962 Document Controller jobs in Singapore

About our client : Our client is a manufacturer of offshore drilling and production equipment that is well-suited for use in deepwater applications.

About the role :

• Work closely with Quality Records Lead to ensure that documentation requirements are met
• Expedite requests received via email, phone, in-person
• Log incoming work orders place them in numerical and date order
• Detailed review of work orders, corresponding reports, non-conformance, engineering document waivers, etc
• High level of data entry into Innovex Serial Number system
• Accurately number and log work order review completions and discrepancies in Access database
• Understanding off data integrity verification
• Identify documentation/traceability discrepancies and escalate as needed
• Correspond with Quality Control inspectors as needed
• Ability to learn Direct Reviews, Innovex Serial Number, Customer Property, and Rental databases
• Compile manufacturing record books per sales order requirements
• Update tracking logs for manufacturing record books
• Scan documents, properly name, and store in designated electronic and physical locations
• Maintain a safe work environment in accordance with company HSE standards and procedures
• Perform any other duties that may be assigned by the Quality Records Lead and/or Quality Assurance Manager

About you:

• Diploma or degree in Engineering, Quality, or related field preferred.
• 1–3 years of experience in quality documentation, data entry, or manufacturing records in the Oil & Gas or manufacturing industry.
• Strong attention to detail and accuracy in handling documentation and data.
• Proficient in Microsoft Office (Excel, Access, Word) and ability to quickly learn new software systems.
• Knowledge of quality management systems, document control, and data integrity principles.
• Excellent organizational, communication, and time management skills.
• Ability to work independently and as part of a team.
• Commitment to maintaining HSE and company safety standards.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.

Other:

• Work location: Tuas (pick-up transport provided)
• Work hours: Monday to Friday (8am to 5.15pm)

*Please note that only shortlisted candidates will be contacted.*

Employment Agency: Kingsforce Management Services Pte. Ltd.

Employment Agency Licence No: 94C3545

EA Personnel: Wong Pik Kiun (Kimberly)

EA Personnel Reg. No.: R

Job Responsibilities:

• Manage and control project documentation, including drawings, contracts, reports, and site-related records, ensuring accuracy, quality, and compliance with company standards.
• Assist the production team and senior document controller in the submission and tracking of documents through Integrated Digital Delivery (IDD) platforms.
• Maintain up-to-date records in document management systems such as Novade, Autodesk ACC, Fulcrum, ACONEX, or other equivalent platforms.
• Ensure timely distribution of documents to relevant project stakeholders and maintain document logs for easy retrieval.
• Monitor document workflows and follow up on outstanding submissions to meet project timelines.
• Support project teams in compliance with regulatory and contractual requirements for documentation.
• Perform other ad hoc administrative and coordination duties assigned by supervisors.

Job Requirements:

• Possess a Diploma or Degree in Construction, Engineering, Architecture, or a related field.
• Knowledge or experience in Digital Construction and use of IDD platforms (e.g., Novade, Autodesk ACC, Fulcrum, ACONEX) will be an added advantage.
• Fresh graduates are welcome to apply or candidates with 1–2 years of relevant experience in the construction industry are encouraged to apply.
• Strong understanding of costing, contract documentation, and administration processes.
• Excellent organizational skills with strong attention to detail and accuracy.
• Good communication, negotiation, and interpersonal skills.

• Manage document control team activities and updating to supervisor.
• Manage the flow of documentation within the Organization
• Conduct user Trainings for the EDMS.
• Manage Master Document Register (MDR) for the project deliverables Maintain and keep tracking records.
• Provides administrative support to other team members as requested to achieve functional objectives and deadlines
• Maintain confidentiality around sensitive information and terms of agreement Prepare ad hoc reports on projects as needed
• Produces weekly reports and Dashboards to indicate the status of work progress and updates the spreadsheets into the computer based on the obtained information
• Create and update Document control related procedures and plans
• Involve in Vendor Kick – off meetings and Audits.

Requirements:

• Bachelor's degree, Diploma, Higher NITEC or NITEC in Engineering
• Minimum 3 years of relevant experience as document controller in oil & gas or similar industry
• Proven experience as a Document Controller.
• Knowledge of document management systems and software.
• Excellent organizational and time management skills.
• Attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality.

Location(s):

Seatrium (SG) Pte. Ltd.

Admiralty Yard

60 Admiralty Road West, Singapore

(Transport provided from Sembawang MRT)

Working Hours:

Monday – Thursday: 8:00am – 5.15pm

Friday: 8:00am – 4.30pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.

