377 Document Management Professionals jobs in Singapore

Establish and maintain an efficient document management system across projects, ensuring compliance with company standards and project requirements.

• Secure storage and retrieval of documents, adhering to organizational protocols.

Job Summary

Our client is a leading provider of document solutions and digital imaging services, specializing in secure document management, archiving, and workflow processing. You will be responsible for document handling, scanning, indexing, and processing to ensure accurate and timely management of client records and applications.

Responsibilities

• Logistic handling, collection, unpacking of carton boxes
• Manual document preparation for scanning including removing of paper clips, staples, book bindings etc
• Operate high-speed production scanners equipment
• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Document reassembly (including rebinding), Packing, labelling, delivery and return of carton boxes
• Arrange disposal of carton boxes as required
• Processing of hardcopy applications according to systems provided
• Processing of softcopy applications received from different internal channels & processing it into systems provided
• Giro forms processing (Hardcopy & Softcopy)
• CRM cases processing for renewal & letter notice to client's customer & client's agency partners
• Ensuring incoming cases are handled on time and accurately (via Email & inhouse system)

Requirements

• Good written and verbal communication (English)
• Basic computer and technical skills
• Data entry experience and strong admin background
• An understanding of priorities and the ability to meet services datelines
• Ability to assume responsibility for assigned daily + (Ad hoc) tasks and to achieve daily target
• Attention to detail
• Ability to work independently or in a team environment
• Able to work overtime during month end (if required)
• Prior relevant industrial experience is an added advantage

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Chew Kai-Xinn at for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a reply within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Pte Ltd

Chew Kai-Xinn

EA Licence No: 11C5502

EAP Registration No: R

Assurity Trusted Solutions (ATS) is a wholly owned subsidiary of the Government Technology Agency (GovTech). As a Trusted Partner over the last decade, ATS offers a comprehensive suite of products and services ranging from infrastructure and operational services, authentication services, governance and assurance services, as well as managed processes. In a dynamic digital and cyber landscape, where trust & collaboration are key, ATS continues to drive mutually beneficial business outcomes through collaboration with GovTech, government agencies, and commercial partners to mitigate cyber risks and bolster security postures.
We are seeking an experienced and technical Product Manager to lead and manage a suite of productivity tools, including a document management system and other associated systems. You will play a pivotal role in shaping product vision and strategy, ensuring collaboration across stakeholders, and driving successful delivery of secure, scalable, and user-centric solutions.
We will be offering a 2-year contract employment, subject to extension based on performance.
Responsibilities:
Develop and maintain a deep understanding of an Enterprise Document and Collaboration System, its capabilities, integration with upcoming technologies such as Generative AI, AI Search; as well as evolve and adapt to a diverse user ecosystem.
Ideate, define, execute, and grow the product roadmap, aligning with business objectives and customer needs within a secure environment.
Collaborate with stakeholders to prioritize features and requirements. Stay up to date with next-generation information management and generation trends and needs.
Gather, analyze, and provide timely reporting and sentiment/feedback on usage of the system; identifying opportunities for growth and improvement.
Work closely with Architecture, Security, and Infrastructure teams to ensure all competing needs are fulfilled.
Integrate with development and agile teams to ensure builds remain focused and on track.
Respond in an agile manner to priority items for development or change in accordance with customer needs and environmental changes as they occur.
Work with a team of Business Analysts, technical SMEs, and horizontal product teams to ensure requirements are managed and released on schedule.
Manage launch, operations, and sunset of product features with a focus on usability and experience.
Work across multiple agencies within an ICT environment.
Establish and maintain communication lines with key product principals to ensure continued positioning as a key customer and partner.
Minimum Requirements:
10+ years of experience in digital product management, preferably in the enterprise content management space. Delivered complex and large systems in cross-functional team setups.
Experience in integration with document management systems and GenAI/LLM systems, with productization and go-to-market experience.
Demonstrate impactful product launch and management successes.
Excellent communication, collaboration, and stakeholder management skills.
Capable of producing results with minimal supervision and operating in ambiguous or undefined scenarios.
Cybersecurity awareness and familiarity with secure product design and standards; as well as handling prevalent web/application threats.
Eager to change and improve workflows and processes. Strong ability in fostering teamwork and collaboration.
Understanding of the product from both business and technical perspectives.
Preferred Qualifications:
Experience with OpenText Enterprise Content Management or equivalent products.
Certifications in Digital Product Management and AI/LLM would be advantageous.
Experience in ops-tech integration, AI/ML creation and implementation, UI/UX design and research strategy, go-to-market strategy for software services.
Understanding of public service policies.
Proven experience in defining and executing product strategies and roadmaps.
Join us and discover a meaningful and exciting career with Assurity Trusted Solutions!
The remuneration package will be commensurate with your qualifications and experience. Interested applicants, please click "Apply Now".
We thank you for your interest, and please note that only shortlisted candidates will be notified.
By submitting your application, you agree that your personal data may be collected, used, and disclosed by Assurity Trusted Solutions Pte. Ltd. (ATS), GovTech, and their service providers and agents in accordance with ATS’s privacy statement, which can be found at: or such other successor site.
A wholly-owned subsidiary of GovTech.
We promote a learning culture and encourage you to grow and learn.
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Document Management & Digitisation Support Officer (Temporary)
Are you a meticulous and independent individual who enjoys hands-on, organisational work? We are seeking a dedicated Document Management & Digitisation Support Officer to join our team. In this role, you will play a crucial part in managing our physical and digital records, ensuring the integrity and accuracy of our document ecosystem.
Key Responsibilities
You will be at the heart of our document management lifecycle, assisting in the stocktake of physical files, data-entry, and processing of documents. Your core duties will include:
Physical File Management:
Conducting stocktakes and handling the physical movement of files within office environments and storerooms.
Data Entry & Processing:
Accurately entering data and information from hard copy documents into digital systems. You will also be responsible for creating and processing various documents using Microsoft Excel, Word, and PDF.
Vendor Coordination:
Acting as a key point of coordination with our digitisation vendor to ensure smooth and efficient operations for document digitisation.
Quality Assurance:
Performing rigorous quality checks on scanned images to ensure there are no missing, blurred, or cut-off pages, maintaining the highest standard of digital records.
Requirements
To succeed in this role, you should possess the following:
A Diploma or Degree in any discipline.
Meticulous attention to detail and a highly systematic approach to work.
A strong sense of responsibility and commitment to completing tasks accurately.
Hands-on, proactive, and able to work effectively both independently and as part of a team.
Comfortable working in both standard office environments and on-site storerooms.
Proficiency in Microsoft Office applications (especially Excel and Word).
Working Hours & Location
Monday to Thursday: 8:30 AM – 6:00 PM
Friday: 8:30 AM – 5:30 PM
Location:
MND Building, 5 Maxwell Road, Singapore
Apply Now!
If you are a responsible and detail-oriented individual looking for a hands-on role, we encourage you to apply.
Interested candidate please click "APPLY" to begin your job search journey and submit your CV.
PERSOL Singapore Pte Ltd • RCB No. E • EA License No. 01C4394
R (CHNG JINGWEI)
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• Document Control (6 months Contract) @Pandan Road

