, including filing, data entry, scanning, and document management.

• Answer and direct phone calls and handle incoming correspondence

• Manage office supplies inventory; order and restock as necessary.

• Support scheduling of meetings, appointments, and travel arrangements.

• Assist with preparation of reports, spreadsheets, and presentations.

• Maintain and update company databases, records, and contact lists.

• Assist with invoice processing, expense tracking, and basic bookkeeping tasks.

• Ensure the office environment is organized, safe, and efficient.

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Qualifications

• Diploma or equivalent; additional administrative training or certification preferred.

• 1–3 years of experience in an office support or administrative role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to work independently and collaboratively across teams.

• Attention to detail with a proactive problem-solving mindset.

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Preferred Skills

• Experience with office management software (e.g., ERP, CRM, or HRIS systems).

• Familiarity with basic accounting and invoicing processes.

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Working Conditions

• Standard office hours, Monday to Friday.

• Occasional overtime may be required during peak periods.

Key Responsibilities

• Preparation of presentation to senior management
• Provide administrative support, including calendar management, expenses and travel for Organization
• Partner with teams to coordinate activities and projects
• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
• Coordinate registrations for conferences, symposia and local / international congresses
• Set up meetings – liaise with attendees (in-house or externally) and arrange needed resources (e.g., teleconference, projection, meals)
• Maintain enterprise information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.
• Participate in team meetings to support coordination and delegation of tasks and projects
• Collect, record, monitor, verify, and consolidate relatively complex data and information from multiple sources, and often with short lead time
• Manage general inquiries and route questions to appropriate resources
• Perform other duties as assigned

Preferred Qualifications

• Ability to maintain a high level of integrity and discretion in handling confidential information
• Strong attention to detail and organized with a systematic approach
• Resilience under pressure
• Ability to prioritize information and meetings on behalf of team members / senior leadership
• Proven administration experience within a fast-paced international organization
• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)
• Willingness to help and learn with a team player mentality
• Ability to work in a field of uncertainty and ambiguity

Interested candidates may send resumes to or apply through the application system. Regret to inform that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd
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Job Overview

We are seeking a highly organized and proactive Personal Assistant to support our Wealth Director in various administrative and operational tasks. The ideal candidate will possess strong communication skills and a keen attention to detail, ensuring that all tasks are completed efficiently and effectively. This role is essential in helping to streamline daily operations and enhance productivity.

Duties

• Manage calendars, including scheduling appointments, meetings, and events.
• Perform data entry tasks with accuracy and attention to detail.
• Assist with office management duties to maintain a well-organized workspace.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Plan and coordinate events, ensuring all logistics are handled smoothly.
• Utilize AdobeSign for document management and electronic signatures.
• Conduct clerical tasks such as filing, organizing documents, and maintaining records.
• Demonstrate computer literacy by effectively using Google Workspace and other software tools.
• Support administrative functions as needed to facilitate daily operations.

Experience

Candidates should have experience in the following areas:

• Data entry and office management
• Customer service excellence
• Event planning and coordination
• Calendar management proficiency
• Familiarity with DocuSign for document processing
• Strong clerical skills with a focus on organization
• High level of computer literacy, particularly with Google Workspace
• Previous administrative experience is preferred but not require

Qualifications:

Full A-Levels, Local Poly Diploma and above.

We welcome applicants who are eager to contribute positively to our team while developing their skills in a dynamic work environment.

Job description

1. Customer Enquiry & Sales Support

• Respond promptly to customer inquiries via WhatsApp, email, and social media.

• Prepare quotations, product recommendations, and simple design proposals.

• Manage the sales order process — from confirmation to payment collection.

• Maintain accurate customer records and sales data in the CRM / Google Sheets.

• Liaise with walk-in customers (if applicable) and handle sample requests.

2. Installation Scheduling & Coordination

• Arrange site measurement visits and coordinate installation appointments.

• Liaise with installers, suppliers, and logistics partners.

• Follow up on post-installation issues, warranty, or feedback.

• Ensure communication flow between clients and site team is clear and timely.

3. Administrative & Documentation Tasks

• Prepare invoices, delivery orders, and warranty documents.

• Assist in basic procurement and inventory tracking (board stock, accessories, magnets, etc.).

• Maintain filing and data accuracy for sales records.

• Support the manager with ad-hoc reports or operational tasks.