Job Overview:

We are seeking a detail-oriented and organized Document Controller to join our team for a building project. The Document Controller will be responsible for managing and controlling all project documentation, ensuring accuracy, completeness, and timely distribution to relevant stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to work effectively in a fast-paced construction environment.

Key Responsibilities:

• Manage and control all project documentation, including drawings, specifications, contracts, correspondence, and other project-related documents.

• Organize and maintain project files and documentation in accordance with company standards and project requirements.

• Establish and maintain document control procedures, including document numbering, version control, and distribution protocols.

• Ensure the accuracy and completeness of all project documentation, conducting regular reviews and audits to identify and rectify any discrepancies or errors.

• Coordinate the receipt, review, approval, and distribution of all project documentation to relevant stakeholders, including clients, consultants, contractors, and regulatory authorities.

• Provide support and assistance to project teams in accessing and retrieving project documentation as needed.

• Collaborate with project managers, engineers, architects, and other team members to ensure effective document management throughout the project lifecycle.

• Maintain confidentiality and security of sensitive project information and documentation.

• Assist in the preparation and compilation of project reports, presentations, and deliverables as required.

Qualifications:

• Bachelor's degree or equivalent experience in a relevant field.
• Proven experience as a Document Controller in the construction or engineering industry.
• Proficiency in document management software and tools, such as Microsoft Office, SharePoint, or other document control systems.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work effectively both independently and as part of a team.
• Familiarity with construction drawings, specifications, and contract documents.
• Knowledge of document control procedures and best practices.

About Asia Infrastructure Solutions:

Asia Infrastructure Solutions is a leader in delivering project & programme management, cost management, sustainable design, engineering, business advisory and consultancy solutions for the infrastructure, buildings, and environmental sectors. The company was established by Global Infrastructure Solutions Inc. (GISI), the largest privately owned construction manager in the commercial building, industrial and healthcare markets, and a leading project / construction manager in the environmental and public infrastructure sectors. GISI and its founding members have over 90 years of project experience in Asia and currently employs 12,500 employees globally, operating in more than 90 countries.

Asia Infrastructure Solutions has a strong and diversified team of project managers, construction managers, programme managers, cost managers, sustainability consultants and various disciplines of engineering professionals with a long track record in the infrastructure, building and environmental sectors delivering the future for the built and natural environment. Our professional and technical expertise and capabilities are inherited from the Arcadis Design & Engineering / Hyder / Freeman Fox in Hong Kong and Arcadis Consulting / EC Harris / Davis Langdon & Seah businesses in Singapore which span many decades in the Asia region.

Notable projects in Singapore include the Jewel at Changi, CapitaSpring, the North-South Corridor, various hotels, data centers and corporate headquarters for the world's leading MNCs to name a few.

We empower our employees to succeed and we invest in their professional growth through learning & development programmes as well as membership of professional bodies. Our employees also receive a range of benefits that includes opportunities for hybrid/flexible working, a share-ownership scheme, and private healthcare coverage.

Asia Infrastructure Solutions . Delivering the Future .

Fair recruitment practices:

Asia Infrastructure Solutions adheres to the Tripartite Standards for Recruitment Practices in Singapore and uses fair, merit-based, and inclusive hiring practices.

Employment agencies:

Candidates referred by employment agencies will not be considered unless the agency has been explicitly instructed to provide candidates for the stated role.

Prepare TOP & RI inspection document of M&E system

Daily document management, like document completeness check, scan, organize.

Responsible for site document distribution, and recall.

Maintain accurate document list and status.

Document completeness check and GDP compliance check before handover.

Establish project document management procedure and training if required.

Establish Project document handover procedure with client and training if required.

Document coordinate with subcontractors and client if required.

DC department inventory control.

Other ad hoc duties as assigned

What we're looking for

Proven experience as a Document Controller or in a similar records management role

Strong knowledge of document control principles, best practices, and relevant regulations

Proven experience of M&E system TOP & RI document preparation

Excellent organizational and time management skills with a keen eye for detail

Proficient in using document management software and related technologies

Effective communication skills, both written and verbal, to collaborate with colleagues

Problem-solving mindset and ability to work independently or as part of a team

Profound Electrical/Mechanical Engineering and Technical Understanding:

• Demonstrate a deep understanding of electrical and mechanical engineering principles relevant to the testing and commissioning process.

• Interpret technical documents, drawings, and specifications related to equipment and systems being tested and commissioned.

