701 Document Management Professionals jobs in Singapore

">Job Title: Document Management Specialist ">">

We are seeking a highly organized and detail-oriented individual to join our team as a Document Management Specialist. The successful candidate will be responsible for managing the movement and storage of investigation papers and enquiry files, maintaining accurate records, and providing timely updates.

Key Responsibilities:

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• Process and store investigation papers and enquiry files in a secure and accessible manner;
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• Maintain up-to-date records on file numbers and provide necessary returns/updates;
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• Collate case details for easy retrieval and retrieve data when required;
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• Returns/Updates: Complete within one week, unless otherwise specified;
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• Data Retrieval: Complete by the end of the next working day, unless otherwise specified;
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• Exhibit Management: Return case exhibits to rightful owners;
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• Administrative Tasks: Support MCD in routine and ad-hoc tasks, including Data entry, Scanning documents, Handling file record requests;
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• Qualifications & Experience:
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1. Clear Background: No ongoing criminal investigation;
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2. Qualifications: Diploma /GCE A-Level (preferred);
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3. Experience: Law enforcement experience (preferred), crime registry work, and handling court/legal documents;
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4. Meticulous, organized, and independent with strong interpersonal and communication skills in English;
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5. Basic computer literacy (Microsoft Office) and ability to learn investigation management systems;
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6. Flexible and adaptable to process changes;
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7. Organizational Skills: Maintain accurate records and manage multiple tasks effectively;
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8. Technical Skills: Proficient in using Microsoft Office and investigation management systems;
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9. Communication Skills: Excellent interpersonal and communication skills with the ability to articulate complex information clearly;
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10. Additional Requirements:
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• Ability to maintain confidentiality and handle sensitive information;
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• Strong analytical and problem-solving skills with attention to detail;
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• Capacity to work independently and as part of a team;
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• Adaptability to changing priorities and deadlines;
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• Flexibility to work flexible hours if required;
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Required Skills and Qualifications ">

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• Diploma /GCE A-Level (preferred);
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• Law enforcement experience (preferred), crime registry work, and handling court/legal documents;
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• Bachelor's degree in a relevant field (e.g., law, criminology);
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• Postgraduate qualification or professional certification in a relevant field;
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• Proven experience in document management, administration, or a related field;
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• Excellent organizational and time management skills;
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• Proficient in using Microsoft Office and investigation management systems;
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• Excellent interpersonal and communication skills with the ability to articulate complex information clearly;
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• Strong analytical and problem-solving skills with attention to detail;
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• Able to maintain confidentiality and handle sensitive information;
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Key Qualifications ">

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• Clear Background: No ongoing criminal investigation;
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• Qualifications: Diploma /GCE A-Level (preferred);
">
• Experience: Law enforcement experience (preferred), crime registry work, and handling court/legal documents;
">
• Meticulous, organized, and independent with strong interpersonal and communication skills in English;
">
• Basic computer literacy (Microsoft Office) and ability to learn investigation management systems;
">
• Flexible and adaptable to process changes;
">
• Organizational Skills: Maintain accurate records and manage multiple tasks effectively;
">
• Technical Skills: Proficient in using Microsoft Office and investigation management systems;
">
• Communication Skills: Excellent interpersonal and communication skills with the ability to articulate complex information clearly;
">
• Additional Requirements:
">
">
• Ability to maintain confidentiality and handle sensitive information;
">
• Strong analytical and problem-solving skills with attention to detail;
">
• Capacity to work independently and as part of a team;
">
• Adaptability to changing priorities and deadlines;
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• Flexibility to work flexible hours if required;
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• Team player with excellent communication skills;
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Benefits ">

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• Competitive salary;
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• Opportunities for career growth and professional development;
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• Flexible working hours;
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• Professional training and mentorship;
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• Recognition and reward for outstanding performance;
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Others ">

Please submit your application, including your resume and a cover letter, to (insert contact information). We thank all applicants for their interest; however, only those selected for an interview will be contacted.

• Setup and maintenance of document control systems.
• Control issuance, tracking, and revision of documents.
• Distribution of documents to project teams, consultants, subcontractors, and stakeholders.
• Maintenance of registers of incoming and outgoing documents.

• Experience in the built environment industry.
• Knowledge of relevant regulatory requirements and ISO standards.

This role offers an exciting opportunity for a skilled Document Controller to contribute to the success of our client's projects. If you are looking for a challenging and rewarding role, please submit your application.

About Us

We are a leading provider of integrated construction services and solutions in the public and private sectors. Our team is dedicated to delivering high-quality projects on time and within budget.

Please note that we do not disclose company information or contact details in job advertisements. All applications should be submitted through our website. Thank you for your understanding.