• Plan and execute external audits to ensure compliance with industry standards and regulations.

• Ensures product testing incoming and finished product to established standards/procedures.
• Certify, File and control in-house and third party certificates very accurately.
• Filing of all certificates and paperwork both hard and soft copies.
• Maintain complete history of client products in use.
• Liaise with third party surveyors on testing and certifications wherever necessary.
• Review work procedures and method statements for compliance with good work practices.
• Ensure compliance with all safety regulations when carrying out inspections.
• Diploma / Degree in Engineering with 2 years in testing, QAQC and document control.
• Knowledge in ISO 9001 and understand of engineering processes.

Interested applicants, send in your updated resume by clicking "Apply Now".

Lin Weikang

EA Personnel No: R

EA License No: 23C1894

Who are we?
Amaris Consulting
is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1,000 clients across the globe, we have been rolling out solutions in major projects for over a decade. This is made possible by an international team of 7,600 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.
At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here’s what our recruitment process looks like:
Brief Call : Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!
Interviews
(the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!
Case study : Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.
As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate''s shoes to ensure they have the best possible experience. We look forward to meeting you!
Job description
ABOUT THE JOB
Oversee the management of both
electronic and paper records
for operations, engineering, supply chain, and quality teams.
Ensure all documentation processes adhere to current
Good Manufacturing Practices (cGMP)
and data integrity standards, maintaining readiness for internal and external audits.
Administer the complete document lifecycle, including preparation, routing, review, approval, distribution, archiving, and metadata management.
Act as a key user for the
Electronic Document Management System (EDMS) : maintain document templates, facilitate training for new team members, and support workflow optimization.
Monitor documentation metrics, proactively escalate issues, and contribute to ongoing improvements in document control processes.
Provide technical support for audit preparation by verifying the accuracy and completeness of records.
ABOUT YOU
Academic background in a relevant scientific or technical discipline.
Minimum 4 years in pharmaceutical GMP manufacturing operations, including at least 2 years specializing in EDMS or document control.
Advanced skills in Microsoft Office Suite (Word, Excel, Visio, PowerPoint), Adobe, and experience with SAP or LIMS for data entry.
Experience with generative AI tools is a plus.
Demonstrates independence, attention to detail, and strong organizational skills.
Excellent written and verbal communication abilities, with effective time management and interpersonal skills.
WHY AMARIS?
At Amaris Consulting, we believe in creating a thriving, positive workplace where every team member can grow, connect, and make a real impact. Here’s what you can expect when you join our dynamic community:
Global Diversity : Be part of an international team of 110+ nationalities, celebrating diverse perspectives and collaboration.
Trust and Growth : With 70% of our leaders starting at entry-level, we’re committed to nurturing talent and empowering you to reach new heights.
Continuous Learning : Unlock your full potential with our internal Academy and over 250 training modules designed for your professional growth.
Vibrant Culture : Enjoy a workplace where energy, fun, and camaraderie come together through afterworks, networking events, and more.
Meaningful Impact : Join us in making a difference through our CSR initiatives, including the WeCare Together program, and be part of something bigger.
Equal Opportunity
Amaris Consulting is proud to be an equal opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.
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Job ID: 19888