• Ensure accurate documentation of technical data, including specifications, drawings, test reports, and other relevant documentation.

Analytical Skills:

• Analyze technical documents and data to identify inconsistencies, discrepancies, or gaps.

• Verify the completeness and accuracy of documentation related to testing and commissioning activities.

• Provide insights and recommendations based on data analysis to improve documentation processes and ensure compliance with project requirements.

Familiarity with Excel:

• Utilize Microsoft Excel proficiently to organize, manage, and analyze data related to testing and commissioning activities.

• Create spreadsheets and databases to track document versions, revisions, and approvals.

• Generate reports and summaries using Excel functions to present information effectively to stakeholders.

Good Time Management and Coordination Skills:

• Manage the flow of documentation efficiently, ensuring timely distribution and retrieval of documents as required.

• Coordinate with testing and commissioning teams, engineers, subcontractors, and other stakeholders to gather, update, and distribute documentation.

• Maintain an organized documentation system, including electronic and physical filing systems, to facilitate easy access and retrieval of documents.

Team Player:

• Collaborate effectively with team members and stakeholders to support the testing and commissioning process.

• Communicate clearly and proactively with team members to ensure alignment on documentation requirements and timelines.

Provide assistance and support to colleagues as needed to accomplish project objectives and deadlines.

Job Type: Full-time

Pay: $2, $4,000.00 per month

Benefits:

• Health insurance

Work Location: In person

Job Description

• Establish proper Document procedures.
• Control incoming/outgoing documents and drawings and ensure proper tracking.
• Manage, maintain and ensure the project documents (i.e. procedures, guidelines, templates, numbering, filling) are compliance to both client and company standard.
• Review completeness of documentation and prepares document transmittal for submission.
• Receive and register all provided and in-house generated documents.
• Quality & compliance checks on documents, maintenance of a list of applicable, documents, numbering & identification of documents, filling & arranging of documents (both electronic and/or hardcopies).
• Control & tracking of documents, distribution of documents of relevant people.
• Progress reporting on the document status.
• Other Ad-hoc duties as assigned by superior.

Requirements

• Proficient in Microsoft Office 2003, 2007, 2010 and Microsoft Outlook email client
• Meticulous, Fast Learner, Initiativeness, Honest and responsible
• Able to work immediately.
• At least Diploma/Degree in Business administration or equivalent
• At least 2 years of experience in the related field is required for this position.

Duties and Responsibility:

Ø Receive, verify and acknowledge receipt of the documents in accordance with agreed document control procedure

Ø Register the drawings received from Client and others.

Ø Issue documents to Classification Societies and Owners for approval

Ø Issue documents with transmittal to Operations and other departments

Ø File the drawings and documents

Ø Submission of Design Acceptance Request via LTA EPIC System (Online DAR Portal) in accordance with project document formats and requirements.

Ø Manage and control all interface documentation and prepare updates and responds to client's request for information about project status

Ø Create, issue and progress documents transmittal to clients, sub-con and consultants.

Ø Maintain proper filing systems according to ISO Standard and implement project document management system and process in accordance with company policies.

Ø Ensure proper document classifications, sorting, filing and archiving and managed in strict confidentiality.

Ø Performs files back-up to ensure proper storage and archiving of projects records.

Ø Assist Clients and walk in visitors

Ø Handle incoming and outgoing calls for ALL department

Requirements:

1. At least 5years LTA Project Working Experience

2. Familiar with project management

3. Hands-on experience with MS Office and MS Excel & Power Point

4. Knowledge of Document Management

5. Proficient typing and editing skills, Data organization skills

6. Basic understanding of construction documents

Document Controller (Precast)

Job Description

• Implement and maintain document control processes and procedures
• Maintain and manage all flows of documents either in electronic form or on paper base (including copy, scan and printing jobs)
• Ensure document manage according to established procedures and systems
• Prepare transmittal for outgoing documents and drawing in time
• Distribute drawings to internal teams
• Register and record for incoming documents and filed/stored
• Make sure that controlled copies at latest approved documents and drawings are distributed internally and externally.
• Ensure all drawings/documentation are correctly identified, distributed and filed
• Prepare documents for ISO and other audits.

Requirement

• Experience in document controlling in construction industry (HDB Project)
• Good organization and personal skill
• Proficient in MS Office and MS Excel
• Experiences in preparing documents for HDB audit, ISO audit and SCI audit
• Communicate and liaise with teams to ensure consistence in document control
• 5.5 working days