• Process movements and storage of live/recalled Investigation Papers (IPs) and enquiry files
• Update and compute file records, returns, and reports (monthly or upon request)
• Collate key case/file details for easy retrieval and perform data retrieval within next working day (as required)

• Minimum GCE 'O' Level qualifications
• At least 2 years of administrative, registry, or document management experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Detail-oriented with good organizational skills
• Comfortable working in a law enforcement setting
• Able to handle sensitive/confidential data responsibly

We are seeking a diligent and organized individual to fill the role of Document Management Specialist . As an essential member of our team, you will be responsible for maintaining an efficient filing system and organizing various documents on a daily basis.

Responsibilities include:

1. Organizing daily files, including but not limited to invoices, receipts, quotations, ensuring a systematic and easily accessible filing system.
2. Formatting and organizing reports according to specified guidelines, ensuring accuracy, clarity, and adherence to standards.
3. Assisting managers in organizing daily required documents to enhance workflow efficiency.

Requirements and Qualifications:

1. Strong team collaboration skills, with the ability to work harmoniously towards shared goals.
2. Extensive experience in document creation, editing, and organization, ensuring efficient task completion.
3. Excellent communication and coordination skills to build and maintain positive relationships with team members.

Skills We Value:

• Document Management
• Team Collaboration
• Management Skills
• Microsoft Office
• Microsoft Excel

How to Apply:

If you possess the necessary qualifications and skills, please submit your resume to initiate the application process.

Job Title: Documentation Assistant

We are seeking a highly organized and detail-oriented individual to join our team as a Documentation Assistant. This role is perfect for someone who enjoys administrative tasks, has excellent communication skills, and can work effectively in a fast-paced environment.

Key Responsibilities:

• Prepare shipping documents, submission to banks, and arrange couriers to customers
• Filing of documents, maintenance of files, and collection of documents or cheques from shipping lines and customers
• Scanning, uploading, emailing, and checking bills in Excel sheets
• Drafting letters in Word and procuring office general items

Requirements:

• No prior experience with documentation required, as we will provide training
• Excellent organizational and communication skills
• Able to work effectively in a fast-paced environment

Benefits:

• Competitive salary range (no company budget mentioned)
• Opportunity to work in a dynamic and growing organization

Work Environment:

• Job location: Robinson road
• Work week: Monday to Friday
• Work timings: 9 am to 5:30 pm or 10 am to 6:30 pm

How to Apply:

Interested candidates may please email their resume in MSWord format to the hiring manager.

EA Regn Number: R1106079

Key Role: Documentation Specialist

Overview:

The Trade Documentation Executive plays a crucial role in the smooth operation of trade processes. This position requires a highly organized and detail-oriented individual who can ensure all documents are handled efficiently.

Responsibilities:

• Document Handling: Transport documents between banks and internal departments to secure necessary signatures and approvals.
• Trade Support: Assist the trade operations team with tasks such as document preparation, verification, and coordination.
• Coordination: Liaise with banks, internal departments, and external stakeholders to facilitate efficient trade operations.
• Compliance: Ensure all documents adhere to company policies and regulatory requirements.

Requirements:

• Education: A high school diploma or equivalent is required. A degree in business, finance, or a related field is advantageous.
• Experience: Previous experience in a similar role, preferably in the trading or financial sector, is beneficial.

Skills and Abilities:

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work efficiently under pressure and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Personal Qualities:

• Reliability and punctuality.
• A strong work ethic and integrity.
• The ability to work independently and proactively.

We Offer:

• A dynamic and supportive work environment.
• Opportunities for career growth and development.

This is a key role within our organization requiring a detail-oriented and organized individual to provide effective document control support to project teams in Singapore.

• Maintains technical documents, drawings and all correspondences in an up-to-date accurate, effective and efficient manner.
• Ensures that all maintenance of documents is in accordance with Document Control procedures.
• Inputs and maintains document data into standard registers ensuring that information is accurate and up-to-date for both incoming and outgoing project documents as well as drawings.
• Ensures that all hard and electronic copies are logged, filed and uploaded to project server and portal as required by the project for easy traceability retrieval and reference.
• Generates various document control reports as required.
• Distributes controlled copies of latest approved documents and drawings to appropriate staff subcontractors suppliers and clients as applicable.
• Maintains updated records of all approved documents and drawings and distribution list clearly.
• Maintains the files and control logs as required by the project.
• Archives project documentation both in hard copies and electronically upon completion of project.

