1,016 Project Administrator jobs in Singapore

We are seeking a Business Development Executive to join our dynamic team in Singapore. This role will assist the Business Development Manager to identify new business opportunities, support bid administration, coordinate across business sectors, ensure compliance with internal policies on bid and tendering, and promote client engagement within the engineering and construction industry.

Key Responsibilities:

• Identify and track new business opportunities, tenders, and strategic partnerships
• Assist in formatting and preparing high-quality business proposals, tender submissions, and presentations
• Coordinate with various internal stakeholders (e.g., technical teams, legal, finance, bidding managers, division heads) to gather necessary input for bids
• Ensure all commercial aspects of proposals and tenders are aligned with company objectives, bid compliance, systems, procedures and risks are identified and recorded
• Manage and track proposal deadlines, ensuring timely submission of all required documents
• Gather relevant project information from databases, and WSP's past project experience to support bid submissions
• Organize and manage bid-related documentation, ensuring accuracy and completeness
• Maintain accurate and up-to-date records of all business development activities, leads, pipelines, and opportunities
• Facilitate weekly sector prospect review meeting
• Maintain Bid Master File and prepare report for monthly business review meetings
• Coordinate internal and external appointments, client-facing activities and meetings
• Assist with general administrative tasks to ensure smooth operation of the business development function.
• Maintain prospective clients and key contacts database

Qualifications:

• Diploma in Marketing/Business/Engineering; fresh graduate welcome to apply
• GCE O' Level with proven experience in business development, sales or a related role
• Good written and verbal communication skills
• Able to manage multiple tasks and deadlines in a fast-paced environment
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• A good team player who is proactive and self-motivated

· Assist in day-to-day administrative functions

· Performing data entry tasks

· Maintaining an inventory of office supplies and ordering new materials as needed

· Arrange or coordinate repairs to office equipment and air conditioning with suppliers

· Assist in document preparation, including reports, memos, and correspondence

· Handling administrative requests and queries from senior managers

· Performing ad hoc tasks as assigned by the superior

We are seeking a highly organised and proactive Project Administrator to support our project team in the daily coordination and documentation of interior fit-out projects.

Key Responsibilities:

• Manage project-related documentation and ensure proper filing and version control.
• Prepare, track, and update project documents such as meeting minutes, shop drawings, material submittals, progress reports, and handover files.
• Coordinate with consultants, subcontractors, and internal departments to ensure timely submissions and responses.
• Provide full administrative support to the Project Manager and project team.
• Assist in tracking project schedules, procurement, site progress, and variation records.
• Handle correspondence in a professional manner, both written and verbal.

Requirements:

• At least 2 years of experience in interior fit-out or construction projects.
• Familiarity with project workflows, documentation standards, and coordination procedures in fit-out environments is an added advantage.
• Fluent in English and Mandarin, with strong communication skills to effectively liase with workers, supplier and other stakeholders (both written and spoken).
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint, Outlook).
• Meticulous, well-organised, and able to multitask under pressure.
• Independent, dependable, and collaborative team player.

Working Day: 5.5 Days

· Provide administrative support to Line of Business and projects

· Initiate and maintain document control system and processes

· Prepare meeting logistics, presentation setup and presentation materials

· Assist in coordinating with project team(s)/ client(s) during project execution

· Assist in monitoring project progress, variations and progress claims

· Assist to maintain, track and clientele records

· Any other ad-hoc duties as assigned from time to time

Requirements:

· 3 years of working experience in construction industry

· Recognized diploma/ degree in business administration/ engineering

· Proficient in Microsoft Office skills, in particular Word, Excel. and Powerpoint

· Able to work independently and in a fast paced environment

· Analytical and problem solving skills

· Particular attention to details

· Possesses excellent communication skills both written and verbal

If you wish to have the opportunity to work in an international consultancy firm which offers attractive remuneration, a 5-day week and a conducive environment to enhance your skills and experience, please send your full resume, including your salary expectations and contact number to

2 International Business Park #06-08

The Strategy Tower 1, Singapore

As a Project Administrator, you will be responsible for supporting the OSP and IT department in project tracking and assisting the finance department in carrying out its responsibilities. They are responsible for various administrative tasks related to project management and finance, ensuring accurate documentation and compliance with company policies and accounting practices. You will work closely with the operations team and the Directors.

• Responsible for providing and tracking quotes to clients and assisting in the preparation of tenders.
• Process sales quotations, purchase orders and sales Invoices and generate reports as needed.
• Perform simple project and project-related items costing to support project management activities.
• Provide general administration support to the project team and assist the project manager in determining quantities for variations and progress claims.
• Responsible for tracking and updating all Schedule of Rates (SORs) into the accounting system.
• Work with Internal engineering teams and vendors to request quotations and coordinate scope requirements and clarifications.
• Consolidate and compile relevant project information for reporting purposes.
• Work with Directors on financial management tasks, such as ensuring the accuracy of chargeability, reconciling cost variances
• Maintain and update the financial dashboard daily to ensure it is always up to date.
• Record and process all business transactions in the accounting system accurately.
• Responsible for managing accounts receivable, including updating sales listings, receipts and managing receivables.
• Enter accurate data into the accounting system and maintain proper filing of documentation and records.
• Perform any other ad-hoc assignments as required by the department.

