75 Document Control jobs in Singapore

Job description

• Maintain and update quality documentation, including standard operating procedures, work instructions, forms, and laboratory data into the computer system.
• Perform clerical duties such as photocopying, scanning, document filing, and the distribution of materials.
• Support the laboratory by sourcing and procuring supplies, ensuring adequate stock levels of essential media, reagents, and consumables.
• Assist in maintaining up-to-date specifications and Safety Data Sheets (SDS) for all media and reagents.
• Collaborate with the Quality Systems department to manage and distribute ISO and Food Safety documentation.

Qualifications & Requirements:

• Minimum GCE 'O' Level qualification.
• At least 2 years of relevant administrative or laboratory support experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills, with experience in liaising with suppliers.

Responsibilities:

• Manage and control project documentation and information, including drawing standards and templates, from both internal and external stakeholders.
• Deliver document control services in compliance with project specifications and client requirements.
• Ensure all incoming and outgoing documentation is complete, accurate, traceable, and properly verified according to transmittal protocols.
• Upload and download documents/drawings via Classification Society platforms and ensure proper distribution to relevant stakeholders.
• Assess current document control processes to identify gaps, inefficiencies, and opportunities for improvement.
• Proactively identify and resolve documentation issues and discrepancies using CAPA or similar problem-solving methodologies.
• Prepare and update weekly summary reports, providing clear visualizations of document status (incoming, outgoing, discrepancies, overdue).
• Consolidate departmental man-hours and upload data into SAP.
• Support preparation of Tender Project and As-Fitted documentation.

Requirements:

• Diploma or Bachelor's degree in a relevant discipline.
• Minimum 2 years' experience in document control or managing documentation within a related industry.
• Familiarity with M365 applications (Power BI, Automate, Apps, Visio, etc.) or strong adaptability to new document management tools is an advantage.
• ISO 9001 certification or experience working within quality management systems is preferred.
• Self-motivated, detail-oriented, and well-organized, with the ability to manage multiple tasks and tight timelines.
• Ability to resolve conflicts constructively and work effectively with internal and external stakeholders.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume.

EA License No: 13C6305

Reg. No.: R KOH SHI MIN, JOAN (XU SHIMIN)

For candidates who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Responsibilities:

• Set up and manage a system for organizing project documents (drawings, contracts, reports, etc.).
• Ensure documents are stored, retrieved, and updated accurately.
• Track document changes and distribute them to the right people.
• Keep records of documents sent and received.
• Help project teams with document-related questions and compliance.
• Follow rules for document control, confidentiality, and version management.

Job Requirements:

• 3+ years of experience as a Document Controller.
• Knowledge of document control best practices.
• Familiarity with electronic document management systems.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Good communication and teamwork skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.

For interested applicants, please click "Quick Apply”

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Yvette Manalo | EA Reg No: R

JTE Recruit Pte Ltd | EA Lic No: 14C7215

Responsibilities
Manage and control project documentation and information, including drawing standards and templates, from both internal and external stakeholders.
Deliver document control services in compliance with project specifications and client requirements.
Ensure all incoming and outgoing documentation is complete, accurate, traceable, and properly verified according to transmittal protocols.
Upload and download documents/drawings via Classification Society platforms and ensure proper distribution to relevant stakeholders.
Assess current document control processes to identify gaps, inefficiencies, and opportunities for improvement.
Proactively identify and resolve documentation issues and discrepancies using CAPA or similar problem-solving methodologies.
Prepare and update weekly summary reports, providing clear visualizations of document status (incoming, outgoing, discrepancies, overdue).
Consolidate departmental man-hours and upload data into SAP.
Support preparation of Tender Project and As-Fitted documentation.
Requirements
Diploma or Bachelor’s degree in a relevant discipline.
Minimum 2 years’ experience in document control or managing documentation within a related industry.
Familiarity with M365 applications (Power BI, Automate, Apps, Visio, etc.) or strong adaptability to new document management tools is an advantage.
ISO 9001 certification or experience working within quality management systems is preferred.
Self-motivated, detail-oriented, and well-organized, with the ability to manage multiple tasks and tight timelines.
Ability to resolve conflicts constructively and work effectively with internal and external stakeholders.
Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume.
EA License No: 13C6305
Reg. No.: R KOH SHI MIN, JOAN (XU SHIMIN)
For candidates who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.
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Document Control and Administrative Coordinator

We are seeking a detail-oriented Document Control and Administrative Coordinator to manage and maintain documentation, administrative processes, and project coordination activities. This role involves handling baseline documentation, processing quotations, managing correspondence, and supporting procurement and financial operations. The ideal candidate will ensure compliance with company guidelines, facilitate smooth communication between teams, and contribute to risk assessment and business continuity efforts.

• Document Management :Manage baseline documentation and maintain organized filing and archival systems for contractual documents and agreements.
  Format project design documents according to company guidelines and register them with Document Control for official distribution.
  
• Correspondence and Reporting :Prepare and process quotations, job measurement sheets, monthly reports, meeting minutes, and miscellaneous correspondence for submission to customers.
  Record and manage incoming letters, variation orders, and work instructions, routing them appropriately to internal teams and subcontractors.
  