4. Customer Experience & After-Sales Service

• Follow up with customers post-installation for feedback or referrals.

• Manage simple marketing tasks such as updating product information or testimonials.

• Support showroom / pop-up events when required.

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Requirements

• Diploma and degree equivalent qualification (Business, Interior Design, or Marketing preferred).

• Strong communication and coordination skills.

• Detail-oriented, organised, and able to multitask in a small-team environment.

• Basic knowledge of Google Workspace (Sheets, Docs, Drive).

• Prior experience in sales admin / customer service / interior-related business a plus.

• Fluent in English (Mandarin a plus, for supplier & installer communication).

Singaporean/SPR Only

Job summary Join our fast-growing smart wall system company.

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and the Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

Provide support to the Data team in the following areas: downloading data from the data collection platform, checking and updating data/eForms, recoding, cross-checking, and ensuring data consistency and accuracy across multiple variables and datasets. Perform any other duties as needed.

This individual will work with the Assistant Senior Manager and report to the Senior Associate Director (Operations).

• Perform eForm data checking, updating, and recoding to ensure timely data delivery.
• Ensure quality control of fieldwork operations and data collection.
• Check data for logical flow to ensure consistency and accuracy across multiple variables and datasets.
• Recode other datasets according to specifications.
• Ensure data is collected in accordance with project specifications.
• Questionnaire Design: Script and conduct User Acceptance Testing (UAT) - check, format, review, and test survey links for the questionnaire.
• Use SPSS/Excel to perform data validation and updates on key variables to identify issues with data collection and quality.
• Provide timely feedback to the Field team on the data check results.

Qualifications

• Candidate must possess at least a diploma or equivalent, preferably with at least 3 years of working experience in Market Research.
• Possess a positive attitude and be able to work independently.
• Possess strong computer literacy skills in Microsoft Office (Excel, Word, and PowerPoint). Knowledge of SPSS will be an advantage.
• Must be meticulous and detail-oriented.
• Ability to cope with pressure and tight timelines.
• Experience in fieldwork operations would be an advantage.
• Experience with data collection, questionnaire design, and/or statistical software (e.g., SPSS, DimensionNet, web programming languages, advanced Excel, VBA) is an advantage.

More Information

Location: Bukit Timah Campus

Organization: Lee Kuan Yew School of Public Policy

Department : Institute of Policy Studies

Job requisition ID : 30353

Type: Individual Contributor

Experience: 10+ years in Application / Production Support

Shift: Support coverage for UK and US markets

Key Responsibilities:

• Provide production support for Trading Systems (TS/BidFX)
• Perform daily system health checks and batch monitoring
• Handle incident management and coordinate with IT teams to ensure uptime
• Liaise with vendors, brokers, and business users for issue resolution and onboarding
• Participate in system enhancements, DR/BCP, and audits

Key Skills Required:

• Strong experience in application/production support within trading or financial systems
• Hands-on with SQL for troubleshooting
• Familiar with equities, FX, and derivatives trade flow
• Experience with TradingScreen (TS), BidFX, or similar trading systems
• Good understanding of ITIL and FIX protocol (advantageous)

We are looking for an organized and detail-oriented Administrative Assistant to support our operations. You will handle day-to-day administrative tasks.
Responsibilities include:
Providing administrative support to ensure efficient office operations
Assisting with communications, meetings, document preparation, claims, and record-keeping
Coordinating screening programme follow-ups and managing patient records and data entry
Supporting the sales team with daily administration
Qualifications:
Organized and detail-oriented individual
Strong organisational skills and attention to detail
Experience in administrative roles is an advantage
Benefits:
Comprehensive medical insurance and Health Insurance
Training and Career Progression
Annual Bonus and Annual Increment
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Role Description

This is a full-time role for a Clerical Support Specialist. The Clerical Support Specialist will be responsible for day-to-day administrative tasks including handling phone calls, providing customer service, and offering general clerical support. The specialist will also assist with various administrative duties to support the overall operations of the organization.

Qualifications

• Strong Clerical Skills and Administrative Assistance
• Good Phone Etiquette and Communication skills
• Experience in Customer Service
• Ability to handle multiple tasks efficiently and accurately
• Proficient in using office software and equipment
• Excellent organizational and time management skills
• Previous experience in a similar role preferred
• High school diploma or equivalent; additional qualifications are a plus