• GCE O levels
• At least 6 years of relevant experience
• Good MS Office skills
• Proficient with web-based environment software
• Good knowledge of documentation procedures
• Maintains clear and accurate records and reports for easy retrieval and reference
• Knowledge of ISO standards

We are seeking a highly skilled and experienced Admin Executive to join our team. The ideal candidate will be responsible for managing and following up on document flow and workflow processes within the Administration Department.

The successful candidate will also prepare correspondence, letters, reports, and documents in English and Chinese. Additionally, they will maintain proper filing and document control of policies, regulations, contracts, and reports.

The Admin Executive will liaise with government authorities, industry associations, internal departments, and external stakeholders. They will also arrange logistics and administrative support for visitors and customers, coordinate inter-department planning and execution of events, and compile training requirements.

The successful candidate will assist with scheduling and activity planning for company management, oversee company vehicle and driver arrangements, and provide support in basic IT and HR administrative matters when necessary.

To be considered for this role, you must have a minimum GCE 'O' Level or Diploma in any discipline, at least 2 years of administrative experience, and proficiency in Microsoft Office applications.

Bilingual skills in English and Mandarin are preferred to liaise with Chinese-speaking stakeholders and handle Chinese documentation. A self-motivated, meticulous, and able to multitask in a fast-paced environment is essential. The ability to work as part of a team with a positive and customer-oriented attitude is also required.

• Minimum GCE 'O' Level or Diploma in any discipline
• At least 2 years of administrative experience
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Strong organizational and communication skills
• Bilingual in English and Mandarin (preferred)

2 days ago Be among the first 25 applicants

Assurity Trusted Solutions (ATS) is a wholly owned subsidiary of the Government Technology Agency (GovTech). As a Trusted Partner over the last decade, ATS offers a comprehensive suite of products and services ranging from infrastructure and operational services, authentication services, governance and assurance services as well as managed processes. In a dynamic digital and cyber landscape, where trust & collaboration are key, ATS continues to drive mutually beneficial business outcomes through collaboration with GovTech, government agencies and commercial partners to mitigate cyber risks and bolster security postures.

We are seeking an experienced and technical Product Manager to lead and manage a suite of productivity tools, including document management system and other associated systems. You will play a pivotal role in shaping product vision and strategy, ensuring collaboration across stakeholders and driving successful delivery of secure, scalable and user-centric solutions.

We will be offering as a 2 year contract employment, subjected to extension based on performance.

Responsibilities:

• Develop and maintain a deep understanding of an Enterprise Document and Collaboration System, its capabilities, integration with upcoming technologies such as Generative AI, AI Search; as well as evolve and adapt to a diverse user ecosystem
• Ideate, define, execute and grow the product roadmap, aligning with business objectives and customer needs within a secure environment
• Collaborate with stakeholders to prioritise features and requirements. Stay up to date with next generation information management and generation trends and needs
• Gather, analyse and provide timely reporting and sentiment/feedback on usage of the system; identifying opportunities for growth and improvement
• Work closely with Architecture, Security and Infrastructure teams to ensure all competing needs are fulfilled
• Integrate with development and agile teams to ensure builds remain focused and on track
• Respond in an agile manner to priority items for development or change in accordance with customer needs and environmental changes as they occur
• Work with a team of Business Analysts, technical SMEs and horizontal product teams to ensure requirements are managed and released on schedule
• Manage launch, operations and sunset of product features with focus on usability and experience
• Work across multiple Agencies within an ICT environment
• Establish and maintain communication lines to key product principals to ensure continued positioning as a key customer and partner
  
  

• 10+ years of experience in digital product management, preferably in the enterprise content management space. Delivered complex and large systems in cross-functional team setup
• Experience in integration with document management system and GenAI/LLM systems and with productisation and go-to-market achieved
• Demonstrate impactful product launch and management successes
• Excellent communication, collaboration, and stakeholder management skills
• Capable of producing results with minimal supervision and operate in ambiguous or undefined scenarios
• Cybersecurity awareness and conversant in secure product design and standards; as well as handling of prevalent web/application threats
• Eager to change and improve workflow and processes. Strong ability in fostering teamwork and collaborations
• Understand the product from business and technical point of view
  
  

• Experience with OpenText Enterprise Content Management or equivalent products.
• Certifications in Digital Product Management and AI/LLM would be advantageous
• Experience in ops-tech integration, AI/ ML creation and implementation, UI/UX design and research strategy, go-to market strategy for software services preferred
• Understanding of public service policies
• Proven experience in defining, executing product strategies and roadmaps.
  
  

• A wholly-owned subsidiary of GovTech
• We promote a learning culture and encourage you to grow and learn

• Seniority level Mid-Senior level

• Employment type Contract

• Industries IT Services and IT Consulting

Referrals increase your chances of interviewing at Assurity Trusted Solutions Pte Ltd by 2x

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