733 Document Controller jobs in Singapore

• Location: Wiiling to travel around between Tampines & Woodland
• Working Hours: 5.5 days (Mon to Fri: 8am to 5:30pm, Sat: 8am to 12pm)

Job Responsibilities

• Act as the main liaison to ensure smooth communication and document flow between the client and the internal project team
• Oversee the management of all drawings, including updating, storing, and distributing to the relevant parties
• Manage and submit Project Control Management (PCM) documents and ensure all required paperwork is filed and tracked
• Process and track payment requests to ensure timely payments for the project
• Manage and maintain SharePoint or other document management systems, ensuring all project documents are properly stored and accessible
• Maintain proper access permissions for team members to ensure security and smooth operation of internal servers
• Manage the versioning, approval, and distribution of all technical drawings
• Track and respond to RFIs, ensuring timely and accurate responses to client or vendor questions
• Coordinate and ensure all documentation for NEOT processes is properly handled
• Manage the internal circulation of documents for review and approval within the team
• Any other ad-hoc duties as assigned

Requirement:

• Minimum Diploma level or equivalent
• Minimum 3 years' relevant experience in related industry
• Experience with Autodesk ACC will be an added advantage
• Personality with positive, proactive, detail-oriented, and responsible
• Proficient in Microsoft Office (Words, Excel, Power Point)
• Good communication, reading, and writing skills in both English and Chinese to liaise with Chinese associates

Responsibilities:

• Administer and control project documents and information, including drawing standards and templates from various internal and external stakeholders.
• Provide document control service to client as per project requirement.
• Consolidate department's related document and upload into SAP
• Upload/download document/drawing through Classification website
• Ensure completeness of incoming/outgoing of documents/drawings as per transmittal.
• Proper registering of all incoming/outgoing documents/drawings.
• Ensure the correct distribution of documents/drawings to respective stakeholders.
• Monitor and enforce compliance with the project's requirements and procedures.
• Identify and resolve document control related issues.
• Escort new staff, service technician and other personnels as required
• Other HOD by Project Manager

Requirements:

• Diploma or similar qualification.
• At least 2 years' experience in documentation control in facade industry.
• Independent, meticulous, well organised, able to handle multi-tasks effectively
• Proficiency in English and Mandarin preferably.

JOB DESCRIPTION

• Maintain an organised filing system and ensure records are kept up to date for easy retrieval.
• Manage document control processes to ensure proper handling and tracking of project documents.
• Provide general clerical and administrative support to the project team.
• Perform other ad-hoc duties as assigned by the management.

JOB REQUIREMENT

• GCE 'O' Level qualification or equivalent
• Preferably with prior working experience on LTA (Land Transport Authority) projects
• Proficient in Microsoft Office and document control software
• Strong interpersonal and communication skills
• Positive work attitude and a team-oriented mindset
• Able to commence work at short notice

Requirements:

• Diploma or Degree
• Well versed in Microsoft Excel, Word, Powerpoint & Outlook
• Min. 2 years of relevant experience in Marine & Offshore Sector
• Well versed with Drawings & Documents of FPSO / LNG / FLNG Vessels
• Subject to Client's (Keppel Shipyard Ltd) interview and acceptance
• Able to work at Client's / sub-contractors' premises
• Able to work as per Client's instructions and satisfaction
• Project based contract

Responsibilities:

• To update all the receiving welding reports are updated into the weld console software
• To check the welding reports either visual or fit-up in the received hard copies from qualified welders with client signature
• Fabrication details are already updated in the weld console like P&ID drawing no. Report type, location, type of weld, thickness, joint no., etc
• To verify the correct drawing no, location of welding & welder identification numbers
• To check the line no or ISO no in the drawing and time of inspection, root gap, root face and bevel angle and also section measured
• If any rejected and wrong welding in the reports, inform to the welding inspectors to re-weld or repair the particular welding metals based on the drawings
• Verified and calculated all the approved welding materials and also specifications in the system
• Update NDT reports like UT, RT, MPI an empty gap, etc
• To update and check all the system service code in the reports based on the ISO numbers
• Responsible for all the incoming & outgoing documents from client & company contractors
• Control of all the incoming documents & also updating profiles of the documents are registering & maintaining in the excel file
• Responsible for uploading all the incoming electronic documents & proper filling for all the hard copy of the documents
• Preparing for transmittals and issuing Clients, Sub-contractors and also Vessel Owner
• To ensure assigning transmittal number for outgoing documents
• To maintain & update all the incoming documents i.e. From client comments to company
• Assigning reference number for internal documents & maintain the internal register and labelling of all the incoming documents and also outgoing transmittal with attachments
• Receiving all the discipline client comments including externals are send to company & other sub-contractors
• Responsible for outgoing letters, transmittal documents are all the departments for the transmission and distribution of the said documents
• Receiving incoming final documents are sent to head of the document control departments such as Technical Query, Waivers, As Built drawings
• Final handover of documentations based on client requirements

Responsibilities:

• Compiling of techinical site documents / drawings
• Coordinate all activities related to the document control procedure including technical documents, drawings and commercial correspondences
• Input document data into the standard registers ensuring that the information is accurate and up to date
• Generate the various document control reports required
• Ensure that controlled copies of latest approved documents and drawings are given to appropriate parties

Requirements:

• Recognised Certificate or Diploma in Business Administration
• Min 3-5 years of relevant working experience in similar position in a construction industry environment
• Well vered in MS Office Application eg: Excel, Word, Powerpoint and familiar in the Windows environment
• Committed, meticulous and a good team player
• Able to work independently within tight timelines
• Work Location will be based at the Project Site Office in Changi

Your role

Our major Oil & Gas Downstream Client is urgently looking for Document Controller who will implement and maintain the Assai Electronic Document Management System (EDMS) for the project, ensuring proper configuration to meet project needs. You will ensure engineering deliverables from the engineering contractor are properly reviewed and meet document control and archiving requirements.

