954 Senior Project Administrator jobs in Singapore

Job Descriptions:

• Responsible for organizing files for proper documentation of the project.
• Coordination with Site Coordinators to record site details and report issue.
• Administers project team for fibre installation for non-residential/commercial building coordinates with client, building management and customers for site survey.
• Able to purchase plan route maps and apply Notice of Commencement Earthworks application for all necessary utilities such as Cable, Gas, Telco, PUB, SCDF, and etc.
• Involves in claim preparation, claim negotiation and claim settlement.
• Finalization of claim submission of work done cable work claims for Trial Hole, cable pulling, Pipelaying and Joint/Termination Claims to Power Grid NOVA System.
• Monitor and update the list of work done claims and work status.
• Able to report work and claim status to Project Engineers and Project Managers.
• All other duties and tasks assigned.

Job Requirement:

• At least 1 year of relevant experience with Diploma in Civil Engineering or related Engineering Discipline.
• Able to use 2D AutoCAD.
• BCSS or CSOC
• Proficiency in Microsoft Office or goggle drive.
• Familiar with SPPG cable and NLT pipeline project claims.
• Good communication skills.
• Able to meet tight deadline.
• Able to work as a team and work independently.

Other References:

Salary will be commensurate with experience

Working Days : 6 DAYS

· Collaborate with the Project Director and/or Project Manager to understand project requirements and timelines. Provide administrative support to the project team, including project preliminaries, site setup, scheduling meetings, maintaining project documentation via digital platforms, and processing project progress claims.

· Ensure seamless communication and coordination among different project stakeholders.

· Assist in resource allocation for projects, including testing equipment and facilities.

· Coordinate with various internal departments to fulfill project resource needs.

· Improve administrative processes by evaluating and enhancing them according to ISO requirements to increase efficiency and effectiveness.

· Implement best practices in project administration to streamline workflows.

· Oversee the creation and maintenance of project documentation, including plans, schedules, and reports in SharePoint. Ensure compliance with document management and retention policies.

· Facilitate communication between project teams, management, and other stakeholders, including the Corporate Division.

· Assist the Assistant Admin Manager/Admin Manager in organizing weekly Project Operations meetings to ensure effective communication and reporting.

· Collaborate with the Project Director and/or Project Manager to monitor project budgets, work with Finance on payment plans, track expenses, and assist in budget reconciliation. Report on budget variances and support cost-saving initiatives.

· Liaise with vendors and suppliers for project-related services and supplies. Negotiate terms to ensure cost-effectiveness and timely delivery. Evaluate vendor performance and address issues as needed.

· Participate actively in digitalization projects as a team member to contribute to the company's transformation efforts.

· Maintain good knowledge of project documentation standards.

· Possess good knowledge of Autodesk Construction Cloud (ACC).

· Provide ad-hoc support to the division as required.

KEY ACCOUNTABILITIES

· Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)

· Break projects into doable tasks and set timeframes and goals

· Create and update workflows

· Conduct risk analyses

· Prepare, vet and submit documents to start kick projects

· Maintain and update document and record filing systems on incoming/outgoing documents

· Prepare and provide documentation to internal teams and key stakeholders

· Plan and order resources, like equipment, material and manpower

· Retrieve necessary information (e.g. user/client requirements and relevant case studies)

· Track expenses and predict future costs

· Monitor project progress and address potential issues

· Coordinate quality controls to ensure deliverables meet requirements

· Measure and report on project performance

· Act as the point of contact for project team members

· Support HR Executive with administrative works in developing a long –term HR Manpower plan in line with company’s growth plan

· Accountable for tabulation of OT and other claims required for monthly end to end payroll

- To assist and contribute to execute the works relating to the project coordination between each department and classification, working out and monitor project schedule and planning.

- To control documentations of the equipment and material.

Duties:

• To compile vendor's manual and drawings for delivery documentation
• To issue Purchase Requisition Forms for all purchase.
• Follow-up & close all OFE related GDN.
• Arrange project punch list follow-up.
• Prepare & follow-up on Subcontractor contract development, and payment
• Other office work administration

Join to apply for the Project Administrator role at Thales

Join to apply for the Project Administrator role at Thales

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Location: Singapore, Singapore

Thales is a global technology leader trusted by governments, institutions, and enterprises to tackle their most demanding challenges. From quantum applications and artificial intelligence to cybersecurity and 6G innovation, our solutions empower critical decisions rooted in human intelligence. Operating at the forefront of aerospace and space, cybersecurity and digital identity, we’re driven by a mission to build a future we can all trust.