• Preferably a Diploma holder
• High proficiency in MS Office, Excel and PowerPoint
• 0-1 year relevant experience

• Attention to detail.
• Ability to prioritise tasks and manage multiple tasks simultaneously.
• Good communication and interpersonal abilities.
• Proactive problem-solving attitude with the ability to anticipate issues.
• Strong team player and can work independently.

• Working hours from Monday through Friday, 8:30 am to 6:00 pm.
• Ability to provide support during and outside regular business hours may be required.
• Only Sg citizen/SPR.

Detailed Responsibilities and Duties

• Handle all documentation relating to projects
• Responsible for arranging internal and external meetings
• Prepare minutes for the meeting, notices, agenda and other correspondences within the department
• General administration support to Project Management Office (PMO)
• Support project team on issuing Delivery order, work report, safety document, etc
• Tracking and monitoring of project activities
• Preparation of monthly project reports / summary list to Management.

• Min. 2-3 years of experience in project administration.
• Minimum Diploma (M&E Engineering or Construction field preferred)
• Ability and knowledge of AutoCAD is an advantage.

We would like to invite interested applicants to Click Apply Now .

Tiffany Yap

Dynamic Human Capital Pte Ltd

Registration No: R

License No: 12C6253

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Responsibilities:

• Managing project administration tasks, including preparation and review of documentation, progress reports, and proper filing of all data
• Assist in the preparation of tender documents, technical specifications info, and contract administration.
• Act as a liaison between project teams, clients, and stakeholders in communicating all aspect of project updates and agenda to relevant parties
• Assist project engineer / operation manager in quote preparation, cost estimate, and budget for projects.
• Preparing monthly invoices and assisting with subcontractor billing
• Handling progressive claim & final claim of variation order for respective project.
• Prepare monthly project sales reports and updates to management.
• Keep, monitor, and ensure that all confirmed quotations are supported by a client-issued Purchase Order (PO) and work order before starting any project work.
• Assist in payment collection from client.
• Handling of oversea shipment of purchases and supply of spare parts.
• Perform any other ad hoc duties as assigned by Superior.

Requirements: ·

• Degree/Diploma in Engineering/Business Administration or equivalent
• Min 2 years' experience in coordinator / administrative roles.
• Candidates without the necessary experience but with the right attitude may be considered.
• Proactive, Meticulous & Willing to learn
• Good interpersonal and communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint & Project)

Other Information:

• Work location: Tuas
• Company transport at Blk 978 Jurong West St 91, Gul Circle MRT and Chua Chu Kang MRT.
• 5 days work week
• Opportunities for overseas deployment

Responsibilities:

• Managing project administration tasks, including preparation and review of documentation, progress reports, and proper filing of all data

• Assist in the preparation of tender documents, technical specifications info, and contract administration.

• Act as a liaison between project teams, clients, and stakeholders in communicating all aspect of project updates and agenda to relevant parties

• Assist project engineer / operation manager in quote preparation, cost estimate, and budget for projects.

• Preparing monthly invoices and assisting with subcontractor billing

• Handling progressive claim & final claim of variation order for respective project.

• Prepare monthly project sales reports and updates to management.

• Keep, monitor, and ensure that all confirmed quotations are supported by a client-issued Purchase Order (PO) and work order before starting any project work.

• Assist in payment collection from client.

• Handling of oversea shipment of purchases and supply of spare parts.

• Perform any other ad hoc duties as assigned by Superior.

Requirements: ·

• Degree/Diploma in Engineering/Business Administration or equivalent

• Min 2 years' experience in coordinator / administrative roles.

• Candidates without the necessary experience but with the right attitude may be considered.

• Proactive, Meticulous & Willing to learn

• Good interpersonal and communication skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint & Project)

Other Information:

• Work location: Tuas

• Company transport at Blk 978 Jurong West St 91, Gul Circle MRT and Chua Chu Kang MRT.

• 5 days work week

Project Administrator

Req Id: 20225

Job Family: Project Administration

Location:Singapore, SG, Singapore, SG,

Description:

Imagine your career taking you to the depths of innovation and the heights of impact. Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshore's True. Blue. Transition. - shaping the future of energy, and beyond.

About Us:

SBM Offshore is the world's deepwater ocean-infrastructure expert. Our work is already resulting in cleaner, more efficient energy production. True. Blue. Transition. is our promise to enable that into the future while at the same time using our expertise to support new and existing markets in the blue economy. It starts with Advancing our Core: continuing to advance the decarbonization of traditional energy production. While Pioneering More: helping to enable the energy transition and using our unique capabilities in ocean infrastructure to support more industries to grow sustainably. Sharing our experience for a better blue tomorrow.

Purpose

• As Project Administrator you are responsible for ensuring the efficient set up and execution of project administration processes in compliance with internal and external requirements.

Responsibilities

• You are responsible for setting up the administrative structure of the project
• You coordinate and execute in timely manner project administration processes and in compliance with internal and client requirements
• You coordinate interfaces to ensure alignment between Project, Client and all relevant internal stakeholders
• You apply and maintain proper filing-, reporting structure and processes
• You contribute to continuous improvement and optimization of project administration processes and ways of working

Education

• Pre-university education or secondary vocational education in administrative services (higher education is a plus)

Experience

• Minimum of 3-5 years as a Project Administrator in the same industry (preferred)

Functional Competencies

Document and Correspondence Management

Office Applications Proficiency

Data collection and entry

Data Management

Project administration

GENERAL INFORMATION

SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group ("the Company"). For further information, please visit our website at The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.

SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.