• Personnel and Compliance Coordination :Compile and verify personnel forms for project team members and coordinate submissions to authorities for security clearance purposes.
  
• Financial and Procurement Support :Track and monitor expiration dates for POAs, banker’s guarantees, bonds, and insurance policies, initiating timely renewal processes.
  Process payment request submissions and follow up on the issuance of payment certificates by customers.
  Prepare necessary forms and supporting documents for billings and e-billings, obtain management approval, and coordinate with the Finance Operations Support team for timely issuance of invoices.
  
• Inventory and Procurement :Perform data entry and coordinate project inventory management activities to ensure accurate tracking and identification of storage locations.
  Support procurement activities, including raising e-PRs, tracking purchase orders and deliveries, and processing goods receipts and vendor payments.
  
• Audit and Risk Management :Assist in the preparation and coordination of project audits and Business Continuity Management (BCM) exercises.
  Serve as a contributing member of the Risk Assessment (RA) team.

• Diploma or degree in Business Administration, Project Management, or a related field.
• Proven experience in document control, administrative coordination, or a similar role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and document management systems.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Experience in procurement, financial operations, or project administration is advantageous.
• Familiarity with risk assessment and business continuity planning is a plus.

ST Engineering is a global technology, defence and engineering group with offices across Asia, Europe, the Middle East and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Join our Cyber Team

We are an industry leader in cybersecurity with over two decades of experience, we deliver a holistic suite of trusted cybersecurity solutions to empower cyber resilience for government and ministries, critical infrastructures, and commercial enterprises. Backed by our indigenous capabilities and deep domain expertise, we offer robust cyber-secure products and services in cryptography, cybersecurity engineering, digital authentication, SCADA protection, audit and compliance. We specialise in the design and build of security operations centres for cybersecurity professionals and provide managed security services to strengthen the cybersecurity posture of our government and enterprise customers.

Job Description:

• Provide general administrative support to executives and managers in the company.
• Document Control Centre Operations
• Manage New Project/Product document number request form and JOF form
• Manage Document No & DCR Assignment, basically you will be using this excel file to generate document, Form and DCR number.
• Manager InfoSec document Master list – contain all records, all documents, forms number assigned are to be recorded in here.
• Maintain and update company’s centralized document and record filing systems on incoming/outgoing documents.
• Managing and tracking company asset including company capex, Staff Asset record, asset labelling and annual asset stock taking.
• Support HR in staff on-boarding and off-boarding.
• Develop current and update administrative process, streamline the process.
• Assist/Managing the issuance of IT assets to staff.
• Support Operations in renovation and facilities activities
• Work on/Assist in other ad-hoc work assignments when required.

Job Requirements:

• Possess similar admin experience in a large organisation, preferably in document control.
• Work in other ad-hoc work assignment when required.
• Proficient in Microsoft Office application and improve productivity
• Good communication and interpersonal skills
• A good team player
• Know how on work digitisation will be an advantage

Work Location: Jurong East

Find out more:

ST Engineering believes in fostering a culture where team members are encouraged to overcome challenges, explore new ideas, and work together to succeed. We value individuals who are determined to push beyond the boundaries, and have a thirst for knowledge, continuous learning, and self-improvement.

Job Summary

Basic: $2000 - $2,200

AWS + Variable Bonus

Mon - Fri, 8:30 AM – 5:30 PM

Location: Kranji

Job Responsibilities

Issue invoices and follow up on payments

Attend to walk-in customers and handle collections

Manage mailbox and record cheque payments

General admin and ad hoc duties

Job Requirements

Singaporeans only

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EA Personnel Name: Chin Jia Hui, Janice

EA Personnel No: R

EA License No: 15C7752

Responsibilities

• Physically check and verify incoming and outgoing cargo against delivery orders, invoices, or manifests.
• Inspect cargo condition (e.g., damages, discrepancies, missing items) during receiving and releasing.
• Ensure proper labeling, documentation, and tallying of goods.
• Work closely with forklift drivers, loaders, and warehouse staff to ensure cargo accuracy.
• Assist in arranging cargo in designated storage areas according to SOP.
• Record daily checking activities and report variances immediately to supervisors.
• Support stock-taking and inventory reconciliation activities.
• Ensure compliance with warehouse safety and security procedures.

Requirements

• Experience in warehouse operations preferred.
• Physically fit to handle cargo checking activities.
• Keen eye for detail and accuracy in cargo verification.
• Ability to work in shifts and under tight timelines.

Additional Information

• 5.5 Days Work
• Location: East ( Alps Ave)
• Competitive hourly wage with shift allowance.
• Good Career Prospect
• No Working Experience Welcome. Training Provided

We are looking for a hard-working Data Entry Clerk to join our team! As a Data Entry Clerk, you will be responsible for entering specific data into our databases. You will be responsible for managing data and keeping it organized.

Your main goal will be to keep data in order so that it is easily accessible at any time.

• Input new information into database systems
• Create and manage spreadsheets
• Control the data probity by performing comparative analysis of different sources
• Regularly update existing database system records
• Produce reports
• Retrieve data as requested
• Perform regular backup and security databaseactivities
• Document, organize and store relevant documents