In Singapore, Thales has been a trusted partner since 1973, originally focused on aerospace activities in the Asia-Pacific region. With 2,000 employees across three local sites, we deliver cutting-edge solutions across aerospace (including air traffic management), defence and security, and digital identity and cybersecurity sectors. Together, we’re shaping the future by enabling customers to make pivotal decisions that safeguard communities and power progress.

Responsibilities:

• Controls all project documentation incoming and outgoing
• Archive and/or retrieve all project documentation (hard/softcopy) in project repositories
• Submit project documentation to customer and collects acknowledgement
• Post the documentation into the SharePoint established by the customer
• Coordinate issuance of design documents and other deliverables with engineering team.
• Prepare transmittal documents for all incoming/outgoing correspondence
• Maintain project logs including project submittals, transmittals, memos, MoM, etc.
• Provide general administrative support for project.
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Prepare submission, consolidate & manage project staffs’ or visitors’ clearance.
• Takes note and prepares meeting minutes for internal and external meeting (optional – subject to project needs)
• Liaise with Thales intragroup(s) to track and close project meeting action items
• Book meeting rooms & schedule meetings or conference calls
• Coordinate with external vendors on business meals catering
• Travel & accommodation management
• Expenses claims preparation and submission
• Timesheet preparation and submission
• Procurement support for Project Team (preparation of PR, follows up approval with Project Manager/Tactical Buyer/Finance, and submission of PR, MIGO processing)
• Various support actions for the project (PowerPoint presentation preparation, Word and Excel files creation, etc.)
• Back-up for other project admin team members where necessary
• Coordinating with onshore/offshore team (if applicable)
• Secretarial Support to Project Manager & Head, Projects/PMO
• Any other project support required by Project Manager
  
  
  

• Possess minimum Diploma in any relevant discipline
• At least 2-3 years secretarial / admin experience, preferably working on projects
• Knowledge of basic Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
• Assertive, resourceful, independent, positive team spirit and able to handle tight deadlines from demanding projects
• Able to work with minimum guidance & prioritize tasks
• Able to start work immediately will be an added advantage
• Able to work overtime for urgent tasks when required
• Can communicate well both verbally and written
  
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Project Management and Information Technology
• Industries Aviation and Aerospace Component Manufacturing and Defense and Space Manufacturing

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Join to apply for the Project Administrator role at Beca

Join to apply for the Project Administrator role at Beca

The Opportunity

We have an exciting opportunity for Project Administrator to join our Built Form team. This position will be based in our Singapore Office and reporting to General Manager, Built Form – Singapore. You will be playing a key support role ensuring the Job Directors/Job Managers and broader team, are supported in the delivery of their projects billings. You will be a key team member, being the ‘go to person’ for all projects billings administration support related, enabling the team to do what they do best. This is an exciting and varied role, where you have the opportunity to learn and grow to become an integral member of the team. Your curiosity to learn, initiative and proactive support will pave the way for variety.

The Opportunity

We have an exciting opportunity for Project Administrator to join our Built Form team. This position will be based in our Singapore Office and reporting to General Manager, Built Form – Singapore. You will be playing a key support role ensuring the Job Directors/Job Managers and broader team, are supported in the delivery of their projects billings. You will be a key team member, being the ‘go to person’ for all projects billings administration support related, enabling the team to do what they do best. This is an exciting and varied role, where you have the opportunity to learn and grow to become an integral member of the team. Your curiosity to learn, initiative and proactive support will pave the way for variety.

You are dynamic with excellent business acumen and highly developed interpersonal skills where you have liaised with internal staff members and external clients, building strong and lasting relationships at all levels. You pride yourself on your organisational and system skills, embracing technology and new ways of doing things. You will be efficient, detail-oriented, and proactive approach to tasks.