• Implement and enforce document control procedures and policies across the project
• Ensure adherence to established work processes and workflows for the document control team
• Manage the full document lifecycle for all project and portfolio documents
• Maintain a central document repository and enforce version control to avoid discrepancies
• Collaborate with cross-functional teams to gather, organize, and manage all project documentation effectively
• Manage vendor document submissions to ensure timely receipt, proper review, approval, and archiving in line with project requirements
• Conduct regular internal and external audits to verify compliance with document control procedures and regulatory requirements
• Train team members and stakeholders on document control processes, tools, and best practices.
• Provide timely support and resolve document-related issues for project teams as needed
• Ensure that RMLU (Red Marked Up) and As-built drawings and documents are updated in the EDMS on time, as part of project close-out and handover to the asset owner
• Continuously seek opportunities to improve document control processes, enhancing efficiency and accuracy
• Generate regular reports and metrics on document control activities for management review
• Manage user access and permissions within the EDMS, ensuring data security and integrity.

You are what we are looking for if you:

• Have Diploma or bachelor degree with 8+ years of relevant document control experience
• Have experience in oil and gas, preferably downstream, refinery, and chemical industry
• Are skilled in ASSAI work process and process flow
• Are skilled in Document controller workflow
• Have knowledge in Field and be able to provide analytical solution
• Have excellent communication skills and a quick learner
• Are a good team player
• Able to prioritize and ensure delivery of priorities for the area of responsibility. Flexible and adaptable to change, with a track record of demonstrating initiative, analytical capabilities and problem-solving
• Have understanding of Continuous Improvement process and has effective initiative to identify and help resolve business and technical issues within areas of responsibility
• Are a self-starter and reliable person, with good verbal and written skills in English
• Have Strong aptitude for Learner Mindset

Our client is in construction industry (Grade A1 Contractor/ Class 1 General Builder) and they provide full suite of integrated construction services and solutions in both the public and private sectors.

Our client is seeking a meticulous and proactive Document Controller to join their dynamic team in the building construction sector. You will play a pivotal role in ensuring accurate documentation management and supporting project teams with efficient document control processes across all phases of construction projects.

JOB DIMENSION (SCOPE)

• Set up, maintain, and update the document control system for all project documentation, including drawings, specifications, correspondences, contracts, and reports.
• Ensure all documents are filed, stored, and retrieved accurately and promptly.
• Control issuance, tracking, and revision of documents in line with company procedures and project requirements.
• Distribute documents to project teams, consultants, subcontractors, and stakeholders as required.
• Maintain registers of incoming and outgoing documents.
• Support project managers and site teams with document-related queries and compliance requirements.
• Ensure adherence to document control procedures, confidentiality, and version control protocols.

REQUIREMENTS

• Proven experience 3 years as a Document Controller.
• Strong understanding of document control principles and best practices.
• Proficiency in using electronic document management systems.
• Excellent organizational, time management, and prioritization skills.
• Exceptional attention to detail and a commitment to accuracy.
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.

BONUS POINTS

• Experience in Built Environment Industry.
• Knowledge of relevant regulatory requirements and ISO standards.

Onion Search Pte Ltd

EA License No: 24C2108

EA Personnel: Clover Lai Kah Wai

EA Personnel No: R24120119

Job Scope:

• Control incoming and outgoing project records in accordancewith established procedures
• Duplicate and distribute documents
• Facilitate timely document review, approval and documentation in an effective and efficient manner
• Control all aspects of documentation throughout project's life cycle including:

1. Catalogue, post, distribute, track and compile hard and softcopy documents at all project stages
2. Assist project team by coordinating document status and distribution
3. Audit documents to ensure that project files are current and all stakeholders are adopting the prescribed documentation protocol
4. Ensure Project Documental Control policies and procedures to assist in maintaining a current and organised project document management system
5. Provide support for change control and doument control processes fo rthe project
6. Track all documents correspondences and transactions
7. file and archive documentation to facilitate easy retrieval
8. Assist completion of requests, searches and queries
9. Prepare and handover all final as-built documentation

Criteria:

• Minimum O levels certificateor equivalent
• at least 5 years of relevant working experience in registry and document management
• Good document control skills; knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office and adept at spreadsheets and file management systems
• Prior experience with Project Information Management and Electronic Document Management Systems (EDMS)

Job Scope:

• Control incoming and outgoing project records in accordance with established procedures
• Duplicate and distribute documents
• Facilitate timely document review, approval and documentation in an effective and efficient manner
• Control all aspects of documentation throughout project's life cycle including:

1. Catalogue, post, distribute, track and compile hard and softcopy documents at all project stages
2. Assist project team by coordinating document status and distribution
3. Audit documents to ensure that project files are current and all stakeholders are adopting the prescribed documentation protocol
4. Ensure Project Documental Control policies and procedures to assist in maintaining a current and organized project document management system
5. Provide support for change control and document control processes for the project
6. Track all documents correspondences and transactions
7. file and archive documentation to facilitate easy retrieval
8. Assist completion of requests, searches and queries
9. Prepare and handover all final as-built documentation

Criteria:

• Minimum O levels certificate or equivalent
• at least 5 years of relevant working experience in registry and document management
• Good document control skills; knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office and adept at spreadsheets and file management systems
• Prior experience with Project Information Management and Electronic Document Management Systems (EDMS)
• Working hours: Monday - Friday, 8:30am - 6pm