Location:
ST Engineering Jurong East Bui, SG

Description:

ST Engineering is a global technology, defence and engineering group with offices across Asia, Europe, the Middle East and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Join our Cyber Team

We are an industry leader in cybersecurity with over two decades of experience, we deliver a holistic suite of trusted cybersecurity solutions to empower cyber resilience for government and ministries, critical infrastructure, and commercial enterprises. Backed by our indigenous capabilities and deep domain expertise, we offer robust cyber-secure products and services in cryptography, cybersecurity engineering, digital authentication, SCADA protection, audit and compliance. We specialise in the design and build of security operations centres for cybersecurity professionals and provide managed security services to strengthen the cybersecurity posture of our government and enterprise customers.

Job Description:

• Provide general administrative support to executives and managers in the company.
• Document Control Centre Operations
• Manage New Project/Product document number request form and JOF form
• Manage Document No & DCR Assignment, basically you will be using this excel file to generate document, Form and DCR number.
• Manager InfoSec document Master list – contain all records, all documents, forms number assigned are to be recorded in here.
• Maintain and update company's centralized document and record filing systems on incoming/outgoing documents.
• Managing and tracking company asset including company capex, Staff Asset record, asset labelling and annual asset stock taking.
• Support HR in staff on-boarding and off-boarding.
• Develop current and update administrative process, streamline the process.
• Assist/Managing the issuance of IT assets to staff.
• Support Operations in renovation and facilities activities
• Work on/Assist in other ad-hoc work assignments when required.

Job Requirements:

• Possess similar admin experience in a large organisation, preferably in document control.
• Work in other ad-hoc work assignment when required.
• Proficient in Microsoft Office application and improve productivity
• Good communication and interpersonal skills
• A good team player
• Know how on work digitisation will be an advantage

Work Location: Jurong East

Find out more:

ST Engineering believes in fostering a culture where team members are encouraged to overcome challenges, explore new ideas, and work together to succeed. We value individuals who are determined to push beyond the boundaries, and have a thirst for knowledge, continuous learning, and self-improvement.

Company description:

Singapore Technologies Engineering Ltd

Job description:

ST Engineering is a global technology, defence and engineering group with offices across Asia, Europe, the Middle East and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Join our Cyber Team

We are an industry leader in cybersecurity with over two decades of experience, we deliver a holistic suite of trusted cybersecurity solutions to empower cyber resilience for government and ministries, critical infrastructure, and commercial enterprises. Backed by our indigenous capabilities and deep domain expertise, we offer robust cyber-secure products and services in cryptography, cybersecurity engineering, digital authentication, SCADA protection, audit and compliance. We specialise in the design and build of security operations centres for cybersecurity professionals and provide managed security services to strengthen the cybersecurity posture of our government and enterprise customers.

Job Description:

• Provide general administrative support to executives and managers in the company.
• Document Control Centre Operations
• Manage New Project/Product document number request form and JOF form
• Manage Document No & DCR Assignment, basically you will be using this excel file to generate document, Form and DCR number.
• Manager InfoSec document Master list - contain all records, all documents, forms number assigned are to be recorded in here.
• Maintain and update company's centralized document and record filing systems on incoming/outgoing documents.
• Managing and tracking company asset including company capex, Staff Asset record, asset labelling and annual asset stock taking.
• Support HR in staff on-boarding and off-boarding.
• Develop current and update administrative process, streamline the process.
• Assist/Managing the issuance of IT assets to staff.
• Support Operations in renovation and facilities activities
• Work on/Assist in other ad-hoc work assignments when required.

Job Requirements:

• Possess similar admin experience in a large organisation, preferably in document control.
• Work in other ad-hoc work assignment when required.
• Proficient in Microsoft Office application and improve productivity
• Good communication and interpersonal skills
• A good team player
• Know how on work digitisation will be an advantage

Work Location: Jurong East

Find out more:

ST Engineering believes in fostering a culture where team members are encouraged to overcome challenges, explore new ideas, and work together to succeed. We value individuals who are determined to push beyond the boundaries, and have a thirst for knowledge, continuous learning, and self-improvement.

Document Control Clerk // Govt Agencies

Location: Redhill Mrt

Salary: $2000/month

Working Hours: Mon-Thu(830am-6pm), Fri (830am-530pm)

Contract Duration: 5+1 Months

Job Scope:

• Verify digitized documents against physical records for accuracy.
• Amend or update digitized and physical copies where necessary.
• Scan and organize documents/files systematically.
• Assist in maintaining proper filing and document storage procedures.

Requirements:

• Minimum qualification: O Levels or equivalent.
• Basic computer skills (MS Office, file management systems).
• Ability to perform simple manual tasks, e.g., retrieving physical files from shelves using short ladders.
• Attention to detail and accuracy in handling documents.
• Adherence to strict security protocols; communication devices must be stored in a secure cabinet during working hours (except lunch hour).