Career Growth Path

A Career With Beca Will Provide You With

• Professional development opportunities.
• A supportive and caring work environment where you can bring your whole self to work.
• A highly supportive environment of sharing and collaboration
  
  

• Coordinate with Job Directors and Managers and collate information and documents required for projects billings
• Assists with project documentation and support audit readiness
• Liaise with internal finance teams and external clients to resolve financial queries
• Supporting accounts payable and receivable, invoicing, and expense tracking
• Supporting procurement processes and vendor management
  
  

• Higher Nitec/Diploma in Finance, Business Administration or related field
• Strong interest or experience in project finance administration
• Confident and clear written and verbal skills and the ability to adapt styles and approaches to different audiences
• A positive attitude, ability to work self-sufficiently and to work with multiple stakeholders
• Strong organisational skills and the ability to meet multiple, changing and challenging deadlines
• Understanding the agile work process is an advantage
  
  

• Career growth and development
• Annual Wage Supplement & Variable Bonus
• Volunteer & Wellbeing Leave
• A supportive and caring work environment
  
  

• Education background
• Work experiences
• Reason(s) for leaving (if any)
• Current and Expected salary
• Date of availability / Notice Period
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Business Consulting and Services

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THE ROLE

Responsible for ensuring projects are completed within the constraints of time, quality, and budget by managing schedules, assignments, action plans, gathering necessary resources, and communicating progress to team members. We’d love to have you join our team!

KEY ACCOUNTABILITIES

1. Schedule regular meetings and record decisions (e.g., assigned tasks and next steps)
2. Break projects into manageable tasks and set timeframes and goals
3. Create and update workflows
4. Conduct risk analyses
5. Prepare, vet, and submit documents to initiate projects
6. Maintain and update document and record filing systems for incoming/outgoing documents
7. Prepare and provide documentation to internal teams and key stakeholders
8. Plan and order resources, such as equipment, materials, and manpower
9. Retrieve necessary information (e.g., user/client requirements and relevant case studies)
10. Track expenses and forecast future costs
11. Monitor project progress and address potential issues
12. Coordinate quality controls to ensure deliverables meet requirements
13. Measure and report on project performance
14. Act as the point of contact for project team members
15. Support HR Executive with administrative tasks in developing a long-term HR manpower plan aligned with the company's growth plan
16. Accountable for tabulating OT and other claims required for monthly payroll
17. Perform any other duties as assigned that are not limited to the above responsibilities

Additional Information:

• Analytical and problem-solving skills
• Multitasking and organizational skills
• Time-management skills

Requirements:

• Minimum 3 years of experience in Project Management
• Minimum O/A level or equivalent
• Excellent spoken and written English skills
• Proficient in MS Excel, Word, and PowerPoint

Job Description:

This is a full-time on-site role for a project administrator

at Vision Building Forensics. The role involves day-to-day tasks such as project coordination, liaison and administration.

Role and Responsibilites:

Project coordination and including scheduling.

Site inspections and Liasion with all stakeholders.

Preparation for meeting and reports for project progress monitoring

Documentation and correspondences management.

Requirements:

Able to work independently

Strong communication skills

Good time management skills.

As a Project Administrator, you will be responsible for supporting the OSP and IT department in project tracking and assisting the finance department in carrying out its responsibilities. They are responsible for various administrative tasks related to project management and finance, ensuring accurate documentation and compliance with company policies and accounting practices. You will work closely with the operations team and the Directors.

• Responsible for providing and tracking quotes to clients and assisting in the preparation of tenders.
• Process sales quotations, purchase orders and sales Invoices and generate reports as needed.
• Perform simple project and project-related items costing to support project management activities.
• Provide general administration support to the project team and assist the project manager in determining quantities for variations and progress claims.
• Responsible for tracking and updating all Schedule of Rates (SORs) into the accounting system.
• Work with Internal engineering teams and vendors to request quotations and coordinate scope requirements and clarifications.
• Consolidate and compile relevant project information for reporting purposes.
• Work with Directors on financial management tasks, such as ensuring the accuracy of chargeability, reconciling cost variances
• Maintain and update the financial dashboard daily to ensure it is always up to date.
• Record and process all business transactions in the accounting system accurately.
• Responsible for managing accounts receivable, including updating sales listings, receipts and managing receivables.
• Enter accurate data into the accounting system and maintain proper filing of documentation and records.
• Perform any other ad-hoc assignments as required by the department.

• Preferably a Diploma holder
• High proficiency in MS Office, Excel and PowerPoint
• 0-1 year relevant experience

• Attention to detail.
• Ability to prioritise tasks and manage multiple tasks simultaneously.
• Good communication and interpersonal abilities.
• Proactive problem-solving attitude with the ability to anticipate issues.
• Strong team player and can work independently.

• Working hours from Monday through Friday, 8:30 am to 6:00 pm.
• Ability to provide support during and outside regular business hours may be required.